QUESTIONNAIREQUESTION 1. WHAT IS TIME MANAGEMENT ?
SUGGEST A SIMPLE METHODOLOGY FOR EFF
TIME MANAGEMENT.
QUESTION 2. WHAT ARE THE COMMON TIME
WASTERS IN AN ORG ?
QUESTION 3. SUGGEST METHODS TO IMPROVE
TIME MANAGEMENT AT COY LEVEL.
QUESTION 4. SUGGEST A DAILY TIME PLAN FOR A
STUDENT ATTENDING THE YO COURSE.
QUESTION : 1 WHAT IS TIME
MANAGEMENT ? SUGGEST A SIMPLE METHODOLOGY FOR EFF TIME MANAGEMENT.
TIME MANAGEMENT• THE EFFICIENT AND EFF UTILISATION
OF AVAILABLE TIME FOR FRUITFUL
OUTPUT CAN BE CALLED AS TIME
MANAGEMENT.
• A SIMPLE METHODOLOGY FOR TIME
MANAGEMENT HAS BEEN
SUGGESTED IN THE FOLLOWING
STEPS.
TIME MANAGEMENTGT• DISCOVER HOW TIME IS BEING
UTILISED – TO ASSESS HOW TIME IS BEING
UTILIZED IT IS NECESSARY TO MAINT A RECORD OF THE TIME BEING SPENT.
– RECORD SHOULD BE MAINT FOR THREE TO FOUR WEEKS CONTINUOUSLY , THEN ANALYSED.
– THIS WILL REVEAL THE TIME BEING ACTUALLY SPENT FOR CONSTRUCTIVE WK.
TIME MANAGEMENT• REVISE THE TIME PLAN FOR
MORE EFF USE .
–IDENTIFY CONTRIBUTIVE /
CONSTRUCTIVE WK.
–EVAL THE POSSIBILITY FOR
DELEGATION.
TIME MANAGEMENT–THIS WILL RELEASE TIME FOR MORE IMP TASKS.
–THE IMP TASKS SHOULD BE FURTHER PRIORITISED AND MORE EFFORT DEVOTED TOWARDS IMP TASKS.
TIME MANAGEMENT• IMPROVE THE EFFICIENCY OF
TIME UTILISATION BY:- –IDENTIFYING TIME WASTERS IN
THE ORG.
–EFFORTS BE MADE BY INDLS AS WELL AS ORG TO MINIMISE THESE.
–MAINT HIGH MORALE IN THE ORG.
QUESTION : 2
WHAT ARE THE COMMON TIME WASTERS IN AN ORG ?
TIME WASTERS–PERSONAL TIME WASTERS
• EXCESSIVE TENSION AND
EMOTIONS.
• INDECISION.
• INSECURITY.
• PERFECTION.
TIME WASTERS• MANAGERIAL TIME WASTERS.
–LACK OF PLG.
–UNCLEAR OBJ.
–FAILURE TO DELEGATE.
–POOR MANAGEMENT OF
SUBORDINATE’S TIME.
TIME WASTERS• ORGANISATIONAL TIME
WASTERS
–LACK OF EST SYS.
–OVER STAFFING.
–MAL- ORGANISATION.
–POOR INFO SYS.
TIME WASTERS• ENVIRONMENTAL TIME
WASTERS
–CHANGES AFFECTING THE ORG.
–SOCIAL OBLIGATIONS OF THE CDR.
–INTERRUPTIONS FROM HIGHER LEVELS.
QUESTION : 3
SUGGEST METHODS TO IMPROVE TIME MANAGEMENT AT COY LEVEL.
METHODS TO IMPROVE TIME MANAGEMENT
• BETTER TIME MANAGEMENT
AT SUBUNIT LEVEL LEADS TO
IMPROVED EFFICIENCY,
HIGHER STD OF TRG AND
HIGHER MORALE.
METHODS TO IMPROVE TIME MANAGEMENT
• SUGGESTED WAYS TO IMPROVE TIME
MANAGEMENT AT COY LEVEL ARE:-
– AS FAR AS POSSIBLE FOLLOW A WELL
DESIGNED ROUTINE TO MEET THE
REQMT OF THE SUBUNIT.
– USE INFO BDS, PUBLIC ADDRESS SYS
ETC FOR EFFICIENT, TIMELY PASSAGE
OF ORDERS.
METHODS TO IMPROVE TIME MANAGEMENT
–AVOID COLLECTIVE ACTIVITY /
REPORTS (FALL IN) WHERE NOT
NECESSARY.
–ALL ACTIVITY MUST HAVE A
VISIBLE PURPOSE.
–PRIORITISE TASKS / ACTIVITIES.
–USE MANPOWER EFFICIENTLY.
METHODS TO IMPROVE TIME MANAGEMENT
–EDUCATE TPS AND APPTS ON THE
IMPORTANCE OF EFFICIENT USE OF
TIME.
–GIVE ADEQUATE TIME TO TPS FOR
REST AND PERS ADM.
–KEEP HIGHER HQ INFO OF THE
ACTIVITIES IN THE COY / SUB UNIT.
METHODS TO IMPROVE TIME MANAGEMENT
–AVOID UNNECESSARY
FORMALITIES.
–USE AUTOMATION /
MECHANISATION WHEREVER
POSSIBLE.
METHODS TO IMPROVE TIME MANAGEMENT
–MAINT A HIGH STATE OF
MORALE IN THE COY.
–TREAT TIME AS A PRECIOUS
RESOURCE.
QUESTION : 4
SUGGEST A DAILY TIME PLAN FOR A STUDENT ATTENDING THE YO COURSE.
SUGGESTED TIME PLAN• MAIN ACTIVITY DURING ANY COURSE
IS TO IMBIBE THE TEACHINGS .
• NEED TO PERFORM WELL DURING THE COURSE.
• THUS MAX TIME BE DEDICATED FOR STUDIES.
• HOWEVER ONLY STUDIES WILL LEAD TO BOREDOM, THUS ADVERSELY AFFECTING THE PERFORMANCE.
SUGGESTED TIME PLAN
• A BALANCED TIME PLAN FOR
A NORMAL WORKING DAY IS
SUGGESTED.
–REVILE AT 0500H.
–PT FROM 0545H TO 0630H.
–REVISE TOPICS FOR THE DAY’S
CLASS FROM 0630H TO 0715H.
SUGGESTED TIME PLAN
–GET READY AND BREAKFAST
FROM 0715H TO 0740H.
–CLASSES FROM 0745H TO
1315H.
–LUNCH AND NEWS PAPER
FROM 1320H TO 1430H.
SUGGESTED TIME PLAN–AFTERNOON NAP FROM 1430H
TO 1530H.–STUDY TIME FROM 1530H TO
1730H.–GAMES, LEISURE TIME FROM
1730H TO 1900H.–STUDY TIME FROM 1900H TO
2100H.–DINNER AND EVENING NEWS
FROM 2100H TO 2145H.
SUGGESTED TIME PLAN• NI STUDY FROM 2145H TO
2330H.
• THUS A TOTAL STUDY TIME OF 6H AND 15 MIN, EVENLY DISTR THROUGHOUT THE DAY.
• ADEQUATE LEISURE AND REST TIME TO COMB STRESS.
SUGGESTED TIME PLAN• ADDL TIME ON SUNDAYS AND
HOLIDAYS USED FOR FRUITFUL READING IN THE LIBRARY, PROJECT / BOOK REVIEW, SOCIALISE, ETC.
• AVAILABLE STUDY TIME IS MORE THAN ADEQUATE TO CATER FOR THE SYLLABUS OF THE TAC LEG OF YO’S COURSE.