Operations LAP 1 Objectives Describe the nature of time and time management. Describe time-management principles. Demonstrate time-management processes.

Operations LAP 1Operations LAP 1

ObjectivesObjectives

Describe the nature of time and time Describe the nature of time and time management.management.

Describe time-management principles.Describe time-management principles.

Demonstrate time-management Demonstrate time-management processes and techniques.processes and techniques.

Describe the nature of timeDescribe the nature of timeand time management.and time management.

ObjectiveObjective

Mike’s bad dayMike’s bad day

Sound familiar?Sound familiar?

Time-management skills Time-management skills can help!can help!

Why Learn Time- Why Learn Time- Management Skills?Management Skills?

What Is Time?What Is Time?

Abstract conceptAbstract concept

• Can’t see itCan’t see it

How can you How can you managemanage it? it?

• Can’t touch itCan’t touch it

• Can’t hear itCan’t hear it

• Can’t taste itCan’t taste it

What Is Time?What Is Time?

A natural resource A natural resource just likejust like

• HealthHealth

Can be easily wasted Can be easily wasted or squandered or squandered

• EnergyEnergy• IntelligenceIntelligence• RelationshipsRelationships

What Is Time?What Is Time? A valuable resourceA valuable resource

• ““Time flies.”Time flies.”

• Enjoy it while it’s here.Enjoy it while it’s here.

What Is Time?What Is Time?

A free resourceA free resource

• Time isn’t for sale.Time isn’t for sale.

• If it were, would you If it were, would you buy it?buy it?

What Is Time?What Is Time?

An equally distributed An equally distributed resourceresource

• Every day has 24 hours.Every day has 24 hours.

• Everyone has equal Everyone has equal access.access.

How people use the 24 hours How people use the 24 hours in their dayin their day

A misleading term—A misleading term—

What Is Time Management?What Is Time Management?

• We can’t manage time.We can’t manage time.

• We can only manage We can only manage ourselvesourselves in relation to in relation to time.time.

A lot of extra workA lot of extra work

What Time Management Isn’tWhat Time Management Isn’t

Just a matter of Just a matter of common sensecommon sense

Describe time-management Describe time-management principles.principles.

ObjectiveObjective

Focus on goals, not Focus on goals, not on tasks. on tasks.

General Principles of Time General Principles of Time ManagementManagement

• Activity is not theActivity is not thesame as results.same as results.

Know when and how Know when and how you work best. you work best.

General Principles of Time General Principles of Time ManagementManagement

• ““Peak” time of dayPeak” time of day

• Ideal environmentIdeal environment

General Principles of Time General Principles of Time ManagementManagement

Don’t bite off more Don’t bite off more than you can chew. than you can chew.

• Don’t spread yourself Don’t spread yourself too thin.too thin.

• Don’t overschedule Don’t overschedule yourself.yourself.

General Principles of Time General Principles of Time ManagementManagement

Be flexible. Be flexible.

• Don’t get upset.Don’t get upset.

PLAN B• Have a backup plan Have a backup plan in place.in place.

General Principles of Time General Principles of Time ManagementManagement

Plan meetings wisely. Plan meetings wisely.

• Start on time.Start on time.

• Focus on the topics Focus on the topics at hand.at hand.

General Principles of Time General Principles of Time ManagementManagement

Learn to be on time. Learn to be on time.

• Don’t make people Don’t make people wait.wait.• Give yourself a few Give yourself a few extra minutes.extra minutes.

General Principles of Time General Principles of Time ManagementManagement

Get enough sleep. Get enough sleep.

• Proper rest is crucial.Proper rest is crucial.

• May need to plan May need to plan more sleep into your more sleep into your scheduleschedule

General Principles of Time General Principles of Time ManagementManagement

Divide large projects Divide large projects into smaller parts. into smaller parts.

• Be realistic.Be realistic.

• Leave yourself extra Leave yourself extra time to finish.time to finish.

• Scrape off old paint.

• Paint siding.

• Paint gutters and trim.

General Principles of Time General Principles of Time ManagementManagement

Make the most of Make the most of your “down time.” your “down time.”

• Use free time wisely.Use free time wisely.

• Get a head start on Get a head start on other projects.other projects.

Organizing spaceOrganizing space

Organization andOrganization andTime ManagementTime Management

Organizing informationOrganizing information

ProcrastinationProcrastination

““Time Thieves”Time Thieves”

Interruptions and distractions Interruptions and distractions

• Putting off until tomorrow Putting off until tomorrow what you could get done what you could get done todaytoday

• Set deadlines for yourself.Set deadlines for yourself.

• Come in many formsCome in many forms

• Learn how to avoid Learn how to avoid becoming sidetracked. becoming sidetracked.

Demonstrate time-management Demonstrate time-management processes and techniques.processes and techniques.

ObjectiveObjective

A detailed record of how A detailed record of how you spend your timeyou spend your time

Keeping a Time LogKeeping a Time Log

• Everything you doEverything you do

• What time you startedWhat time you started

• What time you finished or What time you finished or switched to something elseswitched to something else

• How much you accomplishedHow much you accomplished

Keep for a week or so Keep for a week or so before setting up your before setting up your time-management plantime-management plan

Set goals.Set goals.

The Time-Management ProcessThe Time-Management Process

• Statements you make, Statements you make, telling yourself what you telling yourself what you want to achievewant to achieve

• Come in many shapes Come in many shapes and sizesand sizes

• Make a list and rate in Make a list and rate in order of importance. order of importance.

•Finish design by Tuesday•Land the Covington project

•Become regional manager•Buy a house

• Concrete tasks that help Concrete tasks that help you on your way to you on your way to achieving your goalsachieving your goals

The Time-Management ProcessThe Time-Management Process

Identify objectives.Identify objectives.Goal

• Read 10 new articles related to my career path

Objectives

• List and rank the same way List and rank the same way as your goals.as your goals.

• Read at least two articles this week

The Time-Management ProcessThe Time-Management Process

Create monthly, weekly, Create monthly, weekly, and daily “to-do” lists.and daily “to-do” lists.

• A list of objectives you A list of objectives you want to accomplish want to accomplish during a specific time during a specific time frame frame

• Makes your list of Makes your list of objectives more objectives more manageablemanageable

The Time-Management ProcessThe Time-Management Process

Prioritize daily activities.Prioritize daily activities.

• What must be done What must be done todaytoday??

• No more than No more than three top-priority three top-priority objectives per dayobjectives per day

The Time-Management ProcessThe Time-Management Process

Schedule daily activities.Schedule daily activities.

• Set specific times for each Set specific times for each item on your “to-do” list. item on your “to-do” list.

• Keep your schedule in Keep your schedule in one place. one place.

Make sales calls 8:00 am-10:00 am

All-staff meeting 10:00 am-11:30 am

Finish quarterly reports 11:30 am-12:30 pm

Monday Schedule

The Time-Management ProcessThe Time-Management Process

Follow your plan!Follow your plan!

• Be flexible, but follow Be flexible, but follow your schedule.your schedule.

• Time management Time management is vital!is vital!

Danielle works on her presentation during another meeting.

Is she managing her time wisely?

MarkED

Acknowledgments

Original DevelopersChristopher C. Burke,

Sarah Bartlett Borich, MarkED

Version 1.0

Copyright © 2006MarkED Resource Center

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