OneDrive for Business: Much More than a File Share
Erica ToelleBusiness Development Manager – West Coast
Twitter: @EricaToelle
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Agenda
# Topic Time1 What is OneDrive for Business? 30 min2 How Customers Can Use OD4B 15 min3 You’ve deployed OD4B – now what? 15 min
*Please interrupt with questions – Q&A is assumed in the agenda
Sources: Forrester, Osterman Research, Microsoft
User demands IT risks
Anywhere, anytime access to work and personal files
Seamless integration with familiar collaboration tools
Enterprise-grade security, compliance, and IT control
Key requirements for Enterprise File Sync & Share
Sources: Microsoft
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What is OneDrive for Business?
Co-Authoring
Versioning
Co-Authoring
Advanced Versioning Content Approval
eDiscovery (E3 Plan)
Groups
Offline File SyncOffline File Sync
Enterprise Search
Yammer Discussion
Mobile AppsMobile Apps
The Sales Pitch IOneDrive for Business makes it easier for customers to get started in the cloud:
• OneDrive for Business with Office Online standalone offering: organizations can get started with a robust, full-featured file sync and share service that benefits from deep integration with Office and offers an easy way to add more of Office 365 when they are ready.
• SharePoint Server 2013 SP1 administrative controls make it easy to get started with “files” in the cloud and provide the ability to "turn on" OD4B in the cloud alongside their existing SharePoint 2013 on-prem deployment.
The Sales Pitch II• Secure accounts – Use OD4B when employees are purchasing their own Dropbox, Box,
Amazon and /or Google storage accounts, to ensure your company’s content is managed and is in compliance with policies.
• Create Office 365 opportunities – OD4B is a great way to ease into Office 365 and reduce objections to cloud migration by decoupling the “files” workload from SharePoint. Emphasize the ability to add Office 365 easily when the customer is ready.
• Address compliance, security and management complexity concerns of BDMs and TDMs with an enterprise ready file sync and share solution which is just part of the broader Office 365 suite.
• Accelerate deployment and migration – ODFB is now included in FastTrack and Office Deployment funds to help customers to migrate from competing solutions or quickly plan their deployment with Microsoft and partner support.
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OD4B is included in every Office 365 Plan
Syncing Issues• Have improved stability and reliability of the existing sync client
(groove.exe) and added new file-level auto-repair and improved error handling.
• Significant reduction (40%+) in sync-related support calls • No new functional investments going forward
• Developing a single next-gen sync client (NGSC) that allows users to connect to personal and one or more Business OneDrives.
• The next-gen sync client will be available in Q4 2015 for Windows 7/8/10 and Mac
• It will introduce highly requested features such as selective sync and shared folders (for both PC and Mac).
Technical Details• Android, iPhone, and iOS apps
• 1TB storage now, unlimited in the future
• Cannot sync file with % or # in the file name; 128 character limit
• 20,000 files storage limit due to Office Documents cache for co-authoring; will change to limit of 20,000 Office files in Q4 2015
• Up to 99 users can collaborate simultaneously on documents
• File size limit is 2GB; increasing to 10GB in Q4 2015
• Per file, encryption at rest
Our vision for OneDriveCreating “Next-Gen” OneDrive experiences
Con
sum
er
Enterprise
Seamless across work & personal
Simple experiences across devices
Enterprise-grade IT
Source: Ignite Session :
A File’s Future with OneDrive for Business”
Q2 2015 Q3 2015
Q4 2015
Planned(no timelines)
RoadmapProduct Experience
Next-gen sync client (PC & Mac) (Preview)
Unified web UX
Mobile Offline files (read-only) for iOS, Android
Stop/revoke sharing control
Company-shareable links
New mobile PDF experience for iOS, Android
Send a link from Outlook Mobile on iOS, Android
Save to OneDrive for Business from OWA
Expiration of anonymous shares
Next-gen sync client (PC & Mac) (GA)
Windows 10 Universal app (including read-only offline files)
Offline mobile editing
Offline mobile folders
Mobile PDF annotation support for iOS, Android
Modern attachments for Outlook
Expiration of all external shares
Start
Currently rolling outMobile sharing UX
DLP policy tips
Source: Ignite Session
A File’s Future with OneDrive for Business”
Q2 2015 Q3 2015 Q4 2015
RoadmapSecurity, Control, Compliance, Developer
Allowlist/Denylist external sharing domains
Archive of external sharing emails
Intune support for personal/business accounts
Migration API SDK
Office 365 Management Activity API (Auditing)
Storage quota control
DLP Phase 3
Disable external sharing for specific users
Remove 20,000 file limit (ships with next-gen sync client)
Large file support (10Gb) (ships with next-gen sync client)
Unlimited Storage
DLP support for mobile apps
Cross-tenant sharing control
OneDrive usage reporting
Planned(no timelines)
Currently rolling outAuditing & Reporting (preview)
Disable sync on unmanaged PC’s
DLP Phase 2 (preview)
Unified OneDrive API
Source: Ignite Session
A File’s Future with OneDrive for Business”
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What Do You Put Where?
Not Urgent
Targeted
Urgent
Broad
Lync
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High Value Customer Scenarios
Personal File Shares Company File Shares Extranet & Partner Collaboration
Offline Syncing / File Access
Anytime, Anywhere Access Eliminate Shadow IT
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Lifecycle Management
Employee Tenure
Employee Leaves
Governance and
Compliance
Employee Hired
One Drive for Business Provisioning
Collaboration with Coworkers and Partners
Account Disabled, License Revoked
What do you do with their OneDrive for Business Content?
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How Do You Move Content to OneDrive?
• Typical sources• File shares• Personal hard drives• Dropbox / Box / google drive• SharePoint / MySites
• Two options• Sync tool• 3rd party tool
• What do you save vs. archive vs. delete?
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Governance and Compliance
• What is your off-boarding process?• Turn off OneDrive for Business?• Add an Additional Admin?• Merge to another OneDrive for Business?• Save the files somewhere else
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How Does IT Enforce Policy?
Security (PII, IRM, Private Data)
File Upload Restrictions
(no music, video)Offline Syncing & IRM
Sharing with External Users Sensitive Data Do you have any
concerns?
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In Summary• OD4B is a great way to get started with the cloud
• It is a huge area of investment for Microsoft
• Consider the lifecycle of an employee, plan accordingly, and put policies into place