Exhibitor & Sponsorship Packet...Sponsorship Packet Annual Convention October 8 - 11, 2019 | Downtown Des Moines Marriott General Information Convention Dates: October 8 - 11, 2019

Exhibitor & Sponsorship Packet

Annual Convention

October 8 - 11, 2019 | Downtown Des Moines Marriott

General InformationConvention Dates:

October 8 - 11, 2019

Convention Site: Des Moines Marriott Downtown

700 Grand Ave, Des Moines, IA 50309

Exhibit Expo Hours:Wednesday, October 9th:

7:30 AM til 5:00 PMThursday, October 10th:

7:30 AM til 3:00 PM*Booth must be staffed during open hours

Cost$500 Regular Booth $650 Premium Booth

Estimated Convention Attendance: 600 REALTORS® (Estimate is based on historical average convention attendance)

Why have an Exhibit Booth?• Opportunity to market your products and services to potentially 600 Iowa REALTORS® and affiliates• Placement of your company logo, website link, contact information, and marketing statement on the convention section of our website, iowarealtors.com.• Promotion of your company in convention marketing materials, email newsletters, and the Iowa REALTOR® Benchmark magazine, distributed to IAR’s nearly 7,300 members each quarter• Free mailing list of convention registrants and attendees• Free wireless Internet in the expo area• Advance notice of convention advertising and sponsorship opportunities

Your success as a convention exhibitor is important to us. We have carefully considered our eventschedule and provided more time between events and classes in order to allow REALTORS® ampletime to spend in the Exhibit Expo area. We will be providing refreshments near the Exhibit Expo for all

convention attendees and education session participants. 2

Convention InformationHotel reservations can be made by calling:

Des Moines Marriott Downtown at(515) 245-5500

Mention that you are with The Iowa Association of REALTORS® Convention for a special rate of $139/night.

Des Moines Marriott Downtown700 Grand Ave,

Des Moines, IA 50309

Additional hotel options can be found at iowarealtors.com/convention

Set-up: Tuesday, October 8th

3pm - 10pm

Show Hours: Wednesday, October 9th 7:30 am - 5 pm Thursday, October 10th 7:30 am - 3 pm

Tear-down: Thursday, October 10th

3 pm - 4 pm

3

What’s included with a booth?

6’ tableTwo chairs

WastebasketWireless internet

Up to 2 boxed lunches per day

2nd Floor Booth Layout

What’s on the second floor?

The IAR Convention will be on the second and third floor this year at the Marriott Hotel in Downtown Des Moines. Registrants will pickup their registration badges and packets on the third floor.

The Second floor has a restaurant and bar. There will be a large education classroom and the Keynote session will take place in Salon D-E. IAR Committees will have some meetings on the second floor, too. Auction will be in Salon A-C.

There will be coffee on each floor.

Booths 14 - 29: $5004

I o w a B a l l r o o m

S a l o n A

S a l o n B

S a l o n C

S a l o n H

S a l o n G

S a l o n F

S a l o n D S a l o n EE l e v a t o r s

F o y e r

O p e n t oL e v e l B e l o w

D i n i n g

B a r

B u f f e t

E s c a l a t o r

SECOND FLOOR

Indicates booth

IAR 360

Keynote

Education classes

141516171820

21

22

23

24

25

2827 2926

Committees

Coffee

19

3rd Floor Booth Layout

What’s on the third floor?

The IAR Convention will be on the second and third floor this year at the Marriott Hotel in Downtown Des Moines. Registrants will pickup their registration badges and packets on the third floor.

The third floor will have a large education classroom as well as the silent auction tables. The Fun Night with a Vegas Casino Theme will be on the third floor on Wednesday night. We encourage all exhibitors and sponsors to consider attending the Fun Night. Committees will have some meetings on the third floor, too. There will be coffee on each floor.

Booths 1- 4 : $650 5 - 13: $500

5

Exhibitor Information FormPlease indicate how you would like to be listed in all official convention publications.

Company Name: _________________________________________________________________

Address: _________________________________________________________________________

City, State, Zip: ___________________________________________________________________

Office Phone: ____________________________________________________________________

E-mail Address: __________________________________________________________________

Primary Contact: _________________________________________________________________

Website: _________________________________________________________________________

Number of Booths Reserved:______ Regular Booth ($500) _______ Premium Booth ($650)

For electricity requests, see utility form on next page.

Payment Information:Check #: ________ or Credit Card #: _____________________________ Exp. date: ___________

Name on Card: _______________________________________________ CVV Code: ___________

Please indicate your top three choices for exhibit spaces (See map on page 4 and 5):

______ 1st Choice ______ 2nd Choice ______ 3rd Choice

Exhibitor Passes (Allows each person to staff your booth, but does not allow for continuing education course participation.):

Name: _____________________________ Name: _______________________________

Name: _____________________________ Name: _______________________________

Name: _____________________________ Name: _______________________________

Name: _____________________________ Name: _______________________________

6

*Updated 5/2/18*

Booth #Exhibitor

Set-Up Date

Name Company Name

City State Zip Phone

Quantity Electrical Service *Subject to 25% Service Charge*

Rates Amount Due

110 V - 15 Amp Duplex $70.00 $0.00110 V - 20 Amp Duplex $90.00 $0.00

Quantity Phone and Internet Service*Subject to 25% Service Charge*

Rates Amount Due

Outside Line with 9" Access $65.00 $0.00Direct Dial Phone Service $85.00 $0.00Wired Internet Connection $150.00 $0.00

QuantityAudio Visual - Provided by Encore Event Technologies

*Subject to 25% Service Charge*Rates Amount Due

50" Monitor (Tabletop) $175.00 $0.0060"Monitor on Stand $225.00 $0.00LCD Projector (4K Lumens) $300.00 $0.00Laptop Computer $225.00 $0.00

Tripod Screen $85.00 $0.00

Extension Cord $15.00 $0.00

0 Powerstrip $15.00 $0.00

Subtotal $0.00

1 $0.0025% $0.006% $0.00

Total Amount Due $0.00

Credit will not be given for services installed but not used.

Payment:

Credit Card # exp. Date

Name on Credit Card

Authorized Signature *Form must be returned to the Des Moines Marriott

Name of Convention

Booth/Exhibtor Name

# of Days Needed25% Service Charge

Tax

Email Address is want a receipt:

Exhibitor Services Order FormDes Moines Marriott Downtown

700 Grand Ave., Des Moines, IA 50309Hotel Phone: 515-245-5500 Hotel Fax: 515-245-5515 E ncore Event Technologies: 515-245-5523

Additional Need/Comments:

Additional Needs:

SHIPPING & RECEIVING FEES/POLICIES: * Standard Box (Under 50 lbs.) $5.00 * Oversized Box (50 lbs. +) $20.00 * Display Cases $40.00 * Pallet $125.00 * Crate $150.00 Due to limited storage space, Hotel will not accept shipments more than three (3) business days prior to the start date of the event. All packages for events should arrive no earlier than 72 hours prior to the scheduled event. Packages should be clearly marked with the on-site contact name, meeting name and arrival date. The Hotel has no facilities for the storage of exhibits. All shipments for an exhibit must be directed to the official drayer. Shipments that arrive prior to the show date will be directed to the official drayers warehouse for storage and delivery to the exhibitors booth on show date. Storage arrangements must be reviewed in advance with our Event Management Team. If excessive storage is required, an additional storage fee will be assessed. NON-FLAMMABLE MATERIALS: All materials used in the Exhibit Hall, Ballroom or any other room of the hotel MUST be non-flammable to conform with the Fire Regulations of Des Moines, Iowa. Electrical wiring and equipment installation must conform to appropriate Des Moines, Iowa codes. Material not conforming with such regulations will be removed immediately at the exhibitor's expense. Engines, motors or any kind of equipment may be operated only with the consent of the Convention Service Manager of the Hotel. SPECIAL NOTICES: No nails or bracing wires used in erecting displays may be attached to the building without written consent of the Convention Service Manager at must be replaced in its original condition by the exhibitor or at the exhibitor's expense. LIABILITY: The Hotel will not be responsible for any injury, loss or damage that may occur to the exhibitor, the exhibitor's employees or property, or to any other person prior, during or subsequent to the period covered by the exhibit contract, provided said injury, loss or damage is not caused by the willful negligence or wrongful act of an employee of the Hotel. Each exhibitor expressly releases the Hotel from such liabilities and agrees to indemnify the Hotel against any and all claims for such injury, loss or damage. INSURANCE: Exhibitors who desire to carry insurance on their exhibits must place it at their own expense. FOOD AND BEVERAGE GIVEAWAYS: Any food or beverage dispensed or given away at the booths must be purchased from the Marriott Hotel. INVENTORY: Both the hotel and Enore Event Technologies have a limited inventory for all items listed and pricing is based on standard inventories. If your order and/or a combination of orders exceeds standard inventories, pricing may be subject to change and exhibitor will be notified in advance.

All service requests must be ordered and paid for in advance of move-in. Orders placed on-site or received without payment will be assessed an additional 25% rush charge.

Exhibitor Marketing StatementEach exhibitor is invited to submit a marketing statement that describes the products and services offered by your company. This marketing statement will be used on convention promotional materials and will be included in the convention Exhibitor Expo section of the Iowa Association of REALTORS® website.

Please limit your marketing statement to 50 words or less. If your marketing statement exceeds this limit, IAR reserves the right to change the marketing statement to make it comply with this limit.

__________________________________________________________________________________________

__________________________________________________________________________________________

__________________________________________________________________________________________

__________________________________________________________________________________________

Social Media Handles

Facebook: ____________________________ Instagram: ________________________________

Twitter: ________________________________ Other:_____________________________________

Post Convention Mailing List

_____ Yes _____ No

Exhibitor Marketing InformationThe following benefits are available to you at no additional charge.

Will you have a drawing for a prize?

_____ Yes ______ No

Please send your logo to Grace McNamara at [email protected]. It needs to be in .jpg as well as a high resolution format such as .ai, .eps, .pdf. Questions? Please call 515-309-9332.

8

Why Sponsor Events?The Iowa Association of REALTORS® is the largest real estate professional organization in the state. IAR provides nearly 7,200 members with information and education at the state and local levels. Sponsoring events during the 2019 IAR Annual Convention allows your company the chance to meet and develop relationships with the core of our membership. Our members are influential individuals who are responsible for determining the need for many real estate goods and services throughout Iowa. Brokers, salespeople, leadership, and staff will participate in our Convention.

All Sponsors need to have agreements, logos, and payment to the Iowa Association of REALTORS® office by September 1, 2019 to ensure that they are included in all Convention publications.

Sponsorship Information

Benefits that all levels of sponsors will receive:• Company pamphlet inserted in Convention bags (anyone who wants to take

advantage of this needs to have their printed materials to the DMAAR office two weeks before convention). For questions concerning convention bags, deadline, drop-off, etc., contact Amanda Nagle at 515-309-9338 or [email protected].

Iowa Association of REALTORS® 5950 Village View Drive #100 West Des Moines, IA 50266 • Company listed in convention booklet given to every REALTOR®• Company listed on website with convention information

*Additional benefits based on level of support are on the following page.

9

Inaugural Gala Sponsor $2,500The most prestigious and elegant event held during Convention.

• Company featured on event signage• Complimentary single booth in exhibit hall• Company logo in Inaugural Gala program• Two complimentary tickets to Inaugural Gala• Acknowledgement during gala

Expo Refreshment Sponsor $750Complimentary coffee and tea at the expo

• Company name and logo featured on event signage.

Fun Night Sponsor $2,500Large, fun, casual networking event.

• Company featured on event signage• Company name in ticketed registration system• Acknowledgement by entertainment• Two complimentary tickets to Fun Night• Acknowledgement on social media and IAR

Website.

Inaugural Gala Entertainment Sponsor $2,500Entertainment immediately following the program.

• Company featured on event signage• Acknowledgement during Inaugural Gala.• Additional signage near the stage

Wireless Internet Sponsor $750Made available throughout entire convention.

• Wireless internet info card with company logo inserted in attendee convention bags

• Company name/logo on signage at wireless hotspots.Charging Station Sponsor $500

Three available.

• Your name and logo next to a multi-device charging station.

Roundtable Lunch Sponsor $2,000Fun and collaborative event.

• Company featured on event signage.• Acknowledgement during lunch.Education Room Sponsorship

Education sessions attended by hundreds of attendees per day.Two available per day.

• Company name/logo featured on course materials.

• Company name/logo on classroom signage.

$1,000 - Wednesday$1,000 - Thursday$500 - Friday

Inaugural Gala Wine & Dessert Sponsor $750Elegant event hosted following the Inaugural Gala.

• Company featured on event signage.• Acknowledgement during Inaugural Gala.

Inaugural Gala Hospitality Hour Sponsor $1,500Elegant event hosted before Inaugural Gala.

• Company featured on event signage• Company name/logo featured on drink tickets.• Acknowledgement during Inaugural Gala.

Mobile App Sponsorship $1,000/dayEstimated hundreds of impressions per day.

• Event App will have the schedule, speaker info, Exhibitor Info, etc.

• Company name on the screen as people utilize the app.

RFI Auction Sponsor $1,500Casual event open to all attendees.

• Company name/logo on event signage and drink tickets.

• Acknowledgement during the live auction.

Major Investor Lounge Sponsor $1,000Casual room with refreshments for top Realtors® who are passionate about RPAC and Protecting Home Ownership Rights.

• Company name logo on event signage.• Company name/logo/literature on each table.• Full Access to mingle Wednesday and partial day

on Thursday including Happy Hour.Shuttle Sponsor $500Two available. Trolley to Pub Crawl. Cable car to Inaugural Gala.

• Name/logo on signage for shuttle, as well as the shuttle itself.

Keynote Session Sponsor $1000Scott “Iowa Nice Guy” Siepker. Expected attendees: 300+.

• Name/logo on signage.• Acknowledgement during session.

10

Convention Sponsorship AgreementPlease fill out the following information for your sponsorship in the 2019 IAR Convention.

Company Name: ________________________________________________________________________

Contact Name: __________________________________________________________________________

Address: _________________________________________________________________________________

Phone: ___________________________________________ Fax: _________________________________

Email: ___________________________________________________________________________________

Sponsorship Level/Event: ________________________________ Amount: _______________________

Payment Information:

Check #: ___________ or Credit Card #: _______________________________ Exp. Date: _________

Name on Card: __________________________________________________________________________

CVV Code: ____________

Authorized Signature: _________________________________________________________ Please Print

_________________________________________________________ Signature

Date: __________________________

Please send with payment to:Iowa Association of REALTORS®

Attn: Amanda Nagle5950 Village View Drive, Suite 100

West Des Moines, IA 50266Fax: 800-874-2002

Phone: 800-532-1515

Please send your logo to Grace McNamara at [email protected], in jpg, eps, or pdf format.

11

Convention Booklet Advertising

The convention booklet is placed in the registration packet of every REALTOR® member that attends convention. This is another great way to promote your business or board or to congratulate colleagues.

Please email your digital file to Grace McNamara at [email protected].

Ads must be in jpg, eps or pdf format and CMYK color (no RGB). See dimensions on the following page.

Deadline to turn in ads is September 1st, 2019.

Payment Options:

Checks made payable to: Iowa Association of REALTORS®

Credit Card: fill out information on next page

Return form and payment to:

Iowa Association of REALTORS®Attn: Amanda Nagle5950 Village View Drive, #100West Des Moines, IA 50266 Example of booklet cover.

IAR Annual Convention September 11-14, 2018

Scheman Center | Ames, Iowa

IT’SSH WTIME!

PLAYBILL

12

Payment Method

Enclosed is a check for $____________________for advertising space in the 2019 REALTOR®

Convention Booklet.

-or-

Name on Credit Card __________________________

Credit Card #__________________________________

Type of Card___________ Expiration Date________

CVV Code: ____________

Amount charged $_________________________

___________________________________________Signature/Date

Page Dimensions4”x 9”

Full page Ad w/bleed4.25” x 9.25”

Full page Ad3.5” x 8.5”

1/2 Page Ad3.5” x 4.125”

Price Schedule

Full Page Cost: $315

1/2 PageCost: $185

*ALL pages are in color

I, ________________________ want to purchase:(Individual or name of company)

_____ Full page @ $315

_____ 1/2 Page @ $185p

$_____________ Total due

Convention Booklet Advertising Agreement

13

Iowa Association of REALTORS® 2019 Exhibitor Booth Rental Agreement

(Please sign and return one copy of this agreement with your payment.)

1. AGREEMENT – Each exhibitor, and their employees, agree to abide by the following conditions.

2. ASSIGNMENT OF SPACE – Assignment of space will be based on date of booth reservation and the discre-tion of the Iowa Association of REALTORS®.

3. PAYMENT – A non-refundable deposit of $100 per exhibit booth must accompany each Exhibitor Information Form. The balance due must be paid by September 1, 2019.

4. CANCELLATION BY EXHIBITOR – Should the exhibitor be unable to occupy and use the exhibit space con-tracted for and should the exhibitor notify the Association at least 30 days prior to the first day of convention (October 8, 2019), all sums paid by the exhibitor, less the deposit of $100 per booth, will be refunded.

5. LIABILITY – The Iowa Association of REALTORS® undertakes no duty to exercise care, nor assumes any responsibility for the protection and safety of the exhibitor, his/her officials, agents or employees, or for the protection of the exhibitor’s property or his/her representatives, or property used in connection with the exhibit, from theft, damage, destruction by fire, accident or any other cause. Small and easily portable articles shall be properly secured or removed after exhibition hours and placed in safe-keeping by the exhibitor. Any protection exercised by the Association shall be deemed purely gratuitous on its part and shall in no way be construed to assume liability on behalf of exhibitor. The exhibitor agrees to indemnify and hold the Iowa Association of REALTORS® harmless from any claims or liability of any nature whatsoever arising from the activities of the exhibitor and any of his/her representatives or from the property of the exhibitor. The Iowa Association of REALTORS® shall not be liable for the fulfillment of this agreement as to delivery of space, if non-delivery is due to any one of the following causes: destruction of or damage to the building or the exhibit area by fire or act of God, act of public enemy, strikes, the authority of the law, or any cause beyond its control. The Association will, however, in the event it is not able to hold an exhibit for any of the above-named causes, reimburse exhibitors pro-rata on any rental fee paid, less any and all legitimate expenses incurred by the Iowa Association of REALTORS® for advertising, administration, etc. If, at the sole discretion of the Iowa Association of REALTORS®, the convention or exhibit hall is cancelled, all monies will be refunded to exhibitor.

6. INSURANCE – In all cases, exhibitors wishing to insure their goods must do so at their own expense.

7. PROTECTION OF THE EXHIBIT FACILITY – Nothing shall be posted, tacked, nailed, screwed or otherwise attached to columns, walls, floors or other parts of the convention hall exhibit area without permission from the proper authority. Packing, unpacking and assembly of exhibits shall be done only in designated areas and in conformity with directions of the Exhibits Manager, or convention hall manager or their designees.

8. BOOTHS – Standard booth equipment as stated in the Exhibitor Information Form will be provided by the Iowa Association of REALTORS® without cost to the exhibitor if ordered in advance. If an exhibitor plans to install a completely constructed display of such a character that the exhibitor will not require or desire the use of standard booth equipment, no part thereof the exhibitor’s display, shall project as to obstruct the view of adjacent booths. No display may exceed a height of eight feet on the back wall nor be higher than side wall specifications, except with the specific permission of the Exhibits Manager.

9. INSTALLATION AND DISMANTLING – The specific requirements as to time for installation and dismantling exhibits shall be supplied to each exhibitor for the particular convention for which a lease has been granted. Such requirements shall be binding upon the leasee as though fully set forth herein. All displays must be in place and set up by the time of the official opening of the show. Space not occupied or set up by that time may immediately be re-assigned for other purposes by the Association. Anyone dismantling their booth prior to the allotted time will lose their priority standing for the next year’s convention and will forfeit any continuing education certificates they are entitled to from the 2019 Convention.

14

10. DEFAULT OCCUPANCY – Any exhibitor failing to occupy space contracted for is not relieved of the obligation of paying for such space at the full rental price and the Iowa Association of REALTORS® shall have the right to use such space as it sees fit, provided such booth space is not occupied one hour before the official Exhibit Hall Grand Opening.

11. USE OF SPACE – Exhibits shall be shown only in the official exhibit area as established by the Iowa Association of REALTORS®. Neither the exhibitors or non-exhibitors shall be permitted to display articles, equipment or services in private suites or rooms during the convention in accordance with prior agreements between the Iowa Association of REALTORS® and the host Hotel/Convention Center or officials of hotels and convention bureau in the locale of the convention. No exhibitor shall permit any other corporation of firm or its representatives to use the space allotted them, nor shall they display articles not manufactured or sold normally by them. Co-participation by any other corporation, entity, firm or its representatives in space assigned to the original applicant must be by written permission of the Iowa Association of REALTORS® and may be subject to an additional charge of $50.00 per day per additional participant for the duration of the exhibit hall.

12. CONFLICTING MEETINGS & SOCIAL ACTIVITIES – In the interest of the success of the entire convention and exposition, the exhibitor agrees not to extend invitations, call meetings or otherwise encourage the absence of Iowa Association of REALTORS® members or exhibitors from the convention or exhibit hall during the official hours of the convention or exposition.

13. EXHIBIT HOURS – The exhibit area will be open between the following hours: Wednesday, October 9, 2019 7:30 am - 5:00 pm Thursday, October 10, 2019 7:30 am - 3:00 pm

14. EXHIBITOR PASSES – Each exhibitor will receive eight (8) exhibitor passes to distribute to those members of the company staffing the exhibit space. These passes are non-transferable. Additional exhibitor passes may be purchased at a cost of $5.00 per pass.

15. HOLD HARMLESS CLAUSE – The Exhibitor assumes the entire responsibility and liability for losses, damages, and claims rising out of exhibitor’s activities on the Hotel/Convention Center premises and will indemnify, defend, and hold harmless the Hotel/Convention Center, its owner, and its management company, as well as their respective agents, servants, and employees from any and all such losses, damages, and claims.

16. PHOTO/VIDEO POLICY - IAR or its photographers will take photos/videos of functions and events associated with the IAR Annual Convention. By registering you agree/consent that your likeness may appear in photos/videos of the IAR convention that may be posted in online galleries, social media, websites, apps, or future promotional material.

Recording of any IAR function is strictly prohibited.Audio, Video, Digital Recording Policy applicable to IAR conferences, educational courses, and general meetings or conference sessions: For copyright and other reasons, recordings of any kind are PROHIBITED without prior written consent of both the meeting chair person or presenter/instructor AND the Iowa Association of REALTORS®. These guidelines apply to individual or group users and to any electronic recording device, including but not limited to cellular telephones, digital cameras, stand-alone video cameras, Internet accessible webcams, video recorders, audio recorders, and software designed to monitor computer use by a specific user.

17. ENTIRE AGREEMENT - The terms and conditions of this written document constitute the entire agreement between the parties. Any changes or modifications must be agreed between both parties in writing.

Name: _____________________________________________________________________ Company Name: ____________________________________________________________ Date: _____________________________________

____________________________________________ Date: ________________________ Authorized IAR Staff Iowa Association of REALTORS®