Data Retention Tool D A R T 2.4
Peter Schiwek, SAP AGSolution Management Financials
© SAP AG 2005-08-18, Data Retention Tool, Rel. 4.6C, 4.70, ERP, Peter Schiwek 2
Legal Requirements Around the Globe
Germany: §§ 146, 147 of German Fiscal Code“GDPdU” enactment of 07/16/2001
Switzerland: Decree by theFederal Department of Finance (FDF)on electronically transferred dataand information of 01/30/2002(“ElDI-V”)
Austria: §§ 131 and 132 of theAustrian Fiscal Code (BAO)
France: Contrôle Fiscal des Comptabilités Informatisées (CFCI)
UK: Application of special check ABAPS by HM Customs & Excise
USA: IRS Revenue Procedure 98-25
Various other countries: . . .
© SAP AG 2005-08-18, Data Retention Tool, Rel. 4.6C, 4.70, ERP, Peter Schiwek 3
SAP Solution: Data Retention Tool
D A R TSource Extract
Transaction data
Transaction data
...
Master data
Master data
Metadata
Consistent data, prepared to meet the requirements of a tax auditor
Assessment: “Tax-relevant data”
Data provided - SAP Audit Format -
SAP Online SAP Online -- DBDB
DARTView-file
Views
© SAP AG 2005-08-18, Data Retention Tool, Rel. 4.6C, 4.70, ERP, Peter Schiwek 4
DART Source Extract
GenerateExtract
DART Process
Planning
Custom
-izing
Dow
nload
ViewD
efinition
Online
Com
press
Archive
Dec
om-
pres
s
Rel
oad
Storage System
SAP Online SAP Online -- DBDB
t
© SAP AG 2005-08-18, Data Retention Tool, Rel. 4.6C, 4.70, ERP, Peter Schiwek 5
Audit Track – Outgoing from FI
DART extracts documents from Financial Accounting with the associated preceding and follow-on documents
Company codeFiscal yearPeriods
FI
SD
MM
. . .
AM
Valuation area
Documents fromSales and Distribution
Cost Accounting
Asset Accounting
Starting point: Financial Accounting
CO
Documents fromMaterials Management
© SAP AG 2005-08-18, Data Retention Tool, Rel. 4.6C, 4.70, ERP, Peter Schiwek 6
Valuation conditionsANEKAM document header
COFISFI/CO reconciliation posting
Asset value fields
Asset assignments
Cost center
Internal order
WBS element
Profit center
Asset
Customer
Supplier
Plant
ANEPAM document item
ANEAProportional values
BKPFFI document header
BSEGFI document item
PAYRFI payment transfer
EKKOMM purchasing document
EKPOPurchasing document item
COBKCO document header
COEPCO document item
LIKPSD delivery header
LIPSDelivery item
VBAKSD document
VBAPSales document item
VBPASales document partner Selection criteria
Transaction data
Master data
Key
VBRKSD billing header
VBRPBilling item
KONVPricing conditions
GLT0G/L account balance
KNC1Customer balances
LFC1Supplier balances
Product
MKPFMM document header
MSEGMM document item
Address
Valuation area
Company code,
years, periods
DART – Extraction (example)
© SAP AG 2005-08-18, Data Retention Tool, Rel. 4.6C, 4.70, ERP, Peter Schiwek 7
DART2.4 Data Scope = Country-Specific
5 segments138 fields
169 segments2.048 fields
239 segments3.466 fields
∑ 413 segments5.652 fields
US DE
All
© SAP AG 2005-08-18, Data Retention Tool, Rel. 4.6C, 4.70, ERP, Peter Schiwek 8
Accessing DART2.4 : SAP Menu / TA FTW0
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DART2.4 Overview: Segment Catalog
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DART2.4 Overview: Field Catalog
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DART2.4 Configuration: File Directories
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DART2.4 Configuration: Data Extraction
F 1
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DART2.4 Configuration: Data Extraction
F 1
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DART2.4 Data Extraction: Selection
DARTSource Extract
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DART2.4 Data Extraction: Logs
DARTSource Extract
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DART2.4 Data Extraction: Logs
DARTSource Extract
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DART2.4 Extract Data: Logs
DARTSource Extract
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DART2.4 Source Extract Analysis, Browser
DARTSource Extract
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DART2.4 Source Extract Analysis, Browser
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DART2.4 Configuration: View Definition
© SAP AG 2005-08-18, Data Retention Tool, Rel. 4.6C, 4.70, ERP, Peter Schiwek 21
DART2.4 Configuration: View Definition
Joins can also be maintained
manually, where necessary
> 1200 join conditionscan be called
(table TXW_C_RELA )
© SAP AG 2005-08-18, Data Retention Tool, Rel. 4.6C, 4.70, ERP, Peter Schiwek 22
DART2.4 Configuration: View Definition
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DART2.4 Configuration: Activate View
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DART2.4 Source Extract: Display/Print
DARTSource Extract
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DART2.4 Source Extract: Display/Print
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DART2.4 Source Extract: Export to View file
DARTSource Extract
DARTView file
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DART2.4 View file, Display view log
DARTView file
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DART2.4 View file, Display view log
DARTView file
© SAP AG 2005-08-18, Data Retention Tool, Rel. 4.6C, 4.70, ERP, Peter Schiwek 29
3rd Party Audit Software: ACL
“SAP Audit Format” for the transfer to data medium
In collaboration with the auditing software providers
A C L Services Ltd., Vancouver BC, Canada, http://www.acl.com
SAP developed the data description standard “SAP Audit Format”.
Since 1998, this function is delivered with the SAP “Audit Information System“ ( A I S ).DART supports the “SAP Audit Format” since 2001.
3rd Party Audit Software Digital Tax Audit
' 3rd Party Audit Software
' A C L
' I D E A
Data provided - SAP Audit Format -
DARTView file
© SAP AG 2005-08-18, Data Retention Tool, Rel. 4.6C, 4.70, ERP, Peter Schiwek 30
3rd Party Audit Software: ACL
SAP Audit Format enables very easy transfer to evaluation programs such as ACL and IDEA.
© SAP AG 2005-08-18, Data Retention Tool, Rel. 4.6C, 4.70, ERP, Peter Schiwek 31
3rd Party Audit Software: IDEA
“SAP Audit Format” for the transfer to data medium
In collaboration with the auditing software providers
I D E A, CaseWare Internat. Inc. Toronto, http://www.caseware.com
SAP developed the data description standard “SAP Audit Format”.
Since 1998, this function is delivered with the SAP “Audit Information System“ ( A I S ).DART supports the “SAP Audit Format” since 2001.
3rd Party Audit Software Digital Tax Audit
' 3rd Party Audit Software
' A C L
' I D E A
Data provided - SAP Audit Format -
DARTView file
© SAP AG 2005-08-18, Data Retention Tool, Rel. 4.6C, 4.70, ERP, Peter Schiwek 32
3rd Party Audit Software: IDEA
SAP Audit Format enables very easy transfer to evaluation programs such as ACL and IDEA.
© SAP AG 2005-08-18, Data Retention Tool, Rel. 4.6C, 4.70, ERP, Peter Schiwek 33
SAP Audit Format: As easy as it gets
3rd party audit software3rd
party
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DART2.4 Use Additional Source Extracts
DARTTransaction data Q1
DARTMaster data
© SAP AG 2005-08-18, Data Retention Tool, Rel. 4.6C, 4.70, ERP, Peter Schiwek 35
DART2.4 Use Additional Source Extracts
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DART2.4 Source Extract: Data Detector
DART Source Extract DART View file
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DART2.4 Source Extract: Data Detector
DARTView file
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DART2.4 Source Extract: Extract Splitter
DART Source Extract DART View file
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DART2.4 Source Extract: Extract Splitter
DARTView file
© SAP AG 2005-08-18, Data Retention Tool, Rel. 4.6C, 4.70, ERP, Peter Schiwek 40
DART Customer Enhancements
Adding a Database Field as a Data Source for Extraction
Related SegmentExists?
Yes No
Add a Field to an Existing Segment Add a Segment to DART
Extend Structure in Dictionary
NewSourceTable?
NumericField?
End
ProgramFunction ExitFTXW0001
Yes
Yes
No
No
Add a Dictionary Structure
End
Create a NewDART
Segment
ProgramFunction ExitFTXW0002
1.
2.
3.
© SAP AG 2005-08-18, Data Retention Tool, Rel. 4.6C, 4.70, ERP, Peter Schiwek 41
DART Enhancements I: DDIC Enhancement
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DART Enhancements II: DART Enhancement
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DART Enhancements III: User Exit
!Sample Code
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DART Enhancements III: User Exit (Cont.)
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DART Configuration: Customer-Defined Data
F 1
© SAP AG 2005-08-18, Data Retention Tool, Rel. 4.6C, 4.70, ERP, Peter Schiwek 46
DART Authorization Objects
Object ClassAAAB Cross-Application Authorization Objects
Authorizations Object
F_TXW_RA Retrieve data from archiveCompany code *
F_TXW_TF Data extractsActivity 01, 03, 06, 24, 25Company code *
F_TXW_TFCF Data extract configurationActivity 02
F_TXW_TV Data view queriesActivity 03, 06, 24, 25, 61Authorization group *Company code *
F_TXW_TVCF Data view configurationActivity 03
© SAP AG 2005-08-18, Data Retention Tool, Rel. 4.6C, 4.70, ERP, Peter Schiwek 47
Application Help
© SAP AG 2005-08-18, Data Retention Tool, Rel. 4.6C, 4.70, ERP, Peter Schiwek 48
Quick Links
http://service.sap.com/dart Data Retention Toolhttp://service.sap.com/gdpdu Tax Reduction Lawhttp://service.sap.com/ais Audit Information System
© SAP AG 2005-08-18, Data Retention Tool, Rel. 4.6C, 4.70, ERP, Peter Schiwek 49
Experiences with DART
Since 1998, U.S. law (IRS Revenue Procedure 98-25) requires that the access method correspond to the transfer to a data medium.
DART has been successfully deployed by many customers in the United States since 1998.
Setup requires little effort.
Provision of the DART enhancements for older SAP Releases (from 3.1I) by transport files.
DART is only suitable for SAP systems.
© SAP AG 2005-08-18, Data Retention Tool, Rel. 4.6C, 4.70, ERP, Peter Schiwek 50
DART: Release Strategy
DART 2.2 (SAP Note 668943)OI lists (from BSID, BSAD, BSIK, etc.)Travel ManagementTreasuryPreference Processing (Customs Duty)Enhancement to explanation tables / fixed values
DART 2.3 (SAP Note 702511)Real EstateConsumer and Mortgage LoansChange documentsImprovements to view environment
DART 2.4 (SAP Note 810014)Enhancement to G/L Account Master DataINTRA-/EXTRASTAT declarationsNew design for Extract BrowserNew design for view logic
For info on further DART developments see SAP Note 582583
For info on further DART developments see SAP Note 582583
© SAP AG 2005-08-18, Data Retention Tool, Rel. 4.6C, 4.70, ERP, Peter Schiwek 51
Important SAP Notes Regarding DART
Data Retention Tool (Component CA-GTF-DRT):099914 Installation of DART390184 Support for data export in SAP Audit Format407847 Moving DART to other system
491141 DART 2.0 Data scope defined for Germany
622095 DART 2.1582583 DART – Release strategy (incl. DART data catalog)627148 Archiving of extracts663077 DART versus GDPdU conformity670447 SAP data archiving and GDPdU
668943 DART 2.2718845 DART segment catalog and field catalog
702511 DART 2.3810014 DART 2.4
© SAP AG 2005-08-18, Data Retention Tool, Rel. 4.6C, 4.70, ERP, Peter Schiwek 52
Contacts at SAP
Project leader:Peter Schiwek, SAP AG [email protected]
Issues regarding SAP HR (such as HR Interface Toolbox):Stefan Schüssler, SAP AG [email protected]
Issues regarding SAP R/2:Sieglinde Jolly, SAP AG [email protected]
Issues regarding data archiving:Georg Fischer, SAP AG [email protected]
Issues regarding digital signature:Arnd Göbel, LGD [email protected]
General consulting issues (StSenkG / GDPdU / DART)Lars Gartenschläger, LGD [email protected]
© SAP AG 2005-08-18, Data Retention Tool, Rel. 4.6C, 4.70, ERP, Peter Schiwek 53
Copyright 2004 SAP AG. All Rights Reserved
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