DART Presentation

Data Retention Tool D A R T 2.4

Peter Schiwek, SAP AGSolution Management Financials

© SAP AG 2005-08-18, Data Retention Tool, Rel. 4.6C, 4.70, ERP, Peter Schiwek 2

Legal Requirements Around the Globe

Germany: §§ 146, 147 of German Fiscal Code“GDPdU” enactment of 07/16/2001

Switzerland: Decree by theFederal Department of Finance (FDF)on electronically transferred dataand information of 01/30/2002(“ElDI-V”)

Austria: §§ 131 and 132 of theAustrian Fiscal Code (BAO)

France: Contrôle Fiscal des Comptabilités Informatisées (CFCI)

UK: Application of special check ABAPS by HM Customs & Excise

USA: IRS Revenue Procedure 98-25

Various other countries: . . .


SAP Solution: Data Retention Tool

D A R TSource Extract

Transaction data

Transaction data

...

Master data

Master data

Metadata

Consistent data, prepared to meet the requirements of a tax auditor

Assessment: “Tax-relevant data”

Data provided - SAP Audit Format -

SAP Online SAP Online -- DBDB

DARTView-file

Views


DART Source Extract

GenerateExtract

DART Process

Planning

Custom

-izing

Dow

nload

ViewD

efinition

Online

Com

press

Archive

Dec

om-

pres

s

Rel

oad

Storage System

SAP Online SAP Online -- DBDB

t


Audit Track – Outgoing from FI

DART extracts documents from Financial Accounting with the associated preceding and follow-on documents

Company codeFiscal yearPeriods

FI

SD

MM

. . .

AM

Valuation area

Documents fromSales and Distribution

Cost Accounting

Asset Accounting

Starting point: Financial Accounting

CO

Documents fromMaterials Management


Valuation conditionsANEKAM document header

COFISFI/CO reconciliation posting

Asset value fields

Asset assignments

Cost center

Internal order

WBS element

Profit center

Asset

Customer

Supplier

Plant

ANEPAM document item

ANEAProportional values

BKPFFI document header

BSEGFI document item

PAYRFI payment transfer

EKKOMM purchasing document

EKPOPurchasing document item

COBKCO document header

COEPCO document item

LIKPSD delivery header

LIPSDelivery item

VBAKSD document

VBAPSales document item

VBPASales document partner Selection criteria

Transaction data

Master data

Key

VBRKSD billing header

VBRPBilling item

KONVPricing conditions

GLT0G/L account balance

KNC1Customer balances

LFC1Supplier balances

Product

MKPFMM document header

MSEGMM document item

Address

Valuation area

Company code,

years, periods

DART – Extraction (example)


DART2.4 Data Scope = Country-Specific

5 segments138 fields

169 segments2.048 fields

239 segments3.466 fields

∑ 413 segments5.652 fields

US DE

All


Accessing DART2.4 : SAP Menu / TA FTW0


DART2.4 Overview: Segment Catalog


DART2.4 Overview: Field Catalog


DART2.4 Configuration: File Directories


DART2.4 Configuration: Data Extraction

F 1


DART2.4 Configuration: Data Extraction

F 1


DART2.4 Data Extraction: Selection

DARTSource Extract


DART2.4 Data Extraction: Logs

DARTSource Extract


DART2.4 Data Extraction: Logs

DARTSource Extract


DART2.4 Extract Data: Logs

DARTSource Extract


DART2.4 Source Extract Analysis, Browser

DARTSource Extract


DART2.4 Source Extract Analysis, Browser


DART2.4 Configuration: View Definition



Joins can also be maintained

manually, where necessary

> 1200 join conditionscan be called

(table TXW_C_RELA )




DART2.4 Configuration: Activate View


DART2.4 Source Extract: Display/Print

DARTSource Extract


DART2.4 Source Extract: Display/Print


DART2.4 Source Extract: Export to View file

DARTSource Extract

DARTView file


DART2.4 View file, Display view log

DARTView file


DART2.4 View file, Display view log

DARTView file


3rd Party Audit Software: ACL

“SAP Audit Format” for the transfer to data medium

In collaboration with the auditing software providers

A C L Services Ltd., Vancouver BC, Canada, http://www.acl.com

SAP developed the data description standard “SAP Audit Format”.

Since 1998, this function is delivered with the SAP “Audit Information System“ ( A I S ).DART supports the “SAP Audit Format” since 2001.

3rd Party Audit Software Digital Tax Audit

' 3rd Party Audit Software

' A C L

' I D E A


DARTView file

http://www.acl.com/


3rd Party Audit Software: ACL

SAP Audit Format enables very easy transfer to evaluation programs such as ACL and IDEA.


3rd Party Audit Software: IDEA

“SAP Audit Format” for the transfer to data medium

In collaboration with the auditing software providers

I D E A, CaseWare Internat. Inc. Toronto, http://www.caseware.com

SAP developed the data description standard “SAP Audit Format”.

Since 1998, this function is delivered with the SAP “Audit Information System“ ( A I S ).DART supports the “SAP Audit Format” since 2001.

3rd Party Audit Software Digital Tax Audit

' 3rd Party Audit Software

' A C L

' I D E A


DARTView file

http://www.caseware.com/


3rd Party Audit Software: IDEA

SAP Audit Format enables very easy transfer to evaluation programs such as ACL and IDEA.


SAP Audit Format: As easy as it gets

3rd party audit software3rd

party


DART2.4 Use Additional Source Extracts

DARTTransaction data Q1

DARTMaster data


DART2.4 Use Additional Source Extracts


DART2.4 Source Extract: Data Detector

DART Source Extract DART View file


DART2.4 Source Extract: Data Detector

DARTView file


DART2.4 Source Extract: Extract Splitter

DART Source Extract DART View file


DART2.4 Source Extract: Extract Splitter

DARTView file


DART Customer Enhancements

Adding a Database Field as a Data Source for Extraction

Related SegmentExists?

Yes No

Add a Field to an Existing Segment Add a Segment to DART

Extend Structure in Dictionary

NewSourceTable?

NumericField?

End

ProgramFunction ExitFTXW0001

Yes

Yes

No

No

Add a Dictionary Structure

End

Create a NewDART

Segment

ProgramFunction ExitFTXW0002

1.

2.

3.


DART Enhancements I: DDIC Enhancement


DART Enhancements II: DART Enhancement


DART Enhancements III: User Exit

!Sample Code


DART Enhancements III: User Exit (Cont.)


DART Configuration: Customer-Defined Data

F 1


DART Authorization Objects

Object ClassAAAB Cross-Application Authorization Objects

Authorizations Object

F_TXW_RA Retrieve data from archiveCompany code *

F_TXW_TF Data extractsActivity 01, 03, 06, 24, 25Company code *

F_TXW_TFCF Data extract configurationActivity 02

F_TXW_TV Data view queriesActivity 03, 06, 24, 25, 61Authorization group *Company code *

F_TXW_TVCF Data view configurationActivity 03


Application Help


Quick Links

http://service.sap.com/dart Data Retention Toolhttp://service.sap.com/gdpdu Tax Reduction Lawhttp://service.sap.com/ais Audit Information System

http://service.sap.com/dart

http://service.sap.com/gdpdu

http://service.sap.com/ais


Experiences with DART

Since 1998, U.S. law (IRS Revenue Procedure 98-25) requires that the access method correspond to the transfer to a data medium.

DART has been successfully deployed by many customers in the United States since 1998.

Setup requires little effort.

Provision of the DART enhancements for older SAP Releases (from 3.1I) by transport files.

DART is only suitable for SAP systems.


DART: Release Strategy

DART 2.2 (SAP Note 668943)OI lists (from BSID, BSAD, BSIK, etc.)Travel ManagementTreasuryPreference Processing (Customs Duty)Enhancement to explanation tables / fixed values

DART 2.3 (SAP Note 702511)Real EstateConsumer and Mortgage LoansChange documentsImprovements to view environment

DART 2.4 (SAP Note 810014)Enhancement to G/L Account Master DataINTRA-/EXTRASTAT declarationsNew design for Extract BrowserNew design for view logic

For info on further DART developments see SAP Note 582583

For info on further DART developments see SAP Note 582583


Important SAP Notes Regarding DART

Data Retention Tool (Component CA-GTF-DRT):099914 Installation of DART390184 Support for data export in SAP Audit Format407847 Moving DART to other system

491141 DART 2.0 Data scope defined for Germany

622095 DART 2.1582583 DART – Release strategy (incl. DART data catalog)627148 Archiving of extracts663077 DART versus GDPdU conformity670447 SAP data archiving and GDPdU

668943 DART 2.2718845 DART segment catalog and field catalog

702511 DART 2.3810014 DART 2.4


Contacts at SAP

Project leader:Peter Schiwek, SAP AG [email protected]

Issues regarding SAP HR (such as HR Interface Toolbox):Stefan Schüssler, SAP AG [email protected]

Issues regarding SAP R/2:Sieglinde Jolly, SAP AG [email protected]

Issues regarding data archiving:Georg Fischer, SAP AG [email protected]

Issues regarding digital signature:Arnd Göbel, LGD [email protected]

General consulting issues (StSenkG / GDPdU / DART)Lars Gartenschläger, LGD [email protected]

mailto:[email protected]







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