Time Management

Time managementTime management

Time ManagementTime Management

Signs of overload frustration, fatigue, taking work home from the office, no deadlines


TimeTime management means management means the efficient use of our the efficient use of our resources, including time, in resources, including time, in such a way that we are such a way that we are effective in achieving effective in achieving important personal goals.important personal goals.


TimeTime is something we never is something we never have enough ofhave enough of

FortuneFortune building starts with building starts with time managementtime management


Time is working for youTime is working for youIf you don't use its If you don't use its

potentional for you, it will potentional for you, it will act against youact against you

Time wasting not only Time wasting not only affecting you but also the affecting you but also the othersothers


Time is equally distributed Time is equally distributed to all of usto all of us

Time management starts by Time management starts by I wantI want

Time management is a Time management is a commitmentcommitment


All champions plan their workAll champions plan their workStrange idea that it is Strange idea that it is

difficult taskdifficult taskTime is money (cost of Time is money (cost of

minute)minute)Time can not be savedTime can not be saved



6 hours sleep per day6 hours sleep per day50% of weekly time 50% of weekly time

meetingsmeetingsThe rest for The rest for

researches, researches,

visits and follow upvisits and follow upThe best time to think The best time to think

between 6 to 8 ambetween 6 to 8 amHigh family affection High family affection


What’s involved ? What’s involved ? AnalysisAnalysisPlanningPlanningFollow-up and Re-analysisFollow-up and Re-analysis


1.1. Find out how you use your timeFind out how you use your time

2.2. Analyze your time log to identify Analyze your time log to identify

your problemsyour problems

3.3. Set goals by means of priorities Set goals by means of priorities

rating rating

4.4. Develop action plansDevelop action plans


5.Schedule the key tasks 5.Schedule the key tasks

6.Develop solution for overcoming 6.Develop solution for overcoming

time management problemstime management problems

7.Follow up and reanalyze7.Follow up and reanalyze


Time use analysis

The ProblemThe Problem! !

I don’t have a timeI don’t have a time

I’m working late every nightI’m working late every night

If only there were thirty-six If only there were thirty-six

hours in the dayhours in the day

I have had a crisis last weekI have had a crisis last week

Time use analysisTime use analysis

Do you have enough time to do things Do you have enough time to do things you want to do?you want to do?

Do you have a daily plan for each Do you have a daily plan for each activity? activity?

Do you feel a control of your daily Do you feel a control of your daily schedule?schedule?

Do you revise last day achievement?Do you revise last day achievement? Are you able to say Are you able to say NONO forinterruptions? forinterruptions? Do things accumulate on your disk?Do things accumulate on your disk? Do you feel always working and have no Do you feel always working and have no

fun?fun?


Time logtime log can help you identify

how the others waste your time, and how I waste their time

Self assessment of abilities and resources


The 168-hour limitThe 168-hour limit

24 hours in a day24 hours in a day 168 hours in a week168 hours in a week 8,760 hours in a year8,760 hours in a year


The 168-hour limitThe 168-hour limitNo more, no less we all have No more, no less we all have

the same amount of time the the same amount of time the U.S. President or a retireeU.S. President or a retiree

It Isn’t a matter of being able It Isn’t a matter of being able

to beg , borrow, or stealto beg , borrow, or steal


The 168-hour limitThe 168-hour limit

Time management, then, is Time management, then, is the process of managing the process of managing the things we do in that the things we do in that block of 168 hours per weekblock of 168 hours per week


168 hours-one week-may 168 hours-one week-may

seem like a great deal of seem like a great deal of

timetime

People will often say “I can People will often say “I can

do a lot in 168 hoursdo a lot in 168 hours” ”


Personal Work Hours / Personal Work Hours / WeekWeek

-Sleep (7hrs a night) 49-Sleep (7hrs a night) 49-Eat (2 hrs a day) 14-Eat (2 hrs a day) 14-Dress (1 hr per day) 7-Dress (1 hr per day) 7-commute to work 5-commute to work 5-Other chores -Other chores (to maintain ourselves)(to maintain ourselves) 14 14

89


Hours /WeekHours /WeekWorking on the job 40-50Working on the job 40-50-Family, Leisure, -Family, Leisure, personal growth, 30-40personal growth, 30-40 hobbies,hobbies,Free timeFree time 168168


Personal work52%

working on the Job

30%

Family,and leisure18%

Slice 40%


Reasons for time wastingPeople prefer to do what they like People prefer to do what they like

and postpone what they do notand postpone what they do notPeople prefer to do what they are People prefer to do what they are

professional inprofessional inPeople prefer to do tasks need People prefer to do tasks need

less timeless time


Reasons for Reasons for time wastingtime wastingPeople prefer interesting People prefer interesting

subjects subjects People respond to others’ People respond to others’

needs before their ownneeds before their ownPeople start by urgent not People start by urgent not

important subjectsimportant subjects

Time RobbersTime Robbers

Exaggerated time robbers*

1. Incomplete information for solution

2. Employees with problems3. Telephone4. Routine tasks5. Meetings


Exaggerated time robbers*

6. Drop-in visitors

7. Outside activities8. Crisis management

9. Poor communication


Actual time robbers1. Attempting too much at once2. Unrealistic time estimates3. Procrastination4. Not listening5. Not say “no”


Actual time robbers6. Doing it myself7. Stacked desk, personal

disorganization8. delegating responsibility

without authority9. Absenteeism & late arrival10.Weak control & over control

Analyzing your goalsAnalyzing your goals

Many of us become frustrated Many of us become frustrated

about our time management about our time management

because we feel we are unable because we feel we are unable

to accomplish basic goalsto accomplish basic goals

Analyzing your goalsAnalyzing your goals Work goals (to be a Good Work goals (to be a Good

manager)manager) Family goals (good father)Family goals (good father) Community goals (diabetes Community goals (diabetes

awareness trainer)awareness trainer) Self goals (physical fitness)Self goals (physical fitness)

Analyzing your goalsAnalyzing your goals

Write down the A-priority goalsWrite down the A-priority goals

Evaluate your goalsEvaluate your goals

List the key tasks that must be List the key tasks that must be

done to achieve the goaldone to achieve the goal

Describe measurable resultsDescribe measurable results

intangible goals (fuzzes)intangible goals (fuzzes)

The matter of prioritiesThe matter of priorities

1st.priority(urg.&imp.)

3rd. Priority

2nd. priorityLast Priority

Importance

urg

ency

Low

Action planAction plan

Decide on high priority goalDecide on high priority goal

Identify performance taskIdentify performance task

Arrange task in logical sequenceArrange task in logical sequence

Develop a time frame for each task Develop a time frame for each task

and achievement of the goaland achievement of the goal

Scheduling and bicycleScheduling and bicycle

Schedule your a-priority task in Schedule your a-priority task in

most productive timemost productive time

Schedule routine, pleasant task Schedule routine, pleasant task

in the warm-up periodin the warm-up period

Types of planning guidesTypes of planning guides

Weekly plan:Weekly plan: extremely valuable extremely valuable

tool,tool,

Should contain the followingShould contain the following

- key activities- key activities

- key projects- key projects

- Key personKey person

Types of planning guidesTypes of planning guides

DailyDaily planning should planning should become as much a habitbecome as much a habit

Improve time management techniques


Establish a time Establish a time management systemmanagement system

Use time effectively not Use time effectively not efficientlyefficiently

Divide your time on quantity not Divide your time on quantity not qualityquality

Work smarter not harderWork smarter not harderUse do not disturb hour ”quiet Use do not disturb hour ”quiet

hour”hour”



Enhance the ability to say NOEnhance the ability to say NO

Research for new business or Research for new business or

customerscustomers

Keep fitness for physical health Keep fitness for physical health

Don’t lose what you have got Don’t lose what you have got

for for your family family



Goals and prioritiesGoals and priorities Start with A and not CStart with A and not C Handle each piece of paper only Handle each piece of paper only

onceonce Neither important nor urgent

File itDeal with in "down time"DelegateDon’t do it

Time managementTime management

The four Doe's of time The four Doe's of time managementmanagement

DealDealDelegateDelegateDelayDelayDropDrop

Thank youThank you

Dr. mohamed sorouramed sorour 0105359170 0105359170

Time Management

Business

time

working

day

things

analysisthe

weektime

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matter