SUPPLY CHAIN MANAGEMENT SYSTEM (SCMS) (SUPPLIER RELATIONSHIP MANAGEMENT MODULE)
Title: Maintain Supplier Certificate (Supplier) No. Rujukan: ROS-UM001-05
Link:
Transaction Code: N/A
Version Control Version: 05 Date: August 2014
Page: 1/11 Amendment: - Date: -
1.2.6.5 Maintain Supplier Certificate (Supplier)
This process is for supplier to maintain the certificates, such as update existing certificate, add
new certificate or renew certificate. Here also, you can add and update information on SSM. As
a supplier, you are allowed to edit/update the details of certificate that has been rejected by TNB
SUS Admin, and it will be processed again by TNB SUS Admin.
1. Login to portal as supplier. Enter User ID and Password then click on ‘Logon’ button.
Description Value Example
User ID < Enter the supplier User ID >
ros007
Password < Enter the Password > welcome100
2. A SUS portal screen will display. Click on Maintain Supplier Certificates tab.
SUPPLY CHAIN MANAGEMENT SYSTEM (SCMS) (SUPPLIER RELATIONSHIP MANAGEMENT MODULE)
Title: Maintain Supplier Certificate (Supplier) No. Rujukan: ROS-UM001-05
Link:
Transaction Code: N/A
Version Control Version: 05 Date: August 2014
Page: 2/11 Amendment: - Date: -
3. If supplier wants to update the certificate, for example to add new item code or update
certificate address, select/highlight the certificate and click on button.
3.1 Selected certificate details will be displayed. There are several details that can be
edited i.e Certificate Address, item code and attachment.
Note: As a supplier, you are require to scan the old certificate and new certificate in a single
PDF file and reupload the scanned file in Certificate Upload section for TNB to verify the new
changes/updates. Please ensure that your certificates are certified.
SUPPLY CHAIN MANAGEMENT SYSTEM (SCMS) (SUPPLIER RELATIONSHIP MANAGEMENT MODULE)
Title: Maintain Supplier Certificate (Supplier) No. Rujukan: ROS-UM001-05
Link:
Transaction Code: N/A
Version Control Version: 05 Date: August 2014
Page: 3/11 Amendment: - Date: -
3.2 Click on button to add new code item (kod bidang/gred).
Example: if you want to add your certificate’s new code (i.e 020101), select the code in
‘First Code’, ‘Second Code’ and ‘Third Code’, and the codes should be displayed
. *Note: All code items’ column should be selected/filled in.
After the required details are completed, click on button.
3.3 The certificate that has been updated will appear in certificate table at main screen.
(Note: You also can update multiple certificates at the same time and click ‘Save’ to
save the changes. Also, you can click on ‘Save’ button every time you update more
than one certificate. All updated certificates can be submitted to TNB by clicking on
‘Submit’ button. Please ensure the details updated are correct before click on
‘Submit’ button)
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SUPPLY CHAIN MANAGEMENT SYSTEM (SCMS) (SUPPLIER RELATIONSHIP MANAGEMENT MODULE)
Title: Maintain Supplier Certificate (Supplier) No. Rujukan: ROS-UM001-05
Link:
Transaction Code: N/A
Version Control Version: 05 Date: August 2014
Page: 4/11 Amendment: - Date: -
3.4 Scroll down the page, and you will see the ‘Save’ button. Click on button to
save all the details.
A message :
will appear on top screen.
To save all certificates detail that has been updated before submit
To submit application to TNB
SUPPLY CHAIN MANAGEMENT SYSTEM (SCMS) (SUPPLIER RELATIONSHIP MANAGEMENT MODULE)
Title: Maintain Supplier Certificate (Supplier) No. Rujukan: ROS-UM001-05
Link:
Transaction Code: N/A
Version Control Version: 05 Date: August 2014
Page: 5/11 Amendment: - Date: -
3.5 Status of the the certificate will change to Updated Awaiting Approval. Once
confirmed to submit to TNB, click on button to submit all updated
certificates.
3.6 You will see the ‘Submit’ button at top and bottom screen. Before submit, please
ensure the certificates are updated To submit, click on . A confirmation
message will pop-up. No changes are allowed once your application submitted. Click
‘Yes’ to proceed your certificates submission. An email notification will be sent to
TNB SUS Admin for processing the application.
3.7 Once you confirm and click ‘Yes’, a message will display on top screen.
“Your application has been submitted and will be processed within 5 working days.
Notification will be via email.
Permohonan anda telah dihantar dan akan diproses dalam tempoh 5 hari bekerja.
Pemberitahuan adalah melalui emel.”
SUPPLY CHAIN MANAGEMENT SYSTEM (SCMS) (SUPPLIER RELATIONSHIP MANAGEMENT MODULE)
Title: Maintain Supplier Certificate (Supplier) No. Rujukan: ROS-UM001-05
Link:
Transaction Code: N/A
Version Control Version: 05 Date: August 2014
Page: 6/11 Amendment: - Date: -
4. If supplier wants to renew the expired certificate, select/highlight the certificate and click
button.
4.1 Screen to enter certificate details will be displayed. Please ensure that all necessary
details are entered and the upload certified certificates before click button.
Enter the following details:
Field Value
Cert Date From/To <Enter Cert Date From/To>
Certificate Number <Enter the cert number>
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SUPPLY CHAIN MANAGEMENT SYSTEM (SCMS) (SUPPLIER RELATIONSHIP MANAGEMENT MODULE)
Title: Maintain Supplier Certificate (Supplier) No. Rujukan: ROS-UM001-05
Link:
Transaction Code: N/A
Version Control Version: 05 Date: August 2014
Page: 7/11 Amendment: - Date: -
Cert Address,
State, Postcode
<Enter cert address, state,
postcode>
Certificate Upload <Upload file in PDF format>
Code/Grade <Add all Codes/Grades of the
certificate>
(Note: You also can renew multiple certificates that have expired at the same. Also,
you can click on ‘Save’ button every time you renew and update more than one
certificate. All updated certificates can be submitted to TNB by clicking on ‘Submit’
button. Please ensure the details updated are correct before click on ‘Submit’ button)
4.2 Scroll down the page, and you will see the ‘Save’ button. Click on button to
save all the details.
A message :
will appear on top screen.
4.3 Status of the certificate will change to Renew Awaiting Approval. Once confirmed to
submit to TNB, click on button to submit all updated certificates.
To save all certificates detail that has been updated before submit
To submit application to TNB
SUPPLY CHAIN MANAGEMENT SYSTEM (SCMS) (SUPPLIER RELATIONSHIP MANAGEMENT MODULE)
Title: Maintain Supplier Certificate (Supplier) No. Rujukan: ROS-UM001-05
Link:
Transaction Code: N/A
Version Control Version: 05 Date: August 2014
Page: 8/11 Amendment: - Date: -
4.4 You will see the ‘Submit’ button at top and bottom screen. Before submit, please
ensure the certificates are updated. To submit, click on . A confirmation
message will pop-up. No changes are allowed once your application submitted. Click
‘Yes’ to proceed your certificates submission. An email notification will be sent to
TNB SUS Admin for processing the application.
4.5 Once you confirm and click ‘Yes’, a message will display on top screen
“Your application has been submitted and will be processed within 5 working days.
Notification will be via email.
Permohonan anda telah dihantar dan akan diproses dalam tempoh 5 hari bekerja.
Pemberitahuan adalah melalui emel.”
SUPPLY CHAIN MANAGEMENT SYSTEM (SCMS) (SUPPLIER RELATIONSHIP MANAGEMENT MODULE)
Title: Maintain Supplier Certificate (Supplier) No. Rujukan: ROS-UM001-05
Link:
Transaction Code: N/A
Version Control Version: 05 Date: August 2014
Page: 9/11 Amendment: - Date: -
5. If supplier wants to update SSM information, go to SSM section.
5.1 Click on button to add new BOD, and enter all the mandatory details (i.e Full
Name, Nationality, Race, Address, City, Postcode, Designation, IC No)
5.2 Click on button to add new SSM Shareholders if necessary, and enter all the
mandatory details
SUPPLY CHAIN MANAGEMENT SYSTEM (SCMS) (SUPPLIER RELATIONSHIP MANAGEMENT MODULE)
Title: Maintain Supplier Certificate (Supplier) No. Rujukan: ROS-UM001-05
Link:
Transaction Code: N/A
Version Control Version: 05 Date: August 2014
Page: 10/11 Amendment: - Date: -
5.3 At Upload Documents section, you are require to upload the updated and certified
SSM certificate. Click on button, and enter description of the documents,
upload the certificate in PDF format and click Add. (Note: Please ensure the details
are correct)
5.4 Scroll down the page, and you will see the ‘Save’ button. Click on to save all
SSM details.
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SUPPLY CHAIN MANAGEMENT SYSTEM (SCMS) (SUPPLIER RELATIONSHIP MANAGEMENT MODULE)
Title: Maintain Supplier Certificate (Supplier) No. Rujukan: ROS-UM001-05
Link:
Transaction Code: N/A
Version Control Version: 05 Date: August 2014
Page: 11/11 Amendment: - Date: -
6. As a supplier, you will receive an email notification from TNB SUS Admin to make
payment on certificate updated/renewal before the certificate is approved. Please email or fax
the receipt to TNB Registration Unit after payment made.
7. Procedural steps completed.