SUPPLY CHAIN MANAGEMENT SYSTEM (SCMS) … · supply chain management system (scms) (supplier relationship management ... enter user id and password then click on ... (scms) (supplier

SUPPLY CHAIN MANAGEMENT SYSTEM (SCMS) (SUPPLIER RELATIONSHIP MANAGEMENT MODULE)

Title: Maintain Supplier Certificate (Supplier) No. Rujukan: ROS-UM001-05

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Transaction Code: N/A

Version Control Version: 05 Date: August 2014

Page: 1/11 Amendment: - Date: -

1.2.6.5 Maintain Supplier Certificate (Supplier)

This process is for supplier to maintain the certificates, such as update existing certificate, add

new certificate or renew certificate. Here also, you can add and update information on SSM. As

a supplier, you are allowed to edit/update the details of certificate that has been rejected by TNB

SUS Admin, and it will be processed again by TNB SUS Admin.

1. Login to portal as supplier. Enter User ID and Password then click on ‘Logon’ button.

Description Value Example

User ID < Enter the supplier User ID >

ros007

Password < Enter the Password > welcome100

2. A SUS portal screen will display. Click on Maintain Supplier Certificates tab.



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3. If supplier wants to update the certificate, for example to add new item code or update

certificate address, select/highlight the certificate and click on button.

3.1 Selected certificate details will be displayed. There are several details that can be

edited i.e Certificate Address, item code and attachment.

Note: As a supplier, you are require to scan the old certificate and new certificate in a single

PDF file and reupload the scanned file in Certificate Upload section for TNB to verify the new

changes/updates. Please ensure that your certificates are certified.



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3.2 Click on button to add new code item (kod bidang/gred).

Example: if you want to add your certificate’s new code (i.e 020101), select the code in

‘First Code’, ‘Second Code’ and ‘Third Code’, and the codes should be displayed

. *Note: All code items’ column should be selected/filled in.

After the required details are completed, click on button.

3.3 The certificate that has been updated will appear in certificate table at main screen.

(Note: You also can update multiple certificates at the same time and click ‘Save’ to

save the changes. Also, you can click on ‘Save’ button every time you update more

than one certificate. All updated certificates can be submitted to TNB by clicking on

‘Submit’ button. Please ensure the details updated are correct before click on

‘Submit’ button)

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3.4 Scroll down the page, and you will see the ‘Save’ button. Click on button to

save all the details.

A message :

will appear on top screen.

To save all certificates detail that has been updated before submit

To submit application to TNB



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3.5 Status of the the certificate will change to Updated Awaiting Approval. Once

confirmed to submit to TNB, click on button to submit all updated

certificates.

3.6 You will see the ‘Submit’ button at top and bottom screen. Before submit, please

ensure the certificates are updated To submit, click on . A confirmation

message will pop-up. No changes are allowed once your application submitted. Click

‘Yes’ to proceed your certificates submission. An email notification will be sent to

TNB SUS Admin for processing the application.

3.7 Once you confirm and click ‘Yes’, a message will display on top screen.

“Your application has been submitted and will be processed within 5 working days.

Notification will be via email.

Permohonan anda telah dihantar dan akan diproses dalam tempoh 5 hari bekerja.

Pemberitahuan adalah melalui emel.”



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4. If supplier wants to renew the expired certificate, select/highlight the certificate and click

button.

4.1 Screen to enter certificate details will be displayed. Please ensure that all necessary

details are entered and the upload certified certificates before click button.

Enter the following details:

Field Value

Cert Date From/To <Enter Cert Date From/To>

Certificate Number <Enter the cert number>

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Cert Address,

State, Postcode

<Enter cert address, state,

postcode>

Certificate Upload <Upload file in PDF format>

Code/Grade <Add all Codes/Grades of the

certificate>

(Note: You also can renew multiple certificates that have expired at the same. Also,

you can click on ‘Save’ button every time you renew and update more than one

certificate. All updated certificates can be submitted to TNB by clicking on ‘Submit’

button. Please ensure the details updated are correct before click on ‘Submit’ button)

4.2 Scroll down the page, and you will see the ‘Save’ button. Click on button to

save all the details.

A message :

will appear on top screen.

4.3 Status of the certificate will change to Renew Awaiting Approval. Once confirmed to

submit to TNB, click on button to submit all updated certificates.

To save all certificates detail that has been updated before submit

To submit application to TNB



Link:




4.4 You will see the ‘Submit’ button at top and bottom screen. Before submit, please

ensure the certificates are updated. To submit, click on . A confirmation

message will pop-up. No changes are allowed once your application submitted. Click

‘Yes’ to proceed your certificates submission. An email notification will be sent to

TNB SUS Admin for processing the application.

4.5 Once you confirm and click ‘Yes’, a message will display on top screen

“Your application has been submitted and will be processed within 5 working days.

Notification will be via email.

Permohonan anda telah dihantar dan akan diproses dalam tempoh 5 hari bekerja.

Pemberitahuan adalah melalui emel.”



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5. If supplier wants to update SSM information, go to SSM section.

5.1 Click on button to add new BOD, and enter all the mandatory details (i.e Full

Name, Nationality, Race, Address, City, Postcode, Designation, IC No)

5.2 Click on button to add new SSM Shareholders if necessary, and enter all the

mandatory details



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5.3 At Upload Documents section, you are require to upload the updated and certified

SSM certificate. Click on button, and enter description of the documents,

upload the certificate in PDF format and click Add. (Note: Please ensure the details

are correct)

5.4 Scroll down the page, and you will see the ‘Save’ button. Click on to save all

SSM details.

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6. As a supplier, you will receive an email notification from TNB SUS Admin to make

payment on certificate updated/renewal before the certificate is approved. Please email or fax

the receipt to TNB Registration Unit after payment made.

7. Procedural steps completed.