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INTRODUCING SAP
SAP MISSION
To provide enterprise business solutions for sustained competitive advantage.
Therefore our customers can: Run their business processes faster; Operate more productively; Have more profitable results; Are able to implement change by embracing new technology.
OPEN SYSTEM: THECHNICAL R/3 ENVIRONMENT
Hardware Unix SystemsDigitalHPIBMSUN
AT&TCompaqData GeneralHP (Intel)IBM (Intel)Digital
IBMAS/400
OperatingSystems
Digital UnixHP UnixEtc.
Windows NT OS/400
Databases AdabasDB2OracleInformix
AdabasSQLOracleInformix
DB2/400
Dialog SAP-GUI Windows 95Macintosh
Etc.
Windows 95OS/2
Languages ABAP/4, C, C++, HTML (Internet)Tools TCP/IP (Network communications protocol)
EDI (Electronic Data Interchange)OLE (Object Linking and Embedding)CADOptical ArchivingBar Coding
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SAP MODULES: OVERVIEW
SAP MODULES: PP
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R/3
Client / ServerABAP/4
COControlling
AMFixed AssetsMgmt.
PSProjectSystem
WFWorkflow
ISIndustry
Solutions
MMMaterials
Mgmt.
HRHuman
Resources
SDSales &
Distribution
PPProductionPlanning
QMQualityMgmt.
FIFinancial
Accounting
PMPlant
Maintenance
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LEGEND
SOP- Sales and Operation PlanningMPS- Master Production SchedulingMRP- Material Requirements PlanningCRP- Capacity Requirements PlanningSIS- Information SystemCO- ControllingCP=PC= Product Costing
THE R/3 INDUSTRY FOCUS
Engineer-to-order production Make-to-order production Intermittent manufacturing Repetitive manufacturing Discrete manufacturing
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PPMRPMPS
CADASTRO
SIS
CO
CP CRP
SOP
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Process flow manufacturing (PI)
PP- PRODUCTION AND PLANNING OVERVIEW SOP- Sales and Operation Planning; MPS- Master Production Scheduling; MRP- Material Requirements Planning; CRP- Capacity Requirements Planning;
Shop Floor Control; Production Order; Production Costing; BOM- Bill of Material; Work Centers; Routings; Logistic Information System.
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ENTERPRISE AREA/SCENARIO/APPLICATION
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Production Logistics Area (PP)
Processing consumable materialManagement of consignment stocksSubcontract order processingStock transfer processingProduction by lot size
Repetitive manufacturingMake-to-order productionProcess manufacturingProject-related engineer to order productionQuality management in productionQuality management for goods receipt from productionCost object controlling during process manufacturingCost object controlling during repetitive manufacturingCost object with order-related prod./production by lot sizeCost object w/sales-order-related / make-to-order productionCost object during engineer-to-order
Logistics - General Component (PP)
Logistics Basic DataForecastVariant ConfigurationEngineering Change Management
Logistics Information SystemProduction Planning and Control Component (PP)
Basic DataSales and Operational PlanningMaster PlanningCapacity PlanningMaterial Requirements PlanningProduction OrdersKANBANRepetitive Manufacturing
Assembly ProcessingProduction Planning for Process IndustriesPlant Data CollectionInformation SystemDemand FlowEDIInterface to Shop Floor System
SD- SALES AND DISTRIBUTION OVERVIEW Sales Distribution Billing
ENTERPRISEAREA/SCENARIO/COMPONENT/APPLICATION
Sales Logistics Area (SD)
Standard order handlingContract handlingScheduling agreement handlingHandling customer scheduling agreementThird-party order handlingHandling of delivery free of charge
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Customer consignment stock handlingRush order handlingCash order handlingRental contract handlingDecentralized shippingStock transfer processing
Make-to- order productionService managementProject-related engineer to order productionQuality management in Sales and DistributionProfitability AnalysisSales and Distribution Component (SD)
Master DataBasic FunctionsSales
ShippingTransportationForeign TradeBilling
Sales SupportInformation SystemElectronic Data Interchange
Telephony InterfaceDealer/External/Internet OrdersConfigure to OrderEngineer to Order
MM- MATERIAL MANAGEMENT OVERVIEW
Purchasing Warehouse Invoice Verification
ENTERPRISE AREA/SCENARIO/APPLICATION
Procurement Logistics Area (MM)
Processing stock materialProcessing consumable materialManagement of consignment stocksSubcontract order processingStock transfer processingExternal services managementQuality management in procurementMaterials Management Component (MM)
Consumption-Based PlanningPurchasingInventory ManagementWarehouse Management
Invoice VerificationElectronic Data InterchangeInformation SystemInterface-RF/Bar Code
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QM- QUALITY MANAGEMENT OVERVIEW
Goods Receipt Quality-related cost for quality inspections
Quality notificationsProduction Inspection during production Defects recording in QM Control chartsGoods Issue Quality management in SD
ENTERPRISE AREA/SCENARIO/APPLICATION
Quality Management Component (QM)
Quality Planning
Quality InspectionQuality ControlQuality CertificatesQuality NotificationsQuality Management-ManufacturingQuality Management-ReceiptsLIMS Interface
PM- PLANT MAINTENANCE: OVERVIEW
Organization Plants Shop floorTechnical Objects Equipment spare parts AssembliesPlanning & Processing
Request Planning and unplanned Repair/maintenance order Confirmation
History
History and analysis Shutdown times Damage list Cost
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ENTERPRISE AREA/SCENARIO/APPLICATION
Plant Maintenance and Service Handling Area (PM)
Stock transfer processingFunctional system information systemPlant maintenance due to damagePlanned plant maintenanceProject related plant maintenanceService managementPlant Maintenance Component (PM)
Equipment and Technical ObjectsPreventive MaintenanceMaintenance Order ManagementMaintenance ProjectsService ManagementInformation System
HUMAN RESOURCES: OVERVIEW
Organization and planning Recruitment Personal development
Training and event management Financial accounting Payroll accounting Cost planning Time management Shift planning (Gerenciamento de turnos de trabalho) Travel expense accounting
ENTERPRISE AREA/SCENARIO/APPLICATION
Organization and Human Resources Area (HR)
Personnel and organizational managementDetermination of workforce requirements and recruitmentWorkforce PlanningBusiness event processingPersonnel AdministrationTravel expense processing
Time management processingPayroll processingBenefits AdministrationPersonnel Admin/Payroll Accounting Component (HR)
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Personnel AdministrationBenefitsRecruitment
Time ManagementIncentive WagesTravel
PayrollPersonnel Planning and Development Component (HR)Organizational ManagementPersonnel DevelopmentWorkforce Planning
Training and Event ManagementRoom Reservation Planning
FI- FINANCIAL ACCOUNTING OVERVIEW
ENTERPRISE AREA/SCENARIO/APPLICATION
External Accounting Area (FI)Vendor processingOne-time account vendor processingVendor branch/head office processingCustomer processingOne-time account customer processingCustomer branch-head office processingPurchase association processing customer processingGeneral ledger processingConsolidationFixed asset processingHandling of low value assetsLeased asset processingSpecial Purpose LedgerFinancial Accounting Component (FI)
General Ledger Accounting
Legal ConsolidationAccounts PayableAccounts ReceivableAsset AccountingSpecial Purpose LedgerInformation System-ISEDISales & Use Tax InterfaceFinance Management Area (TR)
Cash managementCentral/local budgetingIncremental budgeting
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Treasury Component (TR)
Cash ManagementCommitment Accounting
CO- CONTROLLING OVERVIEW
ENTERPRISE AREA/SCENARIO/APPLICATIONBusiness Planning and Control Area (CO)
Direct capitalizationSpecial Purpose LedgerOverhead Management w/cost assessmentOverhead Management with overhead costingOverhead Management w/static standard costingOverhead Management.w/flexible standard cost.- marginal costsCost object controlling for intangible goods/cost assessmentCost object controlling for intangible goodsCost object contr. During process manufacturingCost object during repetitive manufacturingCost Object with order-related prod./production by lot sizeCost object w/sales-order-related / make-to-order productionCost object during engineer-to-orderProfitability Analysis with cost assessment
Profitability Analysis with overhead costingProfitability Analysis with static standard costingProfitability Analysis w/flexible standard cost.- marginal costs
Account-based Profit Center- period accounting methodAccount-based Profit Center- cost-of-sales methodControlling Component (CO)
Overhead Cost ControllingProduct Cost ControllingProfitability Analysis
Activity Based CostingEnterprise Controlling Component (EC)
Profit Center AccountingBusiness PlanningManagement ConsolidationExecutive Information System
PS- PROJECT SYSTEM OVERVIEW
Pipeline construction Primary flow Secondary flow Building Project system Etc.
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ENTERPRISE AREA/SCENARIO/APPLICATION
Project System Component (PS)
Basic DataOperative Structures
Project PlanningProject BudgetingProject Execution / IntegrationInformation System
WORKFLOW OVERVIEW
Process flux
IS- INDUSTRY SOLUTION OVERVIEW
o PP na indstria qumica.
MISCELANEOUS OVERVIEW
COMPONENT/APPLICATION
Cross-Application Component (CA)
WorkflowALEArchivingDocument Management SystemClassificationCAD IntegrationGeneral Task FunctionsDocumentation ToolsIDOC Interface/EDI
WORLDWIDE USAGE
Comprehensive multi-currency transactions Multiple language support Customized reporting and document generation for individual countries Country-specific functionality;
Government reporting Accounting Taxation
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BUSINESS PROCESSES
There are four main business processes in most companies: Manufacturing Planning and Execution Procurement Customer Order Management Financial/Management Accounting and Reporting
MANUFACTURING PLANNING
Sales Operating Manufacturing OrderForecast Planning- SOP MPS MRP Execution Settlement
PROCUREMENT
Requirementfor Goods/ Purchase Goods Invoice VendorServices Order Receipt Verification Payment
CUSTOMER ORDER MANAGEMENT
Pre-Sales Sales Order Inventory CustomerActivities Processing Sourcing Delivery Billing Payment
SAP R/3 WALKTROUGH
Sales
Presales Sales Inventory Customer CustomerActivity Order Sourcing Delivery Billing Payment
Production
SOP MPS MRP Planned Production Shop Floor Order Order Control
Purchasing
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Requisition Vendor Purchase Goods Invoice Vendor Selection Order Receipt Verification PaymentDEFINITION OF ORGANIZATIONAL ELEMENTS
In the SAP R/3 System, organizational elements form structures that represent the legal andorganizational views of a company. These views include: accounting, manufacturing planning andexecution, materials management, and sales and distribution.
Some elements are considered core elements because they are used in all business processes. Thecore elements are: Client Company Code; Plant Business Area
COMPANY CODE
Is a legal entity, used to prepare financial statements such as balance sheets and income statements.Like to CGC. Have 4 (four) positions.
BUSINESS AREA
Optional structure: Used for flexible reporting across company codes Is a unit for which internal balance sheets and profit and loss (P&L) statements can be created An element that can be defined by sales area, plant/division, or cost object (e.g., by product group
or geography)
Example:
Motor Sports International
Motor Sports Motor Sports CompanyInternational Inc. International Inc. Code
USA Canada
Motorcycles Accessories Motorcycles Accessories
BusinessArea
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ORGANIZATIONAL ELEMENTS- OVERVIEW
Company ControllingCode Area
Sales Cost Center
Organization Profit Center
Distribution Sales StorageLocation Channel Area
Division Business Purchasing Plant Area Organization
PLANT
Location in which inventory quantities and values are stored or manufactured, and where the productsare produced.
COST CENTER
Used to represent a location to which cost are charged or allocated
USING THE R/3 SYSTEM
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SD
SD
SD
SD
CO
MM
FICO
MM
MM
PP
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Client XXXXUser YYYYYYYYYYPassword ZZZZZ
Language E
The R/3 system uses Windows front end It works in multiple sessions (Six sessions maximum) The system uses the mouse to click on menu entries For faster navigation, the R/3 can uses a transaction code (Example:/NSM50) in command line, or
fast path (Example: .YMT) The system have extended help, help on help and glossary
SYSTEM CONCEPTS
SYSTEM-WIDE CONCEPTS
Workflow
Archiving
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Is the process of removing documents from the database and merging them onto storage media.
Reporting Internal Reporting
Integrated Statutory Reporting (Relatrios Legais) External Interfaces
Conditions
Batch InputStandard method for entering a large number of records from legacy systems or routine interfacesTo insure data integrity, transfer data is subject to the same validation routines that are used durinmanual on-line processing.
Output
Printer Fax Mail EDI
SYSTEM-WIDE FEATURES
Organizational Elements Client Company Code; Plant Business Area
CustomizationsCustomization is defined as the configuring of the system to represent your organizations legalstructure, reporting requirements and business processes. The tool which is used for carrying outthese customizing activities is know as IMG (Implementation Guidelines).
Master DataCan be defined as records that remain in the database over extended period of time (e.g.,Customer Master, Vendor Master, Material Master, Account Master). Master data is centrally storedand processed to eliminate data redundancy.
Classification
Can be defined as the assignment of objects to a class (for example: model, color, engine size,exhaust system, color, type).
MatchcodesQuery tools used to find fields specific information.
Configuration
Security
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Authorization
Profiles- area collection of objects used to control system access privileges. Example:Billing/Stocks/Treasure
Objects- describes various business and system-related grouping such as accounting
documents, customer and vendor accounts, business areas, etc. Activities. Example: Consult, Movement, Deletion.
EFFICIENT R/3 INTEGRATION
ELEMENTS OF BUSINESS ENGINEER
R/3 Procedure ModelMethod for implementing the R/3 System
Organization andConceptual Design
Detailed Design andSystem Set-Up
Preparations forGoing Live
ProductiveOperation
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CreateInterfaces /
Set Up Establish EnhancementsSystem Global
Environment SettingsEstablish Create
Go- TrainReporting Live
Plan UsersTrain Quality Establish Quality
QualityProject Team Company
Project Structure CreateUser EstablishPreparation Conceptual Establish Application
Documentation System ProductionDefine Design Archiving System
Administration System
Functions / Establish ManagementProcesses Check Master Data CheckTransfer Check
Establish Set UData to
AuthorizationProduction Production
Design Establish ManagementEnvironment System
Interfaces / Functions /Enhancements Processes
PerformFinalTest
Business Process Scenarios Process Model Application Components Session Manager IMG Business Objects Object-Oriented Data Model Workflow and Organization Enterprise Organizational Structure
MASTER DATA
FINANCIAL MASTER DATA
ACCOUNTING DATA
Master Records GL Accounts- general ledger
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Vendors- creditors accounts Customers- debtors accounts Bank Data- creditors and debtors accounts
Transaction Data Documents
G/L-GENERAL LEDGER
Represents the total of all G/L Accounts, and define and produce a balance sheet and a profit and lossstatement.
SUB-LEDGERS
Includes details about a General Ledger Account: Customer Receivables
Vendors
Payables Fixed Assets Fixed-Assed Account
CHART OF ACCOUNTS
Contains all acounts for financial accounting and all cost elements for cost accounting.
CHART OF ACCOUNTSFINANCIAL ACCOUNTING COST ACCOUNTS FINANCIAL ACCOUNTING
Fixedassetsand longTerm
capital
Currentassetsand shortterm
capital
Neutralexpenditures andrevenues
Materialassets
Primarycostelements
Secon-dary costelements
Secon-dary costelements
Stocks ofsemi-finishedand
finishedproducts
Revenues/inventorychanges /internal
services
Closing
Transferpostings offinancialaccountimputedcosts
Assess-ment
Direct costallocation
Ordersettlement
Transferpostingfromfinancialaccount
COST ACCOUNTING
Overhead cost control Profit control
VIEWS IN THE MATERIAL MASTER RECORD
Engineering; Requirements planning; Stocks in plant-warehouse; Accounting; Storage; Warehouse management; Purchasing; Sales and distribution; Job preparation;
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Quality management; Forecast; Classification.
MATERIAL MASTER RECORD- DATA AREAS
GENERAL DATAMaterial numberDescriptionUnits of measure
Technical Data
PLANT-SPECIFIC-DATA
VALUATION WAREHOUSEMANAGEMENT
SALES-SPECIFICDATA
MRP TypePlanned deliverytimePurchasing groupBatch indicator
Valuation priceValuation procedureValuation Quantity
Unit of measurePalleting instruction
Delivering plantSales texts
STORAGELOCATION-
SPECIFIC DATAStorage timeStock fields
FORECAST DATACONSUMPTION
DATA
MATERIAL NUMBER
Uses 18 characters
MASTER DATA IN PP
Routings
Describes the processing steps required to produce a material or provide a service.
Example:
NUMBER WORKSTEPS
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10 Pre-assembly20 Inspection30 Final Assembly40 Inspection
50 Delivery
Work Centers
Where or by whom a certain operation is carried out.
Bill of Material
A Bill of material is a complete, formally structured list of the components which make up a product orassembly. The list contains the description and object number of each component together with thequantity and unit of measure.
BUSINESS PARTNERS- FI PERSPECTIVE
BUSINESS PARTNER MASTER RECORD
The business partner record has three levels of information:
Client level; Company Code level; Function specific information for either vendors (MM) or customers (SD).
Client Level
Company Code Company Code
MM SD MM SD MM SD
BUSINESS PARTNER
In the FI relationships, the customerand the vendorare mirror images of each other.
NUMBER RANGES
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Is a two character alphanumeric code. Each number range has a lower limit and an upper limit. Thereare two ways to number master record:
Internally- the system assigns the numbers serially and retains the number status assigned;
Externally- you enter the number and the system checks if it is available.
Example:
Number Range From Number To Number Status External01 10000000 19999999 1000009302 AAAAAAA ZZZZZZZZ YES
COMMUNICATION LANGUAGE
In R/3 there are many standard forms of communications, whether for invoices, purchase orders,
correspondence, and so forth.
These correspondence types have the layout specified in which they will appear, and the informationthat they will contain, such as open items lists, or account balances specified in the SAPscrip tool.
SAPscript can have many languages implemented in parallel, so that a single execution of an invoicerun for example, will produce the required multinational invoices. As they are produced the system willread the master data to determine which is the appropriate language to send, and will pick up thecorrect text and place it in the specified layout.
One billing run will produce three different language texts for the three different customers.
BUSINESS PARTERS- CUSTOMER MASTER RECORD
Sold-to party (a quem vender)
----------------------- Ship-to-party (onde enviar mercadoria)
PARTERPersonnel
FUNCTIONS
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Carrier Payer(transportador) (quem
paga)
Bill- to party(cliente)
Customers functions (sold-to party, payer, bill-to party) are stored in the customer master record; Vendors (such as carrier) are stored in the vendor master record; Data on employees of your own company (for example sales representatives or office staff) is
stored in the personnel master record.
VIEWS OF CUSTOMER (Cliente) MASTER RECORD
Company Code Account Management Payment Transactions Correspondence
Sales and Distribution Sales Shipping Billing
General Data Address
Control Data Marketing Payment Transactions Contact Persons
BUSINESS PARTERS- VENDOR MASTER RECORD
VENDOR MASTER RECORD
Reflected the structure of your own company only; Vendor Sub Range (VSRs) reflect your vendor's organization; Every vendor master is managed under an account group. Partner is an active vendor which has a valid vendor master record in the system.
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