2000U.S. Census Bureau
Reduce Exporting Stress Reduce Exporting Stress with AESwith AES
U.S. Census Bureau
What Is AES?What Is AES?• The Automated Export System is
the electronic filing of:• Shipper’s Export Declarations (SEDs)• Ocean Outward Manifests
U.S. Census Bureau
Benefits of AESBenefits of AES• Saves time and money• Eliminates paper• Reduces duplicate reporting• Improves trade statistics
U.S. Census Bureau
How AES WorksHow AES Works• Transmit export shipment (SED)
data to AES with Filer ID and Shipment Reference Number = XTN
• AES processes data against edit tables and US agency requirement files
U.S. Census Bureau
How AES WorksHow AES Works
• AES responds with one of the following messages:• Shipment accepted and a confirmation
number is returned
• Shipment accepted with warnings and a confirmation number is returned
• Shipment not accepted; Fatal Error exists, Correct and Resubmit Shipment
U.S. Census Bureau
How AES WorksHow AES Works
• Deliver the merchandise to the carrier with one of the following exemption statements shown on the shipping documents:• No SED Required AES EIN SRN• No SED AES EIN SRN• NDR AES EIN SRN• NDR AES ITN
U.S. Census Bureau
AES Downtime PolicyAES Downtime Policy
• AES down - your shipments move
• Your system down - your shipments move
• Contact one of your Client Reps
• Report one of the AES exemption statements
U.S. Census Bureau
AES Filing OptionsAES Filing Options
• AES or AESDirect• Full Information Pre-departure (Option 2)
• Full Information Post departure (Option 4)
• AES Only• Partial Information Pre-departure; Complete
Information Post-departure (Option 3)
U.S. Census Bureau
Full InformationFull Information Pre-departure (Option 2) Pre-departure (Option 2)
• Approximately 36 data elements• Required for:
• Used vehicles• Precursor or essential chemicals• State Department licensed shipments• When you know the information prior to
departure
U.S. Census Bureau
Full InformationFull Information Post-departure (Option 4) Post-departure (Option 4)
• Full post-departure filing for prior approved exporters only
• Report complete commodity data within 10 working days after exportation
U.S. Census Bureau
Partial Pre-departurePartial Pre-departureComplete Post-departure Complete Post-departure
(Option 3)(Option 3)• Transmit required 14 specific data
elements prior to exportation• Transmit full information within
5 working days after exportation
U.S. Census Bureau
Option 3 Pre-departure Option 3 Pre-departure 14 Data Elements14 Data Elements
Exporter ID Ultimate Consignee
Forwarder ID Carrier ID
Est. Date of Exportation HAZMAT (Y/N)
Country of Destination MOT Code
Shipment Reference Number Port of Exportation
License Code License Number
Transportation Reference Number
Description or Schedule B/HTS Number
U.S. Census Bureau
Who Can Use AES?Who Can Use AES?
• Filers of SEDs• U.S. Principal Parties in Interest• U.S. Authorized Forwarding Agents
• Data Entry Centers (DECs)• Carriers• NVOCCs
U.S. Census Bureau
How to Get StartedHow to Get Started
• Register in AES or AESDirect• Letter of Intent• On-line registration
• Support personnel assigned• Complete certification• Begin sending SEDs electronically
U.S. Census Bureau
Business DecisionsBusiness Decisions
• Self Program and Transmit the Data Yourself
• Purchase Software• Use a Service Center• Use AESDirect
U.S. Census Bureau
AESAESDirectDirect
Free Free Access to AESAccess to AES
via via the Internetthe Internet
U.S. Census Bureau
AESAESDirectDirect
• Census Bureau’s FREE Internet system for filing the SED with AES
• www.aesdirect.gov
U.S. Census Bureau
AESAESDirectDirect• On-line registration
• On-line tutorial and certification quiz
• Operational within a few days
• On-line help facility
• Help desk operational 7am - 7pm EST 7 days a week
U.S. Census Bureau
AESAESDirectDirect• Operational 24 hours/7 days a week• Generates reports• Batch upload capability via Internet (FTP)
and WebLink• Data security:
• Encryption
• User authentication
• Links to other sites
U.S. Census Bureau
AESAESDirectDirect• Via Internet - Use Netscape or
Explorer (or transmit data in batch)• Captures and edits SED information• Transmits to AES Customs error free• Returns E-Mail message to you with
confirmation number• Retains and stores transactions• Available for options 2 & 4 only
U.S. Census Bureau
AESAESDirectDirect• AESDirect operational on 10/4/99• 1500 companies have registered,
taken tutorial, and passed the quiz• over 1000 companies filing• Number of SEDs:
• 1999 8,612• 2000 thru today 550,000
U.S. Census Bureau
AESAESDirectDirect
• AESWebLink June 2000• Integrates web sites with AESDirect• Operates as an Internet plug-in• Client creates generic record with data• Control passes to AESDirect• AESDirect solicits remaining data
U.S. Census Bureau
For More InformationFor More InformationPhone:1-800-549-0595 or
301-457-3539
Fax: 301-457-8016
Email: [email protected]
Web Sites: • AESDirect: www.aesdirect.gov• Customs AES Site: www.customs.gov/aes• Census Site: www.census.gov/foreign-trade
U.S. Census Bureau
Reduce Exporting Stress Reduce Exporting Stress with AESwith AES
