Microsoft Office 2003- Illustrated Brief
Started with Windows XPGetting
2Getting Started with Windows XP Unit A
Understanding files and folders and their operations.
Learning the basic operations of Windows XP.
Objectives
3Getting Started with Windows XP Unit A
Introduction Microsoft Windows is an operating
system. One major components of an OS is
GUI between users and the computer.
The central component of Windows is the desktop.
4Getting Started with Windows XP Unit A
Viewing the Desktop
Upper window with icons
Start button Task bar Quick launch
toolbar
Quick Launch toolbarStart button
Desktop background
Taskbar
Icon
5Getting Started with Windows XP Unit A
Desktop
Organizes all information and tools
Icon --- a small rectangular image representing: A program A file/folder A short cut
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Using the Mouse A mouse is a handheld input or pointing device
that you use to interact with your computer Input, or pointing, devices come in many
shapes and sizes
Trackpoint
Touchpad
Mouse with left and right buttons
Intellimouse
Trackball
7Getting Started with Windows XP Unit A
Using the Mouse
A typical mouse has two buttons, although yours may differ:– Left button: used to
select text or click icons
– Right button: used to open a shortcut menu
Left mouse button
Right mouse button
Shortcut menu
Selected icon
Pointer positionedover icon
8Getting Started with Windows XP Unit A
Using the Mouse
9Getting Started with Windows XP Unit A
Using the Mouse
Basic mouse techniques: Pointing (hovering) to (on) an item Hovering over a command Clicking (left button): selection Double-clicking (left button):
choosing Dragging: press and hold the left
button and move the mouse to a new location
Right-clicking (right button): pop-up (or short cut) menu
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Using the Mouse
Clicking, double-clicking or right clicking? Very confusing Left-clicking: selection Double-clicking: choosing Choosing is much more decisive Right-clicking: a pop-up menu On the desktop, clicking means
selection of an icon; double-clicking means to open/run it.
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Files/Folders Folders and files --- a tree structure On the top: drive letters C:, D:,… C: --- usually the hard drive with the
system installed. D: --- Usually the DVD/CD drive A: --- Floppy disk drive if exists E:, F:,…: Other drives such as USB
drive
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Files/Folders A folder holds subfolders and files. File name: name.extention
Text file: (by notepad): .txt Word file: old version .doc,
Word 2007 .docx Executable files: .exe Web source file: .html
The file type determines the program used to open it.
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Files/Folders View files and list folders
– Using Microsoft Explorer– If the file/folder is on the desktop,
double click it. OR– Double click My Computer, double click
the drive letter, double click the desired folder/file
– Usually a file name has an extension. Windows Explorer calls a program to open the file according to the extension.
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Files/Folders Change the default association of file
types and applications– Explorer – Tools– Folder Options– File Types– Select the file type and click Change
Folders are special files.
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Files/Folders Copy: right click a file/folder, click
Copy, go to another folder, click Paste.
Delete: right click a file/folder, click Delete.
Move: right click a file/folder, click Cut, go to another folder, click Paste.
Rename: right click a file/folder, click Rename, type a new name.
Further study in Unit B
16Getting Started with Windows XP Unit A
Files/Folders Drag and drop
Drag a file to a different drive => copy Drag a file to the same drive => move Drag a file to Recycle Bin => delete
Retrieve deleted files– Recycle Bin is a folder– Use copy/move to get the file back
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File/Folder Path Absolute path (full path) includes the
drive letter:C:\Program Files\Windows
Relative path: Its relative to the current folder.
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Important Files/Folders Program Files: System software and
application software My Document: user’s documents Document and Settings: users’
accounts and files Desktop: contents displayed on the
physical desktop. The items in blue are folder names
19Getting Started with Windows XP Unit A
The Start Menu Two important applications 6 recently used programs Several important folders and items:
– My document, My Pictures, My Music– My recent documents– My computer, my network places
System utilities:– Control panel, Printers, Search, Run– Others
20Getting Started with Windows XP Unit A
Starting a Program
Click on the item on the Start MenuOR Double click the icon on the desktopOR Click on All Programs on the Start
Menu
21Getting Started with Windows XP Unit A
Starting a Program
Windows XP comes with several built-in programs called accessories, such as WordPad
To Start WordPad:– Click the Start button
on the taskbar– Point to All Programs– Point to Accessories– Click WordPad
Click to open WordPad
Submenu
Arrow indicates submenu
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Customizing the Start Menu
Click the Start button, click Control Panel; click switch to Classic View if necessary; then double-click the Taskbar and Start OR
Right-click on the Start button; click on the Property Menu icon
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My recent documents
Very useful feature Displayed on the Start Menu If not, bring it to the Start Menu:
– Right-click Start button– Click Customize– Click Advanced– Check “List my most recently opened
documents
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Create short cuts on Desktop
Click Start Click All Programs Find the program, right-click on it Click Send to Click Desktop (as a short cut)
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Short Cuts on Desktop Real application takes much space
and usually resides in a folder A short cut holds the program
absolute path. When clicking on it, the system goes to the path to fetch the real program.
Delete the short cut does not delete the real program.
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Moving and Resizing Windows
Minimize to the task bar, click on the minimized image to restore
MaximizeRestore the original sizeExit
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Moving and Resizing Windows
To move a window, position the mouse pointer over the title bar, click the left mouse button, then drag the window to the new location
To resize a window using the mouse:– Position the pointer over an edge or a
corner of the window until the pointer becomes a double-sided arrow
– Click the left mouse button, then drag in the direction you want to resize the window
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Using Menus, Keyboard Shortcuts, and Toolbars
A menu is a list of commands– A check mark or bullet mark indicates that a
feature is enabled• To disable a checked feature, click the command again• To disable a bulleted feature, select another command
– Typical menu items include:
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Using Menus, Keyboard Shortcuts, and Toolbars
A keyboard shortcut lets you press a button or combination of buttons to perform a task or navigate through a menu or dialog box– For example, press [Ctrl][C] to copy selected text in a
document On a menu, keyboard navigation indicators,
underlined letters in a command name, can be used instead of the mouse to select items– For example, press [Alt][V] to open the View menu, then
press [T] to open the Toolbars submenu
30Getting Started with Windows XP Unit A
Using Menus, Keyboard Shortcuts, and Toolbars
A toolbar is a set of buttons usually positioned below the menu bar– When you position the pointer over a button, a
ScreenTip often appears displaying the button name
– Toolbar buttons offer a method for executing menu commands; instead of clicking the menu and then the menu command, you click the button for the command
31Getting Started with Windows XP Unit A
Using Dialog Boxes
A dialog box is a window that opens when you choose a menu command that needs more information before the program can carry out the command you selected
Dialog boxes:– Open in other situations as well, such as when
you open a program in the Control Panel– May contain tabs at the top that separate
options into related categories– Can be closed by clicking OK to accept all of
your changes, or by clicking Cancel so that the original settings remain intact
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Using Dialog Boxes
A sample dialog box:
Tab
Check box
Option button
Text box
Spin box
Command button
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Using Dialog Boxes
Typical items in a dialog box:
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Using Scroll Bars Scroll bars are vertical and horizontal bars that
that you click and drag so you can view the additional contents of a window Up scroll
arrow
Horizontal scroll bar
Down scroll arrow
Vertical scroll box
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Using Scroll Bars
You can use scroll bars to:
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Using Windows Help and Support Center
The Help and Support center provides guidance on many Windows features, including detailed steps for completing procedures, definitions of terms, lists of related topics, and search capabilities
Help and Support is like a book stored on your computer, with a table of contents and an index to make finding information easier
You can access context-sensitive help, which is help specifically related to the task you are doing
37Getting Started with Windows XP Unit A
Using Windows Help and Support Center
To use Help and Support:– Click the Start button on
the taskbar, then click Help and Support
– The Help and Support Center window opens
– In the Search text box, type the search criteria, then press [Enter]
Search text box
Links for popular topics
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Using Windows Help and Support Center
To use Help and Support– A search pane opens, displaying results from the search in
three areas: Suggested Topics, Full-text Search Matches; Microsoft Knowledge Base
– Click a topic; help information for this topic appears in the right pane
Search results Right pane displays help on the topic you select
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Using Windows Help and Support Center
Click the buttons on the Help toolbar to:– Navigate back and forth between Help topics
you have visited– Add a topic to the Favorites list so you can
return to it later
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Other Forms of Help
To get help on a specific Windows program– Click Help on the program’s menu barOR– Click the Help button in the upper-right corner
of a dialog box, then click the mouse pointer on the item for which you need additional help
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Closing a Program and Shutting Down Windows
When you are finished working on your computer, you need to make sure you shut it down properly
Shutting down the computer properly prevents loss of data and problems restarting Windows
Shutting down involves several steps:• Saving and closing all open files• Closing all open windows and programs• Shutting down Windows• Turning off the computer
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Closing a Program and Shutting Down Windows
To close a program:– Click the Close button in the upper-right corner
of the windowOR– Click File on the menu bar, then click Close or
Exit
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Closing a Program and Shutting Down Windows
To shut down the computer:– Click the Start button on the
taskbar, then click Turn Off Computer
– In the Turn Off Computer dialog box, click Turn Off to exit Windows and shut down your computer
– If you see the message “It’s now safe to turn off your computer,” turn off the computer and the monitor
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Closing a Program and Shutting Down Windows
Turn off options:
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The Log Off Command
Logging off is used when you want to change users quickly– You can choose to switch users, which logs off
the current user and allows another user to log on or simply log off
– Windows shuts down partially– When a new user logs on by clicking a user
name and entering a password, Windows restarts and the desktop appears as usual
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Closing a Program and Shutting Down Windows
Program not responding Try to close the program, and a
dialog appears on the desktop, click End Now button
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Closing a Program and Shutting Down Windows
Using Task Manager to close programs: Start Task Manager by
• Right clicking the status bar, then click Task Manager, OR
• Pressing Alt, Del and Ctrl at the same time Click Application tab in the Task
Manager, select the Not Responding process and click End Task.
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Closing a Program and Shutting Down Windows
In the worst case, the program won’t close and the system won’t shut down. Pressing the power button for 5 or more seconds, shut down the system.