Microsoft Office 2003- Illustrated Brief

Microsoft Office 2003- Illustrated Brief

Started with Windows XPGetting

2Getting Started with Windows XP Unit A

Understanding files and folders and their operations.

Learning the basic operations of Windows XP.

Objectives


Introduction Microsoft Windows is an operating

system. One major components of an OS is

GUI between users and the computer.

The central component of Windows is the desktop.


Viewing the Desktop

Upper window with icons

Start button Task bar Quick launch

toolbar

Quick Launch toolbarStart button

Desktop background

Taskbar

Icon


Desktop

Organizes all information and tools

Icon --- a small rectangular image representing: A program A file/folder A short cut


Using the Mouse A mouse is a handheld input or pointing device

that you use to interact with your computer Input, or pointing, devices come in many

shapes and sizes

Trackpoint

Touchpad

Mouse with left and right buttons

Intellimouse

Trackball


Using the Mouse

A typical mouse has two buttons, although yours may differ:– Left button: used to

select text or click icons

– Right button: used to open a shortcut menu

Left mouse button

Right mouse button

Shortcut menu

Selected icon

Pointer positionedover icon


Using the Mouse


Using the Mouse

Basic mouse techniques: Pointing (hovering) to (on) an item Hovering over a command Clicking (left button): selection Double-clicking (left button):

choosing Dragging: press and hold the left

button and move the mouse to a new location

Right-clicking (right button): pop-up (or short cut) menu


Using the Mouse

Clicking, double-clicking or right clicking? Very confusing Left-clicking: selection Double-clicking: choosing Choosing is much more decisive Right-clicking: a pop-up menu On the desktop, clicking means

selection of an icon; double-clicking means to open/run it.


Files/Folders Folders and files --- a tree structure On the top: drive letters C:, D:,… C: --- usually the hard drive with the

system installed. D: --- Usually the DVD/CD drive A: --- Floppy disk drive if exists E:, F:,…: Other drives such as USB

drive


Files/Folders A folder holds subfolders and files. File name: name.extention

Text file: (by notepad): .txt Word file: old version .doc,

Word 2007 .docx Executable files: .exe Web source file: .html

The file type determines the program used to open it.


Files/Folders View files and list folders

– Using Microsoft Explorer– If the file/folder is on the desktop,

double click it. OR– Double click My Computer, double click

the drive letter, double click the desired folder/file

– Usually a file name has an extension. Windows Explorer calls a program to open the file according to the extension.


Files/Folders Change the default association of file

types and applications– Explorer – Tools– Folder Options– File Types– Select the file type and click Change

Folders are special files.


Files/Folders Copy: right click a file/folder, click

Copy, go to another folder, click Paste.

Delete: right click a file/folder, click Delete.

Move: right click a file/folder, click Cut, go to another folder, click Paste.

Rename: right click a file/folder, click Rename, type a new name.

Further study in Unit B


Files/Folders Drag and drop

Drag a file to a different drive => copy Drag a file to the same drive => move Drag a file to Recycle Bin => delete

Retrieve deleted files– Recycle Bin is a folder– Use copy/move to get the file back


File/Folder Path Absolute path (full path) includes the

drive letter:C:\Program Files\Windows

Relative path: Its relative to the current folder.


Important Files/Folders Program Files: System software and

application software My Document: user’s documents Document and Settings: users’

accounts and files Desktop: contents displayed on the

physical desktop. The items in blue are folder names


The Start Menu Two important applications 6 recently used programs Several important folders and items:

– My document, My Pictures, My Music– My recent documents– My computer, my network places

System utilities:– Control panel, Printers, Search, Run– Others


Starting a Program

Click on the item on the Start MenuOR Double click the icon on the desktopOR Click on All Programs on the Start

Menu


Starting a Program

Windows XP comes with several built-in programs called accessories, such as WordPad

To Start WordPad:– Click the Start button

on the taskbar– Point to All Programs– Point to Accessories– Click WordPad

Click to open WordPad

Submenu

Arrow indicates submenu


Customizing the Start Menu

Click the Start button, click Control Panel; click switch to Classic View if necessary; then double-click the Taskbar and Start OR

Right-click on the Start button; click on the Property Menu icon


My recent documents

Very useful feature Displayed on the Start Menu If not, bring it to the Start Menu:

– Right-click Start button– Click Customize– Click Advanced– Check “List my most recently opened

documents


Create short cuts on Desktop

Click Start Click All Programs Find the program, right-click on it Click Send to Click Desktop (as a short cut)


Short Cuts on Desktop Real application takes much space

and usually resides in a folder A short cut holds the program

absolute path. When clicking on it, the system goes to the path to fetch the real program.

Delete the short cut does not delete the real program.


Moving and Resizing Windows

Minimize to the task bar, click on the minimized image to restore

MaximizeRestore the original sizeExit


Moving and Resizing Windows

To move a window, position the mouse pointer over the title bar, click the left mouse button, then drag the window to the new location

To resize a window using the mouse:– Position the pointer over an edge or a

corner of the window until the pointer becomes a double-sided arrow

– Click the left mouse button, then drag in the direction you want to resize the window


Using Menus, Keyboard Shortcuts, and Toolbars

A menu is a list of commands– A check mark or bullet mark indicates that a

feature is enabled• To disable a checked feature, click the command again• To disable a bulleted feature, select another command

– Typical menu items include:



A keyboard shortcut lets you press a button or combination of buttons to perform a task or navigate through a menu or dialog box– For example, press [Ctrl][C] to copy selected text in a

document On a menu, keyboard navigation indicators,

underlined letters in a command name, can be used instead of the mouse to select items– For example, press [Alt][V] to open the View menu, then

press [T] to open the Toolbars submenu



A toolbar is a set of buttons usually positioned below the menu bar– When you position the pointer over a button, a

ScreenTip often appears displaying the button name

– Toolbar buttons offer a method for executing menu commands; instead of clicking the menu and then the menu command, you click the button for the command


Using Dialog Boxes

A dialog box is a window that opens when you choose a menu command that needs more information before the program can carry out the command you selected

Dialog boxes:– Open in other situations as well, such as when

you open a program in the Control Panel– May contain tabs at the top that separate

options into related categories– Can be closed by clicking OK to accept all of

your changes, or by clicking Cancel so that the original settings remain intact


Using Dialog Boxes

A sample dialog box:

Tab

Check box

Option button

Text box

Spin box

Command button


Using Dialog Boxes

Typical items in a dialog box:


Using Scroll Bars Scroll bars are vertical and horizontal bars that

that you click and drag so you can view the additional contents of a window Up scroll

arrow

Horizontal scroll bar

Down scroll arrow

Vertical scroll box


Using Scroll Bars

You can use scroll bars to:


Using Windows Help and Support Center

The Help and Support center provides guidance on many Windows features, including detailed steps for completing procedures, definitions of terms, lists of related topics, and search capabilities

Help and Support is like a book stored on your computer, with a table of contents and an index to make finding information easier

You can access context-sensitive help, which is help specifically related to the task you are doing



To use Help and Support:– Click the Start button on

the taskbar, then click Help and Support

– The Help and Support Center window opens

– In the Search text box, type the search criteria, then press [Enter]

Search text box

Links for popular topics



To use Help and Support– A search pane opens, displaying results from the search in

three areas: Suggested Topics, Full-text Search Matches; Microsoft Knowledge Base

– Click a topic; help information for this topic appears in the right pane

Search results Right pane displays help on the topic you select



Click the buttons on the Help toolbar to:– Navigate back and forth between Help topics

you have visited– Add a topic to the Favorites list so you can

return to it later


Other Forms of Help

To get help on a specific Windows program– Click Help on the program’s menu barOR– Click the Help button in the upper-right corner

of a dialog box, then click the mouse pointer on the item for which you need additional help


Closing a Program and Shutting Down Windows

When you are finished working on your computer, you need to make sure you shut it down properly

Shutting down the computer properly prevents loss of data and problems restarting Windows

Shutting down involves several steps:• Saving and closing all open files• Closing all open windows and programs• Shutting down Windows• Turning off the computer



To close a program:– Click the Close button in the upper-right corner

of the windowOR– Click File on the menu bar, then click Close or

Exit



To shut down the computer:– Click the Start button on the

taskbar, then click Turn Off Computer

– In the Turn Off Computer dialog box, click Turn Off to exit Windows and shut down your computer

– If you see the message “It’s now safe to turn off your computer,” turn off the computer and the monitor



Turn off options:


The Log Off Command

Logging off is used when you want to change users quickly– You can choose to switch users, which logs off

the current user and allows another user to log on or simply log off

– Windows shuts down partially– When a new user logs on by clicking a user

name and entering a password, Windows restarts and the desktop appears as usual



Program not responding Try to close the program, and a

dialog appears on the desktop, click End Now button



Using Task Manager to close programs: Start Task Manager by

• Right clicking the status bar, then click Task Manager, OR

• Pressing Alt, Del and Ctrl at the same time Click Application tab in the Task

Manager, select the Not Responding process and click End Task.



In the worst case, the program won’t close and the system won’t shut down. Pressing the power button for 5 or more seconds, shut down the system.

Microsoft Office 2003- Illustrated Brief

Documents

windows xp unit ausing

windows xpgetting

windows explorer

basic operations of

central component of

left button

mousea mouse

txtword file