International Atomic Energy Agency
NCL documentsCase Studies Requirements
Germain St-PierreThomas Kalapurackal
Branko Krznaric
INIS UnitINIS Training Seminar
Vienna Austria 8 October 2013
International Atomic Energy AgencyINIS Training Seminar Vienna Austria 7-11 October 2013
SCOPE OF THIS PRESENTATION
bull What is NCL
bull Presentation of INIS Revised NCL
Guidelines (Rev 2 2013)
bull How to select prepare NCL for INIS
bull How to submit NCL to INIS
bull Tips and Exercises
bull Questions
1
International Atomic Energy AgencyINIS Training Seminar Vienna Austria 7-11 October 2013
WHAT IS NCL
bull Non-Conventional Literaturebull Scientific and Technical Reportsbull Thesesbull Patentsbull Conference Papers etcbull Which are not readily available through
normal commercial channels
International Atomic Energy AgencyINIS Training Seminar Vienna Austria 7-11 October 2013
NCL Availability in the World
bull Different Mediabull Analog (Paper Microfiche)bull Digital (CD-ROM Internet Network etc)
bull Different Electronic Formatsbull PDF (Image Only Image plus hidden text
Full-text searchable PDF 10 to PDF 17)bull MS Office Word Excel PowerPoint etcbull HTML XML TIFF JPEG etc
International Atomic Energy AgencyINIS Training Seminar Vienna Austria 7-11 October 2013
NCL Full-Texts in INIS Collection
bull INIS = Over 35 million records bull NCL Type = over 1 million recordsbull Available from INIS gt 700000 recordsbull gt 478000 full-texts in PDFbull gt 318000 full-texts are PUBLIC
International Atomic Energy AgencyINIS Training Seminar Vienna Austria 7-11 October 2013
NCL Availability ndash INIS Role
Ensure reliable availability disseminationand long-term preservation of the INIS
NCL Collection
International Atomic Energy AgencyINIS Training Seminar Vienna Austria 7-11 October 2013
NCL Availability ndash Your Role
bull Submit all NCL to the INIS Secretariatbull Select NCL (PDF vs Hard Copy)bull Clear copyright issuesbull Prepare bibliographic inputbull Send NCL to INIS
International Atomic Energy AgencyINIS Training Seminar Vienna Austria 7-11 October 2013
INIS PREFERRED FORMATS
1PDF2TIFF Multi-page3Hard Copy4Microfiches (valuable documents
for Knowledge Preservation Projects)
International Atomic Energy AgencyINIS Training Seminar Vienna Austria 7-11 October 2013
PDF VS Hard Copy
bull PDF has several advantagesbull Standard for electronic document exchangebull Reduces Mailing Costsbull Streamlines the NCL workflow by
bull Reducing Processing Timebull Facilitating input preparationbull Eliminating requirement for bar codes
bull Assists in building your own Digital Repository
International Atomic Energy AgencyINIS Training Seminar Vienna Austria 7-11 October 2013
PDF Advantages (morehellip)
bull Easy to find on the Web on CD etcbull Platform Independentbull International Standard for Long-Term
Preservation (PDFA)
International Atomic Energy AgencyINIS Training Seminar Vienna Austria 7-11 October 2013
HOW TO SELECT PDF FILES
bullDocuments are available in PDF (Cases 1 to 4)
bull I can convert source files to PDF (Cases 5 and 6)
International Atomic Energy AgencyINIS Training Seminar Vienna Austria 7-11 October 2013
NCL IN PDF CASE 1
bull 1 NCL document without ANALYTICSbull Only 1 PDF file
1 RENAME the PDF file as ltTRNgtPDFbull Ex VN1400001PDF
2 SEND the file to INIS
International Atomic Energy AgencyINIS Training Seminar Vienna Austria 7-11 October 2013
NCL IN PDFCASE 2abull 1 NCL document with ANALYTICS bull Individual PDF file for each individual articlebull Without LINKS between the files (eg Conference Proceedings)bull IMPORTANT Report Number (Tag 300) is the same for ALL
records
1 CREATE a folder (directory) ) named after the TRN of the Lead RecordEx ID1400001
2 COPY all PDF files to this folder except OUT OF SCOPE items3 If necessary CREATE a PDF file for the Lead Record4 RENAME each PDF file as ltTRNgtPDF in batch mode as described in Appendix II of the
NCL Guidelines Ex REN contentpdf ID1400001PDF
REN paper01pdf ID1400002PDFREN paper02pdf ID1400003PDFREN paper03pdf ID1400004PDF hellip
5 SEND the complete folder ) to INIS) This folder is necessary for successful registration to IDPS
International Atomic Energy AgencyINIS Training Seminar Vienna Austria 7-11 October 2013
NCL IN PDF CASE 2a Example
International Atomic Energy AgencyINIS Training Seminar Vienna Austria 7-11 October 2013
NCL IN PDFCASE 2bbull Same as 2a but you prefer to send the original CD to INISbull 1 NCL document with ANALYTICS bull Individual PDF file for each individual articlebull Without LINKS between the files (eg Conference
Proceedings)bull IMPORTANT Report Number (Tag 300) is the same for ALL
records1 PREPARE a cross-reference file as described in Appendix I of the NCL
Guidelines Ex contentpdf ID1000001PDF
paper01pdf ID1000002PDFpaper02pdf ID1000003PDFpaper03pdf ID1000004PDF
2 If necessary CREATE a PDF file for the Lead Record3 PREPARE 4 SEND the CD and the cross-reference file to INIS
International Atomic Energy AgencyINIS Training Seminar Vienna Austria 7-11 October 2013
CD-ROM Contents - Example
International Atomic Energy AgencyINIS Training Seminar Vienna Austria 7-11 October 2013
Prepare a cross-reference file
bull Described in Appendix I of the NCL Guidelinesbull The main steps are
bull Run a simple DOS dir commandbull Dir pdf s b gtcmynclmypdflisttxt
bull With MS Excelbull Add the corresponding TRNsbull Save as TEXT file with txt extension
bull Demonstration
International Atomic Energy AgencyINIS Training Seminar Vienna Austria 7-11 October 2013
Exercise 1
bull Prepare a cross-reference filebullSee Appendix I of the NCL GuidelinesbullUse sample files found in the NCL
Exercise1 folder on your PC
International Atomic Energy AgencyINIS Training Seminar Vienna Austria 7-11 October 2013
Renaming PDF files in Batch Mode
bull Described in Appendix II of the NCL Guidelinesbull Rename all PDF files in 4 steps
bull Group all files in a directory (folder)bull Run a simple DOS dir commandbull With MS Excel
bull Add the corresponding TRNsbull Add the DOS rename commandbull Save as TEXT file with bat extension
bull Double-click on the file to run renaming
bull You can start preparing your input MAGIC bull Demonstration
International Atomic Energy AgencyINIS Training Seminar Vienna Austria 7-11 October 2013
Exercise 2
bull Rename PDF files in Batch Mode bullSee Appendix II of the NCL GuidelinesbullUse sample files found in the NCL
Exercise2 folder
International Atomic Energy AgencyINIS Training Seminar Vienna Austria 7-11 October 2013
NCL IN PDF CASE 3bull 1 NCL document with ANALYTICS bull Only 1 PDF file for Multiple Articles
1 CREATE a folder (directory) ) named after the TRN of the Lead Record that will contain all PDF files of this publication
2 CREATE a PDF file for the Lead Record bybull RENAMING the PDF file as ltLEAD_RECORD_TRNgtPDF Ex ID1400001PDFbull Or EXTRACTING the leading pages of the document (eg Front page TOC
foreword etc) Tip recommended when the file size is huge3 EXTRACT the pages of each analytic to a new PDF file named
ltANALYTIC_TRNgtPDF Ex ID1400002PDF
ID1400003PDFID1400004PDFID1400005PDF
4 SEND the complete folder ) to INIS
) This folder is necessary for successful registration to IDPS
International Atomic Energy AgencyINIS Training Seminar Vienna Austria 7-11 October 2013
NCL IN PDFCASE 4
bull 1 NCL document without ANALYTICS bull Set of PDF filesbull Most of the time on CD or Internetbull Typically password protected
bull Needs to be merged into a single PDF file (so called ldquoPortfoliordquo)
bull If you do not have a good PDF creation tool (eg Adobe Acrobat Pro) SEND the CD to INIS
International Atomic Energy AgencyINIS Training Seminar Vienna Austria 7-11 October 2013
NCL IN PDFCASE 5bull Source file is in another format
(eg Word Powerpoint Presentation RTF ASCII text HTML)bull Convert it using Adobe PDF Printer Acrobat Distiller
or other reliable PDF creation toolbull Very Important The fonts must be embedded in the
documentbull Character Setsbull Glyphs
bull Rule of thumb If File Size gt 500 KB No of Pages
optimization is neededbull In case of doubt please contact us
International Atomic Energy AgencyINIS Training Seminar Vienna Austria 7-11 October 2013
NCL IN PDF CASE 6 - For Experts ONLY
bull NCL document is a Web page typically a table of contents in HTML with links to different files on the remote Web serverbullHarvest all full texts in PDF + TOC in
HTML with a tool like Teleport ProbullPrint the TOC to PDFbullFor Saving Rules refer to Case 2
bull In case of doubt please contact us
International Atomic Energy Agency
PDF File Processor
INIS Training Seminar Vienna Austria 7-11 October 2013
International Atomic Energy AgencyINIS Training Seminar Vienna Austria 7-11 October 2013
Exercise 3
bull Identify PDF file typebull Find the proper method to submit it to
INISbullSee Section 3 of the NCL GuidelinesbullUse sample files found in the NCL
Exercise3 folder
International Atomic Energy AgencyINIS Training Seminar Vienna Austria 7-11 October 2013
Exercise 4
bull Identify PDF file typebull Find the proper method to submit it to
INISbullSee Section 3 of the NCL GuidelinesbullUse sample files found on the CD
labelled ldquoNCL Exercise4rdquo
International Atomic Energy AgencyINIS Training Seminar Vienna Austria 7-11 October 2013
Quality Control (QC)
bull Some IssuesbullPassword protected filesbullBad encoding of PDF filesbull Image only PDF filesbullNo PDF file for the Lead Record
International Atomic Energy Agency
Password Protected File ndash Sample 1
bull Only Printing is allowed = Not OK
INIS Training Seminar Vienna Austria 7-11 October 2013
International Atomic Energy Agency
Password Protected File ndash Sample 2
bull Content Copying is allowed OK
bull Minimum requirement that allows full-text indexation with Google Search Appliance
INIS Training Seminar Vienna Austria 7-11 October 2013
International Atomic Energy AgencyINIS Training Seminar Vienna Austria 7-11 October 2013
Bad Encoding
1048576
1048576
1048576
$
amp ( )
+ -
--0 1 -220 1 -230 2- 4 5
amp + 6
$0
7 ( $
International Atomic Energy AgencyINIS Training Seminar Vienna Austria 7-11 October 2013
Exercise 5
bull Identify good PDF filesbull Identify problem cases
bullUse sample files found in the NCLExercise5 folder
International Atomic Energy AgencyINIS Training Seminar Vienna Austria 7-11 October 2013
WHEN SHOULD I SCANHARD COPY DOCUMENTS
bull The NCL document is not available in electronic format
bull I have a scannerbull Refer to NCL Guidelines Section 41
ldquoScanning to PDFrdquo
1
International Atomic Energy AgencyINIS Training Seminar Vienna Austria 7-11 October 2013
SCANNING DOCUMENTS
bull INIS STANDARDbull 300 dots per inch (DPI)bull 400 DPI for small charactersbull BW TIFF CCITT Group 4 or JBIG2bull Color Images JPEG
bull PLEASE DO NOT SCAN BW PAGES in 24 bit color depth
bull First priority Scanning QUALITYbull Optional OCR (next presentation)
International Atomic Energy AgencyINIS Training Seminar Vienna Austria 7-11 October 2013
FIRST SCANNING TEST
bull Send an e-mail with a small test document to INISbull Your test document will be analyzed and
INIS will tell you if you can continue to submit your NCL full text electronically
bull If the scanning quality is not good enough INIS will can help you find the best settings for your scanner
International Atomic Energy AgencyINIS Training Seminar Vienna Austria 7-11 October 2013
WHEN SHOULD I SUBMIT
HARD COPY DOCUMENTS
bull I cannot find the NCL document in electronic format (nowadays very seldom for new publications)
bull I only have a flat-bed scanner and my document has hundreds of pages
bull I do not have a scannerbull Etchellipbull New Bar Codes no longer necessary
1
International Atomic Energy AgencyINIS Training Seminar Vienna Austria 7-11 October 2013
NCL Submission via E-Mail
bull Address NISINIS-Input-Boxiaeaorgbull immediate acknowledgement by
INIS via e-mailbull if no reply within 3 days re-contact INISbull The message should include
bull information about contents of input filebull Maximum 2 Mb per message
International Atomic Energy AgencyINIS Training Seminar Vienna Austria 7-11 October 2013
NCL Submission via FTP (1)
bull Open Windows Explorer (not Internet Explorer)bull Type the following address ftpinisinpviennaftpiaeaorg
International Atomic Energy AgencyINIS Training Seminar Vienna Austria 7-11 October 2013
Submission via FTP (2)
bull Press ltENTERgtbull Browse to the folder of your country organizationbull Drag and drop the files or folders you want to send
International Atomic Energy AgencyINIS Training Seminar Vienna Austria 7-11 October 2013
Exercise 6
bull Upload NCL Input to the IAEAINIS FTP site
bull Use sample files found in the NCLExercise6 folder
International Atomic Energy AgencyINIS Training Seminar Vienna Austria 7-11 October 2013
NCL INPUT IN ELECTRONIC FORMAT
Questions
International Atomic Energy Agency
Thank you
International Atomic Energy AgencyINIS Training Seminar Vienna Austria 7-11 October 2013
SCOPE OF THIS PRESENTATION
bull What is NCL
bull Presentation of INIS Revised NCL
Guidelines (Rev 2 2013)
bull How to select prepare NCL for INIS
bull How to submit NCL to INIS
bull Tips and Exercises
bull Questions
1
International Atomic Energy AgencyINIS Training Seminar Vienna Austria 7-11 October 2013
WHAT IS NCL
bull Non-Conventional Literaturebull Scientific and Technical Reportsbull Thesesbull Patentsbull Conference Papers etcbull Which are not readily available through
normal commercial channels
International Atomic Energy AgencyINIS Training Seminar Vienna Austria 7-11 October 2013
NCL Availability in the World
bull Different Mediabull Analog (Paper Microfiche)bull Digital (CD-ROM Internet Network etc)
bull Different Electronic Formatsbull PDF (Image Only Image plus hidden text
Full-text searchable PDF 10 to PDF 17)bull MS Office Word Excel PowerPoint etcbull HTML XML TIFF JPEG etc
International Atomic Energy AgencyINIS Training Seminar Vienna Austria 7-11 October 2013
NCL Full-Texts in INIS Collection
bull INIS = Over 35 million records bull NCL Type = over 1 million recordsbull Available from INIS gt 700000 recordsbull gt 478000 full-texts in PDFbull gt 318000 full-texts are PUBLIC
International Atomic Energy AgencyINIS Training Seminar Vienna Austria 7-11 October 2013
NCL Availability ndash INIS Role
Ensure reliable availability disseminationand long-term preservation of the INIS
NCL Collection
International Atomic Energy AgencyINIS Training Seminar Vienna Austria 7-11 October 2013
NCL Availability ndash Your Role
bull Submit all NCL to the INIS Secretariatbull Select NCL (PDF vs Hard Copy)bull Clear copyright issuesbull Prepare bibliographic inputbull Send NCL to INIS
International Atomic Energy AgencyINIS Training Seminar Vienna Austria 7-11 October 2013
INIS PREFERRED FORMATS
1PDF2TIFF Multi-page3Hard Copy4Microfiches (valuable documents
for Knowledge Preservation Projects)
International Atomic Energy AgencyINIS Training Seminar Vienna Austria 7-11 October 2013
PDF VS Hard Copy
bull PDF has several advantagesbull Standard for electronic document exchangebull Reduces Mailing Costsbull Streamlines the NCL workflow by
bull Reducing Processing Timebull Facilitating input preparationbull Eliminating requirement for bar codes
bull Assists in building your own Digital Repository
International Atomic Energy AgencyINIS Training Seminar Vienna Austria 7-11 October 2013
PDF Advantages (morehellip)
bull Easy to find on the Web on CD etcbull Platform Independentbull International Standard for Long-Term
Preservation (PDFA)
International Atomic Energy AgencyINIS Training Seminar Vienna Austria 7-11 October 2013
HOW TO SELECT PDF FILES
bullDocuments are available in PDF (Cases 1 to 4)
bull I can convert source files to PDF (Cases 5 and 6)
International Atomic Energy AgencyINIS Training Seminar Vienna Austria 7-11 October 2013
NCL IN PDF CASE 1
bull 1 NCL document without ANALYTICSbull Only 1 PDF file
1 RENAME the PDF file as ltTRNgtPDFbull Ex VN1400001PDF
2 SEND the file to INIS
International Atomic Energy AgencyINIS Training Seminar Vienna Austria 7-11 October 2013
NCL IN PDFCASE 2abull 1 NCL document with ANALYTICS bull Individual PDF file for each individual articlebull Without LINKS between the files (eg Conference Proceedings)bull IMPORTANT Report Number (Tag 300) is the same for ALL
records
1 CREATE a folder (directory) ) named after the TRN of the Lead RecordEx ID1400001
2 COPY all PDF files to this folder except OUT OF SCOPE items3 If necessary CREATE a PDF file for the Lead Record4 RENAME each PDF file as ltTRNgtPDF in batch mode as described in Appendix II of the
NCL Guidelines Ex REN contentpdf ID1400001PDF
REN paper01pdf ID1400002PDFREN paper02pdf ID1400003PDFREN paper03pdf ID1400004PDF hellip
5 SEND the complete folder ) to INIS) This folder is necessary for successful registration to IDPS
International Atomic Energy AgencyINIS Training Seminar Vienna Austria 7-11 October 2013
NCL IN PDF CASE 2a Example
International Atomic Energy AgencyINIS Training Seminar Vienna Austria 7-11 October 2013
NCL IN PDFCASE 2bbull Same as 2a but you prefer to send the original CD to INISbull 1 NCL document with ANALYTICS bull Individual PDF file for each individual articlebull Without LINKS between the files (eg Conference
Proceedings)bull IMPORTANT Report Number (Tag 300) is the same for ALL
records1 PREPARE a cross-reference file as described in Appendix I of the NCL
Guidelines Ex contentpdf ID1000001PDF
paper01pdf ID1000002PDFpaper02pdf ID1000003PDFpaper03pdf ID1000004PDF
2 If necessary CREATE a PDF file for the Lead Record3 PREPARE 4 SEND the CD and the cross-reference file to INIS
International Atomic Energy AgencyINIS Training Seminar Vienna Austria 7-11 October 2013
CD-ROM Contents - Example
International Atomic Energy AgencyINIS Training Seminar Vienna Austria 7-11 October 2013
Prepare a cross-reference file
bull Described in Appendix I of the NCL Guidelinesbull The main steps are
bull Run a simple DOS dir commandbull Dir pdf s b gtcmynclmypdflisttxt
bull With MS Excelbull Add the corresponding TRNsbull Save as TEXT file with txt extension
bull Demonstration
International Atomic Energy AgencyINIS Training Seminar Vienna Austria 7-11 October 2013
Exercise 1
bull Prepare a cross-reference filebullSee Appendix I of the NCL GuidelinesbullUse sample files found in the NCL
Exercise1 folder on your PC
International Atomic Energy AgencyINIS Training Seminar Vienna Austria 7-11 October 2013
Renaming PDF files in Batch Mode
bull Described in Appendix II of the NCL Guidelinesbull Rename all PDF files in 4 steps
bull Group all files in a directory (folder)bull Run a simple DOS dir commandbull With MS Excel
bull Add the corresponding TRNsbull Add the DOS rename commandbull Save as TEXT file with bat extension
bull Double-click on the file to run renaming
bull You can start preparing your input MAGIC bull Demonstration
International Atomic Energy AgencyINIS Training Seminar Vienna Austria 7-11 October 2013
Exercise 2
bull Rename PDF files in Batch Mode bullSee Appendix II of the NCL GuidelinesbullUse sample files found in the NCL
Exercise2 folder
International Atomic Energy AgencyINIS Training Seminar Vienna Austria 7-11 October 2013
NCL IN PDF CASE 3bull 1 NCL document with ANALYTICS bull Only 1 PDF file for Multiple Articles
1 CREATE a folder (directory) ) named after the TRN of the Lead Record that will contain all PDF files of this publication
2 CREATE a PDF file for the Lead Record bybull RENAMING the PDF file as ltLEAD_RECORD_TRNgtPDF Ex ID1400001PDFbull Or EXTRACTING the leading pages of the document (eg Front page TOC
foreword etc) Tip recommended when the file size is huge3 EXTRACT the pages of each analytic to a new PDF file named
ltANALYTIC_TRNgtPDF Ex ID1400002PDF
ID1400003PDFID1400004PDFID1400005PDF
4 SEND the complete folder ) to INIS
) This folder is necessary for successful registration to IDPS
International Atomic Energy AgencyINIS Training Seminar Vienna Austria 7-11 October 2013
NCL IN PDFCASE 4
bull 1 NCL document without ANALYTICS bull Set of PDF filesbull Most of the time on CD or Internetbull Typically password protected
bull Needs to be merged into a single PDF file (so called ldquoPortfoliordquo)
bull If you do not have a good PDF creation tool (eg Adobe Acrobat Pro) SEND the CD to INIS
International Atomic Energy AgencyINIS Training Seminar Vienna Austria 7-11 October 2013
NCL IN PDFCASE 5bull Source file is in another format
(eg Word Powerpoint Presentation RTF ASCII text HTML)bull Convert it using Adobe PDF Printer Acrobat Distiller
or other reliable PDF creation toolbull Very Important The fonts must be embedded in the
documentbull Character Setsbull Glyphs
bull Rule of thumb If File Size gt 500 KB No of Pages
optimization is neededbull In case of doubt please contact us
International Atomic Energy AgencyINIS Training Seminar Vienna Austria 7-11 October 2013
NCL IN PDF CASE 6 - For Experts ONLY
bull NCL document is a Web page typically a table of contents in HTML with links to different files on the remote Web serverbullHarvest all full texts in PDF + TOC in
HTML with a tool like Teleport ProbullPrint the TOC to PDFbullFor Saving Rules refer to Case 2
bull In case of doubt please contact us
International Atomic Energy Agency
PDF File Processor
INIS Training Seminar Vienna Austria 7-11 October 2013
International Atomic Energy AgencyINIS Training Seminar Vienna Austria 7-11 October 2013
Exercise 3
bull Identify PDF file typebull Find the proper method to submit it to
INISbullSee Section 3 of the NCL GuidelinesbullUse sample files found in the NCL
Exercise3 folder
International Atomic Energy AgencyINIS Training Seminar Vienna Austria 7-11 October 2013
Exercise 4
bull Identify PDF file typebull Find the proper method to submit it to
INISbullSee Section 3 of the NCL GuidelinesbullUse sample files found on the CD
labelled ldquoNCL Exercise4rdquo
International Atomic Energy AgencyINIS Training Seminar Vienna Austria 7-11 October 2013
Quality Control (QC)
bull Some IssuesbullPassword protected filesbullBad encoding of PDF filesbull Image only PDF filesbullNo PDF file for the Lead Record
International Atomic Energy Agency
Password Protected File ndash Sample 1
bull Only Printing is allowed = Not OK
INIS Training Seminar Vienna Austria 7-11 October 2013
International Atomic Energy Agency
Password Protected File ndash Sample 2
bull Content Copying is allowed OK
bull Minimum requirement that allows full-text indexation with Google Search Appliance
INIS Training Seminar Vienna Austria 7-11 October 2013
International Atomic Energy AgencyINIS Training Seminar Vienna Austria 7-11 October 2013
Bad Encoding
1048576
1048576
1048576
$
amp ( )
+ -
--0 1 -220 1 -230 2- 4 5
amp + 6
$0
7 ( $
International Atomic Energy AgencyINIS Training Seminar Vienna Austria 7-11 October 2013
Exercise 5
bull Identify good PDF filesbull Identify problem cases
bullUse sample files found in the NCLExercise5 folder
International Atomic Energy AgencyINIS Training Seminar Vienna Austria 7-11 October 2013
WHEN SHOULD I SCANHARD COPY DOCUMENTS
bull The NCL document is not available in electronic format
bull I have a scannerbull Refer to NCL Guidelines Section 41
ldquoScanning to PDFrdquo
1
International Atomic Energy AgencyINIS Training Seminar Vienna Austria 7-11 October 2013
SCANNING DOCUMENTS
bull INIS STANDARDbull 300 dots per inch (DPI)bull 400 DPI for small charactersbull BW TIFF CCITT Group 4 or JBIG2bull Color Images JPEG
bull PLEASE DO NOT SCAN BW PAGES in 24 bit color depth
bull First priority Scanning QUALITYbull Optional OCR (next presentation)
International Atomic Energy AgencyINIS Training Seminar Vienna Austria 7-11 October 2013
FIRST SCANNING TEST
bull Send an e-mail with a small test document to INISbull Your test document will be analyzed and
INIS will tell you if you can continue to submit your NCL full text electronically
bull If the scanning quality is not good enough INIS will can help you find the best settings for your scanner
International Atomic Energy AgencyINIS Training Seminar Vienna Austria 7-11 October 2013
WHEN SHOULD I SUBMIT
HARD COPY DOCUMENTS
bull I cannot find the NCL document in electronic format (nowadays very seldom for new publications)
bull I only have a flat-bed scanner and my document has hundreds of pages
bull I do not have a scannerbull Etchellipbull New Bar Codes no longer necessary
1
International Atomic Energy AgencyINIS Training Seminar Vienna Austria 7-11 October 2013
NCL Submission via E-Mail
bull Address NISINIS-Input-Boxiaeaorgbull immediate acknowledgement by
INIS via e-mailbull if no reply within 3 days re-contact INISbull The message should include
bull information about contents of input filebull Maximum 2 Mb per message
International Atomic Energy AgencyINIS Training Seminar Vienna Austria 7-11 October 2013
NCL Submission via FTP (1)
bull Open Windows Explorer (not Internet Explorer)bull Type the following address ftpinisinpviennaftpiaeaorg
International Atomic Energy AgencyINIS Training Seminar Vienna Austria 7-11 October 2013
Submission via FTP (2)
bull Press ltENTERgtbull Browse to the folder of your country organizationbull Drag and drop the files or folders you want to send
International Atomic Energy AgencyINIS Training Seminar Vienna Austria 7-11 October 2013
Exercise 6
bull Upload NCL Input to the IAEAINIS FTP site
bull Use sample files found in the NCLExercise6 folder
International Atomic Energy AgencyINIS Training Seminar Vienna Austria 7-11 October 2013
NCL INPUT IN ELECTRONIC FORMAT
Questions
International Atomic Energy Agency
Thank you
International Atomic Energy AgencyINIS Training Seminar Vienna Austria 7-11 October 2013
WHAT IS NCL
bull Non-Conventional Literaturebull Scientific and Technical Reportsbull Thesesbull Patentsbull Conference Papers etcbull Which are not readily available through
normal commercial channels
International Atomic Energy AgencyINIS Training Seminar Vienna Austria 7-11 October 2013
NCL Availability in the World
bull Different Mediabull Analog (Paper Microfiche)bull Digital (CD-ROM Internet Network etc)
bull Different Electronic Formatsbull PDF (Image Only Image plus hidden text
Full-text searchable PDF 10 to PDF 17)bull MS Office Word Excel PowerPoint etcbull HTML XML TIFF JPEG etc
International Atomic Energy AgencyINIS Training Seminar Vienna Austria 7-11 October 2013
NCL Full-Texts in INIS Collection
bull INIS = Over 35 million records bull NCL Type = over 1 million recordsbull Available from INIS gt 700000 recordsbull gt 478000 full-texts in PDFbull gt 318000 full-texts are PUBLIC
International Atomic Energy AgencyINIS Training Seminar Vienna Austria 7-11 October 2013
NCL Availability ndash INIS Role
Ensure reliable availability disseminationand long-term preservation of the INIS
NCL Collection
International Atomic Energy AgencyINIS Training Seminar Vienna Austria 7-11 October 2013
NCL Availability ndash Your Role
bull Submit all NCL to the INIS Secretariatbull Select NCL (PDF vs Hard Copy)bull Clear copyright issuesbull Prepare bibliographic inputbull Send NCL to INIS
International Atomic Energy AgencyINIS Training Seminar Vienna Austria 7-11 October 2013
INIS PREFERRED FORMATS
1PDF2TIFF Multi-page3Hard Copy4Microfiches (valuable documents
for Knowledge Preservation Projects)
International Atomic Energy AgencyINIS Training Seminar Vienna Austria 7-11 October 2013
PDF VS Hard Copy
bull PDF has several advantagesbull Standard for electronic document exchangebull Reduces Mailing Costsbull Streamlines the NCL workflow by
bull Reducing Processing Timebull Facilitating input preparationbull Eliminating requirement for bar codes
bull Assists in building your own Digital Repository
International Atomic Energy AgencyINIS Training Seminar Vienna Austria 7-11 October 2013
PDF Advantages (morehellip)
bull Easy to find on the Web on CD etcbull Platform Independentbull International Standard for Long-Term
Preservation (PDFA)
International Atomic Energy AgencyINIS Training Seminar Vienna Austria 7-11 October 2013
HOW TO SELECT PDF FILES
bullDocuments are available in PDF (Cases 1 to 4)
bull I can convert source files to PDF (Cases 5 and 6)
International Atomic Energy AgencyINIS Training Seminar Vienna Austria 7-11 October 2013
NCL IN PDF CASE 1
bull 1 NCL document without ANALYTICSbull Only 1 PDF file
1 RENAME the PDF file as ltTRNgtPDFbull Ex VN1400001PDF
2 SEND the file to INIS
International Atomic Energy AgencyINIS Training Seminar Vienna Austria 7-11 October 2013
NCL IN PDFCASE 2abull 1 NCL document with ANALYTICS bull Individual PDF file for each individual articlebull Without LINKS between the files (eg Conference Proceedings)bull IMPORTANT Report Number (Tag 300) is the same for ALL
records
1 CREATE a folder (directory) ) named after the TRN of the Lead RecordEx ID1400001
2 COPY all PDF files to this folder except OUT OF SCOPE items3 If necessary CREATE a PDF file for the Lead Record4 RENAME each PDF file as ltTRNgtPDF in batch mode as described in Appendix II of the
NCL Guidelines Ex REN contentpdf ID1400001PDF
REN paper01pdf ID1400002PDFREN paper02pdf ID1400003PDFREN paper03pdf ID1400004PDF hellip
5 SEND the complete folder ) to INIS) This folder is necessary for successful registration to IDPS
International Atomic Energy AgencyINIS Training Seminar Vienna Austria 7-11 October 2013
NCL IN PDF CASE 2a Example
International Atomic Energy AgencyINIS Training Seminar Vienna Austria 7-11 October 2013
NCL IN PDFCASE 2bbull Same as 2a but you prefer to send the original CD to INISbull 1 NCL document with ANALYTICS bull Individual PDF file for each individual articlebull Without LINKS between the files (eg Conference
Proceedings)bull IMPORTANT Report Number (Tag 300) is the same for ALL
records1 PREPARE a cross-reference file as described in Appendix I of the NCL
Guidelines Ex contentpdf ID1000001PDF
paper01pdf ID1000002PDFpaper02pdf ID1000003PDFpaper03pdf ID1000004PDF
2 If necessary CREATE a PDF file for the Lead Record3 PREPARE 4 SEND the CD and the cross-reference file to INIS
International Atomic Energy AgencyINIS Training Seminar Vienna Austria 7-11 October 2013
CD-ROM Contents - Example
International Atomic Energy AgencyINIS Training Seminar Vienna Austria 7-11 October 2013
Prepare a cross-reference file
bull Described in Appendix I of the NCL Guidelinesbull The main steps are
bull Run a simple DOS dir commandbull Dir pdf s b gtcmynclmypdflisttxt
bull With MS Excelbull Add the corresponding TRNsbull Save as TEXT file with txt extension
bull Demonstration
International Atomic Energy AgencyINIS Training Seminar Vienna Austria 7-11 October 2013
Exercise 1
bull Prepare a cross-reference filebullSee Appendix I of the NCL GuidelinesbullUse sample files found in the NCL
Exercise1 folder on your PC
International Atomic Energy AgencyINIS Training Seminar Vienna Austria 7-11 October 2013
Renaming PDF files in Batch Mode
bull Described in Appendix II of the NCL Guidelinesbull Rename all PDF files in 4 steps
bull Group all files in a directory (folder)bull Run a simple DOS dir commandbull With MS Excel
bull Add the corresponding TRNsbull Add the DOS rename commandbull Save as TEXT file with bat extension
bull Double-click on the file to run renaming
bull You can start preparing your input MAGIC bull Demonstration
International Atomic Energy AgencyINIS Training Seminar Vienna Austria 7-11 October 2013
Exercise 2
bull Rename PDF files in Batch Mode bullSee Appendix II of the NCL GuidelinesbullUse sample files found in the NCL
Exercise2 folder
International Atomic Energy AgencyINIS Training Seminar Vienna Austria 7-11 October 2013
NCL IN PDF CASE 3bull 1 NCL document with ANALYTICS bull Only 1 PDF file for Multiple Articles
1 CREATE a folder (directory) ) named after the TRN of the Lead Record that will contain all PDF files of this publication
2 CREATE a PDF file for the Lead Record bybull RENAMING the PDF file as ltLEAD_RECORD_TRNgtPDF Ex ID1400001PDFbull Or EXTRACTING the leading pages of the document (eg Front page TOC
foreword etc) Tip recommended when the file size is huge3 EXTRACT the pages of each analytic to a new PDF file named
ltANALYTIC_TRNgtPDF Ex ID1400002PDF
ID1400003PDFID1400004PDFID1400005PDF
4 SEND the complete folder ) to INIS
) This folder is necessary for successful registration to IDPS
International Atomic Energy AgencyINIS Training Seminar Vienna Austria 7-11 October 2013
NCL IN PDFCASE 4
bull 1 NCL document without ANALYTICS bull Set of PDF filesbull Most of the time on CD or Internetbull Typically password protected
bull Needs to be merged into a single PDF file (so called ldquoPortfoliordquo)
bull If you do not have a good PDF creation tool (eg Adobe Acrobat Pro) SEND the CD to INIS
International Atomic Energy AgencyINIS Training Seminar Vienna Austria 7-11 October 2013
NCL IN PDFCASE 5bull Source file is in another format
(eg Word Powerpoint Presentation RTF ASCII text HTML)bull Convert it using Adobe PDF Printer Acrobat Distiller
or other reliable PDF creation toolbull Very Important The fonts must be embedded in the
documentbull Character Setsbull Glyphs
bull Rule of thumb If File Size gt 500 KB No of Pages
optimization is neededbull In case of doubt please contact us
International Atomic Energy AgencyINIS Training Seminar Vienna Austria 7-11 October 2013
NCL IN PDF CASE 6 - For Experts ONLY
bull NCL document is a Web page typically a table of contents in HTML with links to different files on the remote Web serverbullHarvest all full texts in PDF + TOC in
HTML with a tool like Teleport ProbullPrint the TOC to PDFbullFor Saving Rules refer to Case 2
bull In case of doubt please contact us
International Atomic Energy Agency
PDF File Processor
INIS Training Seminar Vienna Austria 7-11 October 2013
International Atomic Energy AgencyINIS Training Seminar Vienna Austria 7-11 October 2013
Exercise 3
bull Identify PDF file typebull Find the proper method to submit it to
INISbullSee Section 3 of the NCL GuidelinesbullUse sample files found in the NCL
Exercise3 folder
International Atomic Energy AgencyINIS Training Seminar Vienna Austria 7-11 October 2013
Exercise 4
bull Identify PDF file typebull Find the proper method to submit it to
INISbullSee Section 3 of the NCL GuidelinesbullUse sample files found on the CD
labelled ldquoNCL Exercise4rdquo
International Atomic Energy AgencyINIS Training Seminar Vienna Austria 7-11 October 2013
Quality Control (QC)
bull Some IssuesbullPassword protected filesbullBad encoding of PDF filesbull Image only PDF filesbullNo PDF file for the Lead Record
International Atomic Energy Agency
Password Protected File ndash Sample 1
bull Only Printing is allowed = Not OK
INIS Training Seminar Vienna Austria 7-11 October 2013
International Atomic Energy Agency
Password Protected File ndash Sample 2
bull Content Copying is allowed OK
bull Minimum requirement that allows full-text indexation with Google Search Appliance
INIS Training Seminar Vienna Austria 7-11 October 2013
International Atomic Energy AgencyINIS Training Seminar Vienna Austria 7-11 October 2013
Bad Encoding
1048576
1048576
1048576
$
amp ( )
+ -
--0 1 -220 1 -230 2- 4 5
amp + 6
$0
7 ( $
International Atomic Energy AgencyINIS Training Seminar Vienna Austria 7-11 October 2013
Exercise 5
bull Identify good PDF filesbull Identify problem cases
bullUse sample files found in the NCLExercise5 folder
International Atomic Energy AgencyINIS Training Seminar Vienna Austria 7-11 October 2013
WHEN SHOULD I SCANHARD COPY DOCUMENTS
bull The NCL document is not available in electronic format
bull I have a scannerbull Refer to NCL Guidelines Section 41
ldquoScanning to PDFrdquo
1
International Atomic Energy AgencyINIS Training Seminar Vienna Austria 7-11 October 2013
SCANNING DOCUMENTS
bull INIS STANDARDbull 300 dots per inch (DPI)bull 400 DPI for small charactersbull BW TIFF CCITT Group 4 or JBIG2bull Color Images JPEG
bull PLEASE DO NOT SCAN BW PAGES in 24 bit color depth
bull First priority Scanning QUALITYbull Optional OCR (next presentation)
International Atomic Energy AgencyINIS Training Seminar Vienna Austria 7-11 October 2013
FIRST SCANNING TEST
bull Send an e-mail with a small test document to INISbull Your test document will be analyzed and
INIS will tell you if you can continue to submit your NCL full text electronically
bull If the scanning quality is not good enough INIS will can help you find the best settings for your scanner
International Atomic Energy AgencyINIS Training Seminar Vienna Austria 7-11 October 2013
WHEN SHOULD I SUBMIT
HARD COPY DOCUMENTS
bull I cannot find the NCL document in electronic format (nowadays very seldom for new publications)
bull I only have a flat-bed scanner and my document has hundreds of pages
bull I do not have a scannerbull Etchellipbull New Bar Codes no longer necessary
1
International Atomic Energy AgencyINIS Training Seminar Vienna Austria 7-11 October 2013
NCL Submission via E-Mail
bull Address NISINIS-Input-Boxiaeaorgbull immediate acknowledgement by
INIS via e-mailbull if no reply within 3 days re-contact INISbull The message should include
bull information about contents of input filebull Maximum 2 Mb per message
International Atomic Energy AgencyINIS Training Seminar Vienna Austria 7-11 October 2013
NCL Submission via FTP (1)
bull Open Windows Explorer (not Internet Explorer)bull Type the following address ftpinisinpviennaftpiaeaorg
International Atomic Energy AgencyINIS Training Seminar Vienna Austria 7-11 October 2013
Submission via FTP (2)
bull Press ltENTERgtbull Browse to the folder of your country organizationbull Drag and drop the files or folders you want to send
International Atomic Energy AgencyINIS Training Seminar Vienna Austria 7-11 October 2013
Exercise 6
bull Upload NCL Input to the IAEAINIS FTP site
bull Use sample files found in the NCLExercise6 folder
International Atomic Energy AgencyINIS Training Seminar Vienna Austria 7-11 October 2013
NCL INPUT IN ELECTRONIC FORMAT
Questions
International Atomic Energy Agency
Thank you
International Atomic Energy AgencyINIS Training Seminar Vienna Austria 7-11 October 2013
NCL Availability in the World
bull Different Mediabull Analog (Paper Microfiche)bull Digital (CD-ROM Internet Network etc)
bull Different Electronic Formatsbull PDF (Image Only Image plus hidden text
Full-text searchable PDF 10 to PDF 17)bull MS Office Word Excel PowerPoint etcbull HTML XML TIFF JPEG etc
International Atomic Energy AgencyINIS Training Seminar Vienna Austria 7-11 October 2013
NCL Full-Texts in INIS Collection
bull INIS = Over 35 million records bull NCL Type = over 1 million recordsbull Available from INIS gt 700000 recordsbull gt 478000 full-texts in PDFbull gt 318000 full-texts are PUBLIC
International Atomic Energy AgencyINIS Training Seminar Vienna Austria 7-11 October 2013
NCL Availability ndash INIS Role
Ensure reliable availability disseminationand long-term preservation of the INIS
NCL Collection
International Atomic Energy AgencyINIS Training Seminar Vienna Austria 7-11 October 2013
NCL Availability ndash Your Role
bull Submit all NCL to the INIS Secretariatbull Select NCL (PDF vs Hard Copy)bull Clear copyright issuesbull Prepare bibliographic inputbull Send NCL to INIS
International Atomic Energy AgencyINIS Training Seminar Vienna Austria 7-11 October 2013
INIS PREFERRED FORMATS
1PDF2TIFF Multi-page3Hard Copy4Microfiches (valuable documents
for Knowledge Preservation Projects)
International Atomic Energy AgencyINIS Training Seminar Vienna Austria 7-11 October 2013
PDF VS Hard Copy
bull PDF has several advantagesbull Standard for electronic document exchangebull Reduces Mailing Costsbull Streamlines the NCL workflow by
bull Reducing Processing Timebull Facilitating input preparationbull Eliminating requirement for bar codes
bull Assists in building your own Digital Repository
International Atomic Energy AgencyINIS Training Seminar Vienna Austria 7-11 October 2013
PDF Advantages (morehellip)
bull Easy to find on the Web on CD etcbull Platform Independentbull International Standard for Long-Term
Preservation (PDFA)
International Atomic Energy AgencyINIS Training Seminar Vienna Austria 7-11 October 2013
HOW TO SELECT PDF FILES
bullDocuments are available in PDF (Cases 1 to 4)
bull I can convert source files to PDF (Cases 5 and 6)
International Atomic Energy AgencyINIS Training Seminar Vienna Austria 7-11 October 2013
NCL IN PDF CASE 1
bull 1 NCL document without ANALYTICSbull Only 1 PDF file
1 RENAME the PDF file as ltTRNgtPDFbull Ex VN1400001PDF
2 SEND the file to INIS
International Atomic Energy AgencyINIS Training Seminar Vienna Austria 7-11 October 2013
NCL IN PDFCASE 2abull 1 NCL document with ANALYTICS bull Individual PDF file for each individual articlebull Without LINKS between the files (eg Conference Proceedings)bull IMPORTANT Report Number (Tag 300) is the same for ALL
records
1 CREATE a folder (directory) ) named after the TRN of the Lead RecordEx ID1400001
2 COPY all PDF files to this folder except OUT OF SCOPE items3 If necessary CREATE a PDF file for the Lead Record4 RENAME each PDF file as ltTRNgtPDF in batch mode as described in Appendix II of the
NCL Guidelines Ex REN contentpdf ID1400001PDF
REN paper01pdf ID1400002PDFREN paper02pdf ID1400003PDFREN paper03pdf ID1400004PDF hellip
5 SEND the complete folder ) to INIS) This folder is necessary for successful registration to IDPS
International Atomic Energy AgencyINIS Training Seminar Vienna Austria 7-11 October 2013
NCL IN PDF CASE 2a Example
International Atomic Energy AgencyINIS Training Seminar Vienna Austria 7-11 October 2013
NCL IN PDFCASE 2bbull Same as 2a but you prefer to send the original CD to INISbull 1 NCL document with ANALYTICS bull Individual PDF file for each individual articlebull Without LINKS between the files (eg Conference
Proceedings)bull IMPORTANT Report Number (Tag 300) is the same for ALL
records1 PREPARE a cross-reference file as described in Appendix I of the NCL
Guidelines Ex contentpdf ID1000001PDF
paper01pdf ID1000002PDFpaper02pdf ID1000003PDFpaper03pdf ID1000004PDF
2 If necessary CREATE a PDF file for the Lead Record3 PREPARE 4 SEND the CD and the cross-reference file to INIS
International Atomic Energy AgencyINIS Training Seminar Vienna Austria 7-11 October 2013
CD-ROM Contents - Example
International Atomic Energy AgencyINIS Training Seminar Vienna Austria 7-11 October 2013
Prepare a cross-reference file
bull Described in Appendix I of the NCL Guidelinesbull The main steps are
bull Run a simple DOS dir commandbull Dir pdf s b gtcmynclmypdflisttxt
bull With MS Excelbull Add the corresponding TRNsbull Save as TEXT file with txt extension
bull Demonstration
International Atomic Energy AgencyINIS Training Seminar Vienna Austria 7-11 October 2013
Exercise 1
bull Prepare a cross-reference filebullSee Appendix I of the NCL GuidelinesbullUse sample files found in the NCL
Exercise1 folder on your PC
International Atomic Energy AgencyINIS Training Seminar Vienna Austria 7-11 October 2013
Renaming PDF files in Batch Mode
bull Described in Appendix II of the NCL Guidelinesbull Rename all PDF files in 4 steps
bull Group all files in a directory (folder)bull Run a simple DOS dir commandbull With MS Excel
bull Add the corresponding TRNsbull Add the DOS rename commandbull Save as TEXT file with bat extension
bull Double-click on the file to run renaming
bull You can start preparing your input MAGIC bull Demonstration
International Atomic Energy AgencyINIS Training Seminar Vienna Austria 7-11 October 2013
Exercise 2
bull Rename PDF files in Batch Mode bullSee Appendix II of the NCL GuidelinesbullUse sample files found in the NCL
Exercise2 folder
International Atomic Energy AgencyINIS Training Seminar Vienna Austria 7-11 October 2013
NCL IN PDF CASE 3bull 1 NCL document with ANALYTICS bull Only 1 PDF file for Multiple Articles
1 CREATE a folder (directory) ) named after the TRN of the Lead Record that will contain all PDF files of this publication
2 CREATE a PDF file for the Lead Record bybull RENAMING the PDF file as ltLEAD_RECORD_TRNgtPDF Ex ID1400001PDFbull Or EXTRACTING the leading pages of the document (eg Front page TOC
foreword etc) Tip recommended when the file size is huge3 EXTRACT the pages of each analytic to a new PDF file named
ltANALYTIC_TRNgtPDF Ex ID1400002PDF
ID1400003PDFID1400004PDFID1400005PDF
4 SEND the complete folder ) to INIS
) This folder is necessary for successful registration to IDPS
International Atomic Energy AgencyINIS Training Seminar Vienna Austria 7-11 October 2013
NCL IN PDFCASE 4
bull 1 NCL document without ANALYTICS bull Set of PDF filesbull Most of the time on CD or Internetbull Typically password protected
bull Needs to be merged into a single PDF file (so called ldquoPortfoliordquo)
bull If you do not have a good PDF creation tool (eg Adobe Acrobat Pro) SEND the CD to INIS
International Atomic Energy AgencyINIS Training Seminar Vienna Austria 7-11 October 2013
NCL IN PDFCASE 5bull Source file is in another format
(eg Word Powerpoint Presentation RTF ASCII text HTML)bull Convert it using Adobe PDF Printer Acrobat Distiller
or other reliable PDF creation toolbull Very Important The fonts must be embedded in the
documentbull Character Setsbull Glyphs
bull Rule of thumb If File Size gt 500 KB No of Pages
optimization is neededbull In case of doubt please contact us
International Atomic Energy AgencyINIS Training Seminar Vienna Austria 7-11 October 2013
NCL IN PDF CASE 6 - For Experts ONLY
bull NCL document is a Web page typically a table of contents in HTML with links to different files on the remote Web serverbullHarvest all full texts in PDF + TOC in
HTML with a tool like Teleport ProbullPrint the TOC to PDFbullFor Saving Rules refer to Case 2
bull In case of doubt please contact us
International Atomic Energy Agency
PDF File Processor
INIS Training Seminar Vienna Austria 7-11 October 2013
International Atomic Energy AgencyINIS Training Seminar Vienna Austria 7-11 October 2013
Exercise 3
bull Identify PDF file typebull Find the proper method to submit it to
INISbullSee Section 3 of the NCL GuidelinesbullUse sample files found in the NCL
Exercise3 folder
International Atomic Energy AgencyINIS Training Seminar Vienna Austria 7-11 October 2013
Exercise 4
bull Identify PDF file typebull Find the proper method to submit it to
INISbullSee Section 3 of the NCL GuidelinesbullUse sample files found on the CD
labelled ldquoNCL Exercise4rdquo
International Atomic Energy AgencyINIS Training Seminar Vienna Austria 7-11 October 2013
Quality Control (QC)
bull Some IssuesbullPassword protected filesbullBad encoding of PDF filesbull Image only PDF filesbullNo PDF file for the Lead Record
International Atomic Energy Agency
Password Protected File ndash Sample 1
bull Only Printing is allowed = Not OK
INIS Training Seminar Vienna Austria 7-11 October 2013
International Atomic Energy Agency
Password Protected File ndash Sample 2
bull Content Copying is allowed OK
bull Minimum requirement that allows full-text indexation with Google Search Appliance
INIS Training Seminar Vienna Austria 7-11 October 2013
International Atomic Energy AgencyINIS Training Seminar Vienna Austria 7-11 October 2013
Bad Encoding
1048576
1048576
1048576
$
amp ( )
+ -
--0 1 -220 1 -230 2- 4 5
amp + 6
$0
7 ( $
International Atomic Energy AgencyINIS Training Seminar Vienna Austria 7-11 October 2013
Exercise 5
bull Identify good PDF filesbull Identify problem cases
bullUse sample files found in the NCLExercise5 folder
International Atomic Energy AgencyINIS Training Seminar Vienna Austria 7-11 October 2013
WHEN SHOULD I SCANHARD COPY DOCUMENTS
bull The NCL document is not available in electronic format
bull I have a scannerbull Refer to NCL Guidelines Section 41
ldquoScanning to PDFrdquo
1
International Atomic Energy AgencyINIS Training Seminar Vienna Austria 7-11 October 2013
SCANNING DOCUMENTS
bull INIS STANDARDbull 300 dots per inch (DPI)bull 400 DPI for small charactersbull BW TIFF CCITT Group 4 or JBIG2bull Color Images JPEG
bull PLEASE DO NOT SCAN BW PAGES in 24 bit color depth
bull First priority Scanning QUALITYbull Optional OCR (next presentation)
International Atomic Energy AgencyINIS Training Seminar Vienna Austria 7-11 October 2013
FIRST SCANNING TEST
bull Send an e-mail with a small test document to INISbull Your test document will be analyzed and
INIS will tell you if you can continue to submit your NCL full text electronically
bull If the scanning quality is not good enough INIS will can help you find the best settings for your scanner
International Atomic Energy AgencyINIS Training Seminar Vienna Austria 7-11 October 2013
WHEN SHOULD I SUBMIT
HARD COPY DOCUMENTS
bull I cannot find the NCL document in electronic format (nowadays very seldom for new publications)
bull I only have a flat-bed scanner and my document has hundreds of pages
bull I do not have a scannerbull Etchellipbull New Bar Codes no longer necessary
1
International Atomic Energy AgencyINIS Training Seminar Vienna Austria 7-11 October 2013
NCL Submission via E-Mail
bull Address NISINIS-Input-Boxiaeaorgbull immediate acknowledgement by
INIS via e-mailbull if no reply within 3 days re-contact INISbull The message should include
bull information about contents of input filebull Maximum 2 Mb per message
International Atomic Energy AgencyINIS Training Seminar Vienna Austria 7-11 October 2013
NCL Submission via FTP (1)
bull Open Windows Explorer (not Internet Explorer)bull Type the following address ftpinisinpviennaftpiaeaorg
International Atomic Energy AgencyINIS Training Seminar Vienna Austria 7-11 October 2013
Submission via FTP (2)
bull Press ltENTERgtbull Browse to the folder of your country organizationbull Drag and drop the files or folders you want to send
International Atomic Energy AgencyINIS Training Seminar Vienna Austria 7-11 October 2013
Exercise 6
bull Upload NCL Input to the IAEAINIS FTP site
bull Use sample files found in the NCLExercise6 folder
International Atomic Energy AgencyINIS Training Seminar Vienna Austria 7-11 October 2013
NCL INPUT IN ELECTRONIC FORMAT
Questions
International Atomic Energy Agency
Thank you
International Atomic Energy AgencyINIS Training Seminar Vienna Austria 7-11 October 2013
NCL Full-Texts in INIS Collection
bull INIS = Over 35 million records bull NCL Type = over 1 million recordsbull Available from INIS gt 700000 recordsbull gt 478000 full-texts in PDFbull gt 318000 full-texts are PUBLIC
International Atomic Energy AgencyINIS Training Seminar Vienna Austria 7-11 October 2013
NCL Availability ndash INIS Role
Ensure reliable availability disseminationand long-term preservation of the INIS
NCL Collection
International Atomic Energy AgencyINIS Training Seminar Vienna Austria 7-11 October 2013
NCL Availability ndash Your Role
bull Submit all NCL to the INIS Secretariatbull Select NCL (PDF vs Hard Copy)bull Clear copyright issuesbull Prepare bibliographic inputbull Send NCL to INIS
International Atomic Energy AgencyINIS Training Seminar Vienna Austria 7-11 October 2013
INIS PREFERRED FORMATS
1PDF2TIFF Multi-page3Hard Copy4Microfiches (valuable documents
for Knowledge Preservation Projects)
International Atomic Energy AgencyINIS Training Seminar Vienna Austria 7-11 October 2013
PDF VS Hard Copy
bull PDF has several advantagesbull Standard for electronic document exchangebull Reduces Mailing Costsbull Streamlines the NCL workflow by
bull Reducing Processing Timebull Facilitating input preparationbull Eliminating requirement for bar codes
bull Assists in building your own Digital Repository
International Atomic Energy AgencyINIS Training Seminar Vienna Austria 7-11 October 2013
PDF Advantages (morehellip)
bull Easy to find on the Web on CD etcbull Platform Independentbull International Standard for Long-Term
Preservation (PDFA)
International Atomic Energy AgencyINIS Training Seminar Vienna Austria 7-11 October 2013
HOW TO SELECT PDF FILES
bullDocuments are available in PDF (Cases 1 to 4)
bull I can convert source files to PDF (Cases 5 and 6)
International Atomic Energy AgencyINIS Training Seminar Vienna Austria 7-11 October 2013
NCL IN PDF CASE 1
bull 1 NCL document without ANALYTICSbull Only 1 PDF file
1 RENAME the PDF file as ltTRNgtPDFbull Ex VN1400001PDF
2 SEND the file to INIS
International Atomic Energy AgencyINIS Training Seminar Vienna Austria 7-11 October 2013
NCL IN PDFCASE 2abull 1 NCL document with ANALYTICS bull Individual PDF file for each individual articlebull Without LINKS between the files (eg Conference Proceedings)bull IMPORTANT Report Number (Tag 300) is the same for ALL
records
1 CREATE a folder (directory) ) named after the TRN of the Lead RecordEx ID1400001
2 COPY all PDF files to this folder except OUT OF SCOPE items3 If necessary CREATE a PDF file for the Lead Record4 RENAME each PDF file as ltTRNgtPDF in batch mode as described in Appendix II of the
NCL Guidelines Ex REN contentpdf ID1400001PDF
REN paper01pdf ID1400002PDFREN paper02pdf ID1400003PDFREN paper03pdf ID1400004PDF hellip
5 SEND the complete folder ) to INIS) This folder is necessary for successful registration to IDPS
International Atomic Energy AgencyINIS Training Seminar Vienna Austria 7-11 October 2013
NCL IN PDF CASE 2a Example
International Atomic Energy AgencyINIS Training Seminar Vienna Austria 7-11 October 2013
NCL IN PDFCASE 2bbull Same as 2a but you prefer to send the original CD to INISbull 1 NCL document with ANALYTICS bull Individual PDF file for each individual articlebull Without LINKS between the files (eg Conference
Proceedings)bull IMPORTANT Report Number (Tag 300) is the same for ALL
records1 PREPARE a cross-reference file as described in Appendix I of the NCL
Guidelines Ex contentpdf ID1000001PDF
paper01pdf ID1000002PDFpaper02pdf ID1000003PDFpaper03pdf ID1000004PDF
2 If necessary CREATE a PDF file for the Lead Record3 PREPARE 4 SEND the CD and the cross-reference file to INIS
International Atomic Energy AgencyINIS Training Seminar Vienna Austria 7-11 October 2013
CD-ROM Contents - Example
International Atomic Energy AgencyINIS Training Seminar Vienna Austria 7-11 October 2013
Prepare a cross-reference file
bull Described in Appendix I of the NCL Guidelinesbull The main steps are
bull Run a simple DOS dir commandbull Dir pdf s b gtcmynclmypdflisttxt
bull With MS Excelbull Add the corresponding TRNsbull Save as TEXT file with txt extension
bull Demonstration
International Atomic Energy AgencyINIS Training Seminar Vienna Austria 7-11 October 2013
Exercise 1
bull Prepare a cross-reference filebullSee Appendix I of the NCL GuidelinesbullUse sample files found in the NCL
Exercise1 folder on your PC
International Atomic Energy AgencyINIS Training Seminar Vienna Austria 7-11 October 2013
Renaming PDF files in Batch Mode
bull Described in Appendix II of the NCL Guidelinesbull Rename all PDF files in 4 steps
bull Group all files in a directory (folder)bull Run a simple DOS dir commandbull With MS Excel
bull Add the corresponding TRNsbull Add the DOS rename commandbull Save as TEXT file with bat extension
bull Double-click on the file to run renaming
bull You can start preparing your input MAGIC bull Demonstration
International Atomic Energy AgencyINIS Training Seminar Vienna Austria 7-11 October 2013
Exercise 2
bull Rename PDF files in Batch Mode bullSee Appendix II of the NCL GuidelinesbullUse sample files found in the NCL
Exercise2 folder
International Atomic Energy AgencyINIS Training Seminar Vienna Austria 7-11 October 2013
NCL IN PDF CASE 3bull 1 NCL document with ANALYTICS bull Only 1 PDF file for Multiple Articles
1 CREATE a folder (directory) ) named after the TRN of the Lead Record that will contain all PDF files of this publication
2 CREATE a PDF file for the Lead Record bybull RENAMING the PDF file as ltLEAD_RECORD_TRNgtPDF Ex ID1400001PDFbull Or EXTRACTING the leading pages of the document (eg Front page TOC
foreword etc) Tip recommended when the file size is huge3 EXTRACT the pages of each analytic to a new PDF file named
ltANALYTIC_TRNgtPDF Ex ID1400002PDF
ID1400003PDFID1400004PDFID1400005PDF
4 SEND the complete folder ) to INIS
) This folder is necessary for successful registration to IDPS
International Atomic Energy AgencyINIS Training Seminar Vienna Austria 7-11 October 2013
NCL IN PDFCASE 4
bull 1 NCL document without ANALYTICS bull Set of PDF filesbull Most of the time on CD or Internetbull Typically password protected
bull Needs to be merged into a single PDF file (so called ldquoPortfoliordquo)
bull If you do not have a good PDF creation tool (eg Adobe Acrobat Pro) SEND the CD to INIS
International Atomic Energy AgencyINIS Training Seminar Vienna Austria 7-11 October 2013
NCL IN PDFCASE 5bull Source file is in another format
(eg Word Powerpoint Presentation RTF ASCII text HTML)bull Convert it using Adobe PDF Printer Acrobat Distiller
or other reliable PDF creation toolbull Very Important The fonts must be embedded in the
documentbull Character Setsbull Glyphs
bull Rule of thumb If File Size gt 500 KB No of Pages
optimization is neededbull In case of doubt please contact us
International Atomic Energy AgencyINIS Training Seminar Vienna Austria 7-11 October 2013
NCL IN PDF CASE 6 - For Experts ONLY
bull NCL document is a Web page typically a table of contents in HTML with links to different files on the remote Web serverbullHarvest all full texts in PDF + TOC in
HTML with a tool like Teleport ProbullPrint the TOC to PDFbullFor Saving Rules refer to Case 2
bull In case of doubt please contact us
International Atomic Energy Agency
PDF File Processor
INIS Training Seminar Vienna Austria 7-11 October 2013
International Atomic Energy AgencyINIS Training Seminar Vienna Austria 7-11 October 2013
Exercise 3
bull Identify PDF file typebull Find the proper method to submit it to
INISbullSee Section 3 of the NCL GuidelinesbullUse sample files found in the NCL
Exercise3 folder
International Atomic Energy AgencyINIS Training Seminar Vienna Austria 7-11 October 2013
Exercise 4
bull Identify PDF file typebull Find the proper method to submit it to
INISbullSee Section 3 of the NCL GuidelinesbullUse sample files found on the CD
labelled ldquoNCL Exercise4rdquo
International Atomic Energy AgencyINIS Training Seminar Vienna Austria 7-11 October 2013
Quality Control (QC)
bull Some IssuesbullPassword protected filesbullBad encoding of PDF filesbull Image only PDF filesbullNo PDF file for the Lead Record
International Atomic Energy Agency
Password Protected File ndash Sample 1
bull Only Printing is allowed = Not OK
INIS Training Seminar Vienna Austria 7-11 October 2013
International Atomic Energy Agency
Password Protected File ndash Sample 2
bull Content Copying is allowed OK
bull Minimum requirement that allows full-text indexation with Google Search Appliance
INIS Training Seminar Vienna Austria 7-11 October 2013
International Atomic Energy AgencyINIS Training Seminar Vienna Austria 7-11 October 2013
Bad Encoding
1048576
1048576
1048576
$
amp ( )
+ -
--0 1 -220 1 -230 2- 4 5
amp + 6
$0
7 ( $
International Atomic Energy AgencyINIS Training Seminar Vienna Austria 7-11 October 2013
Exercise 5
bull Identify good PDF filesbull Identify problem cases
bullUse sample files found in the NCLExercise5 folder
International Atomic Energy AgencyINIS Training Seminar Vienna Austria 7-11 October 2013
WHEN SHOULD I SCANHARD COPY DOCUMENTS
bull The NCL document is not available in electronic format
bull I have a scannerbull Refer to NCL Guidelines Section 41
ldquoScanning to PDFrdquo
1
International Atomic Energy AgencyINIS Training Seminar Vienna Austria 7-11 October 2013
SCANNING DOCUMENTS
bull INIS STANDARDbull 300 dots per inch (DPI)bull 400 DPI for small charactersbull BW TIFF CCITT Group 4 or JBIG2bull Color Images JPEG
bull PLEASE DO NOT SCAN BW PAGES in 24 bit color depth
bull First priority Scanning QUALITYbull Optional OCR (next presentation)
International Atomic Energy AgencyINIS Training Seminar Vienna Austria 7-11 October 2013
FIRST SCANNING TEST
bull Send an e-mail with a small test document to INISbull Your test document will be analyzed and
INIS will tell you if you can continue to submit your NCL full text electronically
bull If the scanning quality is not good enough INIS will can help you find the best settings for your scanner
International Atomic Energy AgencyINIS Training Seminar Vienna Austria 7-11 October 2013
WHEN SHOULD I SUBMIT
HARD COPY DOCUMENTS
bull I cannot find the NCL document in electronic format (nowadays very seldom for new publications)
bull I only have a flat-bed scanner and my document has hundreds of pages
bull I do not have a scannerbull Etchellipbull New Bar Codes no longer necessary
1
International Atomic Energy AgencyINIS Training Seminar Vienna Austria 7-11 October 2013
NCL Submission via E-Mail
bull Address NISINIS-Input-Boxiaeaorgbull immediate acknowledgement by
INIS via e-mailbull if no reply within 3 days re-contact INISbull The message should include
bull information about contents of input filebull Maximum 2 Mb per message
International Atomic Energy AgencyINIS Training Seminar Vienna Austria 7-11 October 2013
NCL Submission via FTP (1)
bull Open Windows Explorer (not Internet Explorer)bull Type the following address ftpinisinpviennaftpiaeaorg
International Atomic Energy AgencyINIS Training Seminar Vienna Austria 7-11 October 2013
Submission via FTP (2)
bull Press ltENTERgtbull Browse to the folder of your country organizationbull Drag and drop the files or folders you want to send
International Atomic Energy AgencyINIS Training Seminar Vienna Austria 7-11 October 2013
Exercise 6
bull Upload NCL Input to the IAEAINIS FTP site
bull Use sample files found in the NCLExercise6 folder
International Atomic Energy AgencyINIS Training Seminar Vienna Austria 7-11 October 2013
NCL INPUT IN ELECTRONIC FORMAT
Questions
International Atomic Energy Agency
Thank you
International Atomic Energy AgencyINIS Training Seminar Vienna Austria 7-11 October 2013
NCL Availability ndash INIS Role
Ensure reliable availability disseminationand long-term preservation of the INIS
NCL Collection
International Atomic Energy AgencyINIS Training Seminar Vienna Austria 7-11 October 2013
NCL Availability ndash Your Role
bull Submit all NCL to the INIS Secretariatbull Select NCL (PDF vs Hard Copy)bull Clear copyright issuesbull Prepare bibliographic inputbull Send NCL to INIS
International Atomic Energy AgencyINIS Training Seminar Vienna Austria 7-11 October 2013
INIS PREFERRED FORMATS
1PDF2TIFF Multi-page3Hard Copy4Microfiches (valuable documents
for Knowledge Preservation Projects)
International Atomic Energy AgencyINIS Training Seminar Vienna Austria 7-11 October 2013
PDF VS Hard Copy
bull PDF has several advantagesbull Standard for electronic document exchangebull Reduces Mailing Costsbull Streamlines the NCL workflow by
bull Reducing Processing Timebull Facilitating input preparationbull Eliminating requirement for bar codes
bull Assists in building your own Digital Repository
International Atomic Energy AgencyINIS Training Seminar Vienna Austria 7-11 October 2013
PDF Advantages (morehellip)
bull Easy to find on the Web on CD etcbull Platform Independentbull International Standard for Long-Term
Preservation (PDFA)
International Atomic Energy AgencyINIS Training Seminar Vienna Austria 7-11 October 2013
HOW TO SELECT PDF FILES
bullDocuments are available in PDF (Cases 1 to 4)
bull I can convert source files to PDF (Cases 5 and 6)
International Atomic Energy AgencyINIS Training Seminar Vienna Austria 7-11 October 2013
NCL IN PDF CASE 1
bull 1 NCL document without ANALYTICSbull Only 1 PDF file
1 RENAME the PDF file as ltTRNgtPDFbull Ex VN1400001PDF
2 SEND the file to INIS
International Atomic Energy AgencyINIS Training Seminar Vienna Austria 7-11 October 2013
NCL IN PDFCASE 2abull 1 NCL document with ANALYTICS bull Individual PDF file for each individual articlebull Without LINKS between the files (eg Conference Proceedings)bull IMPORTANT Report Number (Tag 300) is the same for ALL
records
1 CREATE a folder (directory) ) named after the TRN of the Lead RecordEx ID1400001
2 COPY all PDF files to this folder except OUT OF SCOPE items3 If necessary CREATE a PDF file for the Lead Record4 RENAME each PDF file as ltTRNgtPDF in batch mode as described in Appendix II of the
NCL Guidelines Ex REN contentpdf ID1400001PDF
REN paper01pdf ID1400002PDFREN paper02pdf ID1400003PDFREN paper03pdf ID1400004PDF hellip
5 SEND the complete folder ) to INIS) This folder is necessary for successful registration to IDPS
International Atomic Energy AgencyINIS Training Seminar Vienna Austria 7-11 October 2013
NCL IN PDF CASE 2a Example
International Atomic Energy AgencyINIS Training Seminar Vienna Austria 7-11 October 2013
NCL IN PDFCASE 2bbull Same as 2a but you prefer to send the original CD to INISbull 1 NCL document with ANALYTICS bull Individual PDF file for each individual articlebull Without LINKS between the files (eg Conference
Proceedings)bull IMPORTANT Report Number (Tag 300) is the same for ALL
records1 PREPARE a cross-reference file as described in Appendix I of the NCL
Guidelines Ex contentpdf ID1000001PDF
paper01pdf ID1000002PDFpaper02pdf ID1000003PDFpaper03pdf ID1000004PDF
2 If necessary CREATE a PDF file for the Lead Record3 PREPARE 4 SEND the CD and the cross-reference file to INIS
International Atomic Energy AgencyINIS Training Seminar Vienna Austria 7-11 October 2013
CD-ROM Contents - Example
International Atomic Energy AgencyINIS Training Seminar Vienna Austria 7-11 October 2013
Prepare a cross-reference file
bull Described in Appendix I of the NCL Guidelinesbull The main steps are
bull Run a simple DOS dir commandbull Dir pdf s b gtcmynclmypdflisttxt
bull With MS Excelbull Add the corresponding TRNsbull Save as TEXT file with txt extension
bull Demonstration
International Atomic Energy AgencyINIS Training Seminar Vienna Austria 7-11 October 2013
Exercise 1
bull Prepare a cross-reference filebullSee Appendix I of the NCL GuidelinesbullUse sample files found in the NCL
Exercise1 folder on your PC
International Atomic Energy AgencyINIS Training Seminar Vienna Austria 7-11 October 2013
Renaming PDF files in Batch Mode
bull Described in Appendix II of the NCL Guidelinesbull Rename all PDF files in 4 steps
bull Group all files in a directory (folder)bull Run a simple DOS dir commandbull With MS Excel
bull Add the corresponding TRNsbull Add the DOS rename commandbull Save as TEXT file with bat extension
bull Double-click on the file to run renaming
bull You can start preparing your input MAGIC bull Demonstration
International Atomic Energy AgencyINIS Training Seminar Vienna Austria 7-11 October 2013
Exercise 2
bull Rename PDF files in Batch Mode bullSee Appendix II of the NCL GuidelinesbullUse sample files found in the NCL
Exercise2 folder
International Atomic Energy AgencyINIS Training Seminar Vienna Austria 7-11 October 2013
NCL IN PDF CASE 3bull 1 NCL document with ANALYTICS bull Only 1 PDF file for Multiple Articles
1 CREATE a folder (directory) ) named after the TRN of the Lead Record that will contain all PDF files of this publication
2 CREATE a PDF file for the Lead Record bybull RENAMING the PDF file as ltLEAD_RECORD_TRNgtPDF Ex ID1400001PDFbull Or EXTRACTING the leading pages of the document (eg Front page TOC
foreword etc) Tip recommended when the file size is huge3 EXTRACT the pages of each analytic to a new PDF file named
ltANALYTIC_TRNgtPDF Ex ID1400002PDF
ID1400003PDFID1400004PDFID1400005PDF
4 SEND the complete folder ) to INIS
) This folder is necessary for successful registration to IDPS
International Atomic Energy AgencyINIS Training Seminar Vienna Austria 7-11 October 2013
NCL IN PDFCASE 4
bull 1 NCL document without ANALYTICS bull Set of PDF filesbull Most of the time on CD or Internetbull Typically password protected
bull Needs to be merged into a single PDF file (so called ldquoPortfoliordquo)
bull If you do not have a good PDF creation tool (eg Adobe Acrobat Pro) SEND the CD to INIS
International Atomic Energy AgencyINIS Training Seminar Vienna Austria 7-11 October 2013
NCL IN PDFCASE 5bull Source file is in another format
(eg Word Powerpoint Presentation RTF ASCII text HTML)bull Convert it using Adobe PDF Printer Acrobat Distiller
or other reliable PDF creation toolbull Very Important The fonts must be embedded in the
documentbull Character Setsbull Glyphs
bull Rule of thumb If File Size gt 500 KB No of Pages
optimization is neededbull In case of doubt please contact us
International Atomic Energy AgencyINIS Training Seminar Vienna Austria 7-11 October 2013
NCL IN PDF CASE 6 - For Experts ONLY
bull NCL document is a Web page typically a table of contents in HTML with links to different files on the remote Web serverbullHarvest all full texts in PDF + TOC in
HTML with a tool like Teleport ProbullPrint the TOC to PDFbullFor Saving Rules refer to Case 2
bull In case of doubt please contact us
International Atomic Energy Agency
PDF File Processor
INIS Training Seminar Vienna Austria 7-11 October 2013
International Atomic Energy AgencyINIS Training Seminar Vienna Austria 7-11 October 2013
Exercise 3
bull Identify PDF file typebull Find the proper method to submit it to
INISbullSee Section 3 of the NCL GuidelinesbullUse sample files found in the NCL
Exercise3 folder
International Atomic Energy AgencyINIS Training Seminar Vienna Austria 7-11 October 2013
Exercise 4
bull Identify PDF file typebull Find the proper method to submit it to
INISbullSee Section 3 of the NCL GuidelinesbullUse sample files found on the CD
labelled ldquoNCL Exercise4rdquo
International Atomic Energy AgencyINIS Training Seminar Vienna Austria 7-11 October 2013
Quality Control (QC)
bull Some IssuesbullPassword protected filesbullBad encoding of PDF filesbull Image only PDF filesbullNo PDF file for the Lead Record
International Atomic Energy Agency
Password Protected File ndash Sample 1
bull Only Printing is allowed = Not OK
INIS Training Seminar Vienna Austria 7-11 October 2013
International Atomic Energy Agency
Password Protected File ndash Sample 2
bull Content Copying is allowed OK
bull Minimum requirement that allows full-text indexation with Google Search Appliance
INIS Training Seminar Vienna Austria 7-11 October 2013
International Atomic Energy AgencyINIS Training Seminar Vienna Austria 7-11 October 2013
Bad Encoding
1048576
1048576
1048576
$
amp ( )
+ -
--0 1 -220 1 -230 2- 4 5
amp + 6
$0
7 ( $
International Atomic Energy AgencyINIS Training Seminar Vienna Austria 7-11 October 2013
Exercise 5
bull Identify good PDF filesbull Identify problem cases
bullUse sample files found in the NCLExercise5 folder
International Atomic Energy AgencyINIS Training Seminar Vienna Austria 7-11 October 2013
WHEN SHOULD I SCANHARD COPY DOCUMENTS
bull The NCL document is not available in electronic format
bull I have a scannerbull Refer to NCL Guidelines Section 41
ldquoScanning to PDFrdquo
1
International Atomic Energy AgencyINIS Training Seminar Vienna Austria 7-11 October 2013
SCANNING DOCUMENTS
bull INIS STANDARDbull 300 dots per inch (DPI)bull 400 DPI for small charactersbull BW TIFF CCITT Group 4 or JBIG2bull Color Images JPEG
bull PLEASE DO NOT SCAN BW PAGES in 24 bit color depth
bull First priority Scanning QUALITYbull Optional OCR (next presentation)
International Atomic Energy AgencyINIS Training Seminar Vienna Austria 7-11 October 2013
FIRST SCANNING TEST
bull Send an e-mail with a small test document to INISbull Your test document will be analyzed and
INIS will tell you if you can continue to submit your NCL full text electronically
bull If the scanning quality is not good enough INIS will can help you find the best settings for your scanner
International Atomic Energy AgencyINIS Training Seminar Vienna Austria 7-11 October 2013
WHEN SHOULD I SUBMIT
HARD COPY DOCUMENTS
bull I cannot find the NCL document in electronic format (nowadays very seldom for new publications)
bull I only have a flat-bed scanner and my document has hundreds of pages
bull I do not have a scannerbull Etchellipbull New Bar Codes no longer necessary
1
International Atomic Energy AgencyINIS Training Seminar Vienna Austria 7-11 October 2013
NCL Submission via E-Mail
bull Address NISINIS-Input-Boxiaeaorgbull immediate acknowledgement by
INIS via e-mailbull if no reply within 3 days re-contact INISbull The message should include
bull information about contents of input filebull Maximum 2 Mb per message
International Atomic Energy AgencyINIS Training Seminar Vienna Austria 7-11 October 2013
NCL Submission via FTP (1)
bull Open Windows Explorer (not Internet Explorer)bull Type the following address ftpinisinpviennaftpiaeaorg
International Atomic Energy AgencyINIS Training Seminar Vienna Austria 7-11 October 2013
Submission via FTP (2)
bull Press ltENTERgtbull Browse to the folder of your country organizationbull Drag and drop the files or folders you want to send
International Atomic Energy AgencyINIS Training Seminar Vienna Austria 7-11 October 2013
Exercise 6
bull Upload NCL Input to the IAEAINIS FTP site
bull Use sample files found in the NCLExercise6 folder
International Atomic Energy AgencyINIS Training Seminar Vienna Austria 7-11 October 2013
NCL INPUT IN ELECTRONIC FORMAT
Questions
International Atomic Energy Agency
Thank you
International Atomic Energy AgencyINIS Training Seminar Vienna Austria 7-11 October 2013
NCL Availability ndash Your Role
bull Submit all NCL to the INIS Secretariatbull Select NCL (PDF vs Hard Copy)bull Clear copyright issuesbull Prepare bibliographic inputbull Send NCL to INIS
International Atomic Energy AgencyINIS Training Seminar Vienna Austria 7-11 October 2013
INIS PREFERRED FORMATS
1PDF2TIFF Multi-page3Hard Copy4Microfiches (valuable documents
for Knowledge Preservation Projects)
International Atomic Energy AgencyINIS Training Seminar Vienna Austria 7-11 October 2013
PDF VS Hard Copy
bull PDF has several advantagesbull Standard for electronic document exchangebull Reduces Mailing Costsbull Streamlines the NCL workflow by
bull Reducing Processing Timebull Facilitating input preparationbull Eliminating requirement for bar codes
bull Assists in building your own Digital Repository
International Atomic Energy AgencyINIS Training Seminar Vienna Austria 7-11 October 2013
PDF Advantages (morehellip)
bull Easy to find on the Web on CD etcbull Platform Independentbull International Standard for Long-Term
Preservation (PDFA)
International Atomic Energy AgencyINIS Training Seminar Vienna Austria 7-11 October 2013
HOW TO SELECT PDF FILES
bullDocuments are available in PDF (Cases 1 to 4)
bull I can convert source files to PDF (Cases 5 and 6)
International Atomic Energy AgencyINIS Training Seminar Vienna Austria 7-11 October 2013
NCL IN PDF CASE 1
bull 1 NCL document without ANALYTICSbull Only 1 PDF file
1 RENAME the PDF file as ltTRNgtPDFbull Ex VN1400001PDF
2 SEND the file to INIS
International Atomic Energy AgencyINIS Training Seminar Vienna Austria 7-11 October 2013
NCL IN PDFCASE 2abull 1 NCL document with ANALYTICS bull Individual PDF file for each individual articlebull Without LINKS between the files (eg Conference Proceedings)bull IMPORTANT Report Number (Tag 300) is the same for ALL
records
1 CREATE a folder (directory) ) named after the TRN of the Lead RecordEx ID1400001
2 COPY all PDF files to this folder except OUT OF SCOPE items3 If necessary CREATE a PDF file for the Lead Record4 RENAME each PDF file as ltTRNgtPDF in batch mode as described in Appendix II of the
NCL Guidelines Ex REN contentpdf ID1400001PDF
REN paper01pdf ID1400002PDFREN paper02pdf ID1400003PDFREN paper03pdf ID1400004PDF hellip
5 SEND the complete folder ) to INIS) This folder is necessary for successful registration to IDPS
International Atomic Energy AgencyINIS Training Seminar Vienna Austria 7-11 October 2013
NCL IN PDF CASE 2a Example
International Atomic Energy AgencyINIS Training Seminar Vienna Austria 7-11 October 2013
NCL IN PDFCASE 2bbull Same as 2a but you prefer to send the original CD to INISbull 1 NCL document with ANALYTICS bull Individual PDF file for each individual articlebull Without LINKS between the files (eg Conference
Proceedings)bull IMPORTANT Report Number (Tag 300) is the same for ALL
records1 PREPARE a cross-reference file as described in Appendix I of the NCL
Guidelines Ex contentpdf ID1000001PDF
paper01pdf ID1000002PDFpaper02pdf ID1000003PDFpaper03pdf ID1000004PDF
2 If necessary CREATE a PDF file for the Lead Record3 PREPARE 4 SEND the CD and the cross-reference file to INIS
International Atomic Energy AgencyINIS Training Seminar Vienna Austria 7-11 October 2013
CD-ROM Contents - Example
International Atomic Energy AgencyINIS Training Seminar Vienna Austria 7-11 October 2013
Prepare a cross-reference file
bull Described in Appendix I of the NCL Guidelinesbull The main steps are
bull Run a simple DOS dir commandbull Dir pdf s b gtcmynclmypdflisttxt
bull With MS Excelbull Add the corresponding TRNsbull Save as TEXT file with txt extension
bull Demonstration
International Atomic Energy AgencyINIS Training Seminar Vienna Austria 7-11 October 2013
Exercise 1
bull Prepare a cross-reference filebullSee Appendix I of the NCL GuidelinesbullUse sample files found in the NCL
Exercise1 folder on your PC
International Atomic Energy AgencyINIS Training Seminar Vienna Austria 7-11 October 2013
Renaming PDF files in Batch Mode
bull Described in Appendix II of the NCL Guidelinesbull Rename all PDF files in 4 steps
bull Group all files in a directory (folder)bull Run a simple DOS dir commandbull With MS Excel
bull Add the corresponding TRNsbull Add the DOS rename commandbull Save as TEXT file with bat extension
bull Double-click on the file to run renaming
bull You can start preparing your input MAGIC bull Demonstration
International Atomic Energy AgencyINIS Training Seminar Vienna Austria 7-11 October 2013
Exercise 2
bull Rename PDF files in Batch Mode bullSee Appendix II of the NCL GuidelinesbullUse sample files found in the NCL
Exercise2 folder
International Atomic Energy AgencyINIS Training Seminar Vienna Austria 7-11 October 2013
NCL IN PDF CASE 3bull 1 NCL document with ANALYTICS bull Only 1 PDF file for Multiple Articles
1 CREATE a folder (directory) ) named after the TRN of the Lead Record that will contain all PDF files of this publication
2 CREATE a PDF file for the Lead Record bybull RENAMING the PDF file as ltLEAD_RECORD_TRNgtPDF Ex ID1400001PDFbull Or EXTRACTING the leading pages of the document (eg Front page TOC
foreword etc) Tip recommended when the file size is huge3 EXTRACT the pages of each analytic to a new PDF file named
ltANALYTIC_TRNgtPDF Ex ID1400002PDF
ID1400003PDFID1400004PDFID1400005PDF
4 SEND the complete folder ) to INIS
) This folder is necessary for successful registration to IDPS
International Atomic Energy AgencyINIS Training Seminar Vienna Austria 7-11 October 2013
NCL IN PDFCASE 4
bull 1 NCL document without ANALYTICS bull Set of PDF filesbull Most of the time on CD or Internetbull Typically password protected
bull Needs to be merged into a single PDF file (so called ldquoPortfoliordquo)
bull If you do not have a good PDF creation tool (eg Adobe Acrobat Pro) SEND the CD to INIS
International Atomic Energy AgencyINIS Training Seminar Vienna Austria 7-11 October 2013
NCL IN PDFCASE 5bull Source file is in another format
(eg Word Powerpoint Presentation RTF ASCII text HTML)bull Convert it using Adobe PDF Printer Acrobat Distiller
or other reliable PDF creation toolbull Very Important The fonts must be embedded in the
documentbull Character Setsbull Glyphs
bull Rule of thumb If File Size gt 500 KB No of Pages
optimization is neededbull In case of doubt please contact us
International Atomic Energy AgencyINIS Training Seminar Vienna Austria 7-11 October 2013
NCL IN PDF CASE 6 - For Experts ONLY
bull NCL document is a Web page typically a table of contents in HTML with links to different files on the remote Web serverbullHarvest all full texts in PDF + TOC in
HTML with a tool like Teleport ProbullPrint the TOC to PDFbullFor Saving Rules refer to Case 2
bull In case of doubt please contact us
International Atomic Energy Agency
PDF File Processor
INIS Training Seminar Vienna Austria 7-11 October 2013
International Atomic Energy AgencyINIS Training Seminar Vienna Austria 7-11 October 2013
Exercise 3
bull Identify PDF file typebull Find the proper method to submit it to
INISbullSee Section 3 of the NCL GuidelinesbullUse sample files found in the NCL
Exercise3 folder
International Atomic Energy AgencyINIS Training Seminar Vienna Austria 7-11 October 2013
Exercise 4
bull Identify PDF file typebull Find the proper method to submit it to
INISbullSee Section 3 of the NCL GuidelinesbullUse sample files found on the CD
labelled ldquoNCL Exercise4rdquo
International Atomic Energy AgencyINIS Training Seminar Vienna Austria 7-11 October 2013
Quality Control (QC)
bull Some IssuesbullPassword protected filesbullBad encoding of PDF filesbull Image only PDF filesbullNo PDF file for the Lead Record
International Atomic Energy Agency
Password Protected File ndash Sample 1
bull Only Printing is allowed = Not OK
INIS Training Seminar Vienna Austria 7-11 October 2013
International Atomic Energy Agency
Password Protected File ndash Sample 2
bull Content Copying is allowed OK
bull Minimum requirement that allows full-text indexation with Google Search Appliance
INIS Training Seminar Vienna Austria 7-11 October 2013
International Atomic Energy AgencyINIS Training Seminar Vienna Austria 7-11 October 2013
Bad Encoding
1048576
1048576
1048576
$
amp ( )
+ -
--0 1 -220 1 -230 2- 4 5
amp + 6
$0
7 ( $
International Atomic Energy AgencyINIS Training Seminar Vienna Austria 7-11 October 2013
Exercise 5
bull Identify good PDF filesbull Identify problem cases
bullUse sample files found in the NCLExercise5 folder
International Atomic Energy AgencyINIS Training Seminar Vienna Austria 7-11 October 2013
WHEN SHOULD I SCANHARD COPY DOCUMENTS
bull The NCL document is not available in electronic format
bull I have a scannerbull Refer to NCL Guidelines Section 41
ldquoScanning to PDFrdquo
1
International Atomic Energy AgencyINIS Training Seminar Vienna Austria 7-11 October 2013
SCANNING DOCUMENTS
bull INIS STANDARDbull 300 dots per inch (DPI)bull 400 DPI for small charactersbull BW TIFF CCITT Group 4 or JBIG2bull Color Images JPEG
bull PLEASE DO NOT SCAN BW PAGES in 24 bit color depth
bull First priority Scanning QUALITYbull Optional OCR (next presentation)
International Atomic Energy AgencyINIS Training Seminar Vienna Austria 7-11 October 2013
FIRST SCANNING TEST
bull Send an e-mail with a small test document to INISbull Your test document will be analyzed and
INIS will tell you if you can continue to submit your NCL full text electronically
bull If the scanning quality is not good enough INIS will can help you find the best settings for your scanner
International Atomic Energy AgencyINIS Training Seminar Vienna Austria 7-11 October 2013
WHEN SHOULD I SUBMIT
HARD COPY DOCUMENTS
bull I cannot find the NCL document in electronic format (nowadays very seldom for new publications)
bull I only have a flat-bed scanner and my document has hundreds of pages
bull I do not have a scannerbull Etchellipbull New Bar Codes no longer necessary
1
International Atomic Energy AgencyINIS Training Seminar Vienna Austria 7-11 October 2013
NCL Submission via E-Mail
bull Address NISINIS-Input-Boxiaeaorgbull immediate acknowledgement by
INIS via e-mailbull if no reply within 3 days re-contact INISbull The message should include
bull information about contents of input filebull Maximum 2 Mb per message
International Atomic Energy AgencyINIS Training Seminar Vienna Austria 7-11 October 2013
NCL Submission via FTP (1)
bull Open Windows Explorer (not Internet Explorer)bull Type the following address ftpinisinpviennaftpiaeaorg
International Atomic Energy AgencyINIS Training Seminar Vienna Austria 7-11 October 2013
Submission via FTP (2)
bull Press ltENTERgtbull Browse to the folder of your country organizationbull Drag and drop the files or folders you want to send
International Atomic Energy AgencyINIS Training Seminar Vienna Austria 7-11 October 2013
Exercise 6
bull Upload NCL Input to the IAEAINIS FTP site
bull Use sample files found in the NCLExercise6 folder
International Atomic Energy AgencyINIS Training Seminar Vienna Austria 7-11 October 2013
NCL INPUT IN ELECTRONIC FORMAT
Questions
International Atomic Energy Agency
Thank you
International Atomic Energy AgencyINIS Training Seminar Vienna Austria 7-11 October 2013
INIS PREFERRED FORMATS
1PDF2TIFF Multi-page3Hard Copy4Microfiches (valuable documents
for Knowledge Preservation Projects)
International Atomic Energy AgencyINIS Training Seminar Vienna Austria 7-11 October 2013
PDF VS Hard Copy
bull PDF has several advantagesbull Standard for electronic document exchangebull Reduces Mailing Costsbull Streamlines the NCL workflow by
bull Reducing Processing Timebull Facilitating input preparationbull Eliminating requirement for bar codes
bull Assists in building your own Digital Repository
International Atomic Energy AgencyINIS Training Seminar Vienna Austria 7-11 October 2013
PDF Advantages (morehellip)
bull Easy to find on the Web on CD etcbull Platform Independentbull International Standard for Long-Term
Preservation (PDFA)
International Atomic Energy AgencyINIS Training Seminar Vienna Austria 7-11 October 2013
HOW TO SELECT PDF FILES
bullDocuments are available in PDF (Cases 1 to 4)
bull I can convert source files to PDF (Cases 5 and 6)
International Atomic Energy AgencyINIS Training Seminar Vienna Austria 7-11 October 2013
NCL IN PDF CASE 1
bull 1 NCL document without ANALYTICSbull Only 1 PDF file
1 RENAME the PDF file as ltTRNgtPDFbull Ex VN1400001PDF
2 SEND the file to INIS
International Atomic Energy AgencyINIS Training Seminar Vienna Austria 7-11 October 2013
NCL IN PDFCASE 2abull 1 NCL document with ANALYTICS bull Individual PDF file for each individual articlebull Without LINKS between the files (eg Conference Proceedings)bull IMPORTANT Report Number (Tag 300) is the same for ALL
records
1 CREATE a folder (directory) ) named after the TRN of the Lead RecordEx ID1400001
2 COPY all PDF files to this folder except OUT OF SCOPE items3 If necessary CREATE a PDF file for the Lead Record4 RENAME each PDF file as ltTRNgtPDF in batch mode as described in Appendix II of the
NCL Guidelines Ex REN contentpdf ID1400001PDF
REN paper01pdf ID1400002PDFREN paper02pdf ID1400003PDFREN paper03pdf ID1400004PDF hellip
5 SEND the complete folder ) to INIS) This folder is necessary for successful registration to IDPS
International Atomic Energy AgencyINIS Training Seminar Vienna Austria 7-11 October 2013
NCL IN PDF CASE 2a Example
International Atomic Energy AgencyINIS Training Seminar Vienna Austria 7-11 October 2013
NCL IN PDFCASE 2bbull Same as 2a but you prefer to send the original CD to INISbull 1 NCL document with ANALYTICS bull Individual PDF file for each individual articlebull Without LINKS between the files (eg Conference
Proceedings)bull IMPORTANT Report Number (Tag 300) is the same for ALL
records1 PREPARE a cross-reference file as described in Appendix I of the NCL
Guidelines Ex contentpdf ID1000001PDF
paper01pdf ID1000002PDFpaper02pdf ID1000003PDFpaper03pdf ID1000004PDF
2 If necessary CREATE a PDF file for the Lead Record3 PREPARE 4 SEND the CD and the cross-reference file to INIS
International Atomic Energy AgencyINIS Training Seminar Vienna Austria 7-11 October 2013
CD-ROM Contents - Example
International Atomic Energy AgencyINIS Training Seminar Vienna Austria 7-11 October 2013
Prepare a cross-reference file
bull Described in Appendix I of the NCL Guidelinesbull The main steps are
bull Run a simple DOS dir commandbull Dir pdf s b gtcmynclmypdflisttxt
bull With MS Excelbull Add the corresponding TRNsbull Save as TEXT file with txt extension
bull Demonstration
International Atomic Energy AgencyINIS Training Seminar Vienna Austria 7-11 October 2013
Exercise 1
bull Prepare a cross-reference filebullSee Appendix I of the NCL GuidelinesbullUse sample files found in the NCL
Exercise1 folder on your PC
International Atomic Energy AgencyINIS Training Seminar Vienna Austria 7-11 October 2013
Renaming PDF files in Batch Mode
bull Described in Appendix II of the NCL Guidelinesbull Rename all PDF files in 4 steps
bull Group all files in a directory (folder)bull Run a simple DOS dir commandbull With MS Excel
bull Add the corresponding TRNsbull Add the DOS rename commandbull Save as TEXT file with bat extension
bull Double-click on the file to run renaming
bull You can start preparing your input MAGIC bull Demonstration
International Atomic Energy AgencyINIS Training Seminar Vienna Austria 7-11 October 2013
Exercise 2
bull Rename PDF files in Batch Mode bullSee Appendix II of the NCL GuidelinesbullUse sample files found in the NCL
Exercise2 folder
International Atomic Energy AgencyINIS Training Seminar Vienna Austria 7-11 October 2013
NCL IN PDF CASE 3bull 1 NCL document with ANALYTICS bull Only 1 PDF file for Multiple Articles
1 CREATE a folder (directory) ) named after the TRN of the Lead Record that will contain all PDF files of this publication
2 CREATE a PDF file for the Lead Record bybull RENAMING the PDF file as ltLEAD_RECORD_TRNgtPDF Ex ID1400001PDFbull Or EXTRACTING the leading pages of the document (eg Front page TOC
foreword etc) Tip recommended when the file size is huge3 EXTRACT the pages of each analytic to a new PDF file named
ltANALYTIC_TRNgtPDF Ex ID1400002PDF
ID1400003PDFID1400004PDFID1400005PDF
4 SEND the complete folder ) to INIS
) This folder is necessary for successful registration to IDPS
International Atomic Energy AgencyINIS Training Seminar Vienna Austria 7-11 October 2013
NCL IN PDFCASE 4
bull 1 NCL document without ANALYTICS bull Set of PDF filesbull Most of the time on CD or Internetbull Typically password protected
bull Needs to be merged into a single PDF file (so called ldquoPortfoliordquo)
bull If you do not have a good PDF creation tool (eg Adobe Acrobat Pro) SEND the CD to INIS
International Atomic Energy AgencyINIS Training Seminar Vienna Austria 7-11 October 2013
NCL IN PDFCASE 5bull Source file is in another format
(eg Word Powerpoint Presentation RTF ASCII text HTML)bull Convert it using Adobe PDF Printer Acrobat Distiller
or other reliable PDF creation toolbull Very Important The fonts must be embedded in the
documentbull Character Setsbull Glyphs
bull Rule of thumb If File Size gt 500 KB No of Pages
optimization is neededbull In case of doubt please contact us
International Atomic Energy AgencyINIS Training Seminar Vienna Austria 7-11 October 2013
NCL IN PDF CASE 6 - For Experts ONLY
bull NCL document is a Web page typically a table of contents in HTML with links to different files on the remote Web serverbullHarvest all full texts in PDF + TOC in
HTML with a tool like Teleport ProbullPrint the TOC to PDFbullFor Saving Rules refer to Case 2
bull In case of doubt please contact us
International Atomic Energy Agency
PDF File Processor
INIS Training Seminar Vienna Austria 7-11 October 2013
International Atomic Energy AgencyINIS Training Seminar Vienna Austria 7-11 October 2013
Exercise 3
bull Identify PDF file typebull Find the proper method to submit it to
INISbullSee Section 3 of the NCL GuidelinesbullUse sample files found in the NCL
Exercise3 folder
International Atomic Energy AgencyINIS Training Seminar Vienna Austria 7-11 October 2013
Exercise 4
bull Identify PDF file typebull Find the proper method to submit it to
INISbullSee Section 3 of the NCL GuidelinesbullUse sample files found on the CD
labelled ldquoNCL Exercise4rdquo
International Atomic Energy AgencyINIS Training Seminar Vienna Austria 7-11 October 2013
Quality Control (QC)
bull Some IssuesbullPassword protected filesbullBad encoding of PDF filesbull Image only PDF filesbullNo PDF file for the Lead Record
International Atomic Energy Agency
Password Protected File ndash Sample 1
bull Only Printing is allowed = Not OK
INIS Training Seminar Vienna Austria 7-11 October 2013
International Atomic Energy Agency
Password Protected File ndash Sample 2
bull Content Copying is allowed OK
bull Minimum requirement that allows full-text indexation with Google Search Appliance
INIS Training Seminar Vienna Austria 7-11 October 2013
International Atomic Energy AgencyINIS Training Seminar Vienna Austria 7-11 October 2013
Bad Encoding
1048576
1048576
1048576
$
amp ( )
+ -
--0 1 -220 1 -230 2- 4 5
amp + 6
$0
7 ( $
International Atomic Energy AgencyINIS Training Seminar Vienna Austria 7-11 October 2013
Exercise 5
bull Identify good PDF filesbull Identify problem cases
bullUse sample files found in the NCLExercise5 folder
International Atomic Energy AgencyINIS Training Seminar Vienna Austria 7-11 October 2013
WHEN SHOULD I SCANHARD COPY DOCUMENTS
bull The NCL document is not available in electronic format
bull I have a scannerbull Refer to NCL Guidelines Section 41
ldquoScanning to PDFrdquo
1
International Atomic Energy AgencyINIS Training Seminar Vienna Austria 7-11 October 2013
SCANNING DOCUMENTS
bull INIS STANDARDbull 300 dots per inch (DPI)bull 400 DPI for small charactersbull BW TIFF CCITT Group 4 or JBIG2bull Color Images JPEG
bull PLEASE DO NOT SCAN BW PAGES in 24 bit color depth
bull First priority Scanning QUALITYbull Optional OCR (next presentation)
International Atomic Energy AgencyINIS Training Seminar Vienna Austria 7-11 October 2013
FIRST SCANNING TEST
bull Send an e-mail with a small test document to INISbull Your test document will be analyzed and
INIS will tell you if you can continue to submit your NCL full text electronically
bull If the scanning quality is not good enough INIS will can help you find the best settings for your scanner
International Atomic Energy AgencyINIS Training Seminar Vienna Austria 7-11 October 2013
WHEN SHOULD I SUBMIT
HARD COPY DOCUMENTS
bull I cannot find the NCL document in electronic format (nowadays very seldom for new publications)
bull I only have a flat-bed scanner and my document has hundreds of pages
bull I do not have a scannerbull Etchellipbull New Bar Codes no longer necessary
1
International Atomic Energy AgencyINIS Training Seminar Vienna Austria 7-11 October 2013
NCL Submission via E-Mail
bull Address NISINIS-Input-Boxiaeaorgbull immediate acknowledgement by
INIS via e-mailbull if no reply within 3 days re-contact INISbull The message should include
bull information about contents of input filebull Maximum 2 Mb per message
International Atomic Energy AgencyINIS Training Seminar Vienna Austria 7-11 October 2013
NCL Submission via FTP (1)
bull Open Windows Explorer (not Internet Explorer)bull Type the following address ftpinisinpviennaftpiaeaorg
International Atomic Energy AgencyINIS Training Seminar Vienna Austria 7-11 October 2013
Submission via FTP (2)
bull Press ltENTERgtbull Browse to the folder of your country organizationbull Drag and drop the files or folders you want to send
International Atomic Energy AgencyINIS Training Seminar Vienna Austria 7-11 October 2013
Exercise 6
bull Upload NCL Input to the IAEAINIS FTP site
bull Use sample files found in the NCLExercise6 folder
International Atomic Energy AgencyINIS Training Seminar Vienna Austria 7-11 October 2013
NCL INPUT IN ELECTRONIC FORMAT
Questions
International Atomic Energy Agency
Thank you
International Atomic Energy AgencyINIS Training Seminar Vienna Austria 7-11 October 2013
PDF VS Hard Copy
bull PDF has several advantagesbull Standard for electronic document exchangebull Reduces Mailing Costsbull Streamlines the NCL workflow by
bull Reducing Processing Timebull Facilitating input preparationbull Eliminating requirement for bar codes
bull Assists in building your own Digital Repository
International Atomic Energy AgencyINIS Training Seminar Vienna Austria 7-11 October 2013
PDF Advantages (morehellip)
bull Easy to find on the Web on CD etcbull Platform Independentbull International Standard for Long-Term
Preservation (PDFA)
International Atomic Energy AgencyINIS Training Seminar Vienna Austria 7-11 October 2013
HOW TO SELECT PDF FILES
bullDocuments are available in PDF (Cases 1 to 4)
bull I can convert source files to PDF (Cases 5 and 6)
International Atomic Energy AgencyINIS Training Seminar Vienna Austria 7-11 October 2013
NCL IN PDF CASE 1
bull 1 NCL document without ANALYTICSbull Only 1 PDF file
1 RENAME the PDF file as ltTRNgtPDFbull Ex VN1400001PDF
2 SEND the file to INIS
International Atomic Energy AgencyINIS Training Seminar Vienna Austria 7-11 October 2013
NCL IN PDFCASE 2abull 1 NCL document with ANALYTICS bull Individual PDF file for each individual articlebull Without LINKS between the files (eg Conference Proceedings)bull IMPORTANT Report Number (Tag 300) is the same for ALL
records
1 CREATE a folder (directory) ) named after the TRN of the Lead RecordEx ID1400001
2 COPY all PDF files to this folder except OUT OF SCOPE items3 If necessary CREATE a PDF file for the Lead Record4 RENAME each PDF file as ltTRNgtPDF in batch mode as described in Appendix II of the
NCL Guidelines Ex REN contentpdf ID1400001PDF
REN paper01pdf ID1400002PDFREN paper02pdf ID1400003PDFREN paper03pdf ID1400004PDF hellip
5 SEND the complete folder ) to INIS) This folder is necessary for successful registration to IDPS
International Atomic Energy AgencyINIS Training Seminar Vienna Austria 7-11 October 2013
NCL IN PDF CASE 2a Example
International Atomic Energy AgencyINIS Training Seminar Vienna Austria 7-11 October 2013
NCL IN PDFCASE 2bbull Same as 2a but you prefer to send the original CD to INISbull 1 NCL document with ANALYTICS bull Individual PDF file for each individual articlebull Without LINKS between the files (eg Conference
Proceedings)bull IMPORTANT Report Number (Tag 300) is the same for ALL
records1 PREPARE a cross-reference file as described in Appendix I of the NCL
Guidelines Ex contentpdf ID1000001PDF
paper01pdf ID1000002PDFpaper02pdf ID1000003PDFpaper03pdf ID1000004PDF
2 If necessary CREATE a PDF file for the Lead Record3 PREPARE 4 SEND the CD and the cross-reference file to INIS
International Atomic Energy AgencyINIS Training Seminar Vienna Austria 7-11 October 2013
CD-ROM Contents - Example
International Atomic Energy AgencyINIS Training Seminar Vienna Austria 7-11 October 2013
Prepare a cross-reference file
bull Described in Appendix I of the NCL Guidelinesbull The main steps are
bull Run a simple DOS dir commandbull Dir pdf s b gtcmynclmypdflisttxt
bull With MS Excelbull Add the corresponding TRNsbull Save as TEXT file with txt extension
bull Demonstration
International Atomic Energy AgencyINIS Training Seminar Vienna Austria 7-11 October 2013
Exercise 1
bull Prepare a cross-reference filebullSee Appendix I of the NCL GuidelinesbullUse sample files found in the NCL
Exercise1 folder on your PC
International Atomic Energy AgencyINIS Training Seminar Vienna Austria 7-11 October 2013
Renaming PDF files in Batch Mode
bull Described in Appendix II of the NCL Guidelinesbull Rename all PDF files in 4 steps
bull Group all files in a directory (folder)bull Run a simple DOS dir commandbull With MS Excel
bull Add the corresponding TRNsbull Add the DOS rename commandbull Save as TEXT file with bat extension
bull Double-click on the file to run renaming
bull You can start preparing your input MAGIC bull Demonstration
International Atomic Energy AgencyINIS Training Seminar Vienna Austria 7-11 October 2013
Exercise 2
bull Rename PDF files in Batch Mode bullSee Appendix II of the NCL GuidelinesbullUse sample files found in the NCL
Exercise2 folder
International Atomic Energy AgencyINIS Training Seminar Vienna Austria 7-11 October 2013
NCL IN PDF CASE 3bull 1 NCL document with ANALYTICS bull Only 1 PDF file for Multiple Articles
1 CREATE a folder (directory) ) named after the TRN of the Lead Record that will contain all PDF files of this publication
2 CREATE a PDF file for the Lead Record bybull RENAMING the PDF file as ltLEAD_RECORD_TRNgtPDF Ex ID1400001PDFbull Or EXTRACTING the leading pages of the document (eg Front page TOC
foreword etc) Tip recommended when the file size is huge3 EXTRACT the pages of each analytic to a new PDF file named
ltANALYTIC_TRNgtPDF Ex ID1400002PDF
ID1400003PDFID1400004PDFID1400005PDF
4 SEND the complete folder ) to INIS
) This folder is necessary for successful registration to IDPS
International Atomic Energy AgencyINIS Training Seminar Vienna Austria 7-11 October 2013
NCL IN PDFCASE 4
bull 1 NCL document without ANALYTICS bull Set of PDF filesbull Most of the time on CD or Internetbull Typically password protected
bull Needs to be merged into a single PDF file (so called ldquoPortfoliordquo)
bull If you do not have a good PDF creation tool (eg Adobe Acrobat Pro) SEND the CD to INIS
International Atomic Energy AgencyINIS Training Seminar Vienna Austria 7-11 October 2013
NCL IN PDFCASE 5bull Source file is in another format
(eg Word Powerpoint Presentation RTF ASCII text HTML)bull Convert it using Adobe PDF Printer Acrobat Distiller
or other reliable PDF creation toolbull Very Important The fonts must be embedded in the
documentbull Character Setsbull Glyphs
bull Rule of thumb If File Size gt 500 KB No of Pages
optimization is neededbull In case of doubt please contact us
International Atomic Energy AgencyINIS Training Seminar Vienna Austria 7-11 October 2013
NCL IN PDF CASE 6 - For Experts ONLY
bull NCL document is a Web page typically a table of contents in HTML with links to different files on the remote Web serverbullHarvest all full texts in PDF + TOC in
HTML with a tool like Teleport ProbullPrint the TOC to PDFbullFor Saving Rules refer to Case 2
bull In case of doubt please contact us
International Atomic Energy Agency
PDF File Processor
INIS Training Seminar Vienna Austria 7-11 October 2013
International Atomic Energy AgencyINIS Training Seminar Vienna Austria 7-11 October 2013
Exercise 3
bull Identify PDF file typebull Find the proper method to submit it to
INISbullSee Section 3 of the NCL GuidelinesbullUse sample files found in the NCL
Exercise3 folder
International Atomic Energy AgencyINIS Training Seminar Vienna Austria 7-11 October 2013
Exercise 4
bull Identify PDF file typebull Find the proper method to submit it to
INISbullSee Section 3 of the NCL GuidelinesbullUse sample files found on the CD
labelled ldquoNCL Exercise4rdquo
International Atomic Energy AgencyINIS Training Seminar Vienna Austria 7-11 October 2013
Quality Control (QC)
bull Some IssuesbullPassword protected filesbullBad encoding of PDF filesbull Image only PDF filesbullNo PDF file for the Lead Record
International Atomic Energy Agency
Password Protected File ndash Sample 1
bull Only Printing is allowed = Not OK
INIS Training Seminar Vienna Austria 7-11 October 2013
International Atomic Energy Agency
Password Protected File ndash Sample 2
bull Content Copying is allowed OK
bull Minimum requirement that allows full-text indexation with Google Search Appliance
INIS Training Seminar Vienna Austria 7-11 October 2013
International Atomic Energy AgencyINIS Training Seminar Vienna Austria 7-11 October 2013
Bad Encoding
1048576
1048576
1048576
$
amp ( )
+ -
--0 1 -220 1 -230 2- 4 5
amp + 6
$0
7 ( $
International Atomic Energy AgencyINIS Training Seminar Vienna Austria 7-11 October 2013
Exercise 5
bull Identify good PDF filesbull Identify problem cases
bullUse sample files found in the NCLExercise5 folder
International Atomic Energy AgencyINIS Training Seminar Vienna Austria 7-11 October 2013
WHEN SHOULD I SCANHARD COPY DOCUMENTS
bull The NCL document is not available in electronic format
bull I have a scannerbull Refer to NCL Guidelines Section 41
ldquoScanning to PDFrdquo
1
International Atomic Energy AgencyINIS Training Seminar Vienna Austria 7-11 October 2013
SCANNING DOCUMENTS
bull INIS STANDARDbull 300 dots per inch (DPI)bull 400 DPI for small charactersbull BW TIFF CCITT Group 4 or JBIG2bull Color Images JPEG
bull PLEASE DO NOT SCAN BW PAGES in 24 bit color depth
bull First priority Scanning QUALITYbull Optional OCR (next presentation)
International Atomic Energy AgencyINIS Training Seminar Vienna Austria 7-11 October 2013
FIRST SCANNING TEST
bull Send an e-mail with a small test document to INISbull Your test document will be analyzed and
INIS will tell you if you can continue to submit your NCL full text electronically
bull If the scanning quality is not good enough INIS will can help you find the best settings for your scanner
International Atomic Energy AgencyINIS Training Seminar Vienna Austria 7-11 October 2013
WHEN SHOULD I SUBMIT
HARD COPY DOCUMENTS
bull I cannot find the NCL document in electronic format (nowadays very seldom for new publications)
bull I only have a flat-bed scanner and my document has hundreds of pages
bull I do not have a scannerbull Etchellipbull New Bar Codes no longer necessary
1
International Atomic Energy AgencyINIS Training Seminar Vienna Austria 7-11 October 2013
NCL Submission via E-Mail
bull Address NISINIS-Input-Boxiaeaorgbull immediate acknowledgement by
INIS via e-mailbull if no reply within 3 days re-contact INISbull The message should include
bull information about contents of input filebull Maximum 2 Mb per message
International Atomic Energy AgencyINIS Training Seminar Vienna Austria 7-11 October 2013
NCL Submission via FTP (1)
bull Open Windows Explorer (not Internet Explorer)bull Type the following address ftpinisinpviennaftpiaeaorg
International Atomic Energy AgencyINIS Training Seminar Vienna Austria 7-11 October 2013
Submission via FTP (2)
bull Press ltENTERgtbull Browse to the folder of your country organizationbull Drag and drop the files or folders you want to send
International Atomic Energy AgencyINIS Training Seminar Vienna Austria 7-11 October 2013
Exercise 6
bull Upload NCL Input to the IAEAINIS FTP site
bull Use sample files found in the NCLExercise6 folder
International Atomic Energy AgencyINIS Training Seminar Vienna Austria 7-11 October 2013
NCL INPUT IN ELECTRONIC FORMAT
Questions
International Atomic Energy Agency
Thank you
International Atomic Energy AgencyINIS Training Seminar Vienna Austria 7-11 October 2013
PDF Advantages (morehellip)
bull Easy to find on the Web on CD etcbull Platform Independentbull International Standard for Long-Term
Preservation (PDFA)
International Atomic Energy AgencyINIS Training Seminar Vienna Austria 7-11 October 2013
HOW TO SELECT PDF FILES
bullDocuments are available in PDF (Cases 1 to 4)
bull I can convert source files to PDF (Cases 5 and 6)
International Atomic Energy AgencyINIS Training Seminar Vienna Austria 7-11 October 2013
NCL IN PDF CASE 1
bull 1 NCL document without ANALYTICSbull Only 1 PDF file
1 RENAME the PDF file as ltTRNgtPDFbull Ex VN1400001PDF
2 SEND the file to INIS
International Atomic Energy AgencyINIS Training Seminar Vienna Austria 7-11 October 2013
NCL IN PDFCASE 2abull 1 NCL document with ANALYTICS bull Individual PDF file for each individual articlebull Without LINKS between the files (eg Conference Proceedings)bull IMPORTANT Report Number (Tag 300) is the same for ALL
records
1 CREATE a folder (directory) ) named after the TRN of the Lead RecordEx ID1400001
2 COPY all PDF files to this folder except OUT OF SCOPE items3 If necessary CREATE a PDF file for the Lead Record4 RENAME each PDF file as ltTRNgtPDF in batch mode as described in Appendix II of the
NCL Guidelines Ex REN contentpdf ID1400001PDF
REN paper01pdf ID1400002PDFREN paper02pdf ID1400003PDFREN paper03pdf ID1400004PDF hellip
5 SEND the complete folder ) to INIS) This folder is necessary for successful registration to IDPS
International Atomic Energy AgencyINIS Training Seminar Vienna Austria 7-11 October 2013
NCL IN PDF CASE 2a Example
International Atomic Energy AgencyINIS Training Seminar Vienna Austria 7-11 October 2013
NCL IN PDFCASE 2bbull Same as 2a but you prefer to send the original CD to INISbull 1 NCL document with ANALYTICS bull Individual PDF file for each individual articlebull Without LINKS between the files (eg Conference
Proceedings)bull IMPORTANT Report Number (Tag 300) is the same for ALL
records1 PREPARE a cross-reference file as described in Appendix I of the NCL
Guidelines Ex contentpdf ID1000001PDF
paper01pdf ID1000002PDFpaper02pdf ID1000003PDFpaper03pdf ID1000004PDF
2 If necessary CREATE a PDF file for the Lead Record3 PREPARE 4 SEND the CD and the cross-reference file to INIS
International Atomic Energy AgencyINIS Training Seminar Vienna Austria 7-11 October 2013
CD-ROM Contents - Example
International Atomic Energy AgencyINIS Training Seminar Vienna Austria 7-11 October 2013
Prepare a cross-reference file
bull Described in Appendix I of the NCL Guidelinesbull The main steps are
bull Run a simple DOS dir commandbull Dir pdf s b gtcmynclmypdflisttxt
bull With MS Excelbull Add the corresponding TRNsbull Save as TEXT file with txt extension
bull Demonstration
International Atomic Energy AgencyINIS Training Seminar Vienna Austria 7-11 October 2013
Exercise 1
bull Prepare a cross-reference filebullSee Appendix I of the NCL GuidelinesbullUse sample files found in the NCL
Exercise1 folder on your PC
International Atomic Energy AgencyINIS Training Seminar Vienna Austria 7-11 October 2013
Renaming PDF files in Batch Mode
bull Described in Appendix II of the NCL Guidelinesbull Rename all PDF files in 4 steps
bull Group all files in a directory (folder)bull Run a simple DOS dir commandbull With MS Excel
bull Add the corresponding TRNsbull Add the DOS rename commandbull Save as TEXT file with bat extension
bull Double-click on the file to run renaming
bull You can start preparing your input MAGIC bull Demonstration
International Atomic Energy AgencyINIS Training Seminar Vienna Austria 7-11 October 2013
Exercise 2
bull Rename PDF files in Batch Mode bullSee Appendix II of the NCL GuidelinesbullUse sample files found in the NCL
Exercise2 folder
International Atomic Energy AgencyINIS Training Seminar Vienna Austria 7-11 October 2013
NCL IN PDF CASE 3bull 1 NCL document with ANALYTICS bull Only 1 PDF file for Multiple Articles
1 CREATE a folder (directory) ) named after the TRN of the Lead Record that will contain all PDF files of this publication
2 CREATE a PDF file for the Lead Record bybull RENAMING the PDF file as ltLEAD_RECORD_TRNgtPDF Ex ID1400001PDFbull Or EXTRACTING the leading pages of the document (eg Front page TOC
foreword etc) Tip recommended when the file size is huge3 EXTRACT the pages of each analytic to a new PDF file named
ltANALYTIC_TRNgtPDF Ex ID1400002PDF
ID1400003PDFID1400004PDFID1400005PDF
4 SEND the complete folder ) to INIS
) This folder is necessary for successful registration to IDPS
International Atomic Energy AgencyINIS Training Seminar Vienna Austria 7-11 October 2013
NCL IN PDFCASE 4
bull 1 NCL document without ANALYTICS bull Set of PDF filesbull Most of the time on CD or Internetbull Typically password protected
bull Needs to be merged into a single PDF file (so called ldquoPortfoliordquo)
bull If you do not have a good PDF creation tool (eg Adobe Acrobat Pro) SEND the CD to INIS
International Atomic Energy AgencyINIS Training Seminar Vienna Austria 7-11 October 2013
NCL IN PDFCASE 5bull Source file is in another format
(eg Word Powerpoint Presentation RTF ASCII text HTML)bull Convert it using Adobe PDF Printer Acrobat Distiller
or other reliable PDF creation toolbull Very Important The fonts must be embedded in the
documentbull Character Setsbull Glyphs
bull Rule of thumb If File Size gt 500 KB No of Pages
optimization is neededbull In case of doubt please contact us
International Atomic Energy AgencyINIS Training Seminar Vienna Austria 7-11 October 2013
NCL IN PDF CASE 6 - For Experts ONLY
bull NCL document is a Web page typically a table of contents in HTML with links to different files on the remote Web serverbullHarvest all full texts in PDF + TOC in
HTML with a tool like Teleport ProbullPrint the TOC to PDFbullFor Saving Rules refer to Case 2
bull In case of doubt please contact us
International Atomic Energy Agency
PDF File Processor
INIS Training Seminar Vienna Austria 7-11 October 2013
International Atomic Energy AgencyINIS Training Seminar Vienna Austria 7-11 October 2013
Exercise 3
bull Identify PDF file typebull Find the proper method to submit it to
INISbullSee Section 3 of the NCL GuidelinesbullUse sample files found in the NCL
Exercise3 folder
International Atomic Energy AgencyINIS Training Seminar Vienna Austria 7-11 October 2013
Exercise 4
bull Identify PDF file typebull Find the proper method to submit it to
INISbullSee Section 3 of the NCL GuidelinesbullUse sample files found on the CD
labelled ldquoNCL Exercise4rdquo
International Atomic Energy AgencyINIS Training Seminar Vienna Austria 7-11 October 2013
Quality Control (QC)
bull Some IssuesbullPassword protected filesbullBad encoding of PDF filesbull Image only PDF filesbullNo PDF file for the Lead Record
International Atomic Energy Agency
Password Protected File ndash Sample 1
bull Only Printing is allowed = Not OK
INIS Training Seminar Vienna Austria 7-11 October 2013
International Atomic Energy Agency
Password Protected File ndash Sample 2
bull Content Copying is allowed OK
bull Minimum requirement that allows full-text indexation with Google Search Appliance
INIS Training Seminar Vienna Austria 7-11 October 2013
International Atomic Energy AgencyINIS Training Seminar Vienna Austria 7-11 October 2013
Bad Encoding
1048576
1048576
1048576
$
amp ( )
+ -
--0 1 -220 1 -230 2- 4 5
amp + 6
$0
7 ( $
International Atomic Energy AgencyINIS Training Seminar Vienna Austria 7-11 October 2013
Exercise 5
bull Identify good PDF filesbull Identify problem cases
bullUse sample files found in the NCLExercise5 folder
International Atomic Energy AgencyINIS Training Seminar Vienna Austria 7-11 October 2013
WHEN SHOULD I SCANHARD COPY DOCUMENTS
bull The NCL document is not available in electronic format
bull I have a scannerbull Refer to NCL Guidelines Section 41
ldquoScanning to PDFrdquo
1
International Atomic Energy AgencyINIS Training Seminar Vienna Austria 7-11 October 2013
SCANNING DOCUMENTS
bull INIS STANDARDbull 300 dots per inch (DPI)bull 400 DPI for small charactersbull BW TIFF CCITT Group 4 or JBIG2bull Color Images JPEG
bull PLEASE DO NOT SCAN BW PAGES in 24 bit color depth
bull First priority Scanning QUALITYbull Optional OCR (next presentation)
International Atomic Energy AgencyINIS Training Seminar Vienna Austria 7-11 October 2013
FIRST SCANNING TEST
bull Send an e-mail with a small test document to INISbull Your test document will be analyzed and
INIS will tell you if you can continue to submit your NCL full text electronically
bull If the scanning quality is not good enough INIS will can help you find the best settings for your scanner
International Atomic Energy AgencyINIS Training Seminar Vienna Austria 7-11 October 2013
WHEN SHOULD I SUBMIT
HARD COPY DOCUMENTS
bull I cannot find the NCL document in electronic format (nowadays very seldom for new publications)
bull I only have a flat-bed scanner and my document has hundreds of pages
bull I do not have a scannerbull Etchellipbull New Bar Codes no longer necessary
1
International Atomic Energy AgencyINIS Training Seminar Vienna Austria 7-11 October 2013
NCL Submission via E-Mail
bull Address NISINIS-Input-Boxiaeaorgbull immediate acknowledgement by
INIS via e-mailbull if no reply within 3 days re-contact INISbull The message should include
bull information about contents of input filebull Maximum 2 Mb per message
International Atomic Energy AgencyINIS Training Seminar Vienna Austria 7-11 October 2013
NCL Submission via FTP (1)
bull Open Windows Explorer (not Internet Explorer)bull Type the following address ftpinisinpviennaftpiaeaorg
International Atomic Energy AgencyINIS Training Seminar Vienna Austria 7-11 October 2013
Submission via FTP (2)
bull Press ltENTERgtbull Browse to the folder of your country organizationbull Drag and drop the files or folders you want to send
International Atomic Energy AgencyINIS Training Seminar Vienna Austria 7-11 October 2013
Exercise 6
bull Upload NCL Input to the IAEAINIS FTP site
bull Use sample files found in the NCLExercise6 folder
International Atomic Energy AgencyINIS Training Seminar Vienna Austria 7-11 October 2013
NCL INPUT IN ELECTRONIC FORMAT
Questions
International Atomic Energy Agency
Thank you
International Atomic Energy AgencyINIS Training Seminar Vienna Austria 7-11 October 2013
HOW TO SELECT PDF FILES
bullDocuments are available in PDF (Cases 1 to 4)
bull I can convert source files to PDF (Cases 5 and 6)
International Atomic Energy AgencyINIS Training Seminar Vienna Austria 7-11 October 2013
NCL IN PDF CASE 1
bull 1 NCL document without ANALYTICSbull Only 1 PDF file
1 RENAME the PDF file as ltTRNgtPDFbull Ex VN1400001PDF
2 SEND the file to INIS
International Atomic Energy AgencyINIS Training Seminar Vienna Austria 7-11 October 2013
NCL IN PDFCASE 2abull 1 NCL document with ANALYTICS bull Individual PDF file for each individual articlebull Without LINKS between the files (eg Conference Proceedings)bull IMPORTANT Report Number (Tag 300) is the same for ALL
records
1 CREATE a folder (directory) ) named after the TRN of the Lead RecordEx ID1400001
2 COPY all PDF files to this folder except OUT OF SCOPE items3 If necessary CREATE a PDF file for the Lead Record4 RENAME each PDF file as ltTRNgtPDF in batch mode as described in Appendix II of the
NCL Guidelines Ex REN contentpdf ID1400001PDF
REN paper01pdf ID1400002PDFREN paper02pdf ID1400003PDFREN paper03pdf ID1400004PDF hellip
5 SEND the complete folder ) to INIS) This folder is necessary for successful registration to IDPS
International Atomic Energy AgencyINIS Training Seminar Vienna Austria 7-11 October 2013
NCL IN PDF CASE 2a Example
International Atomic Energy AgencyINIS Training Seminar Vienna Austria 7-11 October 2013
NCL IN PDFCASE 2bbull Same as 2a but you prefer to send the original CD to INISbull 1 NCL document with ANALYTICS bull Individual PDF file for each individual articlebull Without LINKS between the files (eg Conference
Proceedings)bull IMPORTANT Report Number (Tag 300) is the same for ALL
records1 PREPARE a cross-reference file as described in Appendix I of the NCL
Guidelines Ex contentpdf ID1000001PDF
paper01pdf ID1000002PDFpaper02pdf ID1000003PDFpaper03pdf ID1000004PDF
2 If necessary CREATE a PDF file for the Lead Record3 PREPARE 4 SEND the CD and the cross-reference file to INIS
International Atomic Energy AgencyINIS Training Seminar Vienna Austria 7-11 October 2013
CD-ROM Contents - Example
International Atomic Energy AgencyINIS Training Seminar Vienna Austria 7-11 October 2013
Prepare a cross-reference file
bull Described in Appendix I of the NCL Guidelinesbull The main steps are
bull Run a simple DOS dir commandbull Dir pdf s b gtcmynclmypdflisttxt
bull With MS Excelbull Add the corresponding TRNsbull Save as TEXT file with txt extension
bull Demonstration
International Atomic Energy AgencyINIS Training Seminar Vienna Austria 7-11 October 2013
Exercise 1
bull Prepare a cross-reference filebullSee Appendix I of the NCL GuidelinesbullUse sample files found in the NCL
Exercise1 folder on your PC
International Atomic Energy AgencyINIS Training Seminar Vienna Austria 7-11 October 2013
Renaming PDF files in Batch Mode
bull Described in Appendix II of the NCL Guidelinesbull Rename all PDF files in 4 steps
bull Group all files in a directory (folder)bull Run a simple DOS dir commandbull With MS Excel
bull Add the corresponding TRNsbull Add the DOS rename commandbull Save as TEXT file with bat extension
bull Double-click on the file to run renaming
bull You can start preparing your input MAGIC bull Demonstration
International Atomic Energy AgencyINIS Training Seminar Vienna Austria 7-11 October 2013
Exercise 2
bull Rename PDF files in Batch Mode bullSee Appendix II of the NCL GuidelinesbullUse sample files found in the NCL
Exercise2 folder
International Atomic Energy AgencyINIS Training Seminar Vienna Austria 7-11 October 2013
NCL IN PDF CASE 3bull 1 NCL document with ANALYTICS bull Only 1 PDF file for Multiple Articles
1 CREATE a folder (directory) ) named after the TRN of the Lead Record that will contain all PDF files of this publication
2 CREATE a PDF file for the Lead Record bybull RENAMING the PDF file as ltLEAD_RECORD_TRNgtPDF Ex ID1400001PDFbull Or EXTRACTING the leading pages of the document (eg Front page TOC
foreword etc) Tip recommended when the file size is huge3 EXTRACT the pages of each analytic to a new PDF file named
ltANALYTIC_TRNgtPDF Ex ID1400002PDF
ID1400003PDFID1400004PDFID1400005PDF
4 SEND the complete folder ) to INIS
) This folder is necessary for successful registration to IDPS
International Atomic Energy AgencyINIS Training Seminar Vienna Austria 7-11 October 2013
NCL IN PDFCASE 4
bull 1 NCL document without ANALYTICS bull Set of PDF filesbull Most of the time on CD or Internetbull Typically password protected
bull Needs to be merged into a single PDF file (so called ldquoPortfoliordquo)
bull If you do not have a good PDF creation tool (eg Adobe Acrobat Pro) SEND the CD to INIS
International Atomic Energy AgencyINIS Training Seminar Vienna Austria 7-11 October 2013
NCL IN PDFCASE 5bull Source file is in another format
(eg Word Powerpoint Presentation RTF ASCII text HTML)bull Convert it using Adobe PDF Printer Acrobat Distiller
or other reliable PDF creation toolbull Very Important The fonts must be embedded in the
documentbull Character Setsbull Glyphs
bull Rule of thumb If File Size gt 500 KB No of Pages
optimization is neededbull In case of doubt please contact us
International Atomic Energy AgencyINIS Training Seminar Vienna Austria 7-11 October 2013
NCL IN PDF CASE 6 - For Experts ONLY
bull NCL document is a Web page typically a table of contents in HTML with links to different files on the remote Web serverbullHarvest all full texts in PDF + TOC in
HTML with a tool like Teleport ProbullPrint the TOC to PDFbullFor Saving Rules refer to Case 2
bull In case of doubt please contact us
International Atomic Energy Agency
PDF File Processor
INIS Training Seminar Vienna Austria 7-11 October 2013
International Atomic Energy AgencyINIS Training Seminar Vienna Austria 7-11 October 2013
Exercise 3
bull Identify PDF file typebull Find the proper method to submit it to
INISbullSee Section 3 of the NCL GuidelinesbullUse sample files found in the NCL
Exercise3 folder
International Atomic Energy AgencyINIS Training Seminar Vienna Austria 7-11 October 2013
Exercise 4
bull Identify PDF file typebull Find the proper method to submit it to
INISbullSee Section 3 of the NCL GuidelinesbullUse sample files found on the CD
labelled ldquoNCL Exercise4rdquo
International Atomic Energy AgencyINIS Training Seminar Vienna Austria 7-11 October 2013
Quality Control (QC)
bull Some IssuesbullPassword protected filesbullBad encoding of PDF filesbull Image only PDF filesbullNo PDF file for the Lead Record
International Atomic Energy Agency
Password Protected File ndash Sample 1
bull Only Printing is allowed = Not OK
INIS Training Seminar Vienna Austria 7-11 October 2013
International Atomic Energy Agency
Password Protected File ndash Sample 2
bull Content Copying is allowed OK
bull Minimum requirement that allows full-text indexation with Google Search Appliance
INIS Training Seminar Vienna Austria 7-11 October 2013
International Atomic Energy AgencyINIS Training Seminar Vienna Austria 7-11 October 2013
Bad Encoding
1048576
1048576
1048576
$
amp ( )
+ -
--0 1 -220 1 -230 2- 4 5
amp + 6
$0
7 ( $
International Atomic Energy AgencyINIS Training Seminar Vienna Austria 7-11 October 2013
Exercise 5
bull Identify good PDF filesbull Identify problem cases
bullUse sample files found in the NCLExercise5 folder
International Atomic Energy AgencyINIS Training Seminar Vienna Austria 7-11 October 2013
WHEN SHOULD I SCANHARD COPY DOCUMENTS
bull The NCL document is not available in electronic format
bull I have a scannerbull Refer to NCL Guidelines Section 41
ldquoScanning to PDFrdquo
1
International Atomic Energy AgencyINIS Training Seminar Vienna Austria 7-11 October 2013
SCANNING DOCUMENTS
bull INIS STANDARDbull 300 dots per inch (DPI)bull 400 DPI for small charactersbull BW TIFF CCITT Group 4 or JBIG2bull Color Images JPEG
bull PLEASE DO NOT SCAN BW PAGES in 24 bit color depth
bull First priority Scanning QUALITYbull Optional OCR (next presentation)
International Atomic Energy AgencyINIS Training Seminar Vienna Austria 7-11 October 2013
FIRST SCANNING TEST
bull Send an e-mail with a small test document to INISbull Your test document will be analyzed and
INIS will tell you if you can continue to submit your NCL full text electronically
bull If the scanning quality is not good enough INIS will can help you find the best settings for your scanner
International Atomic Energy AgencyINIS Training Seminar Vienna Austria 7-11 October 2013
WHEN SHOULD I SUBMIT
HARD COPY DOCUMENTS
bull I cannot find the NCL document in electronic format (nowadays very seldom for new publications)
bull I only have a flat-bed scanner and my document has hundreds of pages
bull I do not have a scannerbull Etchellipbull New Bar Codes no longer necessary
1
International Atomic Energy AgencyINIS Training Seminar Vienna Austria 7-11 October 2013
NCL Submission via E-Mail
bull Address NISINIS-Input-Boxiaeaorgbull immediate acknowledgement by
INIS via e-mailbull if no reply within 3 days re-contact INISbull The message should include
bull information about contents of input filebull Maximum 2 Mb per message
International Atomic Energy AgencyINIS Training Seminar Vienna Austria 7-11 October 2013
NCL Submission via FTP (1)
bull Open Windows Explorer (not Internet Explorer)bull Type the following address ftpinisinpviennaftpiaeaorg
International Atomic Energy AgencyINIS Training Seminar Vienna Austria 7-11 October 2013
Submission via FTP (2)
bull Press ltENTERgtbull Browse to the folder of your country organizationbull Drag and drop the files or folders you want to send
International Atomic Energy AgencyINIS Training Seminar Vienna Austria 7-11 October 2013
Exercise 6
bull Upload NCL Input to the IAEAINIS FTP site
bull Use sample files found in the NCLExercise6 folder
International Atomic Energy AgencyINIS Training Seminar Vienna Austria 7-11 October 2013
NCL INPUT IN ELECTRONIC FORMAT
Questions
International Atomic Energy Agency
Thank you
International Atomic Energy AgencyINIS Training Seminar Vienna Austria 7-11 October 2013
NCL IN PDF CASE 1
bull 1 NCL document without ANALYTICSbull Only 1 PDF file
1 RENAME the PDF file as ltTRNgtPDFbull Ex VN1400001PDF
2 SEND the file to INIS
International Atomic Energy AgencyINIS Training Seminar Vienna Austria 7-11 October 2013
NCL IN PDFCASE 2abull 1 NCL document with ANALYTICS bull Individual PDF file for each individual articlebull Without LINKS between the files (eg Conference Proceedings)bull IMPORTANT Report Number (Tag 300) is the same for ALL
records
1 CREATE a folder (directory) ) named after the TRN of the Lead RecordEx ID1400001
2 COPY all PDF files to this folder except OUT OF SCOPE items3 If necessary CREATE a PDF file for the Lead Record4 RENAME each PDF file as ltTRNgtPDF in batch mode as described in Appendix II of the
NCL Guidelines Ex REN contentpdf ID1400001PDF
REN paper01pdf ID1400002PDFREN paper02pdf ID1400003PDFREN paper03pdf ID1400004PDF hellip
5 SEND the complete folder ) to INIS) This folder is necessary for successful registration to IDPS
International Atomic Energy AgencyINIS Training Seminar Vienna Austria 7-11 October 2013
NCL IN PDF CASE 2a Example
International Atomic Energy AgencyINIS Training Seminar Vienna Austria 7-11 October 2013
NCL IN PDFCASE 2bbull Same as 2a but you prefer to send the original CD to INISbull 1 NCL document with ANALYTICS bull Individual PDF file for each individual articlebull Without LINKS between the files (eg Conference
Proceedings)bull IMPORTANT Report Number (Tag 300) is the same for ALL
records1 PREPARE a cross-reference file as described in Appendix I of the NCL
Guidelines Ex contentpdf ID1000001PDF
paper01pdf ID1000002PDFpaper02pdf ID1000003PDFpaper03pdf ID1000004PDF
2 If necessary CREATE a PDF file for the Lead Record3 PREPARE 4 SEND the CD and the cross-reference file to INIS
International Atomic Energy AgencyINIS Training Seminar Vienna Austria 7-11 October 2013
CD-ROM Contents - Example
International Atomic Energy AgencyINIS Training Seminar Vienna Austria 7-11 October 2013
Prepare a cross-reference file
bull Described in Appendix I of the NCL Guidelinesbull The main steps are
bull Run a simple DOS dir commandbull Dir pdf s b gtcmynclmypdflisttxt
bull With MS Excelbull Add the corresponding TRNsbull Save as TEXT file with txt extension
bull Demonstration
International Atomic Energy AgencyINIS Training Seminar Vienna Austria 7-11 October 2013
Exercise 1
bull Prepare a cross-reference filebullSee Appendix I of the NCL GuidelinesbullUse sample files found in the NCL
Exercise1 folder on your PC
International Atomic Energy AgencyINIS Training Seminar Vienna Austria 7-11 October 2013
Renaming PDF files in Batch Mode
bull Described in Appendix II of the NCL Guidelinesbull Rename all PDF files in 4 steps
bull Group all files in a directory (folder)bull Run a simple DOS dir commandbull With MS Excel
bull Add the corresponding TRNsbull Add the DOS rename commandbull Save as TEXT file with bat extension
bull Double-click on the file to run renaming
bull You can start preparing your input MAGIC bull Demonstration
International Atomic Energy AgencyINIS Training Seminar Vienna Austria 7-11 October 2013
Exercise 2
bull Rename PDF files in Batch Mode bullSee Appendix II of the NCL GuidelinesbullUse sample files found in the NCL
Exercise2 folder
International Atomic Energy AgencyINIS Training Seminar Vienna Austria 7-11 October 2013
NCL IN PDF CASE 3bull 1 NCL document with ANALYTICS bull Only 1 PDF file for Multiple Articles
1 CREATE a folder (directory) ) named after the TRN of the Lead Record that will contain all PDF files of this publication
2 CREATE a PDF file for the Lead Record bybull RENAMING the PDF file as ltLEAD_RECORD_TRNgtPDF Ex ID1400001PDFbull Or EXTRACTING the leading pages of the document (eg Front page TOC
foreword etc) Tip recommended when the file size is huge3 EXTRACT the pages of each analytic to a new PDF file named
ltANALYTIC_TRNgtPDF Ex ID1400002PDF
ID1400003PDFID1400004PDFID1400005PDF
4 SEND the complete folder ) to INIS
) This folder is necessary for successful registration to IDPS
International Atomic Energy AgencyINIS Training Seminar Vienna Austria 7-11 October 2013
NCL IN PDFCASE 4
bull 1 NCL document without ANALYTICS bull Set of PDF filesbull Most of the time on CD or Internetbull Typically password protected
bull Needs to be merged into a single PDF file (so called ldquoPortfoliordquo)
bull If you do not have a good PDF creation tool (eg Adobe Acrobat Pro) SEND the CD to INIS
International Atomic Energy AgencyINIS Training Seminar Vienna Austria 7-11 October 2013
NCL IN PDFCASE 5bull Source file is in another format
(eg Word Powerpoint Presentation RTF ASCII text HTML)bull Convert it using Adobe PDF Printer Acrobat Distiller
or other reliable PDF creation toolbull Very Important The fonts must be embedded in the
documentbull Character Setsbull Glyphs
bull Rule of thumb If File Size gt 500 KB No of Pages
optimization is neededbull In case of doubt please contact us
International Atomic Energy AgencyINIS Training Seminar Vienna Austria 7-11 October 2013
NCL IN PDF CASE 6 - For Experts ONLY
bull NCL document is a Web page typically a table of contents in HTML with links to different files on the remote Web serverbullHarvest all full texts in PDF + TOC in
HTML with a tool like Teleport ProbullPrint the TOC to PDFbullFor Saving Rules refer to Case 2
bull In case of doubt please contact us
International Atomic Energy Agency
PDF File Processor
INIS Training Seminar Vienna Austria 7-11 October 2013
International Atomic Energy AgencyINIS Training Seminar Vienna Austria 7-11 October 2013
Exercise 3
bull Identify PDF file typebull Find the proper method to submit it to
INISbullSee Section 3 of the NCL GuidelinesbullUse sample files found in the NCL
Exercise3 folder
International Atomic Energy AgencyINIS Training Seminar Vienna Austria 7-11 October 2013
Exercise 4
bull Identify PDF file typebull Find the proper method to submit it to
INISbullSee Section 3 of the NCL GuidelinesbullUse sample files found on the CD
labelled ldquoNCL Exercise4rdquo
International Atomic Energy AgencyINIS Training Seminar Vienna Austria 7-11 October 2013
Quality Control (QC)
bull Some IssuesbullPassword protected filesbullBad encoding of PDF filesbull Image only PDF filesbullNo PDF file for the Lead Record
International Atomic Energy Agency
Password Protected File ndash Sample 1
bull Only Printing is allowed = Not OK
INIS Training Seminar Vienna Austria 7-11 October 2013
International Atomic Energy Agency
Password Protected File ndash Sample 2
bull Content Copying is allowed OK
bull Minimum requirement that allows full-text indexation with Google Search Appliance
INIS Training Seminar Vienna Austria 7-11 October 2013
International Atomic Energy AgencyINIS Training Seminar Vienna Austria 7-11 October 2013
Bad Encoding
1048576
1048576
1048576
$
amp ( )
+ -
--0 1 -220 1 -230 2- 4 5
amp + 6
$0
7 ( $
International Atomic Energy AgencyINIS Training Seminar Vienna Austria 7-11 October 2013
Exercise 5
bull Identify good PDF filesbull Identify problem cases
bullUse sample files found in the NCLExercise5 folder
International Atomic Energy AgencyINIS Training Seminar Vienna Austria 7-11 October 2013
WHEN SHOULD I SCANHARD COPY DOCUMENTS
bull The NCL document is not available in electronic format
bull I have a scannerbull Refer to NCL Guidelines Section 41
ldquoScanning to PDFrdquo
1
International Atomic Energy AgencyINIS Training Seminar Vienna Austria 7-11 October 2013
SCANNING DOCUMENTS
bull INIS STANDARDbull 300 dots per inch (DPI)bull 400 DPI for small charactersbull BW TIFF CCITT Group 4 or JBIG2bull Color Images JPEG
bull PLEASE DO NOT SCAN BW PAGES in 24 bit color depth
bull First priority Scanning QUALITYbull Optional OCR (next presentation)
International Atomic Energy AgencyINIS Training Seminar Vienna Austria 7-11 October 2013
FIRST SCANNING TEST
bull Send an e-mail with a small test document to INISbull Your test document will be analyzed and
INIS will tell you if you can continue to submit your NCL full text electronically
bull If the scanning quality is not good enough INIS will can help you find the best settings for your scanner
International Atomic Energy AgencyINIS Training Seminar Vienna Austria 7-11 October 2013
WHEN SHOULD I SUBMIT
HARD COPY DOCUMENTS
bull I cannot find the NCL document in electronic format (nowadays very seldom for new publications)
bull I only have a flat-bed scanner and my document has hundreds of pages
bull I do not have a scannerbull Etchellipbull New Bar Codes no longer necessary
1
International Atomic Energy AgencyINIS Training Seminar Vienna Austria 7-11 October 2013
NCL Submission via E-Mail
bull Address NISINIS-Input-Boxiaeaorgbull immediate acknowledgement by
INIS via e-mailbull if no reply within 3 days re-contact INISbull The message should include
bull information about contents of input filebull Maximum 2 Mb per message
International Atomic Energy AgencyINIS Training Seminar Vienna Austria 7-11 October 2013
NCL Submission via FTP (1)
bull Open Windows Explorer (not Internet Explorer)bull Type the following address ftpinisinpviennaftpiaeaorg
International Atomic Energy AgencyINIS Training Seminar Vienna Austria 7-11 October 2013
Submission via FTP (2)
bull Press ltENTERgtbull Browse to the folder of your country organizationbull Drag and drop the files or folders you want to send
International Atomic Energy AgencyINIS Training Seminar Vienna Austria 7-11 October 2013
Exercise 6
bull Upload NCL Input to the IAEAINIS FTP site
bull Use sample files found in the NCLExercise6 folder
International Atomic Energy AgencyINIS Training Seminar Vienna Austria 7-11 October 2013
NCL INPUT IN ELECTRONIC FORMAT
Questions
International Atomic Energy Agency
Thank you
International Atomic Energy AgencyINIS Training Seminar Vienna Austria 7-11 October 2013
NCL IN PDFCASE 2abull 1 NCL document with ANALYTICS bull Individual PDF file for each individual articlebull Without LINKS between the files (eg Conference Proceedings)bull IMPORTANT Report Number (Tag 300) is the same for ALL
records
1 CREATE a folder (directory) ) named after the TRN of the Lead RecordEx ID1400001
2 COPY all PDF files to this folder except OUT OF SCOPE items3 If necessary CREATE a PDF file for the Lead Record4 RENAME each PDF file as ltTRNgtPDF in batch mode as described in Appendix II of the
NCL Guidelines Ex REN contentpdf ID1400001PDF
REN paper01pdf ID1400002PDFREN paper02pdf ID1400003PDFREN paper03pdf ID1400004PDF hellip
5 SEND the complete folder ) to INIS) This folder is necessary for successful registration to IDPS
International Atomic Energy AgencyINIS Training Seminar Vienna Austria 7-11 October 2013
NCL IN PDF CASE 2a Example
International Atomic Energy AgencyINIS Training Seminar Vienna Austria 7-11 October 2013
NCL IN PDFCASE 2bbull Same as 2a but you prefer to send the original CD to INISbull 1 NCL document with ANALYTICS bull Individual PDF file for each individual articlebull Without LINKS between the files (eg Conference
Proceedings)bull IMPORTANT Report Number (Tag 300) is the same for ALL
records1 PREPARE a cross-reference file as described in Appendix I of the NCL
Guidelines Ex contentpdf ID1000001PDF
paper01pdf ID1000002PDFpaper02pdf ID1000003PDFpaper03pdf ID1000004PDF
2 If necessary CREATE a PDF file for the Lead Record3 PREPARE 4 SEND the CD and the cross-reference file to INIS
International Atomic Energy AgencyINIS Training Seminar Vienna Austria 7-11 October 2013
CD-ROM Contents - Example
International Atomic Energy AgencyINIS Training Seminar Vienna Austria 7-11 October 2013
Prepare a cross-reference file
bull Described in Appendix I of the NCL Guidelinesbull The main steps are
bull Run a simple DOS dir commandbull Dir pdf s b gtcmynclmypdflisttxt
bull With MS Excelbull Add the corresponding TRNsbull Save as TEXT file with txt extension
bull Demonstration
International Atomic Energy AgencyINIS Training Seminar Vienna Austria 7-11 October 2013
Exercise 1
bull Prepare a cross-reference filebullSee Appendix I of the NCL GuidelinesbullUse sample files found in the NCL
Exercise1 folder on your PC
International Atomic Energy AgencyINIS Training Seminar Vienna Austria 7-11 October 2013
Renaming PDF files in Batch Mode
bull Described in Appendix II of the NCL Guidelinesbull Rename all PDF files in 4 steps
bull Group all files in a directory (folder)bull Run a simple DOS dir commandbull With MS Excel
bull Add the corresponding TRNsbull Add the DOS rename commandbull Save as TEXT file with bat extension
bull Double-click on the file to run renaming
bull You can start preparing your input MAGIC bull Demonstration
International Atomic Energy AgencyINIS Training Seminar Vienna Austria 7-11 October 2013
Exercise 2
bull Rename PDF files in Batch Mode bullSee Appendix II of the NCL GuidelinesbullUse sample files found in the NCL
Exercise2 folder
International Atomic Energy AgencyINIS Training Seminar Vienna Austria 7-11 October 2013
NCL IN PDF CASE 3bull 1 NCL document with ANALYTICS bull Only 1 PDF file for Multiple Articles
1 CREATE a folder (directory) ) named after the TRN of the Lead Record that will contain all PDF files of this publication
2 CREATE a PDF file for the Lead Record bybull RENAMING the PDF file as ltLEAD_RECORD_TRNgtPDF Ex ID1400001PDFbull Or EXTRACTING the leading pages of the document (eg Front page TOC
foreword etc) Tip recommended when the file size is huge3 EXTRACT the pages of each analytic to a new PDF file named
ltANALYTIC_TRNgtPDF Ex ID1400002PDF
ID1400003PDFID1400004PDFID1400005PDF
4 SEND the complete folder ) to INIS
) This folder is necessary for successful registration to IDPS
International Atomic Energy AgencyINIS Training Seminar Vienna Austria 7-11 October 2013
NCL IN PDFCASE 4
bull 1 NCL document without ANALYTICS bull Set of PDF filesbull Most of the time on CD or Internetbull Typically password protected
bull Needs to be merged into a single PDF file (so called ldquoPortfoliordquo)
bull If you do not have a good PDF creation tool (eg Adobe Acrobat Pro) SEND the CD to INIS
International Atomic Energy AgencyINIS Training Seminar Vienna Austria 7-11 October 2013
NCL IN PDFCASE 5bull Source file is in another format
(eg Word Powerpoint Presentation RTF ASCII text HTML)bull Convert it using Adobe PDF Printer Acrobat Distiller
or other reliable PDF creation toolbull Very Important The fonts must be embedded in the
documentbull Character Setsbull Glyphs
bull Rule of thumb If File Size gt 500 KB No of Pages
optimization is neededbull In case of doubt please contact us
International Atomic Energy AgencyINIS Training Seminar Vienna Austria 7-11 October 2013
NCL IN PDF CASE 6 - For Experts ONLY
bull NCL document is a Web page typically a table of contents in HTML with links to different files on the remote Web serverbullHarvest all full texts in PDF + TOC in
HTML with a tool like Teleport ProbullPrint the TOC to PDFbullFor Saving Rules refer to Case 2
bull In case of doubt please contact us
International Atomic Energy Agency
PDF File Processor
INIS Training Seminar Vienna Austria 7-11 October 2013
International Atomic Energy AgencyINIS Training Seminar Vienna Austria 7-11 October 2013
Exercise 3
bull Identify PDF file typebull Find the proper method to submit it to
INISbullSee Section 3 of the NCL GuidelinesbullUse sample files found in the NCL
Exercise3 folder
International Atomic Energy AgencyINIS Training Seminar Vienna Austria 7-11 October 2013
Exercise 4
bull Identify PDF file typebull Find the proper method to submit it to
INISbullSee Section 3 of the NCL GuidelinesbullUse sample files found on the CD
labelled ldquoNCL Exercise4rdquo
International Atomic Energy AgencyINIS Training Seminar Vienna Austria 7-11 October 2013
Quality Control (QC)
bull Some IssuesbullPassword protected filesbullBad encoding of PDF filesbull Image only PDF filesbullNo PDF file for the Lead Record
International Atomic Energy Agency
Password Protected File ndash Sample 1
bull Only Printing is allowed = Not OK
INIS Training Seminar Vienna Austria 7-11 October 2013
International Atomic Energy Agency
Password Protected File ndash Sample 2
bull Content Copying is allowed OK
bull Minimum requirement that allows full-text indexation with Google Search Appliance
INIS Training Seminar Vienna Austria 7-11 October 2013
International Atomic Energy AgencyINIS Training Seminar Vienna Austria 7-11 October 2013
Bad Encoding
1048576
1048576
1048576
$
amp ( )
+ -
--0 1 -220 1 -230 2- 4 5
amp + 6
$0
7 ( $
International Atomic Energy AgencyINIS Training Seminar Vienna Austria 7-11 October 2013
Exercise 5
bull Identify good PDF filesbull Identify problem cases
bullUse sample files found in the NCLExercise5 folder
International Atomic Energy AgencyINIS Training Seminar Vienna Austria 7-11 October 2013
WHEN SHOULD I SCANHARD COPY DOCUMENTS
bull The NCL document is not available in electronic format
bull I have a scannerbull Refer to NCL Guidelines Section 41
ldquoScanning to PDFrdquo
1
International Atomic Energy AgencyINIS Training Seminar Vienna Austria 7-11 October 2013
SCANNING DOCUMENTS
bull INIS STANDARDbull 300 dots per inch (DPI)bull 400 DPI for small charactersbull BW TIFF CCITT Group 4 or JBIG2bull Color Images JPEG
bull PLEASE DO NOT SCAN BW PAGES in 24 bit color depth
bull First priority Scanning QUALITYbull Optional OCR (next presentation)
International Atomic Energy AgencyINIS Training Seminar Vienna Austria 7-11 October 2013
FIRST SCANNING TEST
bull Send an e-mail with a small test document to INISbull Your test document will be analyzed and
INIS will tell you if you can continue to submit your NCL full text electronically
bull If the scanning quality is not good enough INIS will can help you find the best settings for your scanner
International Atomic Energy AgencyINIS Training Seminar Vienna Austria 7-11 October 2013
WHEN SHOULD I SUBMIT
HARD COPY DOCUMENTS
bull I cannot find the NCL document in electronic format (nowadays very seldom for new publications)
bull I only have a flat-bed scanner and my document has hundreds of pages
bull I do not have a scannerbull Etchellipbull New Bar Codes no longer necessary
1
International Atomic Energy AgencyINIS Training Seminar Vienna Austria 7-11 October 2013
NCL Submission via E-Mail
bull Address NISINIS-Input-Boxiaeaorgbull immediate acknowledgement by
INIS via e-mailbull if no reply within 3 days re-contact INISbull The message should include
bull information about contents of input filebull Maximum 2 Mb per message
International Atomic Energy AgencyINIS Training Seminar Vienna Austria 7-11 October 2013
NCL Submission via FTP (1)
bull Open Windows Explorer (not Internet Explorer)bull Type the following address ftpinisinpviennaftpiaeaorg
International Atomic Energy AgencyINIS Training Seminar Vienna Austria 7-11 October 2013
Submission via FTP (2)
bull Press ltENTERgtbull Browse to the folder of your country organizationbull Drag and drop the files or folders you want to send
International Atomic Energy AgencyINIS Training Seminar Vienna Austria 7-11 October 2013
Exercise 6
bull Upload NCL Input to the IAEAINIS FTP site
bull Use sample files found in the NCLExercise6 folder
International Atomic Energy AgencyINIS Training Seminar Vienna Austria 7-11 October 2013
NCL INPUT IN ELECTRONIC FORMAT
Questions
International Atomic Energy Agency
Thank you
International Atomic Energy AgencyINIS Training Seminar Vienna Austria 7-11 October 2013
NCL IN PDF CASE 2a Example
International Atomic Energy AgencyINIS Training Seminar Vienna Austria 7-11 October 2013
NCL IN PDFCASE 2bbull Same as 2a but you prefer to send the original CD to INISbull 1 NCL document with ANALYTICS bull Individual PDF file for each individual articlebull Without LINKS between the files (eg Conference
Proceedings)bull IMPORTANT Report Number (Tag 300) is the same for ALL
records1 PREPARE a cross-reference file as described in Appendix I of the NCL
Guidelines Ex contentpdf ID1000001PDF
paper01pdf ID1000002PDFpaper02pdf ID1000003PDFpaper03pdf ID1000004PDF
2 If necessary CREATE a PDF file for the Lead Record3 PREPARE 4 SEND the CD and the cross-reference file to INIS
International Atomic Energy AgencyINIS Training Seminar Vienna Austria 7-11 October 2013
CD-ROM Contents - Example
International Atomic Energy AgencyINIS Training Seminar Vienna Austria 7-11 October 2013
Prepare a cross-reference file
bull Described in Appendix I of the NCL Guidelinesbull The main steps are
bull Run a simple DOS dir commandbull Dir pdf s b gtcmynclmypdflisttxt
bull With MS Excelbull Add the corresponding TRNsbull Save as TEXT file with txt extension
bull Demonstration
International Atomic Energy AgencyINIS Training Seminar Vienna Austria 7-11 October 2013
Exercise 1
bull Prepare a cross-reference filebullSee Appendix I of the NCL GuidelinesbullUse sample files found in the NCL
Exercise1 folder on your PC
International Atomic Energy AgencyINIS Training Seminar Vienna Austria 7-11 October 2013
Renaming PDF files in Batch Mode
bull Described in Appendix II of the NCL Guidelinesbull Rename all PDF files in 4 steps
bull Group all files in a directory (folder)bull Run a simple DOS dir commandbull With MS Excel
bull Add the corresponding TRNsbull Add the DOS rename commandbull Save as TEXT file with bat extension
bull Double-click on the file to run renaming
bull You can start preparing your input MAGIC bull Demonstration
International Atomic Energy AgencyINIS Training Seminar Vienna Austria 7-11 October 2013
Exercise 2
bull Rename PDF files in Batch Mode bullSee Appendix II of the NCL GuidelinesbullUse sample files found in the NCL
Exercise2 folder
International Atomic Energy AgencyINIS Training Seminar Vienna Austria 7-11 October 2013
NCL IN PDF CASE 3bull 1 NCL document with ANALYTICS bull Only 1 PDF file for Multiple Articles
1 CREATE a folder (directory) ) named after the TRN of the Lead Record that will contain all PDF files of this publication
2 CREATE a PDF file for the Lead Record bybull RENAMING the PDF file as ltLEAD_RECORD_TRNgtPDF Ex ID1400001PDFbull Or EXTRACTING the leading pages of the document (eg Front page TOC
foreword etc) Tip recommended when the file size is huge3 EXTRACT the pages of each analytic to a new PDF file named
ltANALYTIC_TRNgtPDF Ex ID1400002PDF
ID1400003PDFID1400004PDFID1400005PDF
4 SEND the complete folder ) to INIS
) This folder is necessary for successful registration to IDPS
International Atomic Energy AgencyINIS Training Seminar Vienna Austria 7-11 October 2013
NCL IN PDFCASE 4
bull 1 NCL document without ANALYTICS bull Set of PDF filesbull Most of the time on CD or Internetbull Typically password protected
bull Needs to be merged into a single PDF file (so called ldquoPortfoliordquo)
bull If you do not have a good PDF creation tool (eg Adobe Acrobat Pro) SEND the CD to INIS
International Atomic Energy AgencyINIS Training Seminar Vienna Austria 7-11 October 2013
NCL IN PDFCASE 5bull Source file is in another format
(eg Word Powerpoint Presentation RTF ASCII text HTML)bull Convert it using Adobe PDF Printer Acrobat Distiller
or other reliable PDF creation toolbull Very Important The fonts must be embedded in the
documentbull Character Setsbull Glyphs
bull Rule of thumb If File Size gt 500 KB No of Pages
optimization is neededbull In case of doubt please contact us
International Atomic Energy AgencyINIS Training Seminar Vienna Austria 7-11 October 2013
NCL IN PDF CASE 6 - For Experts ONLY
bull NCL document is a Web page typically a table of contents in HTML with links to different files on the remote Web serverbullHarvest all full texts in PDF + TOC in
HTML with a tool like Teleport ProbullPrint the TOC to PDFbullFor Saving Rules refer to Case 2
bull In case of doubt please contact us
International Atomic Energy Agency
PDF File Processor
INIS Training Seminar Vienna Austria 7-11 October 2013
International Atomic Energy AgencyINIS Training Seminar Vienna Austria 7-11 October 2013
Exercise 3
bull Identify PDF file typebull Find the proper method to submit it to
INISbullSee Section 3 of the NCL GuidelinesbullUse sample files found in the NCL
Exercise3 folder
International Atomic Energy AgencyINIS Training Seminar Vienna Austria 7-11 October 2013
Exercise 4
bull Identify PDF file typebull Find the proper method to submit it to
INISbullSee Section 3 of the NCL GuidelinesbullUse sample files found on the CD
labelled ldquoNCL Exercise4rdquo
International Atomic Energy AgencyINIS Training Seminar Vienna Austria 7-11 October 2013
Quality Control (QC)
bull Some IssuesbullPassword protected filesbullBad encoding of PDF filesbull Image only PDF filesbullNo PDF file for the Lead Record
International Atomic Energy Agency
Password Protected File ndash Sample 1
bull Only Printing is allowed = Not OK
INIS Training Seminar Vienna Austria 7-11 October 2013
International Atomic Energy Agency
Password Protected File ndash Sample 2
bull Content Copying is allowed OK
bull Minimum requirement that allows full-text indexation with Google Search Appliance
INIS Training Seminar Vienna Austria 7-11 October 2013
International Atomic Energy AgencyINIS Training Seminar Vienna Austria 7-11 October 2013
Bad Encoding
1048576
1048576
1048576
$
amp ( )
+ -
--0 1 -220 1 -230 2- 4 5
amp + 6
$0
7 ( $
International Atomic Energy AgencyINIS Training Seminar Vienna Austria 7-11 October 2013
Exercise 5
bull Identify good PDF filesbull Identify problem cases
bullUse sample files found in the NCLExercise5 folder
International Atomic Energy AgencyINIS Training Seminar Vienna Austria 7-11 October 2013
WHEN SHOULD I SCANHARD COPY DOCUMENTS
bull The NCL document is not available in electronic format
bull I have a scannerbull Refer to NCL Guidelines Section 41
ldquoScanning to PDFrdquo
1
International Atomic Energy AgencyINIS Training Seminar Vienna Austria 7-11 October 2013
SCANNING DOCUMENTS
bull INIS STANDARDbull 300 dots per inch (DPI)bull 400 DPI for small charactersbull BW TIFF CCITT Group 4 or JBIG2bull Color Images JPEG
bull PLEASE DO NOT SCAN BW PAGES in 24 bit color depth
bull First priority Scanning QUALITYbull Optional OCR (next presentation)
International Atomic Energy AgencyINIS Training Seminar Vienna Austria 7-11 October 2013
FIRST SCANNING TEST
bull Send an e-mail with a small test document to INISbull Your test document will be analyzed and
INIS will tell you if you can continue to submit your NCL full text electronically
bull If the scanning quality is not good enough INIS will can help you find the best settings for your scanner
International Atomic Energy AgencyINIS Training Seminar Vienna Austria 7-11 October 2013
WHEN SHOULD I SUBMIT
HARD COPY DOCUMENTS
bull I cannot find the NCL document in electronic format (nowadays very seldom for new publications)
bull I only have a flat-bed scanner and my document has hundreds of pages
bull I do not have a scannerbull Etchellipbull New Bar Codes no longer necessary
1
International Atomic Energy AgencyINIS Training Seminar Vienna Austria 7-11 October 2013
NCL Submission via E-Mail
bull Address NISINIS-Input-Boxiaeaorgbull immediate acknowledgement by
INIS via e-mailbull if no reply within 3 days re-contact INISbull The message should include
bull information about contents of input filebull Maximum 2 Mb per message
International Atomic Energy AgencyINIS Training Seminar Vienna Austria 7-11 October 2013
NCL Submission via FTP (1)
bull Open Windows Explorer (not Internet Explorer)bull Type the following address ftpinisinpviennaftpiaeaorg
International Atomic Energy AgencyINIS Training Seminar Vienna Austria 7-11 October 2013
Submission via FTP (2)
bull Press ltENTERgtbull Browse to the folder of your country organizationbull Drag and drop the files or folders you want to send
International Atomic Energy AgencyINIS Training Seminar Vienna Austria 7-11 October 2013
Exercise 6
bull Upload NCL Input to the IAEAINIS FTP site
bull Use sample files found in the NCLExercise6 folder
International Atomic Energy AgencyINIS Training Seminar Vienna Austria 7-11 October 2013
NCL INPUT IN ELECTRONIC FORMAT
Questions
International Atomic Energy Agency
Thank you
International Atomic Energy AgencyINIS Training Seminar Vienna Austria 7-11 October 2013
NCL IN PDFCASE 2bbull Same as 2a but you prefer to send the original CD to INISbull 1 NCL document with ANALYTICS bull Individual PDF file for each individual articlebull Without LINKS between the files (eg Conference
Proceedings)bull IMPORTANT Report Number (Tag 300) is the same for ALL
records1 PREPARE a cross-reference file as described in Appendix I of the NCL
Guidelines Ex contentpdf ID1000001PDF
paper01pdf ID1000002PDFpaper02pdf ID1000003PDFpaper03pdf ID1000004PDF
2 If necessary CREATE a PDF file for the Lead Record3 PREPARE 4 SEND the CD and the cross-reference file to INIS
International Atomic Energy AgencyINIS Training Seminar Vienna Austria 7-11 October 2013
CD-ROM Contents - Example
International Atomic Energy AgencyINIS Training Seminar Vienna Austria 7-11 October 2013
Prepare a cross-reference file
bull Described in Appendix I of the NCL Guidelinesbull The main steps are
bull Run a simple DOS dir commandbull Dir pdf s b gtcmynclmypdflisttxt
bull With MS Excelbull Add the corresponding TRNsbull Save as TEXT file with txt extension
bull Demonstration
International Atomic Energy AgencyINIS Training Seminar Vienna Austria 7-11 October 2013
Exercise 1
bull Prepare a cross-reference filebullSee Appendix I of the NCL GuidelinesbullUse sample files found in the NCL
Exercise1 folder on your PC
International Atomic Energy AgencyINIS Training Seminar Vienna Austria 7-11 October 2013
Renaming PDF files in Batch Mode
bull Described in Appendix II of the NCL Guidelinesbull Rename all PDF files in 4 steps
bull Group all files in a directory (folder)bull Run a simple DOS dir commandbull With MS Excel
bull Add the corresponding TRNsbull Add the DOS rename commandbull Save as TEXT file with bat extension
bull Double-click on the file to run renaming
bull You can start preparing your input MAGIC bull Demonstration
International Atomic Energy AgencyINIS Training Seminar Vienna Austria 7-11 October 2013
Exercise 2
bull Rename PDF files in Batch Mode bullSee Appendix II of the NCL GuidelinesbullUse sample files found in the NCL
Exercise2 folder
International Atomic Energy AgencyINIS Training Seminar Vienna Austria 7-11 October 2013
NCL IN PDF CASE 3bull 1 NCL document with ANALYTICS bull Only 1 PDF file for Multiple Articles
1 CREATE a folder (directory) ) named after the TRN of the Lead Record that will contain all PDF files of this publication
2 CREATE a PDF file for the Lead Record bybull RENAMING the PDF file as ltLEAD_RECORD_TRNgtPDF Ex ID1400001PDFbull Or EXTRACTING the leading pages of the document (eg Front page TOC
foreword etc) Tip recommended when the file size is huge3 EXTRACT the pages of each analytic to a new PDF file named
ltANALYTIC_TRNgtPDF Ex ID1400002PDF
ID1400003PDFID1400004PDFID1400005PDF
4 SEND the complete folder ) to INIS
) This folder is necessary for successful registration to IDPS
International Atomic Energy AgencyINIS Training Seminar Vienna Austria 7-11 October 2013
NCL IN PDFCASE 4
bull 1 NCL document without ANALYTICS bull Set of PDF filesbull Most of the time on CD or Internetbull Typically password protected
bull Needs to be merged into a single PDF file (so called ldquoPortfoliordquo)
bull If you do not have a good PDF creation tool (eg Adobe Acrobat Pro) SEND the CD to INIS
International Atomic Energy AgencyINIS Training Seminar Vienna Austria 7-11 October 2013
NCL IN PDFCASE 5bull Source file is in another format
(eg Word Powerpoint Presentation RTF ASCII text HTML)bull Convert it using Adobe PDF Printer Acrobat Distiller
or other reliable PDF creation toolbull Very Important The fonts must be embedded in the
documentbull Character Setsbull Glyphs
bull Rule of thumb If File Size gt 500 KB No of Pages
optimization is neededbull In case of doubt please contact us
International Atomic Energy AgencyINIS Training Seminar Vienna Austria 7-11 October 2013
NCL IN PDF CASE 6 - For Experts ONLY
bull NCL document is a Web page typically a table of contents in HTML with links to different files on the remote Web serverbullHarvest all full texts in PDF + TOC in
HTML with a tool like Teleport ProbullPrint the TOC to PDFbullFor Saving Rules refer to Case 2
bull In case of doubt please contact us
International Atomic Energy Agency
PDF File Processor
INIS Training Seminar Vienna Austria 7-11 October 2013
International Atomic Energy AgencyINIS Training Seminar Vienna Austria 7-11 October 2013
Exercise 3
bull Identify PDF file typebull Find the proper method to submit it to
INISbullSee Section 3 of the NCL GuidelinesbullUse sample files found in the NCL
Exercise3 folder
International Atomic Energy AgencyINIS Training Seminar Vienna Austria 7-11 October 2013
Exercise 4
bull Identify PDF file typebull Find the proper method to submit it to
INISbullSee Section 3 of the NCL GuidelinesbullUse sample files found on the CD
labelled ldquoNCL Exercise4rdquo
International Atomic Energy AgencyINIS Training Seminar Vienna Austria 7-11 October 2013
Quality Control (QC)
bull Some IssuesbullPassword protected filesbullBad encoding of PDF filesbull Image only PDF filesbullNo PDF file for the Lead Record
International Atomic Energy Agency
Password Protected File ndash Sample 1
bull Only Printing is allowed = Not OK
INIS Training Seminar Vienna Austria 7-11 October 2013
International Atomic Energy Agency
Password Protected File ndash Sample 2
bull Content Copying is allowed OK
bull Minimum requirement that allows full-text indexation with Google Search Appliance
INIS Training Seminar Vienna Austria 7-11 October 2013
International Atomic Energy AgencyINIS Training Seminar Vienna Austria 7-11 October 2013
Bad Encoding
1048576
1048576
1048576
$
amp ( )
+ -
--0 1 -220 1 -230 2- 4 5
amp + 6
$0
7 ( $
International Atomic Energy AgencyINIS Training Seminar Vienna Austria 7-11 October 2013
Exercise 5
bull Identify good PDF filesbull Identify problem cases
bullUse sample files found in the NCLExercise5 folder
International Atomic Energy AgencyINIS Training Seminar Vienna Austria 7-11 October 2013
WHEN SHOULD I SCANHARD COPY DOCUMENTS
bull The NCL document is not available in electronic format
bull I have a scannerbull Refer to NCL Guidelines Section 41
ldquoScanning to PDFrdquo
1
International Atomic Energy AgencyINIS Training Seminar Vienna Austria 7-11 October 2013
SCANNING DOCUMENTS
bull INIS STANDARDbull 300 dots per inch (DPI)bull 400 DPI for small charactersbull BW TIFF CCITT Group 4 or JBIG2bull Color Images JPEG
bull PLEASE DO NOT SCAN BW PAGES in 24 bit color depth
bull First priority Scanning QUALITYbull Optional OCR (next presentation)
International Atomic Energy AgencyINIS Training Seminar Vienna Austria 7-11 October 2013
FIRST SCANNING TEST
bull Send an e-mail with a small test document to INISbull Your test document will be analyzed and
INIS will tell you if you can continue to submit your NCL full text electronically
bull If the scanning quality is not good enough INIS will can help you find the best settings for your scanner
International Atomic Energy AgencyINIS Training Seminar Vienna Austria 7-11 October 2013
WHEN SHOULD I SUBMIT
HARD COPY DOCUMENTS
bull I cannot find the NCL document in electronic format (nowadays very seldom for new publications)
bull I only have a flat-bed scanner and my document has hundreds of pages
bull I do not have a scannerbull Etchellipbull New Bar Codes no longer necessary
1
International Atomic Energy AgencyINIS Training Seminar Vienna Austria 7-11 October 2013
NCL Submission via E-Mail
bull Address NISINIS-Input-Boxiaeaorgbull immediate acknowledgement by
INIS via e-mailbull if no reply within 3 days re-contact INISbull The message should include
bull information about contents of input filebull Maximum 2 Mb per message
International Atomic Energy AgencyINIS Training Seminar Vienna Austria 7-11 October 2013
NCL Submission via FTP (1)
bull Open Windows Explorer (not Internet Explorer)bull Type the following address ftpinisinpviennaftpiaeaorg
International Atomic Energy AgencyINIS Training Seminar Vienna Austria 7-11 October 2013
Submission via FTP (2)
bull Press ltENTERgtbull Browse to the folder of your country organizationbull Drag and drop the files or folders you want to send
International Atomic Energy AgencyINIS Training Seminar Vienna Austria 7-11 October 2013
Exercise 6
bull Upload NCL Input to the IAEAINIS FTP site
bull Use sample files found in the NCLExercise6 folder
International Atomic Energy AgencyINIS Training Seminar Vienna Austria 7-11 October 2013
NCL INPUT IN ELECTRONIC FORMAT
Questions
International Atomic Energy Agency
Thank you
International Atomic Energy AgencyINIS Training Seminar Vienna Austria 7-11 October 2013
CD-ROM Contents - Example
International Atomic Energy AgencyINIS Training Seminar Vienna Austria 7-11 October 2013
Prepare a cross-reference file
bull Described in Appendix I of the NCL Guidelinesbull The main steps are
bull Run a simple DOS dir commandbull Dir pdf s b gtcmynclmypdflisttxt
bull With MS Excelbull Add the corresponding TRNsbull Save as TEXT file with txt extension
bull Demonstration
International Atomic Energy AgencyINIS Training Seminar Vienna Austria 7-11 October 2013
Exercise 1
bull Prepare a cross-reference filebullSee Appendix I of the NCL GuidelinesbullUse sample files found in the NCL
Exercise1 folder on your PC
International Atomic Energy AgencyINIS Training Seminar Vienna Austria 7-11 October 2013
Renaming PDF files in Batch Mode
bull Described in Appendix II of the NCL Guidelinesbull Rename all PDF files in 4 steps
bull Group all files in a directory (folder)bull Run a simple DOS dir commandbull With MS Excel
bull Add the corresponding TRNsbull Add the DOS rename commandbull Save as TEXT file with bat extension
bull Double-click on the file to run renaming
bull You can start preparing your input MAGIC bull Demonstration
International Atomic Energy AgencyINIS Training Seminar Vienna Austria 7-11 October 2013
Exercise 2
bull Rename PDF files in Batch Mode bullSee Appendix II of the NCL GuidelinesbullUse sample files found in the NCL
Exercise2 folder
International Atomic Energy AgencyINIS Training Seminar Vienna Austria 7-11 October 2013
NCL IN PDF CASE 3bull 1 NCL document with ANALYTICS bull Only 1 PDF file for Multiple Articles
1 CREATE a folder (directory) ) named after the TRN of the Lead Record that will contain all PDF files of this publication
2 CREATE a PDF file for the Lead Record bybull RENAMING the PDF file as ltLEAD_RECORD_TRNgtPDF Ex ID1400001PDFbull Or EXTRACTING the leading pages of the document (eg Front page TOC
foreword etc) Tip recommended when the file size is huge3 EXTRACT the pages of each analytic to a new PDF file named
ltANALYTIC_TRNgtPDF Ex ID1400002PDF
ID1400003PDFID1400004PDFID1400005PDF
4 SEND the complete folder ) to INIS
) This folder is necessary for successful registration to IDPS
International Atomic Energy AgencyINIS Training Seminar Vienna Austria 7-11 October 2013
NCL IN PDFCASE 4
bull 1 NCL document without ANALYTICS bull Set of PDF filesbull Most of the time on CD or Internetbull Typically password protected
bull Needs to be merged into a single PDF file (so called ldquoPortfoliordquo)
bull If you do not have a good PDF creation tool (eg Adobe Acrobat Pro) SEND the CD to INIS
International Atomic Energy AgencyINIS Training Seminar Vienna Austria 7-11 October 2013
NCL IN PDFCASE 5bull Source file is in another format
(eg Word Powerpoint Presentation RTF ASCII text HTML)bull Convert it using Adobe PDF Printer Acrobat Distiller
or other reliable PDF creation toolbull Very Important The fonts must be embedded in the
documentbull Character Setsbull Glyphs
bull Rule of thumb If File Size gt 500 KB No of Pages
optimization is neededbull In case of doubt please contact us
International Atomic Energy AgencyINIS Training Seminar Vienna Austria 7-11 October 2013
NCL IN PDF CASE 6 - For Experts ONLY
bull NCL document is a Web page typically a table of contents in HTML with links to different files on the remote Web serverbullHarvest all full texts in PDF + TOC in
HTML with a tool like Teleport ProbullPrint the TOC to PDFbullFor Saving Rules refer to Case 2
bull In case of doubt please contact us
International Atomic Energy Agency
PDF File Processor
INIS Training Seminar Vienna Austria 7-11 October 2013
International Atomic Energy AgencyINIS Training Seminar Vienna Austria 7-11 October 2013
Exercise 3
bull Identify PDF file typebull Find the proper method to submit it to
INISbullSee Section 3 of the NCL GuidelinesbullUse sample files found in the NCL
Exercise3 folder
International Atomic Energy AgencyINIS Training Seminar Vienna Austria 7-11 October 2013
Exercise 4
bull Identify PDF file typebull Find the proper method to submit it to
INISbullSee Section 3 of the NCL GuidelinesbullUse sample files found on the CD
labelled ldquoNCL Exercise4rdquo
International Atomic Energy AgencyINIS Training Seminar Vienna Austria 7-11 October 2013
Quality Control (QC)
bull Some IssuesbullPassword protected filesbullBad encoding of PDF filesbull Image only PDF filesbullNo PDF file for the Lead Record
International Atomic Energy Agency
Password Protected File ndash Sample 1
bull Only Printing is allowed = Not OK
INIS Training Seminar Vienna Austria 7-11 October 2013
International Atomic Energy Agency
Password Protected File ndash Sample 2
bull Content Copying is allowed OK
bull Minimum requirement that allows full-text indexation with Google Search Appliance
INIS Training Seminar Vienna Austria 7-11 October 2013
International Atomic Energy AgencyINIS Training Seminar Vienna Austria 7-11 October 2013
Bad Encoding
1048576
1048576
1048576
$
amp ( )
+ -
--0 1 -220 1 -230 2- 4 5
amp + 6
$0
7 ( $
International Atomic Energy AgencyINIS Training Seminar Vienna Austria 7-11 October 2013
Exercise 5
bull Identify good PDF filesbull Identify problem cases
bullUse sample files found in the NCLExercise5 folder
International Atomic Energy AgencyINIS Training Seminar Vienna Austria 7-11 October 2013
WHEN SHOULD I SCANHARD COPY DOCUMENTS
bull The NCL document is not available in electronic format
bull I have a scannerbull Refer to NCL Guidelines Section 41
ldquoScanning to PDFrdquo
1
International Atomic Energy AgencyINIS Training Seminar Vienna Austria 7-11 October 2013
SCANNING DOCUMENTS
bull INIS STANDARDbull 300 dots per inch (DPI)bull 400 DPI for small charactersbull BW TIFF CCITT Group 4 or JBIG2bull Color Images JPEG
bull PLEASE DO NOT SCAN BW PAGES in 24 bit color depth
bull First priority Scanning QUALITYbull Optional OCR (next presentation)
International Atomic Energy AgencyINIS Training Seminar Vienna Austria 7-11 October 2013
FIRST SCANNING TEST
bull Send an e-mail with a small test document to INISbull Your test document will be analyzed and
INIS will tell you if you can continue to submit your NCL full text electronically
bull If the scanning quality is not good enough INIS will can help you find the best settings for your scanner
International Atomic Energy AgencyINIS Training Seminar Vienna Austria 7-11 October 2013
WHEN SHOULD I SUBMIT
HARD COPY DOCUMENTS
bull I cannot find the NCL document in electronic format (nowadays very seldom for new publications)
bull I only have a flat-bed scanner and my document has hundreds of pages
bull I do not have a scannerbull Etchellipbull New Bar Codes no longer necessary
1
International Atomic Energy AgencyINIS Training Seminar Vienna Austria 7-11 October 2013
NCL Submission via E-Mail
bull Address NISINIS-Input-Boxiaeaorgbull immediate acknowledgement by
INIS via e-mailbull if no reply within 3 days re-contact INISbull The message should include
bull information about contents of input filebull Maximum 2 Mb per message
International Atomic Energy AgencyINIS Training Seminar Vienna Austria 7-11 October 2013
NCL Submission via FTP (1)
bull Open Windows Explorer (not Internet Explorer)bull Type the following address ftpinisinpviennaftpiaeaorg
International Atomic Energy AgencyINIS Training Seminar Vienna Austria 7-11 October 2013
Submission via FTP (2)
bull Press ltENTERgtbull Browse to the folder of your country organizationbull Drag and drop the files or folders you want to send
International Atomic Energy AgencyINIS Training Seminar Vienna Austria 7-11 October 2013
Exercise 6
bull Upload NCL Input to the IAEAINIS FTP site
bull Use sample files found in the NCLExercise6 folder
International Atomic Energy AgencyINIS Training Seminar Vienna Austria 7-11 October 2013
NCL INPUT IN ELECTRONIC FORMAT
Questions
International Atomic Energy Agency
Thank you
International Atomic Energy AgencyINIS Training Seminar Vienna Austria 7-11 October 2013
Prepare a cross-reference file
bull Described in Appendix I of the NCL Guidelinesbull The main steps are
bull Run a simple DOS dir commandbull Dir pdf s b gtcmynclmypdflisttxt
bull With MS Excelbull Add the corresponding TRNsbull Save as TEXT file with txt extension
bull Demonstration
International Atomic Energy AgencyINIS Training Seminar Vienna Austria 7-11 October 2013
Exercise 1
bull Prepare a cross-reference filebullSee Appendix I of the NCL GuidelinesbullUse sample files found in the NCL
Exercise1 folder on your PC
International Atomic Energy AgencyINIS Training Seminar Vienna Austria 7-11 October 2013
Renaming PDF files in Batch Mode
bull Described in Appendix II of the NCL Guidelinesbull Rename all PDF files in 4 steps
bull Group all files in a directory (folder)bull Run a simple DOS dir commandbull With MS Excel
bull Add the corresponding TRNsbull Add the DOS rename commandbull Save as TEXT file with bat extension
bull Double-click on the file to run renaming
bull You can start preparing your input MAGIC bull Demonstration
International Atomic Energy AgencyINIS Training Seminar Vienna Austria 7-11 October 2013
Exercise 2
bull Rename PDF files in Batch Mode bullSee Appendix II of the NCL GuidelinesbullUse sample files found in the NCL
Exercise2 folder
International Atomic Energy AgencyINIS Training Seminar Vienna Austria 7-11 October 2013
NCL IN PDF CASE 3bull 1 NCL document with ANALYTICS bull Only 1 PDF file for Multiple Articles
1 CREATE a folder (directory) ) named after the TRN of the Lead Record that will contain all PDF files of this publication
2 CREATE a PDF file for the Lead Record bybull RENAMING the PDF file as ltLEAD_RECORD_TRNgtPDF Ex ID1400001PDFbull Or EXTRACTING the leading pages of the document (eg Front page TOC
foreword etc) Tip recommended when the file size is huge3 EXTRACT the pages of each analytic to a new PDF file named
ltANALYTIC_TRNgtPDF Ex ID1400002PDF
ID1400003PDFID1400004PDFID1400005PDF
4 SEND the complete folder ) to INIS
) This folder is necessary for successful registration to IDPS
International Atomic Energy AgencyINIS Training Seminar Vienna Austria 7-11 October 2013
NCL IN PDFCASE 4
bull 1 NCL document without ANALYTICS bull Set of PDF filesbull Most of the time on CD or Internetbull Typically password protected
bull Needs to be merged into a single PDF file (so called ldquoPortfoliordquo)
bull If you do not have a good PDF creation tool (eg Adobe Acrobat Pro) SEND the CD to INIS
International Atomic Energy AgencyINIS Training Seminar Vienna Austria 7-11 October 2013
NCL IN PDFCASE 5bull Source file is in another format
(eg Word Powerpoint Presentation RTF ASCII text HTML)bull Convert it using Adobe PDF Printer Acrobat Distiller
or other reliable PDF creation toolbull Very Important The fonts must be embedded in the
documentbull Character Setsbull Glyphs
bull Rule of thumb If File Size gt 500 KB No of Pages
optimization is neededbull In case of doubt please contact us
International Atomic Energy AgencyINIS Training Seminar Vienna Austria 7-11 October 2013
NCL IN PDF CASE 6 - For Experts ONLY
bull NCL document is a Web page typically a table of contents in HTML with links to different files on the remote Web serverbullHarvest all full texts in PDF + TOC in
HTML with a tool like Teleport ProbullPrint the TOC to PDFbullFor Saving Rules refer to Case 2
bull In case of doubt please contact us
International Atomic Energy Agency
PDF File Processor
INIS Training Seminar Vienna Austria 7-11 October 2013
International Atomic Energy AgencyINIS Training Seminar Vienna Austria 7-11 October 2013
Exercise 3
bull Identify PDF file typebull Find the proper method to submit it to
INISbullSee Section 3 of the NCL GuidelinesbullUse sample files found in the NCL
Exercise3 folder
International Atomic Energy AgencyINIS Training Seminar Vienna Austria 7-11 October 2013
Exercise 4
bull Identify PDF file typebull Find the proper method to submit it to
INISbullSee Section 3 of the NCL GuidelinesbullUse sample files found on the CD
labelled ldquoNCL Exercise4rdquo
International Atomic Energy AgencyINIS Training Seminar Vienna Austria 7-11 October 2013
Quality Control (QC)
bull Some IssuesbullPassword protected filesbullBad encoding of PDF filesbull Image only PDF filesbullNo PDF file for the Lead Record
International Atomic Energy Agency
Password Protected File ndash Sample 1
bull Only Printing is allowed = Not OK
INIS Training Seminar Vienna Austria 7-11 October 2013
International Atomic Energy Agency
Password Protected File ndash Sample 2
bull Content Copying is allowed OK
bull Minimum requirement that allows full-text indexation with Google Search Appliance
INIS Training Seminar Vienna Austria 7-11 October 2013
International Atomic Energy AgencyINIS Training Seminar Vienna Austria 7-11 October 2013
Bad Encoding
1048576
1048576
1048576
$
amp ( )
+ -
--0 1 -220 1 -230 2- 4 5
amp + 6
$0
7 ( $
International Atomic Energy AgencyINIS Training Seminar Vienna Austria 7-11 October 2013
Exercise 5
bull Identify good PDF filesbull Identify problem cases
bullUse sample files found in the NCLExercise5 folder
International Atomic Energy AgencyINIS Training Seminar Vienna Austria 7-11 October 2013
WHEN SHOULD I SCANHARD COPY DOCUMENTS
bull The NCL document is not available in electronic format
bull I have a scannerbull Refer to NCL Guidelines Section 41
ldquoScanning to PDFrdquo
1
International Atomic Energy AgencyINIS Training Seminar Vienna Austria 7-11 October 2013
SCANNING DOCUMENTS
bull INIS STANDARDbull 300 dots per inch (DPI)bull 400 DPI for small charactersbull BW TIFF CCITT Group 4 or JBIG2bull Color Images JPEG
bull PLEASE DO NOT SCAN BW PAGES in 24 bit color depth
bull First priority Scanning QUALITYbull Optional OCR (next presentation)
International Atomic Energy AgencyINIS Training Seminar Vienna Austria 7-11 October 2013
FIRST SCANNING TEST
bull Send an e-mail with a small test document to INISbull Your test document will be analyzed and
INIS will tell you if you can continue to submit your NCL full text electronically
bull If the scanning quality is not good enough INIS will can help you find the best settings for your scanner
International Atomic Energy AgencyINIS Training Seminar Vienna Austria 7-11 October 2013
WHEN SHOULD I SUBMIT
HARD COPY DOCUMENTS
bull I cannot find the NCL document in electronic format (nowadays very seldom for new publications)
bull I only have a flat-bed scanner and my document has hundreds of pages
bull I do not have a scannerbull Etchellipbull New Bar Codes no longer necessary
1
International Atomic Energy AgencyINIS Training Seminar Vienna Austria 7-11 October 2013
NCL Submission via E-Mail
bull Address NISINIS-Input-Boxiaeaorgbull immediate acknowledgement by
INIS via e-mailbull if no reply within 3 days re-contact INISbull The message should include
bull information about contents of input filebull Maximum 2 Mb per message
International Atomic Energy AgencyINIS Training Seminar Vienna Austria 7-11 October 2013
NCL Submission via FTP (1)
bull Open Windows Explorer (not Internet Explorer)bull Type the following address ftpinisinpviennaftpiaeaorg
International Atomic Energy AgencyINIS Training Seminar Vienna Austria 7-11 October 2013
Submission via FTP (2)
bull Press ltENTERgtbull Browse to the folder of your country organizationbull Drag and drop the files or folders you want to send
International Atomic Energy AgencyINIS Training Seminar Vienna Austria 7-11 October 2013
Exercise 6
bull Upload NCL Input to the IAEAINIS FTP site
bull Use sample files found in the NCLExercise6 folder
International Atomic Energy AgencyINIS Training Seminar Vienna Austria 7-11 October 2013
NCL INPUT IN ELECTRONIC FORMAT
Questions
International Atomic Energy Agency
Thank you
International Atomic Energy AgencyINIS Training Seminar Vienna Austria 7-11 October 2013
Exercise 1
bull Prepare a cross-reference filebullSee Appendix I of the NCL GuidelinesbullUse sample files found in the NCL
Exercise1 folder on your PC
International Atomic Energy AgencyINIS Training Seminar Vienna Austria 7-11 October 2013
Renaming PDF files in Batch Mode
bull Described in Appendix II of the NCL Guidelinesbull Rename all PDF files in 4 steps
bull Group all files in a directory (folder)bull Run a simple DOS dir commandbull With MS Excel
bull Add the corresponding TRNsbull Add the DOS rename commandbull Save as TEXT file with bat extension
bull Double-click on the file to run renaming
bull You can start preparing your input MAGIC bull Demonstration
International Atomic Energy AgencyINIS Training Seminar Vienna Austria 7-11 October 2013
Exercise 2
bull Rename PDF files in Batch Mode bullSee Appendix II of the NCL GuidelinesbullUse sample files found in the NCL
Exercise2 folder
International Atomic Energy AgencyINIS Training Seminar Vienna Austria 7-11 October 2013
NCL IN PDF CASE 3bull 1 NCL document with ANALYTICS bull Only 1 PDF file for Multiple Articles
1 CREATE a folder (directory) ) named after the TRN of the Lead Record that will contain all PDF files of this publication
2 CREATE a PDF file for the Lead Record bybull RENAMING the PDF file as ltLEAD_RECORD_TRNgtPDF Ex ID1400001PDFbull Or EXTRACTING the leading pages of the document (eg Front page TOC
foreword etc) Tip recommended when the file size is huge3 EXTRACT the pages of each analytic to a new PDF file named
ltANALYTIC_TRNgtPDF Ex ID1400002PDF
ID1400003PDFID1400004PDFID1400005PDF
4 SEND the complete folder ) to INIS
) This folder is necessary for successful registration to IDPS
International Atomic Energy AgencyINIS Training Seminar Vienna Austria 7-11 October 2013
NCL IN PDFCASE 4
bull 1 NCL document without ANALYTICS bull Set of PDF filesbull Most of the time on CD or Internetbull Typically password protected
bull Needs to be merged into a single PDF file (so called ldquoPortfoliordquo)
bull If you do not have a good PDF creation tool (eg Adobe Acrobat Pro) SEND the CD to INIS
International Atomic Energy AgencyINIS Training Seminar Vienna Austria 7-11 October 2013
NCL IN PDFCASE 5bull Source file is in another format
(eg Word Powerpoint Presentation RTF ASCII text HTML)bull Convert it using Adobe PDF Printer Acrobat Distiller
or other reliable PDF creation toolbull Very Important The fonts must be embedded in the
documentbull Character Setsbull Glyphs
bull Rule of thumb If File Size gt 500 KB No of Pages
optimization is neededbull In case of doubt please contact us
International Atomic Energy AgencyINIS Training Seminar Vienna Austria 7-11 October 2013
NCL IN PDF CASE 6 - For Experts ONLY
bull NCL document is a Web page typically a table of contents in HTML with links to different files on the remote Web serverbullHarvest all full texts in PDF + TOC in
HTML with a tool like Teleport ProbullPrint the TOC to PDFbullFor Saving Rules refer to Case 2
bull In case of doubt please contact us
International Atomic Energy Agency
PDF File Processor
INIS Training Seminar Vienna Austria 7-11 October 2013
International Atomic Energy AgencyINIS Training Seminar Vienna Austria 7-11 October 2013
Exercise 3
bull Identify PDF file typebull Find the proper method to submit it to
INISbullSee Section 3 of the NCL GuidelinesbullUse sample files found in the NCL
Exercise3 folder
International Atomic Energy AgencyINIS Training Seminar Vienna Austria 7-11 October 2013
Exercise 4
bull Identify PDF file typebull Find the proper method to submit it to
INISbullSee Section 3 of the NCL GuidelinesbullUse sample files found on the CD
labelled ldquoNCL Exercise4rdquo
International Atomic Energy AgencyINIS Training Seminar Vienna Austria 7-11 October 2013
Quality Control (QC)
bull Some IssuesbullPassword protected filesbullBad encoding of PDF filesbull Image only PDF filesbullNo PDF file for the Lead Record
International Atomic Energy Agency
Password Protected File ndash Sample 1
bull Only Printing is allowed = Not OK
INIS Training Seminar Vienna Austria 7-11 October 2013
International Atomic Energy Agency
Password Protected File ndash Sample 2
bull Content Copying is allowed OK
bull Minimum requirement that allows full-text indexation with Google Search Appliance
INIS Training Seminar Vienna Austria 7-11 October 2013
International Atomic Energy AgencyINIS Training Seminar Vienna Austria 7-11 October 2013
Bad Encoding
1048576
1048576
1048576
$
amp ( )
+ -
--0 1 -220 1 -230 2- 4 5
amp + 6
$0
7 ( $
International Atomic Energy AgencyINIS Training Seminar Vienna Austria 7-11 October 2013
Exercise 5
bull Identify good PDF filesbull Identify problem cases
bullUse sample files found in the NCLExercise5 folder
International Atomic Energy AgencyINIS Training Seminar Vienna Austria 7-11 October 2013
WHEN SHOULD I SCANHARD COPY DOCUMENTS
bull The NCL document is not available in electronic format
bull I have a scannerbull Refer to NCL Guidelines Section 41
ldquoScanning to PDFrdquo
1
International Atomic Energy AgencyINIS Training Seminar Vienna Austria 7-11 October 2013
SCANNING DOCUMENTS
bull INIS STANDARDbull 300 dots per inch (DPI)bull 400 DPI for small charactersbull BW TIFF CCITT Group 4 or JBIG2bull Color Images JPEG
bull PLEASE DO NOT SCAN BW PAGES in 24 bit color depth
bull First priority Scanning QUALITYbull Optional OCR (next presentation)
International Atomic Energy AgencyINIS Training Seminar Vienna Austria 7-11 October 2013
FIRST SCANNING TEST
bull Send an e-mail with a small test document to INISbull Your test document will be analyzed and
INIS will tell you if you can continue to submit your NCL full text electronically
bull If the scanning quality is not good enough INIS will can help you find the best settings for your scanner
International Atomic Energy AgencyINIS Training Seminar Vienna Austria 7-11 October 2013
WHEN SHOULD I SUBMIT
HARD COPY DOCUMENTS
bull I cannot find the NCL document in electronic format (nowadays very seldom for new publications)
bull I only have a flat-bed scanner and my document has hundreds of pages
bull I do not have a scannerbull Etchellipbull New Bar Codes no longer necessary
1
International Atomic Energy AgencyINIS Training Seminar Vienna Austria 7-11 October 2013
NCL Submission via E-Mail
bull Address NISINIS-Input-Boxiaeaorgbull immediate acknowledgement by
INIS via e-mailbull if no reply within 3 days re-contact INISbull The message should include
bull information about contents of input filebull Maximum 2 Mb per message
International Atomic Energy AgencyINIS Training Seminar Vienna Austria 7-11 October 2013
NCL Submission via FTP (1)
bull Open Windows Explorer (not Internet Explorer)bull Type the following address ftpinisinpviennaftpiaeaorg
International Atomic Energy AgencyINIS Training Seminar Vienna Austria 7-11 October 2013
Submission via FTP (2)
bull Press ltENTERgtbull Browse to the folder of your country organizationbull Drag and drop the files or folders you want to send
International Atomic Energy AgencyINIS Training Seminar Vienna Austria 7-11 October 2013
Exercise 6
bull Upload NCL Input to the IAEAINIS FTP site
bull Use sample files found in the NCLExercise6 folder
International Atomic Energy AgencyINIS Training Seminar Vienna Austria 7-11 October 2013
NCL INPUT IN ELECTRONIC FORMAT
Questions
International Atomic Energy Agency
Thank you
International Atomic Energy AgencyINIS Training Seminar Vienna Austria 7-11 October 2013
Renaming PDF files in Batch Mode
bull Described in Appendix II of the NCL Guidelinesbull Rename all PDF files in 4 steps
bull Group all files in a directory (folder)bull Run a simple DOS dir commandbull With MS Excel
bull Add the corresponding TRNsbull Add the DOS rename commandbull Save as TEXT file with bat extension
bull Double-click on the file to run renaming
bull You can start preparing your input MAGIC bull Demonstration
International Atomic Energy AgencyINIS Training Seminar Vienna Austria 7-11 October 2013
Exercise 2
bull Rename PDF files in Batch Mode bullSee Appendix II of the NCL GuidelinesbullUse sample files found in the NCL
Exercise2 folder
International Atomic Energy AgencyINIS Training Seminar Vienna Austria 7-11 October 2013
NCL IN PDF CASE 3bull 1 NCL document with ANALYTICS bull Only 1 PDF file for Multiple Articles
1 CREATE a folder (directory) ) named after the TRN of the Lead Record that will contain all PDF files of this publication
2 CREATE a PDF file for the Lead Record bybull RENAMING the PDF file as ltLEAD_RECORD_TRNgtPDF Ex ID1400001PDFbull Or EXTRACTING the leading pages of the document (eg Front page TOC
foreword etc) Tip recommended when the file size is huge3 EXTRACT the pages of each analytic to a new PDF file named
ltANALYTIC_TRNgtPDF Ex ID1400002PDF
ID1400003PDFID1400004PDFID1400005PDF
4 SEND the complete folder ) to INIS
) This folder is necessary for successful registration to IDPS
International Atomic Energy AgencyINIS Training Seminar Vienna Austria 7-11 October 2013
NCL IN PDFCASE 4
bull 1 NCL document without ANALYTICS bull Set of PDF filesbull Most of the time on CD or Internetbull Typically password protected
bull Needs to be merged into a single PDF file (so called ldquoPortfoliordquo)
bull If you do not have a good PDF creation tool (eg Adobe Acrobat Pro) SEND the CD to INIS
International Atomic Energy AgencyINIS Training Seminar Vienna Austria 7-11 October 2013
NCL IN PDFCASE 5bull Source file is in another format
(eg Word Powerpoint Presentation RTF ASCII text HTML)bull Convert it using Adobe PDF Printer Acrobat Distiller
or other reliable PDF creation toolbull Very Important The fonts must be embedded in the
documentbull Character Setsbull Glyphs
bull Rule of thumb If File Size gt 500 KB No of Pages
optimization is neededbull In case of doubt please contact us
International Atomic Energy AgencyINIS Training Seminar Vienna Austria 7-11 October 2013
NCL IN PDF CASE 6 - For Experts ONLY
bull NCL document is a Web page typically a table of contents in HTML with links to different files on the remote Web serverbullHarvest all full texts in PDF + TOC in
HTML with a tool like Teleport ProbullPrint the TOC to PDFbullFor Saving Rules refer to Case 2
bull In case of doubt please contact us
International Atomic Energy Agency
PDF File Processor
INIS Training Seminar Vienna Austria 7-11 October 2013
International Atomic Energy AgencyINIS Training Seminar Vienna Austria 7-11 October 2013
Exercise 3
bull Identify PDF file typebull Find the proper method to submit it to
INISbullSee Section 3 of the NCL GuidelinesbullUse sample files found in the NCL
Exercise3 folder
International Atomic Energy AgencyINIS Training Seminar Vienna Austria 7-11 October 2013
Exercise 4
bull Identify PDF file typebull Find the proper method to submit it to
INISbullSee Section 3 of the NCL GuidelinesbullUse sample files found on the CD
labelled ldquoNCL Exercise4rdquo
International Atomic Energy AgencyINIS Training Seminar Vienna Austria 7-11 October 2013
Quality Control (QC)
bull Some IssuesbullPassword protected filesbullBad encoding of PDF filesbull Image only PDF filesbullNo PDF file for the Lead Record
International Atomic Energy Agency
Password Protected File ndash Sample 1
bull Only Printing is allowed = Not OK
INIS Training Seminar Vienna Austria 7-11 October 2013
International Atomic Energy Agency
Password Protected File ndash Sample 2
bull Content Copying is allowed OK
bull Minimum requirement that allows full-text indexation with Google Search Appliance
INIS Training Seminar Vienna Austria 7-11 October 2013
International Atomic Energy AgencyINIS Training Seminar Vienna Austria 7-11 October 2013
Bad Encoding
1048576
1048576
1048576
$
amp ( )
+ -
--0 1 -220 1 -230 2- 4 5
amp + 6
$0
7 ( $
International Atomic Energy AgencyINIS Training Seminar Vienna Austria 7-11 October 2013
Exercise 5
bull Identify good PDF filesbull Identify problem cases
bullUse sample files found in the NCLExercise5 folder
International Atomic Energy AgencyINIS Training Seminar Vienna Austria 7-11 October 2013
WHEN SHOULD I SCANHARD COPY DOCUMENTS
bull The NCL document is not available in electronic format
bull I have a scannerbull Refer to NCL Guidelines Section 41
ldquoScanning to PDFrdquo
1
International Atomic Energy AgencyINIS Training Seminar Vienna Austria 7-11 October 2013
SCANNING DOCUMENTS
bull INIS STANDARDbull 300 dots per inch (DPI)bull 400 DPI for small charactersbull BW TIFF CCITT Group 4 or JBIG2bull Color Images JPEG
bull PLEASE DO NOT SCAN BW PAGES in 24 bit color depth
bull First priority Scanning QUALITYbull Optional OCR (next presentation)
International Atomic Energy AgencyINIS Training Seminar Vienna Austria 7-11 October 2013
FIRST SCANNING TEST
bull Send an e-mail with a small test document to INISbull Your test document will be analyzed and
INIS will tell you if you can continue to submit your NCL full text electronically
bull If the scanning quality is not good enough INIS will can help you find the best settings for your scanner
International Atomic Energy AgencyINIS Training Seminar Vienna Austria 7-11 October 2013
WHEN SHOULD I SUBMIT
HARD COPY DOCUMENTS
bull I cannot find the NCL document in electronic format (nowadays very seldom for new publications)
bull I only have a flat-bed scanner and my document has hundreds of pages
bull I do not have a scannerbull Etchellipbull New Bar Codes no longer necessary
1
International Atomic Energy AgencyINIS Training Seminar Vienna Austria 7-11 October 2013
NCL Submission via E-Mail
bull Address NISINIS-Input-Boxiaeaorgbull immediate acknowledgement by
INIS via e-mailbull if no reply within 3 days re-contact INISbull The message should include
bull information about contents of input filebull Maximum 2 Mb per message
International Atomic Energy AgencyINIS Training Seminar Vienna Austria 7-11 October 2013
NCL Submission via FTP (1)
bull Open Windows Explorer (not Internet Explorer)bull Type the following address ftpinisinpviennaftpiaeaorg
International Atomic Energy AgencyINIS Training Seminar Vienna Austria 7-11 October 2013
Submission via FTP (2)
bull Press ltENTERgtbull Browse to the folder of your country organizationbull Drag and drop the files or folders you want to send
International Atomic Energy AgencyINIS Training Seminar Vienna Austria 7-11 October 2013
Exercise 6
bull Upload NCL Input to the IAEAINIS FTP site
bull Use sample files found in the NCLExercise6 folder
International Atomic Energy AgencyINIS Training Seminar Vienna Austria 7-11 October 2013
NCL INPUT IN ELECTRONIC FORMAT
Questions
International Atomic Energy Agency
Thank you
International Atomic Energy AgencyINIS Training Seminar Vienna Austria 7-11 October 2013
Exercise 2
bull Rename PDF files in Batch Mode bullSee Appendix II of the NCL GuidelinesbullUse sample files found in the NCL
Exercise2 folder
International Atomic Energy AgencyINIS Training Seminar Vienna Austria 7-11 October 2013
NCL IN PDF CASE 3bull 1 NCL document with ANALYTICS bull Only 1 PDF file for Multiple Articles
1 CREATE a folder (directory) ) named after the TRN of the Lead Record that will contain all PDF files of this publication
2 CREATE a PDF file for the Lead Record bybull RENAMING the PDF file as ltLEAD_RECORD_TRNgtPDF Ex ID1400001PDFbull Or EXTRACTING the leading pages of the document (eg Front page TOC
foreword etc) Tip recommended when the file size is huge3 EXTRACT the pages of each analytic to a new PDF file named
ltANALYTIC_TRNgtPDF Ex ID1400002PDF
ID1400003PDFID1400004PDFID1400005PDF
4 SEND the complete folder ) to INIS
) This folder is necessary for successful registration to IDPS
International Atomic Energy AgencyINIS Training Seminar Vienna Austria 7-11 October 2013
NCL IN PDFCASE 4
bull 1 NCL document without ANALYTICS bull Set of PDF filesbull Most of the time on CD or Internetbull Typically password protected
bull Needs to be merged into a single PDF file (so called ldquoPortfoliordquo)
bull If you do not have a good PDF creation tool (eg Adobe Acrobat Pro) SEND the CD to INIS
International Atomic Energy AgencyINIS Training Seminar Vienna Austria 7-11 October 2013
NCL IN PDFCASE 5bull Source file is in another format
(eg Word Powerpoint Presentation RTF ASCII text HTML)bull Convert it using Adobe PDF Printer Acrobat Distiller
or other reliable PDF creation toolbull Very Important The fonts must be embedded in the
documentbull Character Setsbull Glyphs
bull Rule of thumb If File Size gt 500 KB No of Pages
optimization is neededbull In case of doubt please contact us
International Atomic Energy AgencyINIS Training Seminar Vienna Austria 7-11 October 2013
NCL IN PDF CASE 6 - For Experts ONLY
bull NCL document is a Web page typically a table of contents in HTML with links to different files on the remote Web serverbullHarvest all full texts in PDF + TOC in
HTML with a tool like Teleport ProbullPrint the TOC to PDFbullFor Saving Rules refer to Case 2
bull In case of doubt please contact us
International Atomic Energy Agency
PDF File Processor
INIS Training Seminar Vienna Austria 7-11 October 2013
International Atomic Energy AgencyINIS Training Seminar Vienna Austria 7-11 October 2013
Exercise 3
bull Identify PDF file typebull Find the proper method to submit it to
INISbullSee Section 3 of the NCL GuidelinesbullUse sample files found in the NCL
Exercise3 folder
International Atomic Energy AgencyINIS Training Seminar Vienna Austria 7-11 October 2013
Exercise 4
bull Identify PDF file typebull Find the proper method to submit it to
INISbullSee Section 3 of the NCL GuidelinesbullUse sample files found on the CD
labelled ldquoNCL Exercise4rdquo
International Atomic Energy AgencyINIS Training Seminar Vienna Austria 7-11 October 2013
Quality Control (QC)
bull Some IssuesbullPassword protected filesbullBad encoding of PDF filesbull Image only PDF filesbullNo PDF file for the Lead Record
International Atomic Energy Agency
Password Protected File ndash Sample 1
bull Only Printing is allowed = Not OK
INIS Training Seminar Vienna Austria 7-11 October 2013
International Atomic Energy Agency
Password Protected File ndash Sample 2
bull Content Copying is allowed OK
bull Minimum requirement that allows full-text indexation with Google Search Appliance
INIS Training Seminar Vienna Austria 7-11 October 2013
International Atomic Energy AgencyINIS Training Seminar Vienna Austria 7-11 October 2013
Bad Encoding
1048576
1048576
1048576
$
amp ( )
+ -
--0 1 -220 1 -230 2- 4 5
amp + 6
$0
7 ( $
International Atomic Energy AgencyINIS Training Seminar Vienna Austria 7-11 October 2013
Exercise 5
bull Identify good PDF filesbull Identify problem cases
bullUse sample files found in the NCLExercise5 folder
International Atomic Energy AgencyINIS Training Seminar Vienna Austria 7-11 October 2013
WHEN SHOULD I SCANHARD COPY DOCUMENTS
bull The NCL document is not available in electronic format
bull I have a scannerbull Refer to NCL Guidelines Section 41
ldquoScanning to PDFrdquo
1
International Atomic Energy AgencyINIS Training Seminar Vienna Austria 7-11 October 2013
SCANNING DOCUMENTS
bull INIS STANDARDbull 300 dots per inch (DPI)bull 400 DPI for small charactersbull BW TIFF CCITT Group 4 or JBIG2bull Color Images JPEG
bull PLEASE DO NOT SCAN BW PAGES in 24 bit color depth
bull First priority Scanning QUALITYbull Optional OCR (next presentation)
International Atomic Energy AgencyINIS Training Seminar Vienna Austria 7-11 October 2013
FIRST SCANNING TEST
bull Send an e-mail with a small test document to INISbull Your test document will be analyzed and
INIS will tell you if you can continue to submit your NCL full text electronically
bull If the scanning quality is not good enough INIS will can help you find the best settings for your scanner
International Atomic Energy AgencyINIS Training Seminar Vienna Austria 7-11 October 2013
WHEN SHOULD I SUBMIT
HARD COPY DOCUMENTS
bull I cannot find the NCL document in electronic format (nowadays very seldom for new publications)
bull I only have a flat-bed scanner and my document has hundreds of pages
bull I do not have a scannerbull Etchellipbull New Bar Codes no longer necessary
1
International Atomic Energy AgencyINIS Training Seminar Vienna Austria 7-11 October 2013
NCL Submission via E-Mail
bull Address NISINIS-Input-Boxiaeaorgbull immediate acknowledgement by
INIS via e-mailbull if no reply within 3 days re-contact INISbull The message should include
bull information about contents of input filebull Maximum 2 Mb per message
International Atomic Energy AgencyINIS Training Seminar Vienna Austria 7-11 October 2013
NCL Submission via FTP (1)
bull Open Windows Explorer (not Internet Explorer)bull Type the following address ftpinisinpviennaftpiaeaorg
International Atomic Energy AgencyINIS Training Seminar Vienna Austria 7-11 October 2013
Submission via FTP (2)
bull Press ltENTERgtbull Browse to the folder of your country organizationbull Drag and drop the files or folders you want to send
International Atomic Energy AgencyINIS Training Seminar Vienna Austria 7-11 October 2013
Exercise 6
bull Upload NCL Input to the IAEAINIS FTP site
bull Use sample files found in the NCLExercise6 folder
International Atomic Energy AgencyINIS Training Seminar Vienna Austria 7-11 October 2013
NCL INPUT IN ELECTRONIC FORMAT
Questions
International Atomic Energy Agency
Thank you
International Atomic Energy AgencyINIS Training Seminar Vienna Austria 7-11 October 2013
NCL IN PDF CASE 3bull 1 NCL document with ANALYTICS bull Only 1 PDF file for Multiple Articles
1 CREATE a folder (directory) ) named after the TRN of the Lead Record that will contain all PDF files of this publication
2 CREATE a PDF file for the Lead Record bybull RENAMING the PDF file as ltLEAD_RECORD_TRNgtPDF Ex ID1400001PDFbull Or EXTRACTING the leading pages of the document (eg Front page TOC
foreword etc) Tip recommended when the file size is huge3 EXTRACT the pages of each analytic to a new PDF file named
ltANALYTIC_TRNgtPDF Ex ID1400002PDF
ID1400003PDFID1400004PDFID1400005PDF
4 SEND the complete folder ) to INIS
) This folder is necessary for successful registration to IDPS
International Atomic Energy AgencyINIS Training Seminar Vienna Austria 7-11 October 2013
NCL IN PDFCASE 4
bull 1 NCL document without ANALYTICS bull Set of PDF filesbull Most of the time on CD or Internetbull Typically password protected
bull Needs to be merged into a single PDF file (so called ldquoPortfoliordquo)
bull If you do not have a good PDF creation tool (eg Adobe Acrobat Pro) SEND the CD to INIS
International Atomic Energy AgencyINIS Training Seminar Vienna Austria 7-11 October 2013
NCL IN PDFCASE 5bull Source file is in another format
(eg Word Powerpoint Presentation RTF ASCII text HTML)bull Convert it using Adobe PDF Printer Acrobat Distiller
or other reliable PDF creation toolbull Very Important The fonts must be embedded in the
documentbull Character Setsbull Glyphs
bull Rule of thumb If File Size gt 500 KB No of Pages
optimization is neededbull In case of doubt please contact us
International Atomic Energy AgencyINIS Training Seminar Vienna Austria 7-11 October 2013
NCL IN PDF CASE 6 - For Experts ONLY
bull NCL document is a Web page typically a table of contents in HTML with links to different files on the remote Web serverbullHarvest all full texts in PDF + TOC in
HTML with a tool like Teleport ProbullPrint the TOC to PDFbullFor Saving Rules refer to Case 2
bull In case of doubt please contact us
International Atomic Energy Agency
PDF File Processor
INIS Training Seminar Vienna Austria 7-11 October 2013
International Atomic Energy AgencyINIS Training Seminar Vienna Austria 7-11 October 2013
Exercise 3
bull Identify PDF file typebull Find the proper method to submit it to
INISbullSee Section 3 of the NCL GuidelinesbullUse sample files found in the NCL
Exercise3 folder
International Atomic Energy AgencyINIS Training Seminar Vienna Austria 7-11 October 2013
Exercise 4
bull Identify PDF file typebull Find the proper method to submit it to
INISbullSee Section 3 of the NCL GuidelinesbullUse sample files found on the CD
labelled ldquoNCL Exercise4rdquo
International Atomic Energy AgencyINIS Training Seminar Vienna Austria 7-11 October 2013
Quality Control (QC)
bull Some IssuesbullPassword protected filesbullBad encoding of PDF filesbull Image only PDF filesbullNo PDF file for the Lead Record
International Atomic Energy Agency
Password Protected File ndash Sample 1
bull Only Printing is allowed = Not OK
INIS Training Seminar Vienna Austria 7-11 October 2013
International Atomic Energy Agency
Password Protected File ndash Sample 2
bull Content Copying is allowed OK
bull Minimum requirement that allows full-text indexation with Google Search Appliance
INIS Training Seminar Vienna Austria 7-11 October 2013
International Atomic Energy AgencyINIS Training Seminar Vienna Austria 7-11 October 2013
Bad Encoding
1048576
1048576
1048576
$
amp ( )
+ -
--0 1 -220 1 -230 2- 4 5
amp + 6
$0
7 ( $
International Atomic Energy AgencyINIS Training Seminar Vienna Austria 7-11 October 2013
Exercise 5
bull Identify good PDF filesbull Identify problem cases
bullUse sample files found in the NCLExercise5 folder
International Atomic Energy AgencyINIS Training Seminar Vienna Austria 7-11 October 2013
WHEN SHOULD I SCANHARD COPY DOCUMENTS
bull The NCL document is not available in electronic format
bull I have a scannerbull Refer to NCL Guidelines Section 41
ldquoScanning to PDFrdquo
1
International Atomic Energy AgencyINIS Training Seminar Vienna Austria 7-11 October 2013
SCANNING DOCUMENTS
bull INIS STANDARDbull 300 dots per inch (DPI)bull 400 DPI for small charactersbull BW TIFF CCITT Group 4 or JBIG2bull Color Images JPEG
bull PLEASE DO NOT SCAN BW PAGES in 24 bit color depth
bull First priority Scanning QUALITYbull Optional OCR (next presentation)
International Atomic Energy AgencyINIS Training Seminar Vienna Austria 7-11 October 2013
FIRST SCANNING TEST
bull Send an e-mail with a small test document to INISbull Your test document will be analyzed and
INIS will tell you if you can continue to submit your NCL full text electronically
bull If the scanning quality is not good enough INIS will can help you find the best settings for your scanner
International Atomic Energy AgencyINIS Training Seminar Vienna Austria 7-11 October 2013
WHEN SHOULD I SUBMIT
HARD COPY DOCUMENTS
bull I cannot find the NCL document in electronic format (nowadays very seldom for new publications)
bull I only have a flat-bed scanner and my document has hundreds of pages
bull I do not have a scannerbull Etchellipbull New Bar Codes no longer necessary
1
International Atomic Energy AgencyINIS Training Seminar Vienna Austria 7-11 October 2013
NCL Submission via E-Mail
bull Address NISINIS-Input-Boxiaeaorgbull immediate acknowledgement by
INIS via e-mailbull if no reply within 3 days re-contact INISbull The message should include
bull information about contents of input filebull Maximum 2 Mb per message
International Atomic Energy AgencyINIS Training Seminar Vienna Austria 7-11 October 2013
NCL Submission via FTP (1)
bull Open Windows Explorer (not Internet Explorer)bull Type the following address ftpinisinpviennaftpiaeaorg
International Atomic Energy AgencyINIS Training Seminar Vienna Austria 7-11 October 2013
Submission via FTP (2)
bull Press ltENTERgtbull Browse to the folder of your country organizationbull Drag and drop the files or folders you want to send
International Atomic Energy AgencyINIS Training Seminar Vienna Austria 7-11 October 2013
Exercise 6
bull Upload NCL Input to the IAEAINIS FTP site
bull Use sample files found in the NCLExercise6 folder
International Atomic Energy AgencyINIS Training Seminar Vienna Austria 7-11 October 2013
NCL INPUT IN ELECTRONIC FORMAT
Questions
International Atomic Energy Agency
Thank you
International Atomic Energy AgencyINIS Training Seminar Vienna Austria 7-11 October 2013
NCL IN PDFCASE 4
bull 1 NCL document without ANALYTICS bull Set of PDF filesbull Most of the time on CD or Internetbull Typically password protected
bull Needs to be merged into a single PDF file (so called ldquoPortfoliordquo)
bull If you do not have a good PDF creation tool (eg Adobe Acrobat Pro) SEND the CD to INIS
International Atomic Energy AgencyINIS Training Seminar Vienna Austria 7-11 October 2013
NCL IN PDFCASE 5bull Source file is in another format
(eg Word Powerpoint Presentation RTF ASCII text HTML)bull Convert it using Adobe PDF Printer Acrobat Distiller
or other reliable PDF creation toolbull Very Important The fonts must be embedded in the
documentbull Character Setsbull Glyphs
bull Rule of thumb If File Size gt 500 KB No of Pages
optimization is neededbull In case of doubt please contact us
International Atomic Energy AgencyINIS Training Seminar Vienna Austria 7-11 October 2013
NCL IN PDF CASE 6 - For Experts ONLY
bull NCL document is a Web page typically a table of contents in HTML with links to different files on the remote Web serverbullHarvest all full texts in PDF + TOC in
HTML with a tool like Teleport ProbullPrint the TOC to PDFbullFor Saving Rules refer to Case 2
bull In case of doubt please contact us
International Atomic Energy Agency
PDF File Processor
INIS Training Seminar Vienna Austria 7-11 October 2013
International Atomic Energy AgencyINIS Training Seminar Vienna Austria 7-11 October 2013
Exercise 3
bull Identify PDF file typebull Find the proper method to submit it to
INISbullSee Section 3 of the NCL GuidelinesbullUse sample files found in the NCL
Exercise3 folder
International Atomic Energy AgencyINIS Training Seminar Vienna Austria 7-11 October 2013
Exercise 4
bull Identify PDF file typebull Find the proper method to submit it to
INISbullSee Section 3 of the NCL GuidelinesbullUse sample files found on the CD
labelled ldquoNCL Exercise4rdquo
International Atomic Energy AgencyINIS Training Seminar Vienna Austria 7-11 October 2013
Quality Control (QC)
bull Some IssuesbullPassword protected filesbullBad encoding of PDF filesbull Image only PDF filesbullNo PDF file for the Lead Record
International Atomic Energy Agency
Password Protected File ndash Sample 1
bull Only Printing is allowed = Not OK
INIS Training Seminar Vienna Austria 7-11 October 2013
International Atomic Energy Agency
Password Protected File ndash Sample 2
bull Content Copying is allowed OK
bull Minimum requirement that allows full-text indexation with Google Search Appliance
INIS Training Seminar Vienna Austria 7-11 October 2013
International Atomic Energy AgencyINIS Training Seminar Vienna Austria 7-11 October 2013
Bad Encoding
1048576
1048576
1048576
$
amp ( )
+ -
--0 1 -220 1 -230 2- 4 5
amp + 6
$0
7 ( $
International Atomic Energy AgencyINIS Training Seminar Vienna Austria 7-11 October 2013
Exercise 5
bull Identify good PDF filesbull Identify problem cases
bullUse sample files found in the NCLExercise5 folder
International Atomic Energy AgencyINIS Training Seminar Vienna Austria 7-11 October 2013
WHEN SHOULD I SCANHARD COPY DOCUMENTS
bull The NCL document is not available in electronic format
bull I have a scannerbull Refer to NCL Guidelines Section 41
ldquoScanning to PDFrdquo
1
International Atomic Energy AgencyINIS Training Seminar Vienna Austria 7-11 October 2013
SCANNING DOCUMENTS
bull INIS STANDARDbull 300 dots per inch (DPI)bull 400 DPI for small charactersbull BW TIFF CCITT Group 4 or JBIG2bull Color Images JPEG
bull PLEASE DO NOT SCAN BW PAGES in 24 bit color depth
bull First priority Scanning QUALITYbull Optional OCR (next presentation)
International Atomic Energy AgencyINIS Training Seminar Vienna Austria 7-11 October 2013
FIRST SCANNING TEST
bull Send an e-mail with a small test document to INISbull Your test document will be analyzed and
INIS will tell you if you can continue to submit your NCL full text electronically
bull If the scanning quality is not good enough INIS will can help you find the best settings for your scanner
International Atomic Energy AgencyINIS Training Seminar Vienna Austria 7-11 October 2013
WHEN SHOULD I SUBMIT
HARD COPY DOCUMENTS
bull I cannot find the NCL document in electronic format (nowadays very seldom for new publications)
bull I only have a flat-bed scanner and my document has hundreds of pages
bull I do not have a scannerbull Etchellipbull New Bar Codes no longer necessary
1
International Atomic Energy AgencyINIS Training Seminar Vienna Austria 7-11 October 2013
NCL Submission via E-Mail
bull Address NISINIS-Input-Boxiaeaorgbull immediate acknowledgement by
INIS via e-mailbull if no reply within 3 days re-contact INISbull The message should include
bull information about contents of input filebull Maximum 2 Mb per message
International Atomic Energy AgencyINIS Training Seminar Vienna Austria 7-11 October 2013
NCL Submission via FTP (1)
bull Open Windows Explorer (not Internet Explorer)bull Type the following address ftpinisinpviennaftpiaeaorg
International Atomic Energy AgencyINIS Training Seminar Vienna Austria 7-11 October 2013
Submission via FTP (2)
bull Press ltENTERgtbull Browse to the folder of your country organizationbull Drag and drop the files or folders you want to send
International Atomic Energy AgencyINIS Training Seminar Vienna Austria 7-11 October 2013
Exercise 6
bull Upload NCL Input to the IAEAINIS FTP site
bull Use sample files found in the NCLExercise6 folder
International Atomic Energy AgencyINIS Training Seminar Vienna Austria 7-11 October 2013
NCL INPUT IN ELECTRONIC FORMAT
Questions
International Atomic Energy Agency
Thank you
International Atomic Energy AgencyINIS Training Seminar Vienna Austria 7-11 October 2013
NCL IN PDFCASE 5bull Source file is in another format
(eg Word Powerpoint Presentation RTF ASCII text HTML)bull Convert it using Adobe PDF Printer Acrobat Distiller
or other reliable PDF creation toolbull Very Important The fonts must be embedded in the
documentbull Character Setsbull Glyphs
bull Rule of thumb If File Size gt 500 KB No of Pages
optimization is neededbull In case of doubt please contact us
International Atomic Energy AgencyINIS Training Seminar Vienna Austria 7-11 October 2013
NCL IN PDF CASE 6 - For Experts ONLY
bull NCL document is a Web page typically a table of contents in HTML with links to different files on the remote Web serverbullHarvest all full texts in PDF + TOC in
HTML with a tool like Teleport ProbullPrint the TOC to PDFbullFor Saving Rules refer to Case 2
bull In case of doubt please contact us
International Atomic Energy Agency
PDF File Processor
INIS Training Seminar Vienna Austria 7-11 October 2013
International Atomic Energy AgencyINIS Training Seminar Vienna Austria 7-11 October 2013
Exercise 3
bull Identify PDF file typebull Find the proper method to submit it to
INISbullSee Section 3 of the NCL GuidelinesbullUse sample files found in the NCL
Exercise3 folder
International Atomic Energy AgencyINIS Training Seminar Vienna Austria 7-11 October 2013
Exercise 4
bull Identify PDF file typebull Find the proper method to submit it to
INISbullSee Section 3 of the NCL GuidelinesbullUse sample files found on the CD
labelled ldquoNCL Exercise4rdquo
International Atomic Energy AgencyINIS Training Seminar Vienna Austria 7-11 October 2013
Quality Control (QC)
bull Some IssuesbullPassword protected filesbullBad encoding of PDF filesbull Image only PDF filesbullNo PDF file for the Lead Record
International Atomic Energy Agency
Password Protected File ndash Sample 1
bull Only Printing is allowed = Not OK
INIS Training Seminar Vienna Austria 7-11 October 2013
International Atomic Energy Agency
Password Protected File ndash Sample 2
bull Content Copying is allowed OK
bull Minimum requirement that allows full-text indexation with Google Search Appliance
INIS Training Seminar Vienna Austria 7-11 October 2013
International Atomic Energy AgencyINIS Training Seminar Vienna Austria 7-11 October 2013
Bad Encoding
1048576
1048576
1048576
$
amp ( )
+ -
--0 1 -220 1 -230 2- 4 5
amp + 6
$0
7 ( $
International Atomic Energy AgencyINIS Training Seminar Vienna Austria 7-11 October 2013
Exercise 5
bull Identify good PDF filesbull Identify problem cases
bullUse sample files found in the NCLExercise5 folder
International Atomic Energy AgencyINIS Training Seminar Vienna Austria 7-11 October 2013
WHEN SHOULD I SCANHARD COPY DOCUMENTS
bull The NCL document is not available in electronic format
bull I have a scannerbull Refer to NCL Guidelines Section 41
ldquoScanning to PDFrdquo
1
International Atomic Energy AgencyINIS Training Seminar Vienna Austria 7-11 October 2013
SCANNING DOCUMENTS
bull INIS STANDARDbull 300 dots per inch (DPI)bull 400 DPI for small charactersbull BW TIFF CCITT Group 4 or JBIG2bull Color Images JPEG
bull PLEASE DO NOT SCAN BW PAGES in 24 bit color depth
bull First priority Scanning QUALITYbull Optional OCR (next presentation)
International Atomic Energy AgencyINIS Training Seminar Vienna Austria 7-11 October 2013
FIRST SCANNING TEST
bull Send an e-mail with a small test document to INISbull Your test document will be analyzed and
INIS will tell you if you can continue to submit your NCL full text electronically
bull If the scanning quality is not good enough INIS will can help you find the best settings for your scanner
International Atomic Energy AgencyINIS Training Seminar Vienna Austria 7-11 October 2013
WHEN SHOULD I SUBMIT
HARD COPY DOCUMENTS
bull I cannot find the NCL document in electronic format (nowadays very seldom for new publications)
bull I only have a flat-bed scanner and my document has hundreds of pages
bull I do not have a scannerbull Etchellipbull New Bar Codes no longer necessary
1
International Atomic Energy AgencyINIS Training Seminar Vienna Austria 7-11 October 2013
NCL Submission via E-Mail
bull Address NISINIS-Input-Boxiaeaorgbull immediate acknowledgement by
INIS via e-mailbull if no reply within 3 days re-contact INISbull The message should include
bull information about contents of input filebull Maximum 2 Mb per message
International Atomic Energy AgencyINIS Training Seminar Vienna Austria 7-11 October 2013
NCL Submission via FTP (1)
bull Open Windows Explorer (not Internet Explorer)bull Type the following address ftpinisinpviennaftpiaeaorg
International Atomic Energy AgencyINIS Training Seminar Vienna Austria 7-11 October 2013
Submission via FTP (2)
bull Press ltENTERgtbull Browse to the folder of your country organizationbull Drag and drop the files or folders you want to send
International Atomic Energy AgencyINIS Training Seminar Vienna Austria 7-11 October 2013
Exercise 6
bull Upload NCL Input to the IAEAINIS FTP site
bull Use sample files found in the NCLExercise6 folder
International Atomic Energy AgencyINIS Training Seminar Vienna Austria 7-11 October 2013
NCL INPUT IN ELECTRONIC FORMAT
Questions
International Atomic Energy Agency
Thank you
International Atomic Energy AgencyINIS Training Seminar Vienna Austria 7-11 October 2013
NCL IN PDF CASE 6 - For Experts ONLY
bull NCL document is a Web page typically a table of contents in HTML with links to different files on the remote Web serverbullHarvest all full texts in PDF + TOC in
HTML with a tool like Teleport ProbullPrint the TOC to PDFbullFor Saving Rules refer to Case 2
bull In case of doubt please contact us
International Atomic Energy Agency
PDF File Processor
INIS Training Seminar Vienna Austria 7-11 October 2013
International Atomic Energy AgencyINIS Training Seminar Vienna Austria 7-11 October 2013
Exercise 3
bull Identify PDF file typebull Find the proper method to submit it to
INISbullSee Section 3 of the NCL GuidelinesbullUse sample files found in the NCL
Exercise3 folder
International Atomic Energy AgencyINIS Training Seminar Vienna Austria 7-11 October 2013
Exercise 4
bull Identify PDF file typebull Find the proper method to submit it to
INISbullSee Section 3 of the NCL GuidelinesbullUse sample files found on the CD
labelled ldquoNCL Exercise4rdquo
International Atomic Energy AgencyINIS Training Seminar Vienna Austria 7-11 October 2013
Quality Control (QC)
bull Some IssuesbullPassword protected filesbullBad encoding of PDF filesbull Image only PDF filesbullNo PDF file for the Lead Record
International Atomic Energy Agency
Password Protected File ndash Sample 1
bull Only Printing is allowed = Not OK
INIS Training Seminar Vienna Austria 7-11 October 2013
International Atomic Energy Agency
Password Protected File ndash Sample 2
bull Content Copying is allowed OK
bull Minimum requirement that allows full-text indexation with Google Search Appliance
INIS Training Seminar Vienna Austria 7-11 October 2013
International Atomic Energy AgencyINIS Training Seminar Vienna Austria 7-11 October 2013
Bad Encoding
1048576
1048576
1048576
$
amp ( )
+ -
--0 1 -220 1 -230 2- 4 5
amp + 6
$0
7 ( $
International Atomic Energy AgencyINIS Training Seminar Vienna Austria 7-11 October 2013
Exercise 5
bull Identify good PDF filesbull Identify problem cases
bullUse sample files found in the NCLExercise5 folder
International Atomic Energy AgencyINIS Training Seminar Vienna Austria 7-11 October 2013
WHEN SHOULD I SCANHARD COPY DOCUMENTS
bull The NCL document is not available in electronic format
bull I have a scannerbull Refer to NCL Guidelines Section 41
ldquoScanning to PDFrdquo
1
International Atomic Energy AgencyINIS Training Seminar Vienna Austria 7-11 October 2013
SCANNING DOCUMENTS
bull INIS STANDARDbull 300 dots per inch (DPI)bull 400 DPI for small charactersbull BW TIFF CCITT Group 4 or JBIG2bull Color Images JPEG
bull PLEASE DO NOT SCAN BW PAGES in 24 bit color depth
bull First priority Scanning QUALITYbull Optional OCR (next presentation)
International Atomic Energy AgencyINIS Training Seminar Vienna Austria 7-11 October 2013
FIRST SCANNING TEST
bull Send an e-mail with a small test document to INISbull Your test document will be analyzed and
INIS will tell you if you can continue to submit your NCL full text electronically
bull If the scanning quality is not good enough INIS will can help you find the best settings for your scanner
International Atomic Energy AgencyINIS Training Seminar Vienna Austria 7-11 October 2013
WHEN SHOULD I SUBMIT
HARD COPY DOCUMENTS
bull I cannot find the NCL document in electronic format (nowadays very seldom for new publications)
bull I only have a flat-bed scanner and my document has hundreds of pages
bull I do not have a scannerbull Etchellipbull New Bar Codes no longer necessary
1
International Atomic Energy AgencyINIS Training Seminar Vienna Austria 7-11 October 2013
NCL Submission via E-Mail
bull Address NISINIS-Input-Boxiaeaorgbull immediate acknowledgement by
INIS via e-mailbull if no reply within 3 days re-contact INISbull The message should include
bull information about contents of input filebull Maximum 2 Mb per message
International Atomic Energy AgencyINIS Training Seminar Vienna Austria 7-11 October 2013
NCL Submission via FTP (1)
bull Open Windows Explorer (not Internet Explorer)bull Type the following address ftpinisinpviennaftpiaeaorg
International Atomic Energy AgencyINIS Training Seminar Vienna Austria 7-11 October 2013
Submission via FTP (2)
bull Press ltENTERgtbull Browse to the folder of your country organizationbull Drag and drop the files or folders you want to send
International Atomic Energy AgencyINIS Training Seminar Vienna Austria 7-11 October 2013
Exercise 6
bull Upload NCL Input to the IAEAINIS FTP site
bull Use sample files found in the NCLExercise6 folder
International Atomic Energy AgencyINIS Training Seminar Vienna Austria 7-11 October 2013
NCL INPUT IN ELECTRONIC FORMAT
Questions
International Atomic Energy Agency
Thank you
International Atomic Energy Agency
PDF File Processor
INIS Training Seminar Vienna Austria 7-11 October 2013
International Atomic Energy AgencyINIS Training Seminar Vienna Austria 7-11 October 2013
Exercise 3
bull Identify PDF file typebull Find the proper method to submit it to
INISbullSee Section 3 of the NCL GuidelinesbullUse sample files found in the NCL
Exercise3 folder
International Atomic Energy AgencyINIS Training Seminar Vienna Austria 7-11 October 2013
Exercise 4
bull Identify PDF file typebull Find the proper method to submit it to
INISbullSee Section 3 of the NCL GuidelinesbullUse sample files found on the CD
labelled ldquoNCL Exercise4rdquo
International Atomic Energy AgencyINIS Training Seminar Vienna Austria 7-11 October 2013
Quality Control (QC)
bull Some IssuesbullPassword protected filesbullBad encoding of PDF filesbull Image only PDF filesbullNo PDF file for the Lead Record
International Atomic Energy Agency
Password Protected File ndash Sample 1
bull Only Printing is allowed = Not OK
INIS Training Seminar Vienna Austria 7-11 October 2013
International Atomic Energy Agency
Password Protected File ndash Sample 2
bull Content Copying is allowed OK
bull Minimum requirement that allows full-text indexation with Google Search Appliance
INIS Training Seminar Vienna Austria 7-11 October 2013
International Atomic Energy AgencyINIS Training Seminar Vienna Austria 7-11 October 2013
Bad Encoding
1048576
1048576
1048576
$
amp ( )
+ -
--0 1 -220 1 -230 2- 4 5
amp + 6
$0
7 ( $
International Atomic Energy AgencyINIS Training Seminar Vienna Austria 7-11 October 2013
Exercise 5
bull Identify good PDF filesbull Identify problem cases
bullUse sample files found in the NCLExercise5 folder
International Atomic Energy AgencyINIS Training Seminar Vienna Austria 7-11 October 2013
WHEN SHOULD I SCANHARD COPY DOCUMENTS
bull The NCL document is not available in electronic format
bull I have a scannerbull Refer to NCL Guidelines Section 41
ldquoScanning to PDFrdquo
1
International Atomic Energy AgencyINIS Training Seminar Vienna Austria 7-11 October 2013
SCANNING DOCUMENTS
bull INIS STANDARDbull 300 dots per inch (DPI)bull 400 DPI for small charactersbull BW TIFF CCITT Group 4 or JBIG2bull Color Images JPEG
bull PLEASE DO NOT SCAN BW PAGES in 24 bit color depth
bull First priority Scanning QUALITYbull Optional OCR (next presentation)
International Atomic Energy AgencyINIS Training Seminar Vienna Austria 7-11 October 2013
FIRST SCANNING TEST
bull Send an e-mail with a small test document to INISbull Your test document will be analyzed and
INIS will tell you if you can continue to submit your NCL full text electronically
bull If the scanning quality is not good enough INIS will can help you find the best settings for your scanner
International Atomic Energy AgencyINIS Training Seminar Vienna Austria 7-11 October 2013
WHEN SHOULD I SUBMIT
HARD COPY DOCUMENTS
bull I cannot find the NCL document in electronic format (nowadays very seldom for new publications)
bull I only have a flat-bed scanner and my document has hundreds of pages
bull I do not have a scannerbull Etchellipbull New Bar Codes no longer necessary
1
International Atomic Energy AgencyINIS Training Seminar Vienna Austria 7-11 October 2013
NCL Submission via E-Mail
bull Address NISINIS-Input-Boxiaeaorgbull immediate acknowledgement by
INIS via e-mailbull if no reply within 3 days re-contact INISbull The message should include
bull information about contents of input filebull Maximum 2 Mb per message
International Atomic Energy AgencyINIS Training Seminar Vienna Austria 7-11 October 2013
NCL Submission via FTP (1)
bull Open Windows Explorer (not Internet Explorer)bull Type the following address ftpinisinpviennaftpiaeaorg
International Atomic Energy AgencyINIS Training Seminar Vienna Austria 7-11 October 2013
Submission via FTP (2)
bull Press ltENTERgtbull Browse to the folder of your country organizationbull Drag and drop the files or folders you want to send
International Atomic Energy AgencyINIS Training Seminar Vienna Austria 7-11 October 2013
Exercise 6
bull Upload NCL Input to the IAEAINIS FTP site
bull Use sample files found in the NCLExercise6 folder
International Atomic Energy AgencyINIS Training Seminar Vienna Austria 7-11 October 2013
NCL INPUT IN ELECTRONIC FORMAT
Questions
International Atomic Energy Agency
Thank you
International Atomic Energy AgencyINIS Training Seminar Vienna Austria 7-11 October 2013
Exercise 3
bull Identify PDF file typebull Find the proper method to submit it to
INISbullSee Section 3 of the NCL GuidelinesbullUse sample files found in the NCL
Exercise3 folder
International Atomic Energy AgencyINIS Training Seminar Vienna Austria 7-11 October 2013
Exercise 4
bull Identify PDF file typebull Find the proper method to submit it to
INISbullSee Section 3 of the NCL GuidelinesbullUse sample files found on the CD
labelled ldquoNCL Exercise4rdquo
International Atomic Energy AgencyINIS Training Seminar Vienna Austria 7-11 October 2013
Quality Control (QC)
bull Some IssuesbullPassword protected filesbullBad encoding of PDF filesbull Image only PDF filesbullNo PDF file for the Lead Record
International Atomic Energy Agency
Password Protected File ndash Sample 1
bull Only Printing is allowed = Not OK
INIS Training Seminar Vienna Austria 7-11 October 2013
International Atomic Energy Agency
Password Protected File ndash Sample 2
bull Content Copying is allowed OK
bull Minimum requirement that allows full-text indexation with Google Search Appliance
INIS Training Seminar Vienna Austria 7-11 October 2013
International Atomic Energy AgencyINIS Training Seminar Vienna Austria 7-11 October 2013
Bad Encoding
1048576
1048576
1048576
$
amp ( )
+ -
--0 1 -220 1 -230 2- 4 5
amp + 6
$0
7 ( $
International Atomic Energy AgencyINIS Training Seminar Vienna Austria 7-11 October 2013
Exercise 5
bull Identify good PDF filesbull Identify problem cases
bullUse sample files found in the NCLExercise5 folder
International Atomic Energy AgencyINIS Training Seminar Vienna Austria 7-11 October 2013
WHEN SHOULD I SCANHARD COPY DOCUMENTS
bull The NCL document is not available in electronic format
bull I have a scannerbull Refer to NCL Guidelines Section 41
ldquoScanning to PDFrdquo
1
International Atomic Energy AgencyINIS Training Seminar Vienna Austria 7-11 October 2013
SCANNING DOCUMENTS
bull INIS STANDARDbull 300 dots per inch (DPI)bull 400 DPI for small charactersbull BW TIFF CCITT Group 4 or JBIG2bull Color Images JPEG
bull PLEASE DO NOT SCAN BW PAGES in 24 bit color depth
bull First priority Scanning QUALITYbull Optional OCR (next presentation)
International Atomic Energy AgencyINIS Training Seminar Vienna Austria 7-11 October 2013
FIRST SCANNING TEST
bull Send an e-mail with a small test document to INISbull Your test document will be analyzed and
INIS will tell you if you can continue to submit your NCL full text electronically
bull If the scanning quality is not good enough INIS will can help you find the best settings for your scanner
International Atomic Energy AgencyINIS Training Seminar Vienna Austria 7-11 October 2013
WHEN SHOULD I SUBMIT
HARD COPY DOCUMENTS
bull I cannot find the NCL document in electronic format (nowadays very seldom for new publications)
bull I only have a flat-bed scanner and my document has hundreds of pages
bull I do not have a scannerbull Etchellipbull New Bar Codes no longer necessary
1
International Atomic Energy AgencyINIS Training Seminar Vienna Austria 7-11 October 2013
NCL Submission via E-Mail
bull Address NISINIS-Input-Boxiaeaorgbull immediate acknowledgement by
INIS via e-mailbull if no reply within 3 days re-contact INISbull The message should include
bull information about contents of input filebull Maximum 2 Mb per message
International Atomic Energy AgencyINIS Training Seminar Vienna Austria 7-11 October 2013
NCL Submission via FTP (1)
bull Open Windows Explorer (not Internet Explorer)bull Type the following address ftpinisinpviennaftpiaeaorg
International Atomic Energy AgencyINIS Training Seminar Vienna Austria 7-11 October 2013
Submission via FTP (2)
bull Press ltENTERgtbull Browse to the folder of your country organizationbull Drag and drop the files or folders you want to send
International Atomic Energy AgencyINIS Training Seminar Vienna Austria 7-11 October 2013
Exercise 6
bull Upload NCL Input to the IAEAINIS FTP site
bull Use sample files found in the NCLExercise6 folder
International Atomic Energy AgencyINIS Training Seminar Vienna Austria 7-11 October 2013
NCL INPUT IN ELECTRONIC FORMAT
Questions
International Atomic Energy Agency
Thank you
International Atomic Energy AgencyINIS Training Seminar Vienna Austria 7-11 October 2013
Exercise 4
bull Identify PDF file typebull Find the proper method to submit it to
INISbullSee Section 3 of the NCL GuidelinesbullUse sample files found on the CD
labelled ldquoNCL Exercise4rdquo
International Atomic Energy AgencyINIS Training Seminar Vienna Austria 7-11 October 2013
Quality Control (QC)
bull Some IssuesbullPassword protected filesbullBad encoding of PDF filesbull Image only PDF filesbullNo PDF file for the Lead Record
International Atomic Energy Agency
Password Protected File ndash Sample 1
bull Only Printing is allowed = Not OK
INIS Training Seminar Vienna Austria 7-11 October 2013
International Atomic Energy Agency
Password Protected File ndash Sample 2
bull Content Copying is allowed OK
bull Minimum requirement that allows full-text indexation with Google Search Appliance
INIS Training Seminar Vienna Austria 7-11 October 2013
International Atomic Energy AgencyINIS Training Seminar Vienna Austria 7-11 October 2013
Bad Encoding
1048576
1048576
1048576
$
amp ( )
+ -
--0 1 -220 1 -230 2- 4 5
amp + 6
$0
7 ( $
International Atomic Energy AgencyINIS Training Seminar Vienna Austria 7-11 October 2013
Exercise 5
bull Identify good PDF filesbull Identify problem cases
bullUse sample files found in the NCLExercise5 folder
International Atomic Energy AgencyINIS Training Seminar Vienna Austria 7-11 October 2013
WHEN SHOULD I SCANHARD COPY DOCUMENTS
bull The NCL document is not available in electronic format
bull I have a scannerbull Refer to NCL Guidelines Section 41
ldquoScanning to PDFrdquo
1
International Atomic Energy AgencyINIS Training Seminar Vienna Austria 7-11 October 2013
SCANNING DOCUMENTS
bull INIS STANDARDbull 300 dots per inch (DPI)bull 400 DPI for small charactersbull BW TIFF CCITT Group 4 or JBIG2bull Color Images JPEG
bull PLEASE DO NOT SCAN BW PAGES in 24 bit color depth
bull First priority Scanning QUALITYbull Optional OCR (next presentation)
International Atomic Energy AgencyINIS Training Seminar Vienna Austria 7-11 October 2013
FIRST SCANNING TEST
bull Send an e-mail with a small test document to INISbull Your test document will be analyzed and
INIS will tell you if you can continue to submit your NCL full text electronically
bull If the scanning quality is not good enough INIS will can help you find the best settings for your scanner
International Atomic Energy AgencyINIS Training Seminar Vienna Austria 7-11 October 2013
WHEN SHOULD I SUBMIT
HARD COPY DOCUMENTS
bull I cannot find the NCL document in electronic format (nowadays very seldom for new publications)
bull I only have a flat-bed scanner and my document has hundreds of pages
bull I do not have a scannerbull Etchellipbull New Bar Codes no longer necessary
1
International Atomic Energy AgencyINIS Training Seminar Vienna Austria 7-11 October 2013
NCL Submission via E-Mail
bull Address NISINIS-Input-Boxiaeaorgbull immediate acknowledgement by
INIS via e-mailbull if no reply within 3 days re-contact INISbull The message should include
bull information about contents of input filebull Maximum 2 Mb per message
International Atomic Energy AgencyINIS Training Seminar Vienna Austria 7-11 October 2013
NCL Submission via FTP (1)
bull Open Windows Explorer (not Internet Explorer)bull Type the following address ftpinisinpviennaftpiaeaorg
International Atomic Energy AgencyINIS Training Seminar Vienna Austria 7-11 October 2013
Submission via FTP (2)
bull Press ltENTERgtbull Browse to the folder of your country organizationbull Drag and drop the files or folders you want to send
International Atomic Energy AgencyINIS Training Seminar Vienna Austria 7-11 October 2013
Exercise 6
bull Upload NCL Input to the IAEAINIS FTP site
bull Use sample files found in the NCLExercise6 folder
International Atomic Energy AgencyINIS Training Seminar Vienna Austria 7-11 October 2013
NCL INPUT IN ELECTRONIC FORMAT
Questions
International Atomic Energy Agency
Thank you
International Atomic Energy AgencyINIS Training Seminar Vienna Austria 7-11 October 2013
Quality Control (QC)
bull Some IssuesbullPassword protected filesbullBad encoding of PDF filesbull Image only PDF filesbullNo PDF file for the Lead Record
International Atomic Energy Agency
Password Protected File ndash Sample 1
bull Only Printing is allowed = Not OK
INIS Training Seminar Vienna Austria 7-11 October 2013
International Atomic Energy Agency
Password Protected File ndash Sample 2
bull Content Copying is allowed OK
bull Minimum requirement that allows full-text indexation with Google Search Appliance
INIS Training Seminar Vienna Austria 7-11 October 2013
International Atomic Energy AgencyINIS Training Seminar Vienna Austria 7-11 October 2013
Bad Encoding
1048576
1048576
1048576
$
amp ( )
+ -
--0 1 -220 1 -230 2- 4 5
amp + 6
$0
7 ( $
International Atomic Energy AgencyINIS Training Seminar Vienna Austria 7-11 October 2013
Exercise 5
bull Identify good PDF filesbull Identify problem cases
bullUse sample files found in the NCLExercise5 folder
International Atomic Energy AgencyINIS Training Seminar Vienna Austria 7-11 October 2013
WHEN SHOULD I SCANHARD COPY DOCUMENTS
bull The NCL document is not available in electronic format
bull I have a scannerbull Refer to NCL Guidelines Section 41
ldquoScanning to PDFrdquo
1
International Atomic Energy AgencyINIS Training Seminar Vienna Austria 7-11 October 2013
SCANNING DOCUMENTS
bull INIS STANDARDbull 300 dots per inch (DPI)bull 400 DPI for small charactersbull BW TIFF CCITT Group 4 or JBIG2bull Color Images JPEG
bull PLEASE DO NOT SCAN BW PAGES in 24 bit color depth
bull First priority Scanning QUALITYbull Optional OCR (next presentation)
International Atomic Energy AgencyINIS Training Seminar Vienna Austria 7-11 October 2013
FIRST SCANNING TEST
bull Send an e-mail with a small test document to INISbull Your test document will be analyzed and
INIS will tell you if you can continue to submit your NCL full text electronically
bull If the scanning quality is not good enough INIS will can help you find the best settings for your scanner
International Atomic Energy AgencyINIS Training Seminar Vienna Austria 7-11 October 2013
WHEN SHOULD I SUBMIT
HARD COPY DOCUMENTS
bull I cannot find the NCL document in electronic format (nowadays very seldom for new publications)
bull I only have a flat-bed scanner and my document has hundreds of pages
bull I do not have a scannerbull Etchellipbull New Bar Codes no longer necessary
1
International Atomic Energy AgencyINIS Training Seminar Vienna Austria 7-11 October 2013
NCL Submission via E-Mail
bull Address NISINIS-Input-Boxiaeaorgbull immediate acknowledgement by
INIS via e-mailbull if no reply within 3 days re-contact INISbull The message should include
bull information about contents of input filebull Maximum 2 Mb per message
International Atomic Energy AgencyINIS Training Seminar Vienna Austria 7-11 October 2013
NCL Submission via FTP (1)
bull Open Windows Explorer (not Internet Explorer)bull Type the following address ftpinisinpviennaftpiaeaorg
International Atomic Energy AgencyINIS Training Seminar Vienna Austria 7-11 October 2013
Submission via FTP (2)
bull Press ltENTERgtbull Browse to the folder of your country organizationbull Drag and drop the files or folders you want to send
International Atomic Energy AgencyINIS Training Seminar Vienna Austria 7-11 October 2013
Exercise 6
bull Upload NCL Input to the IAEAINIS FTP site
bull Use sample files found in the NCLExercise6 folder
International Atomic Energy AgencyINIS Training Seminar Vienna Austria 7-11 October 2013
NCL INPUT IN ELECTRONIC FORMAT
Questions
International Atomic Energy Agency
Thank you
International Atomic Energy Agency
Password Protected File ndash Sample 1
bull Only Printing is allowed = Not OK
INIS Training Seminar Vienna Austria 7-11 October 2013
International Atomic Energy Agency
Password Protected File ndash Sample 2
bull Content Copying is allowed OK
bull Minimum requirement that allows full-text indexation with Google Search Appliance
INIS Training Seminar Vienna Austria 7-11 October 2013
International Atomic Energy AgencyINIS Training Seminar Vienna Austria 7-11 October 2013
Bad Encoding
1048576
1048576
1048576
$
amp ( )
+ -
--0 1 -220 1 -230 2- 4 5
amp + 6
$0
7 ( $
International Atomic Energy AgencyINIS Training Seminar Vienna Austria 7-11 October 2013
Exercise 5
bull Identify good PDF filesbull Identify problem cases
bullUse sample files found in the NCLExercise5 folder
International Atomic Energy AgencyINIS Training Seminar Vienna Austria 7-11 October 2013
WHEN SHOULD I SCANHARD COPY DOCUMENTS
bull The NCL document is not available in electronic format
bull I have a scannerbull Refer to NCL Guidelines Section 41
ldquoScanning to PDFrdquo
1
International Atomic Energy AgencyINIS Training Seminar Vienna Austria 7-11 October 2013
SCANNING DOCUMENTS
bull INIS STANDARDbull 300 dots per inch (DPI)bull 400 DPI for small charactersbull BW TIFF CCITT Group 4 or JBIG2bull Color Images JPEG
bull PLEASE DO NOT SCAN BW PAGES in 24 bit color depth
bull First priority Scanning QUALITYbull Optional OCR (next presentation)
International Atomic Energy AgencyINIS Training Seminar Vienna Austria 7-11 October 2013
FIRST SCANNING TEST
bull Send an e-mail with a small test document to INISbull Your test document will be analyzed and
INIS will tell you if you can continue to submit your NCL full text electronically
bull If the scanning quality is not good enough INIS will can help you find the best settings for your scanner
International Atomic Energy AgencyINIS Training Seminar Vienna Austria 7-11 October 2013
WHEN SHOULD I SUBMIT
HARD COPY DOCUMENTS
bull I cannot find the NCL document in electronic format (nowadays very seldom for new publications)
bull I only have a flat-bed scanner and my document has hundreds of pages
bull I do not have a scannerbull Etchellipbull New Bar Codes no longer necessary
1
International Atomic Energy AgencyINIS Training Seminar Vienna Austria 7-11 October 2013
NCL Submission via E-Mail
bull Address NISINIS-Input-Boxiaeaorgbull immediate acknowledgement by
INIS via e-mailbull if no reply within 3 days re-contact INISbull The message should include
bull information about contents of input filebull Maximum 2 Mb per message
International Atomic Energy AgencyINIS Training Seminar Vienna Austria 7-11 October 2013
NCL Submission via FTP (1)
bull Open Windows Explorer (not Internet Explorer)bull Type the following address ftpinisinpviennaftpiaeaorg
International Atomic Energy AgencyINIS Training Seminar Vienna Austria 7-11 October 2013
Submission via FTP (2)
bull Press ltENTERgtbull Browse to the folder of your country organizationbull Drag and drop the files or folders you want to send
International Atomic Energy AgencyINIS Training Seminar Vienna Austria 7-11 October 2013
Exercise 6
bull Upload NCL Input to the IAEAINIS FTP site
bull Use sample files found in the NCLExercise6 folder
International Atomic Energy AgencyINIS Training Seminar Vienna Austria 7-11 October 2013
NCL INPUT IN ELECTRONIC FORMAT
Questions
International Atomic Energy Agency
Thank you
International Atomic Energy Agency
Password Protected File ndash Sample 2
bull Content Copying is allowed OK
bull Minimum requirement that allows full-text indexation with Google Search Appliance
INIS Training Seminar Vienna Austria 7-11 October 2013
International Atomic Energy AgencyINIS Training Seminar Vienna Austria 7-11 October 2013
Bad Encoding
1048576
1048576
1048576
$
amp ( )
+ -
--0 1 -220 1 -230 2- 4 5
amp + 6
$0
7 ( $
International Atomic Energy AgencyINIS Training Seminar Vienna Austria 7-11 October 2013
Exercise 5
bull Identify good PDF filesbull Identify problem cases
bullUse sample files found in the NCLExercise5 folder
International Atomic Energy AgencyINIS Training Seminar Vienna Austria 7-11 October 2013
WHEN SHOULD I SCANHARD COPY DOCUMENTS
bull The NCL document is not available in electronic format
bull I have a scannerbull Refer to NCL Guidelines Section 41
ldquoScanning to PDFrdquo
1
International Atomic Energy AgencyINIS Training Seminar Vienna Austria 7-11 October 2013
SCANNING DOCUMENTS
bull INIS STANDARDbull 300 dots per inch (DPI)bull 400 DPI for small charactersbull BW TIFF CCITT Group 4 or JBIG2bull Color Images JPEG
bull PLEASE DO NOT SCAN BW PAGES in 24 bit color depth
bull First priority Scanning QUALITYbull Optional OCR (next presentation)
International Atomic Energy AgencyINIS Training Seminar Vienna Austria 7-11 October 2013
FIRST SCANNING TEST
bull Send an e-mail with a small test document to INISbull Your test document will be analyzed and
INIS will tell you if you can continue to submit your NCL full text electronically
bull If the scanning quality is not good enough INIS will can help you find the best settings for your scanner
International Atomic Energy AgencyINIS Training Seminar Vienna Austria 7-11 October 2013
WHEN SHOULD I SUBMIT
HARD COPY DOCUMENTS
bull I cannot find the NCL document in electronic format (nowadays very seldom for new publications)
bull I only have a flat-bed scanner and my document has hundreds of pages
bull I do not have a scannerbull Etchellipbull New Bar Codes no longer necessary
1
International Atomic Energy AgencyINIS Training Seminar Vienna Austria 7-11 October 2013
NCL Submission via E-Mail
bull Address NISINIS-Input-Boxiaeaorgbull immediate acknowledgement by
INIS via e-mailbull if no reply within 3 days re-contact INISbull The message should include
bull information about contents of input filebull Maximum 2 Mb per message
International Atomic Energy AgencyINIS Training Seminar Vienna Austria 7-11 October 2013
NCL Submission via FTP (1)
bull Open Windows Explorer (not Internet Explorer)bull Type the following address ftpinisinpviennaftpiaeaorg
International Atomic Energy AgencyINIS Training Seminar Vienna Austria 7-11 October 2013
Submission via FTP (2)
bull Press ltENTERgtbull Browse to the folder of your country organizationbull Drag and drop the files or folders you want to send
International Atomic Energy AgencyINIS Training Seminar Vienna Austria 7-11 October 2013
Exercise 6
bull Upload NCL Input to the IAEAINIS FTP site
bull Use sample files found in the NCLExercise6 folder
International Atomic Energy AgencyINIS Training Seminar Vienna Austria 7-11 October 2013
NCL INPUT IN ELECTRONIC FORMAT
Questions
International Atomic Energy Agency
Thank you
International Atomic Energy AgencyINIS Training Seminar Vienna Austria 7-11 October 2013
Bad Encoding
1048576
1048576
1048576
$
amp ( )
+ -
--0 1 -220 1 -230 2- 4 5
amp + 6
$0
7 ( $
International Atomic Energy AgencyINIS Training Seminar Vienna Austria 7-11 October 2013
Exercise 5
bull Identify good PDF filesbull Identify problem cases
bullUse sample files found in the NCLExercise5 folder
International Atomic Energy AgencyINIS Training Seminar Vienna Austria 7-11 October 2013
WHEN SHOULD I SCANHARD COPY DOCUMENTS
bull The NCL document is not available in electronic format
bull I have a scannerbull Refer to NCL Guidelines Section 41
ldquoScanning to PDFrdquo
1
International Atomic Energy AgencyINIS Training Seminar Vienna Austria 7-11 October 2013
SCANNING DOCUMENTS
bull INIS STANDARDbull 300 dots per inch (DPI)bull 400 DPI for small charactersbull BW TIFF CCITT Group 4 or JBIG2bull Color Images JPEG
bull PLEASE DO NOT SCAN BW PAGES in 24 bit color depth
bull First priority Scanning QUALITYbull Optional OCR (next presentation)
International Atomic Energy AgencyINIS Training Seminar Vienna Austria 7-11 October 2013
FIRST SCANNING TEST
bull Send an e-mail with a small test document to INISbull Your test document will be analyzed and
INIS will tell you if you can continue to submit your NCL full text electronically
bull If the scanning quality is not good enough INIS will can help you find the best settings for your scanner
International Atomic Energy AgencyINIS Training Seminar Vienna Austria 7-11 October 2013
WHEN SHOULD I SUBMIT
HARD COPY DOCUMENTS
bull I cannot find the NCL document in electronic format (nowadays very seldom for new publications)
bull I only have a flat-bed scanner and my document has hundreds of pages
bull I do not have a scannerbull Etchellipbull New Bar Codes no longer necessary
1
International Atomic Energy AgencyINIS Training Seminar Vienna Austria 7-11 October 2013
NCL Submission via E-Mail
bull Address NISINIS-Input-Boxiaeaorgbull immediate acknowledgement by
INIS via e-mailbull if no reply within 3 days re-contact INISbull The message should include
bull information about contents of input filebull Maximum 2 Mb per message
International Atomic Energy AgencyINIS Training Seminar Vienna Austria 7-11 October 2013
NCL Submission via FTP (1)
bull Open Windows Explorer (not Internet Explorer)bull Type the following address ftpinisinpviennaftpiaeaorg
International Atomic Energy AgencyINIS Training Seminar Vienna Austria 7-11 October 2013
Submission via FTP (2)
bull Press ltENTERgtbull Browse to the folder of your country organizationbull Drag and drop the files or folders you want to send
International Atomic Energy AgencyINIS Training Seminar Vienna Austria 7-11 October 2013
Exercise 6
bull Upload NCL Input to the IAEAINIS FTP site
bull Use sample files found in the NCLExercise6 folder
International Atomic Energy AgencyINIS Training Seminar Vienna Austria 7-11 October 2013
NCL INPUT IN ELECTRONIC FORMAT
Questions
International Atomic Energy Agency
Thank you
International Atomic Energy AgencyINIS Training Seminar Vienna Austria 7-11 October 2013
Exercise 5
bull Identify good PDF filesbull Identify problem cases
bullUse sample files found in the NCLExercise5 folder
International Atomic Energy AgencyINIS Training Seminar Vienna Austria 7-11 October 2013
WHEN SHOULD I SCANHARD COPY DOCUMENTS
bull The NCL document is not available in electronic format
bull I have a scannerbull Refer to NCL Guidelines Section 41
ldquoScanning to PDFrdquo
1
International Atomic Energy AgencyINIS Training Seminar Vienna Austria 7-11 October 2013
SCANNING DOCUMENTS
bull INIS STANDARDbull 300 dots per inch (DPI)bull 400 DPI for small charactersbull BW TIFF CCITT Group 4 or JBIG2bull Color Images JPEG
bull PLEASE DO NOT SCAN BW PAGES in 24 bit color depth
bull First priority Scanning QUALITYbull Optional OCR (next presentation)
International Atomic Energy AgencyINIS Training Seminar Vienna Austria 7-11 October 2013
FIRST SCANNING TEST
bull Send an e-mail with a small test document to INISbull Your test document will be analyzed and
INIS will tell you if you can continue to submit your NCL full text electronically
bull If the scanning quality is not good enough INIS will can help you find the best settings for your scanner
International Atomic Energy AgencyINIS Training Seminar Vienna Austria 7-11 October 2013
WHEN SHOULD I SUBMIT
HARD COPY DOCUMENTS
bull I cannot find the NCL document in electronic format (nowadays very seldom for new publications)
bull I only have a flat-bed scanner and my document has hundreds of pages
bull I do not have a scannerbull Etchellipbull New Bar Codes no longer necessary
1
International Atomic Energy AgencyINIS Training Seminar Vienna Austria 7-11 October 2013
NCL Submission via E-Mail
bull Address NISINIS-Input-Boxiaeaorgbull immediate acknowledgement by
INIS via e-mailbull if no reply within 3 days re-contact INISbull The message should include
bull information about contents of input filebull Maximum 2 Mb per message
International Atomic Energy AgencyINIS Training Seminar Vienna Austria 7-11 October 2013
NCL Submission via FTP (1)
bull Open Windows Explorer (not Internet Explorer)bull Type the following address ftpinisinpviennaftpiaeaorg
International Atomic Energy AgencyINIS Training Seminar Vienna Austria 7-11 October 2013
Submission via FTP (2)
bull Press ltENTERgtbull Browse to the folder of your country organizationbull Drag and drop the files or folders you want to send
International Atomic Energy AgencyINIS Training Seminar Vienna Austria 7-11 October 2013
Exercise 6
bull Upload NCL Input to the IAEAINIS FTP site
bull Use sample files found in the NCLExercise6 folder
International Atomic Energy AgencyINIS Training Seminar Vienna Austria 7-11 October 2013
NCL INPUT IN ELECTRONIC FORMAT
Questions
International Atomic Energy Agency
Thank you
International Atomic Energy AgencyINIS Training Seminar Vienna Austria 7-11 October 2013
WHEN SHOULD I SCANHARD COPY DOCUMENTS
bull The NCL document is not available in electronic format
bull I have a scannerbull Refer to NCL Guidelines Section 41
ldquoScanning to PDFrdquo
1
International Atomic Energy AgencyINIS Training Seminar Vienna Austria 7-11 October 2013
SCANNING DOCUMENTS
bull INIS STANDARDbull 300 dots per inch (DPI)bull 400 DPI for small charactersbull BW TIFF CCITT Group 4 or JBIG2bull Color Images JPEG
bull PLEASE DO NOT SCAN BW PAGES in 24 bit color depth
bull First priority Scanning QUALITYbull Optional OCR (next presentation)
International Atomic Energy AgencyINIS Training Seminar Vienna Austria 7-11 October 2013
FIRST SCANNING TEST
bull Send an e-mail with a small test document to INISbull Your test document will be analyzed and
INIS will tell you if you can continue to submit your NCL full text electronically
bull If the scanning quality is not good enough INIS will can help you find the best settings for your scanner
International Atomic Energy AgencyINIS Training Seminar Vienna Austria 7-11 October 2013
WHEN SHOULD I SUBMIT
HARD COPY DOCUMENTS
bull I cannot find the NCL document in electronic format (nowadays very seldom for new publications)
bull I only have a flat-bed scanner and my document has hundreds of pages
bull I do not have a scannerbull Etchellipbull New Bar Codes no longer necessary
1
International Atomic Energy AgencyINIS Training Seminar Vienna Austria 7-11 October 2013
NCL Submission via E-Mail
bull Address NISINIS-Input-Boxiaeaorgbull immediate acknowledgement by
INIS via e-mailbull if no reply within 3 days re-contact INISbull The message should include
bull information about contents of input filebull Maximum 2 Mb per message
International Atomic Energy AgencyINIS Training Seminar Vienna Austria 7-11 October 2013
NCL Submission via FTP (1)
bull Open Windows Explorer (not Internet Explorer)bull Type the following address ftpinisinpviennaftpiaeaorg
International Atomic Energy AgencyINIS Training Seminar Vienna Austria 7-11 October 2013
Submission via FTP (2)
bull Press ltENTERgtbull Browse to the folder of your country organizationbull Drag and drop the files or folders you want to send
International Atomic Energy AgencyINIS Training Seminar Vienna Austria 7-11 October 2013
Exercise 6
bull Upload NCL Input to the IAEAINIS FTP site
bull Use sample files found in the NCLExercise6 folder
International Atomic Energy AgencyINIS Training Seminar Vienna Austria 7-11 October 2013
NCL INPUT IN ELECTRONIC FORMAT
Questions
International Atomic Energy Agency
Thank you
International Atomic Energy AgencyINIS Training Seminar Vienna Austria 7-11 October 2013
SCANNING DOCUMENTS
bull INIS STANDARDbull 300 dots per inch (DPI)bull 400 DPI for small charactersbull BW TIFF CCITT Group 4 or JBIG2bull Color Images JPEG
bull PLEASE DO NOT SCAN BW PAGES in 24 bit color depth
bull First priority Scanning QUALITYbull Optional OCR (next presentation)
International Atomic Energy AgencyINIS Training Seminar Vienna Austria 7-11 October 2013
FIRST SCANNING TEST
bull Send an e-mail with a small test document to INISbull Your test document will be analyzed and
INIS will tell you if you can continue to submit your NCL full text electronically
bull If the scanning quality is not good enough INIS will can help you find the best settings for your scanner
International Atomic Energy AgencyINIS Training Seminar Vienna Austria 7-11 October 2013
WHEN SHOULD I SUBMIT
HARD COPY DOCUMENTS
bull I cannot find the NCL document in electronic format (nowadays very seldom for new publications)
bull I only have a flat-bed scanner and my document has hundreds of pages
bull I do not have a scannerbull Etchellipbull New Bar Codes no longer necessary
1
International Atomic Energy AgencyINIS Training Seminar Vienna Austria 7-11 October 2013
NCL Submission via E-Mail
bull Address NISINIS-Input-Boxiaeaorgbull immediate acknowledgement by
INIS via e-mailbull if no reply within 3 days re-contact INISbull The message should include
bull information about contents of input filebull Maximum 2 Mb per message
International Atomic Energy AgencyINIS Training Seminar Vienna Austria 7-11 October 2013
NCL Submission via FTP (1)
bull Open Windows Explorer (not Internet Explorer)bull Type the following address ftpinisinpviennaftpiaeaorg
International Atomic Energy AgencyINIS Training Seminar Vienna Austria 7-11 October 2013
Submission via FTP (2)
bull Press ltENTERgtbull Browse to the folder of your country organizationbull Drag and drop the files or folders you want to send
International Atomic Energy AgencyINIS Training Seminar Vienna Austria 7-11 October 2013
Exercise 6
bull Upload NCL Input to the IAEAINIS FTP site
bull Use sample files found in the NCLExercise6 folder
International Atomic Energy AgencyINIS Training Seminar Vienna Austria 7-11 October 2013
NCL INPUT IN ELECTRONIC FORMAT
Questions
International Atomic Energy Agency
Thank you
International Atomic Energy AgencyINIS Training Seminar Vienna Austria 7-11 October 2013
FIRST SCANNING TEST
bull Send an e-mail with a small test document to INISbull Your test document will be analyzed and
INIS will tell you if you can continue to submit your NCL full text electronically
bull If the scanning quality is not good enough INIS will can help you find the best settings for your scanner
International Atomic Energy AgencyINIS Training Seminar Vienna Austria 7-11 October 2013
WHEN SHOULD I SUBMIT
HARD COPY DOCUMENTS
bull I cannot find the NCL document in electronic format (nowadays very seldom for new publications)
bull I only have a flat-bed scanner and my document has hundreds of pages
bull I do not have a scannerbull Etchellipbull New Bar Codes no longer necessary
1
International Atomic Energy AgencyINIS Training Seminar Vienna Austria 7-11 October 2013
NCL Submission via E-Mail
bull Address NISINIS-Input-Boxiaeaorgbull immediate acknowledgement by
INIS via e-mailbull if no reply within 3 days re-contact INISbull The message should include
bull information about contents of input filebull Maximum 2 Mb per message
International Atomic Energy AgencyINIS Training Seminar Vienna Austria 7-11 October 2013
NCL Submission via FTP (1)
bull Open Windows Explorer (not Internet Explorer)bull Type the following address ftpinisinpviennaftpiaeaorg
International Atomic Energy AgencyINIS Training Seminar Vienna Austria 7-11 October 2013
Submission via FTP (2)
bull Press ltENTERgtbull Browse to the folder of your country organizationbull Drag and drop the files or folders you want to send
International Atomic Energy AgencyINIS Training Seminar Vienna Austria 7-11 October 2013
Exercise 6
bull Upload NCL Input to the IAEAINIS FTP site
bull Use sample files found in the NCLExercise6 folder
International Atomic Energy AgencyINIS Training Seminar Vienna Austria 7-11 October 2013
NCL INPUT IN ELECTRONIC FORMAT
Questions
International Atomic Energy Agency
Thank you
International Atomic Energy AgencyINIS Training Seminar Vienna Austria 7-11 October 2013
WHEN SHOULD I SUBMIT
HARD COPY DOCUMENTS
bull I cannot find the NCL document in electronic format (nowadays very seldom for new publications)
bull I only have a flat-bed scanner and my document has hundreds of pages
bull I do not have a scannerbull Etchellipbull New Bar Codes no longer necessary
1
International Atomic Energy AgencyINIS Training Seminar Vienna Austria 7-11 October 2013
NCL Submission via E-Mail
bull Address NISINIS-Input-Boxiaeaorgbull immediate acknowledgement by
INIS via e-mailbull if no reply within 3 days re-contact INISbull The message should include
bull information about contents of input filebull Maximum 2 Mb per message
International Atomic Energy AgencyINIS Training Seminar Vienna Austria 7-11 October 2013
NCL Submission via FTP (1)
bull Open Windows Explorer (not Internet Explorer)bull Type the following address ftpinisinpviennaftpiaeaorg
International Atomic Energy AgencyINIS Training Seminar Vienna Austria 7-11 October 2013
Submission via FTP (2)
bull Press ltENTERgtbull Browse to the folder of your country organizationbull Drag and drop the files or folders you want to send
International Atomic Energy AgencyINIS Training Seminar Vienna Austria 7-11 October 2013
Exercise 6
bull Upload NCL Input to the IAEAINIS FTP site
bull Use sample files found in the NCLExercise6 folder
International Atomic Energy AgencyINIS Training Seminar Vienna Austria 7-11 October 2013
NCL INPUT IN ELECTRONIC FORMAT
Questions
International Atomic Energy Agency
Thank you
International Atomic Energy AgencyINIS Training Seminar Vienna Austria 7-11 October 2013
NCL Submission via E-Mail
bull Address NISINIS-Input-Boxiaeaorgbull immediate acknowledgement by
INIS via e-mailbull if no reply within 3 days re-contact INISbull The message should include
bull information about contents of input filebull Maximum 2 Mb per message
International Atomic Energy AgencyINIS Training Seminar Vienna Austria 7-11 October 2013
NCL Submission via FTP (1)
bull Open Windows Explorer (not Internet Explorer)bull Type the following address ftpinisinpviennaftpiaeaorg
International Atomic Energy AgencyINIS Training Seminar Vienna Austria 7-11 October 2013
Submission via FTP (2)
bull Press ltENTERgtbull Browse to the folder of your country organizationbull Drag and drop the files or folders you want to send
International Atomic Energy AgencyINIS Training Seminar Vienna Austria 7-11 October 2013
Exercise 6
bull Upload NCL Input to the IAEAINIS FTP site
bull Use sample files found in the NCLExercise6 folder
International Atomic Energy AgencyINIS Training Seminar Vienna Austria 7-11 October 2013
NCL INPUT IN ELECTRONIC FORMAT
Questions
International Atomic Energy Agency
Thank you
International Atomic Energy AgencyINIS Training Seminar Vienna Austria 7-11 October 2013
NCL Submission via FTP (1)
bull Open Windows Explorer (not Internet Explorer)bull Type the following address ftpinisinpviennaftpiaeaorg
International Atomic Energy AgencyINIS Training Seminar Vienna Austria 7-11 October 2013
Submission via FTP (2)
bull Press ltENTERgtbull Browse to the folder of your country organizationbull Drag and drop the files or folders you want to send
International Atomic Energy AgencyINIS Training Seminar Vienna Austria 7-11 October 2013
Exercise 6
bull Upload NCL Input to the IAEAINIS FTP site
bull Use sample files found in the NCLExercise6 folder
International Atomic Energy AgencyINIS Training Seminar Vienna Austria 7-11 October 2013
NCL INPUT IN ELECTRONIC FORMAT
Questions
International Atomic Energy Agency
Thank you
International Atomic Energy AgencyINIS Training Seminar Vienna Austria 7-11 October 2013
Submission via FTP (2)
bull Press ltENTERgtbull Browse to the folder of your country organizationbull Drag and drop the files or folders you want to send
International Atomic Energy AgencyINIS Training Seminar Vienna Austria 7-11 October 2013
Exercise 6
bull Upload NCL Input to the IAEAINIS FTP site
bull Use sample files found in the NCLExercise6 folder
International Atomic Energy AgencyINIS Training Seminar Vienna Austria 7-11 October 2013
NCL INPUT IN ELECTRONIC FORMAT
Questions
International Atomic Energy Agency
Thank you
International Atomic Energy AgencyINIS Training Seminar Vienna Austria 7-11 October 2013
Exercise 6
bull Upload NCL Input to the IAEAINIS FTP site
bull Use sample files found in the NCLExercise6 folder
International Atomic Energy AgencyINIS Training Seminar Vienna Austria 7-11 October 2013
NCL INPUT IN ELECTRONIC FORMAT
Questions
International Atomic Energy Agency
Thank you
International Atomic Energy AgencyINIS Training Seminar Vienna Austria 7-11 October 2013
NCL INPUT IN ELECTRONIC FORMAT
Questions
International Atomic Energy Agency
Thank you
International Atomic Energy Agency
Thank you