Building Blocks for Inter-Institutional Collaboration:
A HathiTrust Case StudyJudy Ahronheim
University of Michigan
HathiTrust Digital Library
What is Copyright Review ?
• HathiTrust has scanned books from academic libraries
• Scans are reviewed for copyright status• Public Domain materials are opened to view
by anyone• Thank you IMLS!
IMLS Grant Partners
IMLS 1--US Works – 2008-2012
• Four partners: Michigan, Wisconsin, Minnesota, Indiana
• 12 reviewers• 170,000 works reviewed at
end of grant 1• 87,000 public domain works
identified at end of grant 1
IMLS 2 – 2012-2014• Adds works from Canada,
UK, Australia• 44 reviewers from 19
institutions• 58,347 non-US works
reviewed• 41,805 non-US public
domain works identified
Block 1: Onboarding workers:
• Identifying candidates• Access• Communication• Inculcating shared values
YOU MAKE THE DIFFERENCE
Block 2: Institutional requirements:
• Liaison• Communication • Infrastructure and equipment• Legal indemnification
Block 3: Distance training
• Communication • Documentation • Practice• Feedback• Updates
Decision Tree
Block 4: Technical support and shared tools
• A single unified web-accessible interface• Locking in security• Developer and IT support• Culture of progressive change and
improvement
Block 5: Tracking the work
• Ongoing feedback • Remedial communication and re-training• Incentives to improve• Letting participants see progress
Actual and Comparison of Valid Decisions
Gentle Feedback
Lessons Learned
• Budget for rewards and celebrations• Be clear and firm about the contributions,
skills and qualities you want in staff. • Get local supervisors on your side.• Procedural training works best when formally
administered and monitored from a central location.
• Little things can look big from a distance.
Learn More About…
• HathiTrust: http://www.hathitrust.org/about• Copyright Management System:
http://www.lib.umich.edu/copyright-review-management-system-imls-national-leadership-grant
Contact me….
Judy AhronheimHead, Electronic Resource Access Services
University of Michigan [email protected]
Shared Values
• Start Simple• Exhibit Good Faith• Apply Due Diligence• Build Strong Documentation• Keep Accurate and Detailed Records
Any questions?
