Building blocks for inter institutional digital Collaboration

Building Blocks for Inter-Institutional Collaboration:

A HathiTrust Case StudyJudy Ahronheim

University of Michigan

HathiTrust Digital Library

What is Copyright Review ?

• HathiTrust has scanned books from academic libraries

• Scans are reviewed for copyright status• Public Domain materials are opened to view

by anyone• Thank you IMLS!

IMLS Grant Partners

IMLS 1--US Works – 2008-2012

• Four partners: Michigan, Wisconsin, Minnesota, Indiana

• 12 reviewers• 170,000 works reviewed at

end of grant 1• 87,000 public domain works

identified at end of grant 1

IMLS 2 – 2012-2014• Adds works from Canada,

UK, Australia• 44 reviewers from 19

institutions• 58,347 non-US works

reviewed• 41,805 non-US public

domain works identified

Block 1: Onboarding workers:

• Identifying candidates• Access• Communication• Inculcating shared values

YOU MAKE THE DIFFERENCE

Block 2: Institutional requirements:

• Liaison• Communication • Infrastructure and equipment• Legal indemnification

Block 3: Distance training

• Communication • Documentation • Practice• Feedback• Updates

Decision Tree

Block 4: Technical support and shared tools

• A single unified web-accessible interface• Locking in security• Developer and IT support• Culture of progressive change and

improvement

Block 5: Tracking the work

• Ongoing feedback • Remedial communication and re-training• Incentives to improve• Letting participants see progress

Actual and Comparison of Valid Decisions

Gentle Feedback

Lessons Learned

• Budget for rewards and celebrations• Be clear and firm about the contributions,

skills and qualities you want in staff. • Get local supervisors on your side.• Procedural training works best when formally

administered and monitored from a central location.

• Little things can look big from a distance.

Learn More About…

• HathiTrust: http://www.hathitrust.org/about• Copyright Management System:

http://www.lib.umich.edu/copyright-review-management-system-imls-national-leadership-grant

Contact me….

Judy AhronheimHead, Electronic Resource Access Services

University of Michigan [email protected]

Shared Values

• Start Simple• Exhibit Good Faith• Apply Due Diligence• Build Strong Documentation• Keep Accurate and Detailed Records

Any questions?