Time management
Nov 12, 2014
- 1. Time Management
2. Ice Breaker 3. What is Time management ? 4. Time is what we want most, but...what we use worst. --William Penn 5. Story 6. Introduction Range of skills, tools, and techniques Accomplishing specific tasks, projects and goals Business or work activities Personal activities Combination of processes, tools, techniques, andmethods 7. What according to you is themeaning of time management ? 8. Expected Answers Planning Allocating Setting goals Delegation Analysis of time spent Monitoring Organizing Scheduling Prioritizing 9. Time Wasters 10. Activity 11. Clarity of Priorities Know your priorities youll have a road map to guide your behavior managing competing priorities provide a partial, complex compromise Working smarter is all about clarity of purpose simplicity of process Do not overcomplicate it with too many tools 12. Investment of Time Its been said that 80% of our results come from 20%of our efforts. Maximize your efforts by investing 80% of your time Discover the things that produce the greatest results 13. Interruptions tremendous drain and time waster. Interruptions, distractions, vistors close your door unhook your telephone get all your work done without any distractions some of them become opportunities to help increase theproductivity and effectiveness of your team 14. Conflict A conflict is an opposition of people, forces, or otherentities Conflict takes up energy and drains us of our ability To be enthusiastic, focused and productive. Youll have more energy and focus as a result. 15. Personal Concerns During BusinessHours Personal issues including family problems, life changingsituations, emotional difficulties, illness can impact your job and ultimately your ability to advanceyour career Try as you might to keep your private life separate fromyour work life Learn how to keep personal issues from negativelyaffecting your job Respect the boundaries between personal concerns andbusiness Stay focused on the present task at hand while alsominimizing distractions 16. Procrastination Act of replacing high-priority actions or tasks with low-priority actions Putting off important tasks to a later time May result in stress, a sense of guilt and crisis, severe lossof personal productivity Social disapproval for not meeting responsibilities orcommitments Indecision, daydreaming and delayWorking with a professional 17. Lack of Self-Discipline Structure supports ourcreativity Knowing what to payattention to and livingfrom this awareness Creating the supports andstructures that help us"stay on track" Fully honor ourcommitments 18. Unfinished Projects Jumping from project to project leaving tasks partly done constantly switching priorities tie up loose ends Review your finances If youre desperate to finish these projects to makemoney, fear may be blocking your intuition Youll have trouble thinking clearly and setting priorities Idea board" near your desk 19. Socializing Having a welcoming attitude can lead to disturbancesand disruptions social visits that take up too much time visits can come from superiors, peers, subordinates, or even personal friends solution is to be strategic and manage by exception Send out a clear message that you are not available Postpone all socialization until office hours are over stand up as soon as somebody comes to your desk and keep standing until he or she leaves Fine line and balance between the two 20. Guilt and Shoulds "Shoulds" come from the unexamined beliefs thatunconsciously guide our behavior guilt is the outcome of these "shoulds. Identify your pre-existing beliefs Unexamined beliefs create guilt Explore whats really important to you NOW 21. Techniques in Time Management 22. Improving Yourself: How do you do a SWOT of yourself? 23. Strengths: What advantages do you have? What do you do well? What relevant resources do you have access to? What do other people see as your strengths? 24. Weaknesses: What could you improve? What do you do badly? What should you avoid? Are You not qualified fully for the futureopportunities? 25. Opportunities: Where are the good opportunities facing you? What are the interesting trends you are aware of? Useful opportunities can come from such things as: Your immediate boss quitting Alternate portfolio in a related field Any personal Oppourtunities ? Eg Marriage 26. Threats What obstacles do you face? Are the required specifications for your job changing? Is changing technology threatening your position? Could any of your weaknesses seriously threaten your job? Is there any threat to you which will force you not to takethe Opportunity when it comes along? 27. 6 simple Time Management tips 28. Email Ping goes or the duck pops up Stop doing that Postman arrived once a day Mute or disable whatever you have mail signal you use Disable the automatic check and do it manually Four times a day When you do open up Read Action Delegate File or bin immediately, each email in turn Be strict - you can do this 29. Subscriptions Mailing lists, blogs, feeds, social networking sites Multiply like rabbits Take time to read Reduce the numbers Un-subscribe from ALL of them Re-subscribe only to the ones that you absolutely haveto have Between two and three hours a week 30. TV Turn off the TV. Turn it on only when you want to watch something When you are done watching turn it off again Be selective about what you want to watch 31. Make a list Make a list of everything You would like to accomplish Sort the priorities Anything that is geared towards generating incomenaturally outranks Schedule everything on the list 32. Schedule Break the whole day down, from start to finish Proven to work Try not to allot more than two consecutive timechunks Finish each task within the allotted time Literal two or three minutes Re-schedule it Download a countdown timer and use it You really strive to finish a given task within theallotted time You become aware of how and on what, yourtime is being spent in general 33. Phones Put your cell phone on silent let it take messages Every time you find yourself distracted check yourself and focus again on the task at hand. simply make a note of it attend to it when appropriate http://www.youtube.com/watch?v=gc2Ks3lQew8 34. Bonus Tip Difficult to accept and little tricky to master Power napping Comfy chair away from your desk or workspace, sit, relaxand close your eyes for ten minutes Awake enormously refreshed Splash your face with cold water After Lunch or Early evening You will feel energized Get a whole lot more done. Get seven hours sleep each and every night 35. Dont let others steal your time ! Do you know people who want to talk all the time, just forthe sake of it; people who just want to be around for noreason and prevent you doing things you want to do ? Nice as you may be, there is only one solution because yourpriorities have to come first ! Dont let them waste your time if you are getting nothingpositive from it. If they are wasting your time, avoid them like theplague, either totally, or at periods when you cannot affordto waste time. For some, full time avoidance is the only answer. Let themwaste their time if they wish, dont let them waste yours. How you give them the message will depend on yourpersonality, but you have to for your sake. 36. Conclusion Theres a time for love and romance for jubilation, and for sorrow Time to relax, and a time to catch up with the runningmoments What is important is to be in control of time No matter how pressured or tight any situation might be To be on time for everything, under the natural conditionsof things, on a normal flow of moments Dont have paper mountains ! Blow up the electronics ! 37. Time management, like any other skill, isnot hard to develop Dont look upon this training unit as a one-shot deal Look at it as only the first step Second step should be taken immediately before you toss thematerials aside Schedule time in your planner Time should be kept not as an enemy, but as a companiontowards your destined paths 38. ThankYou
