Te040 R12 Cash Management Test Scripts

Cash Management v1.0

USER ACCEPTANCETEST SCRIPTS

User Acceptance Test ScriptsCash Management

TABLE OF CONTENTSSECTION 1 PRE-REQUISITE STEPS OVERVIEW..........................................................................1

1.1 UAT SEQUENCE SUMMARY....................................................................................................................200.0 PRE-REQUISITE STEPS...........................................................................................................................3

00.1 Cash Management System Parameter..............................................................................................300.2 Define Banks.....................................................................................................................................500.3 Bank Statement Mapping................................................................................................................1100.4 Bank Transaction Codes.................................................................................................................1200.5 Bank Account Transfer Sub-Type...................................................................................................15

SECTION 2 MANAGE BANK STATEMENTS OVERVIEW.........................................................16

2.1 UAT SEQUENCE SUMMARY..................................................................................................................1710.0 MANAGE BANK STATEMENTS.............................................................................................................18

10.1 Manually Enter Bank Statements...................................................................................................1810.2 Uploading of Bank Statements.......................................................................................................20

SECTION 3 MANAGE BANK RECONCILIATION OVERVIEW................................................24

3.1 UAT SEQUENCE SUMMARY..................................................................................................................2520.0 MANAGE BANK RECONCILIATION......................................................................................................26

20.1 Manual Reconciliation...................................................................................................................2620.2 AutomaticReconciliation................................................................................................................2820.3 Reconciling Items...........................................................................................................................31

SECTION 4 MANAGE INTER-BANK ACCOUNT TRANSFERS OVERVIEW..........................34

4.1 UAT SEQUENCE SUMMARY..................................................................................................................3530.0 MANAGE INTER-BANK ACCOUNT TRANSFERS...................................................................................36

30.1 Initiate Inter-Bank Account Transfers............................................................................................3630.2 Validate Inter-Bank Account Transfers..........................................................................................3830.3 Authorize Inter-Bank Account Transfers........................................................................................3930.4 Create Accounting Inter-Bank Account Transfers.........................................................................40

SECTION 5 MANAGE PETTY CASH FUND OVERVIEW............................................................43

5.1 UAT SEQUENCE SUMMARY..................................................................................................................4440.0 MANAGE PETTY CASH FUND..............................................................................................................45

40.1 Request for Petty Cash Fund..........................................................................................................4540.2 Setup Petty Cash Fund...................................................................................................................4640.3 Petty Cash Fund Replenishment.....................................................................................................4940.4 Petty Cash Liquidation...................................................................................................................54


Section 1 Pre-requisite Steps Overview

This Test Scripts documents the steps needed to demonstrate the functionality of Oracle Cash Management.

DEMO’s numerous banks will be maintain in the cash management module. Banks should be define in order to make check payments in Oracle Payables, issue receipts in Oracle Receivables and reconcile cash in Oracle Cash Management.

This UAT Session will include the following processes:

Cash Management System Parameter

Define Banks

Bank Statement Mapping

Bank Transaction Codes

1


1.1 UAT Sequence Summary

Sequence #

Ref Date Time Process Name Description Participant UAT Status

Result Remarks

00.0 Pre-requisite Steps00.1 CM FS 1.01 Cash Mgt. System Parameter00.2 CM FS 1.01 Setup Banks00.3 CM FS 1.02 Define Bank Statement

Mapping00.4 CM FS 1.03 Define Bank Transaction

Codes00.5 CM FS 5.0.2 Bank Transfer Sub-Type10.0 Manage Bank Statements20.0 Manage Bank Reconciliation30.0 Manage Inter-Bank Account

Transfer40.0 Manage Petty Cash Fund

For Testers to Confirm UAT Results at each UAT Session Close:

UAT Tester Name & Signature: _______________________

UAT Lead Name & Signature: ________________________

UAT Date & Time of Certification: _____________________

2


00.0 Pre-requisite StepsBusiness Flow: Cash Management Pre-requisite Steps

Summary Process: Process of setting up Cash Management

Process:

00.1 Cash Management System Parameter

Description:

Process of setting up CM system paramters

ScenarioStep

Business Process Name Participant Action or Path Input Data Expected Results

Actual Results Status Remarks

00.1.1 Login/ Choose Responsibility

Browse to Application URL. http://oracle-uat-1.DEMOproj.com:8006

Enter your:

Click on Login.

Select as applicable:HO – DEMO CM Super UserPDO – VIS CM Super UserPMO – ILO CM Super User

Username: Your UsernamePassword: Your Password

Please note: If this is the first time you are logging in as this user, login with the default password of Welcome, and change the default password to your password.

Navigator will display.

00.1.2 Define System Parameters

Navigate to the Setup pageMenu: Setup > System > System Parameters

Enter the following information

Under the System Controls TabReconciliation Controls Region

Signing Authority Approval Region

Archive/Purge Region

DON’T UPDATE(Ctrl F11 to view)

Legal Entity: Your Company LELedger: Your CompanyBegin Date: 01-Jan-1920

Show Cleared Transactions: Show Void Payments: Allow Adding Lines to Imported Statements: Workflow Enabled: Manually Controlled:

Purge: Archive: Lines Per Commit: Leave Blank

System Parameters window is displayed

3


ScenarioStep



Under Cash Management Transactions Tab

Accounting Region

Bank Account Transfer

Exchange Rate Type: CorporateBank Statement Cashflow Rate Date: Cashflow DateBank Transfer Rate Date: Transfer Date

Authorization: RequiredSystem Parameter has been setup

4


Process:

00.2 Define Banks

Description:

Process of defining Bank Names, Bank Branches and Bank Accounts.

ScenarioStep





Enter your:

Click on Login.

Select as applicable:HO CM Super UserPDO CM Super UserPMO CM Super User




00.2.2 Define Bank Name

Navigate to the Manage Banks and Branches window, Menu: Setup > Banks > Banks

1.Click Create button

Bank Information

Select Create a new bank

Enter (Optional)

Select Save and Next to enter Bank Address information.

Bank Address

Click Create button.


Country Name: Your ChoiceBank Name: Your (Surname) Bank

Alternative Bank Name: Your (Surname) BankShort Bank Name: Your InitialsBank Number: Leave BlankDescription: Create your ownTaxpayer ID: Leave BlankTax Registration Number: Create Your Own

Country: Phlippines

Manage Banks and Branches window is displayed

Bank Address window appeared

5


Select Apply to save the address.

Click Save and Next to enter Bank Contact Information.

Contact Information

Click Create Contact

Enter Contact Information.

Optionally enter

Select Apply to save the contact.

Select Finish to complete the bank creation.

Then click the

Address: Create Your Own

First Name: Your First NameLast Name: Your Last NameRegistry ID: Any NumberStart Date: Current DateEmail: Your Email AddressPhone no: Any NumberAddress: Create Your Own

Bank Contact Information window appeared

Bank Name created & saved

00.2.3 Define Bank Branch

Pre-requisite: Bank Name has been defined.

Navigate to the Manage Banks and Branches window

Menu: Setup > Banks > Banks

Go to the Bank Branches Tab.

Click the Create button

Create Bank Branch

Click Continue

Bank Branch Information


Country: Your ChoiceBank Name: Your Created Bank

Branch Options: Create New BranchBranch Name: Your (Surname) BranchAlternate Branch Name: Your (Surname) BranchBranch Number: Create Your Own


6


Click Save and Next to enter Bank Branch Address information.

Bank Branch Address

Click Create button.

Select Apply to save the address.

Select Save and Next to enter Bank Branch Contact Information.

Contact Information



Optionally enter



Then click the

BIC: Leave BlankBranch Type: OthersEDI Location: Leave BlankEFT Number: Leave BlankDescription: Create Your OwnRFC Identifier: Leave BlankInactive Date: Leave Blank

Country: Your ChoiceAddress: Create Your Own


Bank Branch Address window appeared

Bank Branch Contact Information window appeared

Bank Branch created & saved

00.2.4 Define Bank Account

Pre-requisite: Bank Name & Bank Branch has been defined.

Navigate to Manage Bank Accounts window.

Menu: Setup > Banks> Bank Accounts


Create Bank Account

Click Continue

Select

Country: Your ChoiceBank Name: Your Created BankBranch Name: Your Created Bank BranchBank Account Owner: Your Company


Create Bank Account window appeared

7


Types of functions that this bank account is going to be used for:

For Disbursement Account = Payables

For Depository Account = Receivables

Click Next to enter the Account Information.

Click Save and Next for the Account Controls.


General Controls

Cash Management Controls

Payables: Payroll: Receivables: Treasury:

Account Name: Your (Surname) Bank AccountAlternate Account Name: BlankShort Account Name: Your InitialsAccount Number: Any NumberCurrency: SGDMultiple Currencies Allowed: IBAN: Leave BlankAccount Type: OthersAccount Suffix: Leave BlankEFT Number: Leave BlankSecondary Account Reference: Leave BlankAccount Holder: DEMOAlternate Account Holder: BlankDescription: Leave BlankStard Date: Leave BlankEnd Date: Leave Blank

Cash: Your OU code-0000-Cash Account-0000000-0000-0000Example: 1100-0000-11102103-0000000-0000-0000Bank Charges: Your OU code-0000-65060100-0000000-0000-0000Foreign Exchange Charges: Leave BlankNetting Account: Leave BlankCash Clearing: Leave BlankBank Errors: Leave BlankAgency Location Code: Leave Blank

Minimum Target Balance: Leave BlankMaximum Target Balance: Leave BlankMinimum Payment Amount: Leave BlankMaximum Receipt Amount: Leave Blank

Account Information window is displayed

Account Controls window appeared

8


Receivable Controls

Payable Controls

Reconciliation Controls

Foreign Currency Bank

Open Interface Controls

Manual Reconciliation Tolerances

Auto Reconciliation Tolerances

Receipts

Payments

Cashflows

Rounding Factor: Leave BlankCash Flow Display Order: Leave BlankRounding Rule: Leave Blank

Multiple Currency Receipts:

Multiple Currency Payments: Pooled Amount: Minimum Payment: Allow Zero Payments: Maximum Outlay: Leave BlankMaximum Payment: Leave Blank

Payables Matching Order 1: TransactionPayables Matching Order 2: BatchFloat Handling: IgnoreRecievable Matching Order: Transaction

Exchange Rate Type: Leave BlankExchange Rate Date: Statement Line Date

Use Reconciliation Open Interfaces: Float Status: Leave BlankOpen Interface Matching Criteria: Transaction NumberClear Status: Leave Blank

Tolerance Amount: Leave BlankTolerance Percentage: Leave Blank

Tolerance Amount: 0Foreign Tolerance Differences: Leave BlankTolerance Percentage: 0

Tolerance Amount: 0Foreign Tolerance Differences: Leave BlankTolerance Percentage: 0Tolerance Differences: Leave Blank

Tolerance Amount: 0Foreign Tolerance Differences: Leave Blank

9


Open Interface

Click Click Save and Next for the Account Access tab.

Click Add Organization Access

Choose the following Account Use

Click the Continue Button

Click Apply



Optionally enter



Then click the

Tolerance Percentage: 0Tolerance Differences: Leave Blank

Tolerance Amount: 0Tolerance Percentage: 0

Payables: Payroll: Receivables: Treasury: Organization: Your Operating Unit

End Date: Leave Blank


Account Access window appeared

Account Contact window is displayed

Bank Account created & saved

10


Process:

00.3 Bank Statement Mapping

Description:

Process of mapping the bank statement to DEMO’s required format.

ScenarioStep





Enter your:

Click on Login.





00.3.2 Bank Statement Mapping

Navigate to the Bank Statement Mapping windowMenu: Setup > Banks > Bank Statement Mappigns

Search window appears, Click Cancel


Click the Populate button

Under the Headers Tab

DON’T UPDATE(Ctrl F11 to view)

Name: DEMO_STMTEnable: Description: Mapping TemplateControl File: DEMO_BankStmt.ctlPrecision: Leave BlankDate Format: YYMMDDTimestamp Format: Leave BlankBank File Format Type: DEMO_STMT

STATEMENT_NUMBER: 28 ; 1BANK_ACCOUNT_NUM: 25 ; 1STATEMENT_DATE: 62; 3BANK_NAME: Leave BlankBANK_BRANCH_NAME: Leave BlankCONTROL_BEGIN_BALANCE: 60 ;

Bank Statement Mapping widow is displayed

11


Under the Lines Tab

Click the Save Icon

Then click the Close Form Icon

5CONTROL_END_BALANCE: 62 ; 5CONTROL_TOTAL_DR: Leave BlankCONTROL_TOTAL_CR: Leave BlankCONTROL_DR_LINE_COUNT: Leave BlankCONTROL_CR_LINE_COUNT: Leave BlankCONTROL_LINE_COUNT: Leave BlankCURRENCY_CODE: 60 ; 4CHECK_DIGITS: Leave BlankPRECISION: Leave BlankAVAILABLE_BALANCE: 64 ; 4VALUE_DATE_BALANCE: 64 ; 4

STATEMENT_NUMBER: Leave BlankBANK_ACCOUNT_NUM: Leave BlankLINE_NUMBER: Leave BlankTRX_DATE: 61 ; 1TRX_CODE: 61 ; 8EFFECTIVE_DATE: Leave BlankAMOUNT: 61 ; 5CURRENCY_CODE: Leave BlankUSER_EXCHANGE_RATE_TYPE: Leave BlankEXCHANGE_RATE_DATE: Leave BlankEXCHANGE_RATE: Leave BlankTRX_TEXT: 61 ; 9INVOICE_TEXT: Leave BlankBANK_TRX_NUMBER: 61 ; 7ORIGINAL_AMOUNT: Leave BlankCHARGES_AMOUNT: Leave BlankCUSTOMER_TEXT: Leave BlankBANK_ACCOUNT_TEXT: Leave BlankPRECISION: Leave Blank

Bank Statement mapped

Process:

00.4 Bank Transaction Codes

Description:

Process of defining Bank Transaction Codes.

12


ScenarioStep





Enter your:

Click on Login.





00.4.2 Define Bank Transaction Codes

Navigate to the Bank Transaction Codes windowMenu: Setup > Banks > Bank Transaction Codes

Click the Find Icon

Search for Your Created Bank Account

Enter the following information1st Row

2nd Row

Type: PaymentCode: WDRAWDescription: WITHDRAWALEffective Start Date: 01-Jan-2000Effective End Date: Leave BlankFloat Days: Leave BlankTrans Source: AP PaymentsReconciliation Sequence: 1Payroll Payment Format: Leave BlankPayroll Matching Order: Leave BlankMatching Against: Leave BlankCorrection Method: Leave BlankCreate: Leave BlankActivity: Leave BlankReceipt Method: Leave Blank

Type: Receipt

Bank Transaction Code window is displayed

Search window appeared

13


Click the Save Icon


Code: DEPDescription: DEPOSITEffective Start Date: 01-Jan-2000Effective End Date: Leave BlankFloat Days: Leave BlankTrans Source: AR ReceiptsReconciliation Sequence: 1Payroll Payment Format: Leave BlankPayroll Matching Order: Leave BlankMatching Against: Leave BlankCorrection Method: Leave BlankCreate: Leave BlankActivity: Leave BlankReceipt Method: Leave Blank

Bank Transaction Code Saved

14


Process:

00.5 Bank Account Transfer Sub-Type

Description:

Process of defining Bank Account Transfer Sub-type.

ScenarioStep





Enter your:

Click on Login.





00.5.2 Define Bank Account Transfer Sub-type

Navigate to the Bank Transaction Codes windowMenu: Setup > System > Transaction Subtype



Click Apply

Then click the

Subtype Name: Your (Surname) TransferShort Name: Your InitialsSubtype Parent Name: Leave BlankDescription: Your (Surname) Transfer

Transaction Subtype window appeared

Created Transaction Subtype.

15


Section 2 Manage Bank Statements Overview


Bank Statements can be manually encoded in the system or can be uploaded using the standard functionality of Oracle Cash Management.


Manually enter Bank Statement Header

Manually enter Bank Statement Lines

Load Bank Statement

Import Bank Statement

16



Sequence #


Result Remarks

00.0 Pre-requisite Steps

10.0 Manage Bank Statements

10.1 CM FS 2.01 to 2.02

Manually Enter Bank Statements

10.2 CM FS 2.03 to 2.04

Upload Bank Statements

20.0 Manage Bank Reconciliation30.0 Manage Inter-Bank Account






17


10.0 Manage Bank StatementsBusiness Flow: Manage Bank Statements

Summary Process: Process of entering or uploading Bank Statements.

Process:

10.1 Manually Enter Bank Statements

Description:

Process of manually encoding the Bank Statement to the system.

ScenarioStep





Enter your:

Click on Login.





10.1.2 Manually Enter Bank Statement Header

Navigate to Bank Statements window

Menu: Bank Statements > Bank Statements and Reconciliation

Click New button

Enter the following bank header information:

Account Number: Your created Bank Account NumberAccount Name: Your Bank Account NameBank Name: Your Bank NameBank Branch: Your Bank BranchDate: Current Date

Bank Statement window is displayed

18


ScenarioStep



Optionally, enter in the

Control Totals:

Line Totals

Click the Save Icon


Currency: SGDDocument Number: Leave BlankStatement Number: Your Bank Statement NumberGL Date: CurrentCheck Digits: Leave Blank

Opening Balance: Any amountReceipts: Leave BlankReceipt Lines: Leave BlankPayments: Leave BlankPayment Lines: Leave BlankClosing Balance: Leave BlankAvailable Balance: Leave BlankValue Dated Balance: Leave Blank1 Day Float: Leave Blank2 Day Float: Leave Blank

Opening Balance: DefaultedReceipts: DefaultedReceipt Lines: DefaultedPayments: DefaultedPayment Lines: DefaultedClosing Balance: DefaultedUnreconciled: DefaultedComplete:

Bank Statement Header created

10.1.3 Entering Bank Statement Lines

Navigate to Bank Statements window

Menu: Bank Statements > Bank Statements and Reconciliation

Query the earlier created Bank Statement Header

Statement Number: Your Bank Statement Number

Bank Statement window is displayed

19


ScenarioStep



Click the Lines button

Under the Amounts Tab

1st Row

2nd Row

Click the Save Icon


Line: 1Type: PaymentCode: WDRAWNumber: Check NumberTranscation Date: Current DateValue Date: Leave BlankAmount: Check AmountAmount Reconciled: DefaultedCharges: Leave BlankStatus: Defaulted “Unreconciled”

Line: 2Type: ReceiptCode: DEPNumber: Receipt NumberTranscation Date: Receipt DateValue Date: Leave BlankAmount: Receipt AmountAmount Reconciled: DefaultedCharges: Leave Blank

Status: Defaulted “Unreconciled”

Bank Statement Line appeared

Bank Statement Lines created

Process:

10.2 Uploading of Bank Statements

Description:

Process of uploading bank statements.

20


ScenarioStep





Enter your:

Click on Login.





10.2.2 Load Bank Statement Pre-requisites:

1. Create a SQL*Loader script for the format of your bank statement file, if it is neither BAI2 nor SWIFT940.

2. Fill up the mapping template for the format of your bank statement file.

3. Place your bank statement file in a directory

Navigate to the Submit Requests window.

Menu: View > Request > Submit Request

Submit a concurrent request

MISD Process

Name: Bank Statement Loader ProgramOptions: LoadMapping Template: DEMO_STMTFilename: Your Bank Statement file saved in the DatabasePath: Path where you save the fileBank Branch Name: Your Bank

Submit new Request is displayed

21


Submit the program.

Check the SQL*Loader log file and the Bank Statement Loader Execution Report to see any exceptions generated during the loading process.


BranchBank Account Number: Your Bank Account NumberGL Date: Current DateReceivable Activity: Leave BlankNSF Handling: Leave BlankPayment Method: Leave Blank

Bank Statement Loaded

10.2.3 Import Bank Statement Navigate to the Submit Request

window.

Menu: View > Request > Submit Request

Run Request

Submit your request.

Review and correct any import validation errors, then repeat the steps above.


Name: Bank Statement Import programBank Account Number: Your Bank Account NumberStatement Number From: Your Bank StatementStatement Number To: Your Bank StatementStatement Date From: Leave BlankStatement Date To: Leave BlankGL Date: Current Date

Submit new Request is displayed

Bank Statement Imported

10.2.4 Run NGAS – Cash in Bank Register Report

Navigate to the Request page.Menu: View > Requests

Select “Single Request” and click OK

Submit Request window is displayed

22


Choose Report Name

Enter parameters

Click the Submit button

Submit a New Request? Click NO

Click the Find button

Click the Referesh button and monitor request status: Completed Normal

Click View Output

Reveiw output file.

Name: DEMO Cash in Bank RegisterOperating Unit: Your Operating UnitDisbursing Officer: Your UsernameBank Account Number: Your Created Bank Number (the one you used to pay your invoices or record your deposits)Date From: 01-Jan-2009Date To: Current Date

Find Request window is displayed

23


Section 3 Manage Bank Reconciliation Overview


Bank Reconciliation is the process of matching transactions recorded in the books against the uploaded Bank Statement. In Oracle Cash Management we have two ways to do reconciliation, automatic & manual reconciliation.


Automatic Reconciliation Manual Reconciliation Reconciling Items

24



Sequence #


Result Remarks

00.0 Pre-requisite Steps10.0 Manage Bank Statements

20.0 Manage Bank Reconciliation

20.1 CM FS 3.02 Manual Reconciliation20.2 CM FS 3.01 Automatic Reconciliation20.3 CM FS 4.01 Reconciling Items30.0 Manage Inter-Bank Account






25


20.0 Manage Bank ReconciliationBusiness Flow: Manage Bank Reconciliation

Summary Process: Process of matching transactions recorded in the books against the uploaded bank statement.

Process:

20.1 Manual Reconciliation

Description:

Process of manually reconciling transactions.

ScenarioStep





Enter your:

Click on Login.





20.1.2 Run Transactions Available for Reconciliation Report

Navigate to the Submit Request window.

Menu: View > Requests

Run Request and enter the following parameters

Name: Transactions Available for Reconciliation ReportTransaction Type: ARTreasury Legal Entity: Leave Blank

Submit a new Request window is displayed

26


Submit your Request

When the concurrent request is finished or the status: Completed/Normal

Review the Transactions Available for Reconciliation Report by clicking the View Output button. Take note of a transaction to be reconciled.


Payroll Business Group: Leave BlankAP/AR Operating Unit: Your Operating UnitBank Account Number: Your Bank Account NumberOrder By: Date

20.1.3 Manual Reconciliation

Navigate to Bank Statements and Reconciliation window.Menu: Bank Statements > Bank Statements and Reconciliation

Search the Bank statement to reconcile


Then click the Lines button

Select the transaction to reconcile

Then click the Available button

Enter in the Find Transactions window

For Receipts

Account Number: Your Bank Account NumberStatement Number: Your Bank Statement Number

Note: The more precise your search criteria the more specific your search result

Number: Your noted Receipt No.Reference Type: Leave BlankReference Number: Leave Blank

Reconcile Bank Statement window is displayed

Bank Statement Lines appeared

Find Transaction window is displayed

27



Select the transaction that match your search and click the Reconcile button

Click the Save Icon


Receipt Class: Leave BlankPayment Method: Leave BlankDeposit Dates: Leave Blank

Note: The more precise your search criteria the more specific your search result Manually reconciled

receipts

Process:

20.2 AutomaticReconciliation

Description:

Process of automatically reconciling transactions.

ScenarioStep





Enter your:

Click on Login.





20.2.2 Auto-Reconciliation



Name: AutoReconciliation


28


ScenarioStep




Submit your Request


Review the AutoReconciliation Execution Report for reconciliation errors by clicking the View Output button


ProgramBank Branch Name: Your Bank Branch NameBank Account Number: Your Bank Account NumberStatement Number From: Your created Statement NumberStatement Number To: Your created Statement NumberStatement Date From: Leave BlankStatement Date To: Leave BlankGL Date: Current DateOrganization: Your Operating UnitReceivable Activity: Leave BlankPayment Method: Leave Blank

Automatically reconciled transactions

20.1.3 Run Bank Reconciliation Report




Name: Bank Reconciliation ReportOperating Unit: Your Operating UnitBank Name: Your Bank NameBank Branch Name: Your Bank Branch NameBank Account Name: Your Bank Account Name


29


ScenarioStep



Submit your Request


Review the Bank Reconciliation Report by clicking the View Output button


Bank Statement Number: Your Bank Statement NumberPrepared By: Create Your OwnOfficial Designation: Create Your OwnCertified Correct: Create Your OwnOfficial Designation: Create Your OwnApproved By: Create Your OwnOfficial Designation: Create Your Own

30


Process:

20.3 Reconciling Items

Description:

Process of recording reconciling items by using a Journal Entry in the General Ledger.

ScenarioStep





Enter your:

Click on Login.





20.3.2 Create Journal Entry for the Reconciling Items

Navigate to Enter Journals window

Menu: Journals > Enter

Click New Journal Button

Under the Journals Header Journal: Your (Surname) JournalDescription: Create Your OwnLedger: DefaultedCategory: Manual HOPeriod: Current PeriodEffective Date: Current DateBalance Type: ActualDocument Number: Leave BlankClearing Company: Leave BlankTax: Not RequiredControl Total: Leave Blank

Enter Journal window is displayed

31


ScenarioStep



Under the Journal Lines

If you are booking for a Bank Charge amounting to 1000.00 SGD, choose your appropriate OU & RC codes.

Under Other Information

Click Save

Then Post your created Journal Entry by clicking the Post button

Line: 1Account: 1100-H1000-(Cash Account)-0000000-0000-0000The Cash Account should be exactly the same as the one you have setup in your Bank AccountDebit: 1,000.00Credit: Leave BlankDescription: Bank Charges for the period______

Line: 2Account: 1100-H1000-65060100-0000000-0000-0000Debit: Leave BlankCredit: 1,000.00Description: Bank Charges for the period______

Source: ManualReference: Leave BlankReference Date: Leave BlankReconciliation Reference: Leave Blank

Journa Entry created & saved

Journal Entry posted

20.3.3 Manual Reconciliation for the created Journal Entry

Pre-requisite: Only Posted Journal Entry can be match

Navigate to Bank Statements and Reconciliation window.Menu: Bank Statements > Bank Statements and Reconciliation

Reconcile Bank Statement window is displayed

32


ScenarioStep



Search the Bank statement to reconcile


Then click the Lines button

Select the transaction to reconcile

Then click the Available button

Enter in the Find Transactions window

For Journals


Select the transaction that match your search and click the Reconcile button

Click the Save Icon


Account Number: Your Bank Account NumberStatement Number: Your Bank Statement Number


Period Name: Period when you created your JEJournal Entry Name: Your created JE Batch NameDocument Number: System generated JEV numberLine Number: Leave Blank


Bank Statement Lines appeared

Find Transaction window is displayed

Manually reconciled receipts

33


Section 4 Manage Inter-Bank Account Transfers Overview


Bank to Bank transfers between different Operating Units across the entire company or DEMO, will be handled by the standard functionality of Oracle Cash Management


Initiate Inter-Bank Account Transfers

Validate Inter-Bank Account Transfers

Authorized Inter-Bank Account Transfers

Create Accounting for Inter-Bank Account Transfers

34



Sequence #

Ref Date Time Process Name Description Tester UAT Status

Result Remarks

00.0 Pre-requisite Steps10.0 Manage Bank Statements20.0 Manage Bank Reconciliation

30.0 Manage Inter-Bank Account Transfer

30.1 CM FS 5.0.9.1 Initiate Inter-Bank Account Transfers

30.2 CM FS 5.0.9.2 Validate Inter-Bank Account Transfers

30.3 CM FS 5.0.9.3 Authorize Inter-Bank Account Transfers

30.4 CM FS 5.0.9.4 Create Accounting for Inter-Bank Account Transfers

40.0 Manage Petty Cash Fund





35


30.0 Manage Inter-Bank Account TransfersBusiness Flow: Manage Inter-Bank Account Transfers

Summary Process: Process of initiating, validating & authorizing inter-bank account transfers between different operating units.

Process:

30.1 Initiate Inter-Bank Account Transfers

Description:

Process of creating an Inter-Bank Account Transfers.

ScenarioStep

Business Process Name Tester Action or Path Input Data Expected Results




Enter your:

Click on Login.





30.1.2 Initiate Inter-Bank Account Transfers

Navigate to Bank Account Transfers window Menu: Bank Account Transfers


Enter the following informationGeneral Information Tab Settle Transactions Through

Oracle Payments: NoTransaction Subtype: Choose the appropriate subtype:

Authority to Pay Notice of Budget Allocation Remittance to Head Office Request for Refund Petty Cash Fund Other Transfers

Payment Template: Leave Blank

Bank Account Transfer window is displayed

36


Source Bank Account RegionSource Bank Account

Destination Bank Account

Click Apply button

Then click the

Bank Reference Number: Any nubmerStatus: NewTransfer Date: Current DateCurrecy: SGDTransfer Amount: Any AmountComments: Additional information you want to include

Bank Account Number: Your Bank Account NumberBank Account Name: DefaultedBranch Name: DefaultedBank Name: DefaultedLegal Entity: Defaulted

Bank Account Number: Use other Bank Account NumberBank Account Name: DefaultedBranch Name: DefaultedBank Name: DefaultedLegal Entity: Defaulted

Confimation that bank account transfer No.___ has been created.

37


Process:

30.2 Validate Inter-Bank Account Transfers

Description:

Process of validating the encoded information of an Inter-Bank Account Transfers.

ScenarioStep





Enter your:

Click on Login.





30.2.2 Validate Inter-Bank Account Transfers

Navigate to Bank Account Transfers window Menu: Bank Account Transfers

Select & Enter

Click GO button

Under the Validate column

Click the Validate Icon

Then click the

Search: Transfer NumberTransfer Number: Your Created Inter-Bank Account Transfer Number

Bank Account Transfer window is displayed

Confimation that bank account transfer No.___ has been validated.

38


Process:

30.3 Authorize Inter-Bank Account Transfers

Description:

Process of authorizing or approving an Inter-Bank Account Transfers.

ScenarioStep





Enter your:

Click on Login.





30.3.2 Authorize Inter-Bank Account Transfers

Navigate to the Authorize Bank Account TransfersMenu: Authorize Bank Account Transfers

Click the to expand the transfer transaction or click the transfer number to view the details of the inter-bank account transfer.

Under the Select column, put a on the transfer you want to authorize

Click the Authorize Transfers button

Authorize Bank Account Transfer window is displayed

Confimation that bank account transfer No.___ has been authorized.

30.3.3 Reject Inter-Bank Account Transfers

Navigate to the Authorize Bank Account TransfersMenu: Authorize Bank Account Transfers

Click the to expand the transfer

Authorize Bank Account Transfer window is displayed

39


ScenarioStep



transaction or click the transfer number to view the details of the inter-bank account transfer.

Under the Select column, put a on the transfer you want to authorize

Click the RejectTransfers buttonConfimation that bank account transfer No.___ has been rejected.

Process:

30.4 Create Accounting Inter-Bank Account Transfers

Description:

Process of creating the accounting entriesof Inter-Bank Account Transfers.

ScenarioStep





Enter your:

Click on Login.





30.4.2 Create Acconting Entries Inter-Bank Account Transfers



Run Request and enter the following Name: Create AccountingLedger: Philippine Port Authority

Submit new Request window is displayed

40


ScenarioStep



parameters

Submit your Request


Review the Create Accounting Report by clicking the View Output button


Process Category: Leave BlankEnd Date: Period end dateMode: Leave BlankErrors Only: NoReport: DetailTransfer to General Ledger: YesPost in General Ledger: NoGeneral Ledger Batch Name: Leave BlankInclude User Transaction Identifiers: No

30.4.3 Run Cash Collection Disbursement Transfer Report




Name: Cash Collection Disbursement Transfer ReportOperating Unit: Your Operating UnitTransfer Date From: 01-Jan-2008Transfer Date To: Current Date

Submit new Request window is displayed

41


ScenarioStep



Submit your Request


Review the Cash Collection Disbursement Transfer Report by clicking the View Output button


42


Section 5 Manage Petty Cash Fund Overview

This Test Scripts documents the steps needed to demonstrate the process of handling Petty Cash Fund.

Petty Cash Fund setup, replenishment & liquidation would handled by Oracle Payables, Receivables and Cash Management.


Request for Petty Cash Fund

Setup Petty Cash Fund

Petty Cash Fund Replenishment

Petty Cash Fund Liquidation

43



Sequence #


Result Remarks

00.0 Pre-requisite Steps10.0 Manage Bank Statements20.0 Manage Bank Reconciliation30.0 Manage Inter-Bank Account

Transfer

40.0 Manage Petty Cash Fund

40.1 Request for Petty Cash Fund40.2 Setup Petty Cash Fund40.3 Petty Cash Fund

Replenishment40.4 Petty Cash Fund Liquidation





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40.0 Manage Petty Cash FundBusiness Flow: Manage Petty Cash Fund

Summary Process: Process of setting up, replenishment & liquidation of Petty Cash fund

Process:

40.1 Request for Petty Cash Fund

Description:

Process of requesting from Head Office intended for the Petty Cash Fund

ScenarioStep





Enter your:

Click on Login.





40.1.2 Inter-Bank Account Transfer – Petty Cash Fund

Please refer to Test Script 30.0 Manage Inter-Bank Account Transfers

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Process:

40.2 Setup Petty Cash Fund

Description:

Process of setting up Petty Cash Fund to the custodian.

ScenarioStep





Enter your:

Click on Login.





40.2.2 Create Prepayment for the Petty Cash Fund

Navigate to AP Invoice Workbench

Menu: Invoices > Entry > Invoices


Under the Invoice Header Operating Unit: Your Operating UnitCustomer Taxpayer ID: Leave BlankType: PrepaymentPO Number: Leave BlankTrading Partner: Your Created Supplier EmployeeSupplier Num: DefaultedSupplier Site: DefaultedInvoice Date: Current DateInvoice Num: Petty Cash 1Invoice Currency: SGDInvoice Amount: Any AmountTax Amount: Leave BlankTax Control Amount: Leave BlankWithheld Amount: Leave BlankPrepaid Amount: Leave BlankGL Date: Current DatePayment Curr: Leave BlankPayment Rate Date: Leave Blank

Invoice Workbench is displayed

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Under the Invoice Line

Click Distribution button and enter the

Payment Rate Type: Leave BlankPayment Rate: Leave BlankDistribution Set: Leave BlankDecription: Create Your OwnQuick Credit: Leave BlankCredit Invoice: Leave BlankMatch Action: Leave BlankProject: Leave BlankTask: Leave BlankExpenditure Item Date: Leave BlankExpenditure Type: Leave BlankExpenditure Organization: Leave BlankRate Type: Leave BlankExchange Date: Leave BlankTerms Date: Leave BlankTerms: IMMEDIATEPayment Method: Leave BlankPay Group: Leave BlankPrepayment Type : Temporary

All other columns: Leave Blank

Num: 1Type: LineAmount: Same amount as the Invoice HeaderPO Number: Leave BlankPO Release: Leave BlankPO Line: Leave BlankPO Shipment: Leave BlankMatch Basis: Leave BlankPO Distribution: Leave BlankReceipt Number: Leave BlankReceipt Line: Leave BlankQuantity Invoiced: Leave BlankUOM: Leave BlankUnit Price: Leave BlankDescription: Create Your OwnFinal Match: Leave BlankRequester: Leave BlankGL Date: Current Date


Num: 1Type: Line

Distribution window appeared

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following

Choose your appropriate OU & RC codes

Click Save

Click the ( x ) button to close

Click Action…1 button

Click OK button

Under Payment window

Amount: Same amount as the Invoice HeaderGL Date: Current DateAccount: 1100-H1000-11101003-0000000-0000-0000Asset Book: Leave BlankDescription: Create Your Own


Validate: Validate Related Invoices: Cancel Invoices: Apply/Unapply Prepayment: Pay in Full: Create Accounting:

Draft: Final: Final Post:

Stop Approval: Release Holds: Print Notice:

Type: ManualOperating Unit: Your Operating UnitTrading Partner: DefaultedSupplier Number: DefaultedSupplier Site: DefaultedTrading Partner Address: DefaultedPayee Country: Leave BlankPayment Date: Current DatePayment Amount: DefaultedBank Account: Select appropriate Bank Account NumberAccount Currency: SGDPayment Currency: SGDPayment Method: Select appropriate Payment MethodPayment Document: Select appropriate Payment DocumentDocument Number: Leave BlankPayment Process Profile: DEMO Standard Check FormatRemit to Account: Leave Blank

Action window is displayed

Payment workbench appeared

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Click Save

All other columns: Leave BlankPrepayment created & paid

Process:

40.3 Petty Cash Fund Replenishment

Description:

Process of replenishing the Petty Cash Fund.

ScenarioStep





Enter your:

Click on Login.





40.3.2 Prepare Expense Report




Under the Invoice Header Operating Unit: Your Operating UnitCustomer Taxpayer ID: Leave BlankType: Expense ReportPO Number: Leave BlankTrading Partner: Your Created Supplier EmployeeSupplier Num: DefaultedSupplier Site: DefaultedInvoice Date: Current Date


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Invoice Amount should be lower than the Prepayment Amount


Invoice Num: Expense Report 1Invoice Currency: SGDInvoice Amount: Any AmountTax Amount: Leave BlankTax Control Amount: Leave BlankWithheld Amount: Leave BlankPrepaid Amount: Leave BlankGL Date: Current DatePayment Curr: Leave BlankPayment Rate Date: Leave BlankPayment Rate Type: Leave BlankPayment Rate: Leave BlankDistribution Set: Leave BlankDecription: Create Your OwnQuick Credit: Leave BlankCredit Invoice: Leave BlankMatch Action: Leave BlankProject: Leave BlankTask: Leave BlankExpenditure Item Date: Leave BlankExpenditure Type: Leave BlankExpenditure Organization: Leave BlankRate Type: Leave BlankExchange Date: Leave BlankTerms Date: Leave BlankTerms: IMMEDIATEPayment Method: Leave BlankPay Group: Leave BlankPrepayment Type : Temporary


Num: 1Type: LineAmount: Same amount as the Invoice HeaderPO Number: Leave BlankPO Release: Leave BlankPO Line: Leave BlankPO Shipment: Leave BlankMatch Basis: Leave BlankPO Distribution: Leave BlankReceipt Number: Leave BlankReceipt Line: Leave BlankQuantity Invoiced: Leave BlankUOM: Leave BlankUnit Price: Leave BlankDescription: Create Your Own

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Click Distribution button and enter the following


You can have as many Line distributions but your disctribution total should be the same as your Invoice Line Total.

Click Save



Final Match: Leave BlankRequester: Leave BlankGL Date: Current Date


Num: 1Type: LineAmount: Any Amount as your Petty Expenses GL Date: Current DateAccount: 1100-H1000-(Expense Account)-0000000-0000-0000Asset Book: Leave BlankDescription: Create Your Own





Apply:



Apply/Unapply prepayment window appeared

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Click OK button

Select the appropriate Prepayment

Apply Prepayment to Expense Report

Under Apply Check Box

Click Apply/Unapply button

Click Save40.3.3 Create a New

Prepayment Navigate to AP Invoice Workbench



Under the Invoice Header Operating Unit: Your Operating UnitCustomer Taxpayer ID: Leave BlankType: PrepaymentPO Number: Leave BlankTrading Partner: Your Created Supplier EmployeeSupplier Num: DefaultedSupplier Site: DefaultedInvoice Date: Current DateInvoice Num: Petty Cash 2Invoice Currency: SGDInvoice Amount: Same Amount as your Expense ReportTax Amount: Leave BlankTax Control Amount: Leave BlankWithheld Amount: Leave BlankPrepaid Amount: Leave BlankGL Date: Current DatePayment Curr: Leave BlankPayment Rate Date: Leave BlankPayment Rate Type: Leave BlankPayment Rate: Leave BlankDistribution Set: Leave BlankDecription: Create Your OwnQuick Credit: Leave BlankCredit Invoice: Leave BlankMatch Action: Leave BlankProject: Leave Blank


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Task: Leave BlankExpenditure Item Date: Leave BlankExpenditure Type: Leave BlankExpenditure Organization: Leave BlankRate Type: Leave BlankExchange Date: Leave BlankTerms Date: Leave BlankTerms: IMMEDIATEPayment Method: Leave BlankPay Group: Leave BlankPrepayment Type : Temporary




Num: 1Type: LineAmount: Same amount as the Invoice HeaderGL Date: Current DateAccount: 1100-H1000-11101003-0000000-0000-0000Asset Book: Leave BlankDescription: Create Your Own



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Click Save



Click OK button

Under Payment window

Click Save




Type: ManualOperating Unit: Your Operating UnitTrading Partner: DefaultedSupplier Number: DefaultedSupplier Site: DefaultedTrading Partner Address: DefaultedPayee Country: Leave BlankPayment Date: Current DatePayment Amount: DefaultedBank Account: Select appropriate Bank Account NumberAccount Currency: SGDPayment Currency: SGDPayment Method: Select appropriate Payment MethodPayment Document: Select appropriate Payment DocumentDocument Number: Leave BlankPayment Process Profile: DEMO Standard Check FormatRemit to Account: Leave Blank



Payment workbench appeared

Prepayment created & paid

Process:

40.4 Petty Cash Liquidation

Description:

Process of liquidating the Petty Cash Fund.

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ScenarioStep





Enter your:

Click on Login.





40.4.2 Return of Unused Petty Cash Fund

Navigate to FIRST Receipting WindowMenu: Receipting

Click Create Receipt button


Under Additional Receipt ItemsClick Add Row

Receipt Invoice: NoBank Account Number: Select appropriate Bank Account NumberReceipt Category: Other ReceiptDebtor Code: Your Created CustomerDebtor Name: DefaultedTIN: DefaultedAddress: DefaultedTerminal Code: DefaultedPreprinted OR No: Any NumberReceipt Date: Defaulted to Current DateReceipt Amount: DefaultedStatus: Defaulted to “New Receipt”Computation Sheet No: Leave Blank

Line Items: PETTY CASH FUNDOUM: LotQuantity: 1Unit Price: Any AmountAmount: Defaulted

FIRST Receipting window is displayed

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Under Payment ModeClick Add Row

Click Save button

Then click Print Button

Tax Code: Leave BlankVat: DefaultedRemarks: Create Your Own

Line No: Line No. above generated by the systemPayment Mode: CASHReference No: Leave BlankReference Date: Leave BlankBank: Leave BlankAmount: The same as the amount above

Receipt Saved & Printed

40.4.3 Prepare Expense Report for Liquidation




Under the Invoice Header Operating Unit: Your Operating UnitCustomer Taxpayer ID: Leave BlankType: Expense ReportPO Number: Leave BlankTrading Partner: Your Created Supplier EmployeeSupplier Num: DefaultedSupplier Site: DefaultedInvoice Date: Current DateInvoice Num: Expense Report 2Invoice Currency: SGDInvoice Amount: Amount should be equal to your Total Petty Cash FundTax Amount: Leave BlankTax Control Amount: Leave BlankWithheld Amount: Leave BlankPrepaid Amount: Leave BlankGL Date: Current DatePayment Curr: Leave BlankPayment Rate Date: Leave BlankPayment Rate Type: Leave BlankPayment Rate: Leave BlankDistribution Set: Leave BlankDecription: Create Your OwnQuick Credit: Leave BlankCredit Invoice: Leave BlankMatch Action: Leave BlankProject: Leave Blank


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You can have as many Line distributions but your disctribution total should be the same as your Invoice

Task: Leave BlankExpenditure Item Date: Leave BlankExpenditure Type: Leave BlankExpenditure Organization: Leave BlankRate Type: Leave BlankExchange Date: Leave BlankTerms Date: Leave BlankTerms: IMMEDIATEPayment Method: Leave BlankPay Group: Leave BlankPrepayment Type : Temporary




Num: 1Type: LineAmount: Any Amount as your Petty Expenses GL Date: Current DateAccount: 1100-H1000-(Expense Account)-0000000-0000-0000Asset Book: Leave BlankDescription: Create Your Own


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Line Total.

Click Save



Click OK button

Select the appropriate Prepayment

Apply Prepayment to Expense Report

Under Apply Check Box

Click Apply/Unapply button

Click Save


Num: 2Type: LineAmount: Amount of Returned Petty Cash Fund GL Date: Current DateAccount: 1100-H1000-21100321-0000000-0000-0000Asset Book: Leave BlankDescription: Create Your Own





Apply:


Apply/Unapply prepayment window appeared

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Te040 R12 Cash Management Test Scripts

Documents

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petty cash

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