Research Proposal and Awards Management Solution.

Research Proposal and Awards Management Solution

What is RPAMS?

• Research Proposal and Awards Management Solution• It is an end-to-end service process

-(applications/contracts and research a/c setup)• Delivered by multi-skilled teams• A central information repository for research

stakeholders • It will save you time and• Improve your reporting

• To enhance support • To upgrade service • To increase user satisfaction• To improve efficiency• To respond to changing environments• To expand management information reporting• To centralize all data• To integrate with existing and planned College

centralized systems

Why TR&I embarked on RPAMS

Benefits of RPAMS

• Provide one point of contact for service and support• Alert you to funding opportunities• Inform you of application activity• Update you on contract activity• Centrally store your RPAMS information • Deliver management information reports • Improve your service provision• Seamless transition to research a/c setup

We’ve been listening..

• Message received is that there is dissatisfaction about the number of requests for sign off on applications and contracts.

• Solution we propose is a electronic sign-off – no need for wet signatures for internal purposes.

Exceptions • Where there is a requirement from the funding agency for a wet signature.• where setting authority to spend on a research account and a copy of a signature is not already

on the system.

How does it work (1)

PI alerted to new calls, details listed on RPAMS: • PI submits proposal details on

RPAMS; a unique RPAMS number is assigned

• TR&I contacted by auto email alert requesting review and endorsement

• HoS also contacted by auto email alert requesting review and endorsement

• PI contacted by auto email alert if revisions required and when proposal endorsed

• If application requests housing in TRI centre the approval process must be completed by both Head of School and Director of TRI centre.

CALL ALERT

NEW PROPOSAL

APPLICATION ENDORSEMENT

AWARD NOTIFICATIION

CONTRACT ISSUE

RESEARCH A/C CODE ISSUED

Head of School / Director TRI (if

applicable) Application Review

and Sign-off Process

1

RPAMS End to End

Service Process

Call details on RPAMS

How does it work (2)At award stage before contract issue: • PI will be contacted by auto

email alert • requesting review and

completion of details relating to the project (budget etc)

• As at application stage, TR&I will also receive auto email alerts

• HoS also contacted by auto email alert requesting review and endorsement

• If application requests housing in a TRI, the approval process must be completed by both Head of School and Director of TRI. Detail on activity and Overhead split will be included in alert.

• All documents relating to application/award/ are stored centrally with one unique RPAMS reference number

CALL ALERT

NEW PROPOSAL

APPLICATION ENDORSEMENT

AWARD NOTIFICATIION

CONTRACT ISSUE

RESEARCH A/C CODE ISSUED

Head Of School / Director TRI (if

applicable) Contracts Review and

Sign-off Process

2

RPAMS End to End

ServiceProcess

Electronic Sign-off

Definition• Electronic Sign-off – User authenticated on RPAMS system

using College Network credentials, answers approval queries on an online form, completing required fields before submission. Updates to these forms are audited and have version control.

Source RPAMS Electronic Sign-Off Agreement 2012

Email alert

Link to Proposal

Document Set Link to Current Task on RPAMS

system

TR&I Single point of contact

Task detail and consolidated comments

Link to Current Task on RPAMS

system

Proposal

Click here to start new RPAMS record/proposal

Home page view

Outstanding tasks (also alerted by e-mail)