NOTICE OF ADDENDUM ADDENDUM #2

NOTICE OF ADDENDUM ADDENDUM #2 September 3, 2019 Subject Solicitation: RFP # BD-2019-064, Consolidated Rental Car Facility Turnkey Bus Operation at John Glenn Columbus International Airport Due: September 24, 2019 at 2:00pm Dear Sir or Madam: The Columbus Regional Airport Authority hereby issues addenda to the subject solicitation. Unless otherwise stated, your response shall be considered as including this addendum. Should you have any questions or need additional information, please forward them to [email protected]. Thank you for your interest in doing business with the Columbus Regional Airport Authority. cc: file

ADDENDUM #2 Subject Solicitation: RFP # BD-2019-064, Consolidated Rental Car Facility Turnkey Bus Operation at John Glenn Columbus International Airport Due: September 24, 2019 at 2:00pm Preproposal Meeting Agenda and B2G Vendor Regisration Information

PRE-PROPOSAL MEETING AGENDA:

Date: September 3, 2019, 10:00 AM EST

Solicitation # Request for Proposals (RFP) # BD-2019-064

Project Title: Consolidated Rental Car Facility Turnkey Bus Operation

Project Site: John Glenn Columbus International Airport

Introductions: Facilitator: Bill Kirwin, Manager, Office of Contracts & Procurement [email protected] Shannetta Griffin, Chief Commercial Officer & Project Sponsor [email protected] Julie Pemberton, Director, Risk Management and Compliance [email protected] Paul Streitenberger, Director, Accounting & Finance [email protected] Karmin Bailey, Sr. Manager, Procurement & Business Diversity [email protected] Alex Beaver, Sr. Manager, Project Portfolio Office [email protected] Ragan Fallang, Sr. Manager, Planning & Engineering [email protected] * Tracey Pomeroy, Sr. Manager, Parking & Ground Transportation [email protected] ** David Saleme, Sr. Manager Concessions & Revenue Development [email protected] Marcus Elliott, Manager, Parking & Ground Transportation [email protected] Vicki Miller, Manager, Parking & Ground Transportation [email protected] ** CRAA Contract Manager during implementation through start-up (December 1, 2019 - June 2021) * CRAA Contract Manager during implementation through start-up (July 2021 – end of contract) Consultants: Wood, Howard, Vice President, WSP USA [email protected] Carter Strothman PE, LEED-AP, BSCP Vice President JacobsenDaniels [email protected] Diversity Goals: ___ DBE (Federally Funded) 32% DBP There is a 32% Diversity Goal for this project. A good faith effort must be made to reach the Diverse Participation for any subcontracted work. Should you have further questions or concerns, please contact the Business Diversity office at [email protected]. Register in B2GNow for future opportunities. Instructions are posted on the CRAA website under this solicitation. Critical RFP Requirements & Dates: A pre-proposal meeting will be held on September 3, 2019 @ 10:00AM, at the CRAA Baggage Claim Conference Room located across from the Administrative Offices, 4600 International Gateway, Columbus Ohio 43219. The non-public facilities will be included in the Airport tour described above. The purpose of the pre-proposal meeting will be to discuss the requirements and objectives of this Solicitation. CRAA representatives will be available to answer questions. Attendance at the preproposal meeting is voluntary; however proposers shall comply with and be responsible for the specifications and information discussed at the conference

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regardless of whether or not they attend. For those who are not locate, conference line information is as follows. Access Number: 1-855-747-8824, Guest Passcode: 532285 Schedule of Key Milestone Events: very aggressive schedule Dates Descriptions August 13, 2019 Posting Date September 3, 2019 @ 10:00 Am Pre-Proposal Meeting Date/Time September 10, 2019 Addenda with Response to Questions/ September 10, 2019 Opportunity for Final Questions September 17, 2019 @ 10:00 Am Questions Cutoff Date/Time September 19, 2019 @ 2:00 Pm Final Addenda Issued Responding To Final Questions September 24, 2019 @ 2:00 Pm Response Due Date/Time Week of October 14, 2019 Presentations (If Required)*10/15 and 10/16 @ 10:00 AM EST October 18, 2019 Evaluation Complete * October 21, 2019 Contract Negotiations Commence* November 7, 2019 Contract Negotiations Complete November 26, 2019 Board Approval* December 1, 2019 Execution * *DATES SUBJECT TO CHANGE Instructions to Proposers Paragraph 3. Acceptance and Rejection: If more than one service is requested, each service may be considered a separate offer. The CRAA reserves the right to award an agreement on each service separately, on all services as a whole or any combination thereof. The CRAA reserves the right to acquire the vehicles, infrastructure separately to comply with grant requirements. Contract Award Requirements: The Authority intends to grant the selected proponent a contract commencing on or about December 1, 2019 for the acquisition of capital assets, including vehicles, building and infrastructure improvements or new construction. The management, operations and maintenance contract will commence on or about June 2021 with a term of ten (10) year. Two (2), two (2) year extension options may be exercised at the sole discretion of the Authority. The operation and management of the CONRAC bus system shall be in accordance with the scope of services contained herein, and incorporated by reference into the Draft Agreement included as part of this solicitation. Scope of Work Requirements/Project Specifics/Overview: The Authority is seeking proposals from qualified proponents to acquire, operate, manage, and maintain buses to operate between the John Glenn Columbus International Airport passenger terminal and the new Consolidated Rental Car Facility (CONRAC). The Authority seeks a complete solution, and the Proponent must provide any incidental items omitted in the RFP in their proposed fee. Item 1. Location – between CONRAC and CMH Terminal Item 2. Service Parameters - high quality, efficient, effective level of service for airport patrons. Item 3. Days and Hours of Service - 24 x 7 x 365 Item 4. Headways between buses shall not exceed 5 minutes. Item 5. Travel Time 0:02:31 / 0:02:15 distance is 0.9 mile

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Item 6. Demand Schedule is provided Item 7. Estimated Number of Vehicles

Based on the service parameters above, the Authority estimates that CONRAC bus service will require between four and six 40FT buses. It is the obligation of the proponent to independently validate the number of vehicles necessary based on the service parameters and operating environment, and state its assumptions in the cost estimate format specified in this RFP. The proponent may use fewer vehicles, or shorter buses, as long as vehicle specifications and service parameters are met. See Attachment C, CONRAC Bus Analysis. Also, note the CRAA will take exceptions to the technical specifications if your solution meets the services parameters outline in the RFP.

Item 8. Vehicle Acquisition.

If the proponent leases the vehicles for the term of the agreement, the Authority will pay the actual lease amount. If the proponent purchases the vehicles, the Authority will pay the amount of monthly depreciation expense and any the cost of finance; the proponent will not earn their fee on this cost.

If the CRAA deems that it is in their best interest to acquire and own the vehicles, the CRAA may elect to acquire the vehicles directly from the manufacturer at the proponents offered price or negotiate directly with the bus manufacturer.

Item 9. CNG / Battery Electric Buses, CRAA prefers Battery Electric Bus solution, and anticipates a lower total cost of ownership Item 10. On-site or offsite maintenance facility Item 11. Mid-Life Vehicle Refurbishment Proponent shall include in its cost proposal, and lump sum cost for vehicle refurbishment in Year 6 of the contract term, the CRAA anticipates the cost to be amortized over the contract term. Criterion and Measures——— 20% Operations Plan 25% Contractor Management Fee Offer will total cost of ownership. 15% Industry Experience and Qualifications CONRAC bus operations at other airport 20% Management, Personnel, and Customer Service Plan. 10% Diversity Business Partner Program (DBP) Participation 10% Operating Budget and Financial Ability to Perform Bonding Requirements: CRAA requires a proposal bond in the proposed offer Irrevocable Letter of Credit Requirements: prior to contract award, Contractor shall provide an irrevocable letter of credit in the amount of $100,000 to the CRAA. Insurance Requirements: See Schedule H in the contract document Attachment A, Section 10.05 Liquidated Damages: Description Amount Unit of Measure Non-Staffing or Non-Operation of the Buses $1,000 per hour Noncompliance w/Bus Routes, Headway Frequencies, & Bus Cycle Times $1,000 per hour Failure to Submit Accurate Reports in a Timely Manner $1,000 per day Inoperative Buses $1,000 per day Operating Expense Backup 25% undocumented amount

Subject: Online Vendor Registration

March 26, 2019

Dear Vendor:

Columbus Regional Airport Authority is pleased to announce its new Vendor Registration portal within the B2GNow Diversity Software System. Starting March 26, 2019, Columbus Regional Airport Authority (CRAA) will implement our vendor registration process. This new process will allow vendors to register with CRAA electronically and simultaneously become part of CRAA’s distribution list for events, outreach, networking and procurement activities. Any new vendor registration applications must be submitted electronically in order to be registered with CRAA. We need your cooperation in registering electronically, even if you have already submitted information to CRAA previously, so that you are added to our new online directory. This will also ensure CRAA has the most up to date information for your business. Go to the following link: https://columbusairports.diversitycompliance.com/ to access the system. Click ‘APPLY FOR REGISTRATION’ then ‘Create Account’. Follow the prompts accordingly. Once you have your temporary password, you can go directly into the system. First, change your temporary password for security purposes. You will receive email notification once your application is reviewed and approved. Please allow 5 business days for your application to be reviewed, if you don’t receive notification after 5 business days please email us at [email protected]. After you have finished navigating the system, and if you have further questions, individuals can register to attend training classes. B2GNow conducts vendor registration training classes twice a month. You can RSVP for the B2GNow monthly training by clicking on the Take a Training Class link and signing up for the Vendor Registration & Questionnaire - Vendor Training or any other vendor training you would like. Seating is limited, we encourage you to register early.

For questions regarding this process, please send an email inquiry to [email protected]. Following are screenshots of the vendor registration process for your convenience.

Thank you for your attention to this matter.

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Access the Columbus Regional Airport Authority, Business Diversity Management System

• https://columbusairports.diversitycompliance.com/ • Select the Apply for Registration button

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Vendor Registration: Enter Information

• Select Create Account for a new registration

This step is checking to see if you already have a registation/application in the system.

• If you do, update the information. • If not, continue to create your account.

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After your account is created, fill out the vendor questionnaire.

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Once you have successfully entered your vendor questionnaire it wil be in a pending status until it is reviewed by CRAA, you will see the following screen.

Once your vendor registration/questionnaire is approved, you will see the following.

This is the link to sign up for the monthly training classes offered by B2GNow.

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