Minutes - Clare & Gilbert Valleys · PDF fileThat Council approve the request to provide a donation of $450 towards ... to donate money in preference ... Panel Minutes 4. Customer

Clare & Gilbert Valleys Council

MinutesMeeting of Council held Monday 25 January 2016 in the

Council Chambers, 4 Gleeson Street, Clare commencing at7.00pm.

His Worship the Mayor, Mr A Aughey OAM declared the meeting open, read theCouncil Prayer and welcomed all in attendance.

Acknowledgement of CountryMayor Aughey CAM provided an Acknowledgement of Country through the followingstatement:

"We acknowledge and respect the traditional custodians whose ancestral lands we aremeeting upon here today".

Present:

Mayor A Aughey OAMCouncillor I BurfittCouncillor E CalvertCouncillor L DrummondCouncillor N GoldingCouncillor J KellsCouncillor W MolineuxCouncillor H PerryCouncillor D SchwarzCouncillor T Siv

Staff in Attendance:Chief Executive Officer, Mr R BlightManager Governance & Community Services, Mrs L KunothActing Chief Financial Officer, Mrs C McAvaneyActing Manager Works and Infrastructure, Mr B LangeMinute Taker, Ms Sara Zuromski

Apologies:

Nil

25 January 2016

Declaration of Conflict of Interest:

Cr Drummond 10.1 (h) Clare Oval Redevelopment Working Party - Having arelative who is a member of the South Clare Sports Club.

10.3 (i) Request for Road Closures and Purchases - Being anowner of property adjacent to a possible road reserve.

Cr Siv 10.4 (e) Clare Footpath Program, Main North Road, Clare - Being aproperty owner and business operator adjacent to proposedfootpath works.

10.3 (i) Request for Road Closures and Purchases - Being apotential property investor.

Chief Executive Officer, Deputation Item 7.1 Representatives of Waterloo & DistrictsMr Roy Blight Concerned Citizens Group - Waterloo, on account of

possible perception of bias being a landowner affected bythe Bluff Range Windfarm.

Confirmation of Minutes

1-16

Moved: Cr GoldingSeconded: Cr Drummond

That the Minutes of the Ordinary Council Meeting held on 7 December 2015 beconfirmed.

CARRIED UNANIMOUSLY2-16

Moved: Cr PerrySeconded: CrSiv

That the Minutes of the Special Council Meeting held on 14 December 2015 beconfirmed.

CARRIED UNANIMOUSLY

3. Questions On Notice

Questions Without Notice:

Nil

Notices of Motion:

Nil25 January 2016

Petitions:

Nil

Deputations

7.03pm Chief Executive Officer, Roy Blight declared an interest on account ofpossible perception of bias being a landowner affected by the Bluff RangeWindfarm and vacated the meeting.

1. Representatives of Waterloo and Districts Concerned Citizens Group -Waterloo Windfarm

7.24pm Chief Executive Officer, Roy Blight returned to Chamber and resumed hisseat.

8 Public Question Time:

a) Public Question Time

Nil

Mayoral Report:

a. Mayoral Report for the period from 4 December 2015 to 16 December 2015

3-16

Moved: Cr MolineuxSeconded: CrSchwarz

1. That the Mayoral report for the period 4 December to 16 December 2015 be

accepted.

2. That the report on the Clare Tennis Club and Hilltown Tennis Club be noted.

CARRIED UNANIMOUSLY

10 Reports:

10.1 Chief Executive Officer

a. Chief Executive Officer Information Report

4-16

Moved: Cr SchwarzSeconded: CrSiv

That the report for information be noted.CARRIED UNANIMOUSLY

25 January 2016

b. Chief Executive Officer - Action Report January 2016

5-16

Moved: Cr GoldingSeconded: Cr Kells

That Council note the Chief Executive Officer's Action Report as at December2015 presented and that completed items be deleted from the next report.

CARRIED

c. English Oak Trees, Lennon Street, Clare

6-16

Moved: Cr GoldingSeconded: CrSchwarz

That Council authorise the removal of 3 English Oak trees in Lennon Street, Clareand replace with same according to the recommendations in the arboricultureassessment by the Adelaide Tree Surgery and Development Approval granted.

CARRIED UNANIMOUSLY

d. Speed Restriction Limits - Riesling Trail Loop Roads

7-16

Moved: Cr BurfittSeconded: CrCalvert

That prior to any speed restrictions being implemented that Council undertakewider public consultation on the proposal.

CARRIED UNANIMOUSLY

e. William Street, Clare, Land Division - Road Naming

8-16

Moved: Cr KellsSeconded: Cr Golding

That the road reserve created by the land division 433/D014/2014 at the westernend of William Street, Lots 95, 96,97,98,210 FP213876, Clare, contained inCertificate of Title Volume 5644 Folio 958 be named William Court and that therelevant authorities be notified and plans updated.

CARRIED UNANIMOUSLY

25 January 2016

f. Speed Restriction Limit-Torrens Road, Riverton

9-16

Moved: Cr MolineuxSeconded: CrSchwarz

That the speed limit on Torrens Road, Riverton remain at SOkph.CARRIED

g. Business Improvement Report

10-16Moved: CrCalvertSeconded: Cr Siv

That the Business Improvement Report for January 2016 be noted.

CARRIED UNANIMOUSLY

h. Clare Oval Redevelopment Working Party

7.49pm Cr Drummond declared an interest having a relative that is a member ofthe South Clare Sports Club and vacated the meeting.

11-16Moved: Cr KellsSeconded: Cr Burfitt

That the Clare Oval Redevelopment Working Party report be noted.

That the Clare Oval Redevelopment Working Party continues to liaise with theClare Oval Redevelopment Committee on the refinement of this project.

That Council authorise the replacement of the fallen light tower at the Clare Ovaland that the quotation by Healthy Sparks be accepted, and that a capital budgetvariation be approved accordingly and that additional funding come from theRecreational budget.

CARRIED UNANIMOUSLY

8.04pm Cr Drummond returned to the Chamber and resumed her seat.

i. Colours of Clare A Town Centre Study & Road Map

12-16

Moved: Cr PerrySeconded: Cr Schwarz

25 January 2016

That the following Council Members be appointed to the Clare Town CentreProject Working Party:Mayor Aughey OAM, Cr Perry, Cr Drummond, Cr Golding and Cr Calvertto develop specific project proposals for further consideration of Council.That Working Party also invite written and verbal submissions fromcommunity members and/or groups on the preferences for implementationof the initiatives identified in the Colours of Clare Report.

CARRIED UNANIMOUSLY10.2 Finance

a. Finance Information Report

13-16Moved: Cr GoldingSeconded: Cr Drummond

That the report for information be noted.

CARRIED

b. Grant Funding, Simmos Bridge, Saddleworth

14-16Moved: Cr BurfittSeconded: CrCalvert

1. That Council Administration be authorised to advise the Department ofInfrastructure and Regional Development of Council's acceptance of grantfunding of $165k under the Federal Bridges Renewal Programme to replaceSimmos Bridge, Hazeleigh Road, Saddleworth.

2. That an allocation of $14k be made in the current year's budget to cover thepreliminary costs of the project, including survey, preparation of finaldesign and drawings and that the 2016/17 budget contain a capitalallocation of $316k for the completion of the project offset by grant incomeof$165k.

3. That the importance of this funding from the Australian FederalGovernment to enable this capital renewal project be acknowledged.

CARRIED UNANIMOUSLY

25 January 2016

10.3 Corporate Governance

a. Corporate Governance Information Report

15-16Moved: Cr SchwarzSeconded: Cr Drummond

That the report for information be noted.CARRIED

b. Library and Information Services Information Report

16-16Moved: Cr KellsSeconded: CrGolding


c. Review of Elector Representation

17-16Moved: Cr BurfittSeconded: Cr Molineux

That the project submission provided by Craig Rowe and Associates for theconduct of the Clare & Gilbert Valleys Council Elector Representation Review tothe amount of $5,500 be accepted, with the consultancy work to commence inApril 2016 and payment of the consultancy fee occur in the 2016/17 financial year.

CARRIED UNANIMOUSLY

d. Request for Financial Support - NAIDOC Week Activities

18-16Moved: Cr PerrySeconded: Cr Drummond

That Council approve the request to provide a donation of $450 towards printingand distribution costs of information packs, posters and entry forms to schoolsacross the Council region.

CARRIED

25 January 2016

e. Local Government Association - Council Performance Assessment SurveyPart B

19-16Moved:Seconded:

That Council:

Cr KellsCr Perry

1. Approve the participation in the Council Performance Assessment Survey

Part B in accordance with Key Result Area 1 - item 6 - "Implementation of

Council Members Self Assessment".

2. Approve the cost of $1,300 to be provided for in the next 2015/16 budget

review.

CARRIED

f. 2016 SA Variety Bash Finish, Clare

20-16

Moved: Cr PerrySeconded: CrSiv

That Council approves the support of the 2016 SA Variety Bash Finish in Clarewith a budget allocation of $4,000 for 2016/17 Budget and Annual Business Plan.

CARRIED

g. Shipping and / or Sea Container Policy

21 -16Moved: Cr BurfittSeconded: Cr Perry

That the Shipping and / or Sea Container Policy as provided, have further workundertaken by Council Administration regarding sizes of shipping containers andset backs required for primary production locations and report back to Council atits February meeting.

CARRIED UNANIMOUSLY

h. Section 221 Authorisation - Lot 8 Corner of Old North Road and Lennon Street,Clare

22-16Moved:Seconded:

That Council:

Cr BurfittCr Golding

25 January 2016

1. Authorises the Chief Executive Officer to sign the Section 221

Authorisation with the owners of Lot 8 corner of Old North Road and

Lennon Street, Clare, commencing 1 February 2016 for a period of 42 years.

2. Sets a charge that is the equivalent to the minimum road reserve licence

(as determined annually by the Council) for each year of the Authorisation.

CARRIEDi. Request for Road Closures and Purchases

8.32pm Cr Siv declared an interest being a potential property investor and left themeeting.

8.32pm Cr Drummond declared an interest being an owner of property adjacent toa possible surplus road reserve and left the meeting.

23-16Moved: Cr BurfittSeconded: Cr Golding

That Council Administration write to all registrants who have expressed interest inpurchasing a road reserve, providing a copy of this report and seek from them acommitment in proceeding with the road closure that they have expressedinterest in.

CARRIED UNANIMOUSLY

8.52pm Cr Siv and Cr Drummond returned to the Chamber and resumed their seat.

j. 2017 Santas Tour Down Under

24-16

Moved: Cr MolineuxSeconded: Cr Calvert

That on account of competing projects Council not lodge an expression ofinterest in hosting the 2017 Santos Tour Down Under.

CARRIED

k. Auburn Community Centre Committee Report

25-16

Moved: Cr PerrySeconded: Cr Calvert

That Council consider the information and recommendations contained within theattached report and support the request by the Auburn community to investigatethe possibility of the Institute being managed by a sub committee of the AuburnPeak Body, the Auburn Community Development Committee Inc.

CARRIED UNANIMOUSLY

25 January 2016

I. Managing Donated Goods Following a Disaster Policy

26-16Moved: Cr KellsSeconded: Cr Molineux

That Council resolve to support the State Emergency Management Plan Version2.15 - 17 December 2015 in encouraging the public to donate money in preferenceto goods.

CARRIED UNANIMOUSLY

10.4 Development, Infrastructure & Environment

a. Development, Infrastructure and Environment Information Report1. Compliance Issues, Programmed Works and Works Request Reports

2. Planning, Development and Health Statistics

3. Council's Development Assessment Panel Minutes

4. Customer Satisfaction Survey

27-16Moved: Cr MolineuxSeconded: Cr Drummond


b. Min Man Road Upgrade

28-16Moved: Cr MolineuxSeconded: CrCalvert

The report be received and noted pending further advice to the Council followinginvestigations and assessments as indicated in the report.

CARRIED UNANIMOUSLY

c. Riverton Footpath Capital Works 2015/16


That the report be received and noted pending further advice to Council on theimplementation of the program.

CARRIED

25 January 2016

d. Blvth Road, Clare

30-16Moved: Cr BurfittSeconded: Cr Kells

(1) That Council authorises Council Administration to progress discussions

with Department of Planning Transport and Infrastructure (DPTI) to install a

formal pedestrian crossing point at the current location on Blyth Road,

Clare.

(2) That Council joins the Way2Go Bike Ed program(3) That a further report be provided to Council on grant funding available

towards the installation of this work.

CARRIED UNANIMOUSLY

e. Clare Footpath Program,IVIain North Road, Clare

9.43pm Cr Siv declared an interest being a property owner and business operatoradjacent to proposed footpath works and left the meeting.

31 -16Moved: Cr PerrySeconded: Cr Burfitt

That Council Administration provide further information regarding the viability ofthe two plane trees referred to in the report being retained prior to progressing thefootpath works.

CARRIED UNANIMOUSLY

9.51 pm Cr Siv returned to the Chamber and resumed his seat.

f. Spring Gully and Gillentown Road Resheet

32-16Moved: Cr BurfittSeconded: CrGolding

(1) That Council reconstruct a portion of Spring Gully Road to a sub-basestandard the section identified in the report.

(2) That subject to the costs for undertaking the upgrade of the portion of

Spring Gully Road, Council will proceed with the upgrade of Gillentown

Road to a similar standard during the 2015/16 financial year.

25 January 2016

(3) That funds to complete these road upgrading projects be sourced from the

previously uncommitted roads grants income as received for the 2015/16

financial year.

(4) Budget for this project be no greater than $303,000.

CARRIED

g. Upgrade of Road Adjacent Development - Mt Tinline Road - Edward Hawker

33-16Moved: Cr PerrySeconded: Cr Burfitt

That Council request a contribution of $20,000 from Mr Hawker for the upgrade ofMtTinline Road adjacent the proposed development.

CARRIED

10.5 Recreation Facilities

a. The Valleys Lifestyle Centre and Riverton Swimming Pool Information Report

34-16Moved: Cr DrummondSeconded: Cr Siv


111 Council Committee Minutes

a. Riverton Recreation Ground Committee (24/11/15)

b. Mid North Community Passenger Network (7/12/15)


That the Council Committee minutes be noted.CARRIED

25 January 2016

12 Community Committee Reports

a. Tarlee Hall & Community Services (1/10/15)

36-16Moved: Cr SchwarzSeconded: Cr Calvert

That the Community Committee minutes be noted.CARRIED

13 Correspondence for Information:

Nil

14 Urgent Business

Nil

15 Business in Confidence

a) 2017 Clare Masters Games - Platinum Sponsorship

Business considered under Section 90 (3) (d) of the Local Government Act

37-16Moved: Cr SivSeconded: CrGolding

Section 90 (3) (d) of the Local Government Act

1. That under the provisions of Section 90(2) of the Local Government Act1999 an order be made that the public, with the exception of the ChiefExecutive Officer, the Manager Governance & Community Services, ActingChief Financial Officer, the Acting Manager Works and Infrastructure and theMinute Taker, be excluded from attendance at the meeting in order toconsider the matter of 2017 Clare SA Masters Games - PlatinumSponsorship.

2. That the Council is satisfied that it is necessary that the public beexcluded to enable the Council to consider the information at the meeting onthe grounds that the matter be considered in confidence, information thedisclosure of which could reasonably be expected to confers commercialadvantage on a person, pursuant to Section 90(3)(d) of the Local GovernmentAct 1999.

25 January 2016

3. That accordingly, on this basis, the principle that meetings of the Councilshould be conducted in a place open to the public has been outweighed bythe need to keep the information or discussion confidential.

CARRIED

Meeting was conducted in confidence from 10.11 pm to 10.14 pm.

b) Confidential Items Register

Business considered under Section 90 (3)(d)(a)(h)(i) of the Local Government Act


Section 90(3)(d)(a)(h)(i) of the Local Government Act

1. That under the provisions of Section 90(2) of the Local Government Act1999 an order be made that the public, with the exception of the ChiefExecutive Officer, Manager Governance & Community Services, Acting ChiefFinancial Officer, the Acting Manager Works and Infrastructure and theMinute Taker be excluded from attendance at the meeting in order toconsider a matter in confidence.

2. That the Council is satisfied that it is necessary that the public beexcluded to enable the Council to consider the information at the meeting, onthe grounds that the matter must be considered in confidence informationthe disclosure of which would involve the unreasonable disclosure ofinformation concerning the various confidential resolutions, pursuant to

Section 90(3)(d)(a)(h)(i) of the Local Government Act 1999.



25 January 2016

c) Appointment of Acting Chief Executive Officer

Business considered under Section 90 (3)(a) of the Local Government Act

39-16Moved: Cr SivSeconded: Cr Kells

Section 90(3)(a) of the Local Government Act

1. That under the provisions of Section 90(2) of the Local Government Act1999 an order be made that the public, with the exception of the ChiefExecutive Officer, Manager Governance & Community Services, Acting ChiefFinancial Officer, the Acting Manager Works and Infrastructure and theMinute Taker be excluded from attendance at the meeting in order toconsider the matter of Acting Chief Executive Officer in confidence.

2. That the Council is satisfied that it is necessary that the public beexcluded to enable the Council to consider the information at the meeting, onthe grounds that the matter must be considered in confidence informationthe disclosure of which would involve the unreasonable disclosure ofinformation concerning the personal affairs of any person, pursuant toSection 90(a) of the Local Government Act 1999.


CARRIED


Meeting Closed at 10.30 pm

CONFIRMED ...../....../.....

MAYOR

25 January 2016

25 January 2016Confidential Minutes

Meeting Commenced 10.11pm

a) 2017 Clare Masters Games - Platinum Sponsorship

Business considered under Section 90 (3) (d) of the Local Government Act

40-16Moved: Cr SivSeconded: Cr Golding

Section 90 (3) (d) of the Local Government Act

1. That under the provisions of Section 90(2) of the Local Government Act1999 an order be made that the public, with the exception of the ChiefExecutive Officer, the Manager Governance & Community Services, ActingChief Financial Officer, the Acting Manager Works and Infrastructure and theMinute Taker, be excluded from attendance at the meeting in order toconsider the matter of 2017 Clare SA Masters Games - PlatinumSponsorship.

2. That the Council is satisfied that it is necessary that the public beexcluded to enable the Council to consider the information at the meeting onthe grounds that the matter be considered in confidence, information thedisclosure of which could reasonably be expected to confers commercialadvantage on a person, pursuant to Section 90(3)(d) of the LocalGovernment Act 1999.


CARRIED


That Council approve the application on behalf of Mr Mick Cellar Door & Kitchento be the 2017 Clare SA Master Games Platinum Sponsor with naming rights andthat Tim Adams Wines, Tim Adams Contract Processing and Mr Mick Cellar Door& Kitchen be thanked for their endorsement and support for the Clare SA MastersGames.

CARRIED

PERIOD OF CONFIDENTIALITY

42-16Moved Cr SivSeconded Cr Kells

1. An order was made pursuant to the provision of Section 91 (7) of the LocalGovernment Act 1999 as amended, that the decision and reports andattachments of Council relating to the discussion of matters, having beendealt with on a confidential basis under Section 90(3)(d) of the LocalGovernment Act 1999 need not to be kept confidential.

2. That the meeting be reopened to the public.CARRIED

Meeting reopened to the public at 10.14 pm

CONFIRMED ...../....../.

MAYOR

CONFIDENTIAL MINUTES

Meeting commenced 10.17 pm

b) Acting Chief Executive Officer

Business considered under Section 90 (3)(a) of the Local Government Act

46-16Moved: Cr BurfittSeconded: Cr Perry

Section 90 (3)(a) of the Local Government Act

1. That under the provisions of Section 90(2) of the Local Government Act1999 an order be made that the public, with the exception of the ChiefExecutive Officer, Manager Governance & Community Services, Acting ChiefFinancial Officer, the Acting Manager Works and Infrastructure and theMinute Taker be excluded from attendance at the meeting in order toconsider a matter in confidence.

2. That the Council is satisfied that it is necessary that the public beexcluded to enable the Council to consider the information at the meeting,on the grounds that the matter must be considered in confidenceinformation the disclosure of which would involve the unreasonabledisclosure of information concerning the various confidential resolutions,pursuant to Section 90(a) of the Local Government Act 1999.


CARRIED47-16Moved: Cr BurfittSeconded: Cr Calvert

That the CEO be authorised to take annual leave and that John Coombe OAM beappointed to the position of acting Chief Executive Officer for Clare & GilbertValleys Council for the following periods:

9 July-24 July 20161 October - 16 October 2016

That Council authorise the amount up to $650 per week for accommodation.

And that appropriate contractual arrangements be established.

CARRIED

PERIOD OF CONFIDENTIALITY

48-16Moved: Cr SchwarzSeconded: Cr Perry

1. An order was made pursuant to the provision of Section 91 (7) of the LocalGovernment Act 1999 as amended, that the decision and reports andattachments of Council relating to the discussion of matters, having beendealt with on a confidential basis under Section 90 3 (a) of the LocalGovernment Act 1999 need not to be kept confidential.

2. That the meeting be reopened to the public.CARRIED

Meeting reopened to the public at 10.26 pm

CONFIRMED ...../....../.

MAYOR

Minutes - Clare & Gilbert Valleys · PDF fileThat Council approve the request to provide a donation of $450 towards ... to donate money in preference ... Panel Minutes 4. Customer

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