I Don't Have Time to Go to this Webinar (Time Management)

I DON’T HAVE TIME TO GO TO THIS WEBINAR!

TIME MANAGEMENT

MUS WELLNESS

CRISTIN STOKES AND NEAL ANDREWS

WEBINAR OBJECTIVES

• Discuss practical Time Management strategies.

• Integrate Health

• Disclaimer!

• There is an element of psychology and physiology in time management.

• Find strategies that work for YOU!

• This is not a “One-size-fits-all” subject

TAKE HOME POINT!

• Have a Plan

• Work the Plan

• Experiment, tinker, tweak, change.

• “Innovation is trying new things and learning what works and what doesn’t work.”

• BJ Fogg

IDENTIFYING OBSTACLES

IDENTIFYING OBSTACLES

• Scheduling conflicts.

• Too many distractions during the day.

• Trying to work on multiple tasks at the same time and then not being able to focus enough to finish any of them in a timely manner.

• Email - eats up a lot of time. Also all the day-to-day things and the "emergencies" that pop up most days that have to be dealt with.

• How to balance the urgent and the important...I am easily distracted.

• Being tired at the end of the day and therefore having the energy and motivation to get tasks done in the evening, after work and dinner.

• Saying yes to every event or favor.

• Prioritizing a work out in between home/work/kids schedules.

IDENTIFYING OBSTACLES

• Procrastinating on starting big projects or working on things that require that I make a decision.

• Prioritizing list of things to do. Deciding what to do first.

• Getting distracted by other things, losing focus on what I am currently doing or getting bored with it that I want to start working on something else.

• Using time that I have effectively - skipping lunch vs. taking the hour and exercising. Saying "I'll just do one more thing and then go" An hour later, I still haven't gone.

• Constant interruptions.

• Teenager.

“HOW WE SPEND OUR DAYS…

• …is how we spend our lives.”

• First step in understanding Time Management is understanding what we do with our time on a daily basis.

• Take a look at your day record from Friday or Monday, or think about/write out your typical weekday, hour by hour.

ANALYZE!

• Look at your Day inventory

• ID Time Wasters!

• What tasks could you delegate?

• What could you say NO to?

• Question: “What would happen if I didn’t do this?”

• Time is a lot like Finance (Budgeting)

• Usually it is easier to cut expenses than it is to increase income.

ORGANIZATIONAL TOOLS

• The To-Do List

• Many different approaches

• Use one that fits you

• Break big tasks into smaller, more manageable tasks.

• The Top 5

• The 6x6

TOP 5 TO-DO LIST

• LIFE

• Visit Europe

• Retire before age 65

• Own cabin on the river

• Put kids through college

• Go Whitewater rafting

• WEEK

• 5 Larger Tasks

• DAY

• 5 Manageable Tasks

6X6 TO-DO LIST

• Good for focusing on bigger themes and projects.

• What are the most important 6 things for me to accomplish over the next 6 weeks?

• Put it somewhere where you can see it constantly.

• Regular, “daily” To-Do list should focus on tasks pertaining to 6x6.

• Create new 6x6 every six weeks.

THE POMODORO TECHNIQUE

• 25 minutes of solid, uninterrupted work on one task• 5 minute break

SCHEDULING!

• “We should control our technology, but often we allow our technology to control us.”

• The Master Schedule

• Week/Month/Year

• Month and Year is on our Wall

• Schedules must be VISIBLE!

• Guards against double-booking or over-booking. Helps when you have to say NO!

PRODUCTIVE VS. NOT

PRODUCTIVE VS. NOT

SCHEDULING

• Defend your most productive time!

• DND!

• Turn off phone, close email, hang sign, even if just for 30 minutes

• Designated Email Times

• If the “PopUp” is a distraction, Turn it Off!

• Allow time for interruptions, but try to limit distractions

• Can you schedule designated blocks of time for:

• Long term planning

• Organization

• Desk

• Files

• Email

MAKING PRIORITIES A PRIORITY

• Urgent vs. Important

Preparing/Teaching Time Management Webinar

Answering Email

2015 Planning Cleaning Out File Cabinet

Urgent

Highly Important

Not Urgent

Less Important

THE TRAP OF THE 21ST CENTURY WEST

• We are busier than ever. We live in a non-stop, on-the-go, information age. Many people struggle with work/life balance and the cumulative stress of multi-tasking and a myriad of responsibilities.

• What is sacrificed when we cannot complete all of the tasks?

• Exercise

• Recreation

• Good Nutrition

• SLEEP!

IF YOU HAD AN EXTRA HOUR OF FREE TIME…

PRIORITY HIGH: YOUR HEALTH

• “You don’t find time for your health, you make time for your health.”

• “If your health isn’t a priority now, it will be someday.”

• “You Time”

• Exercise, eating right, and sleeping go on the To-do list, top of priority list, and written into the schedule.

• This is a time investment

• Return on Investment?

• Happier, healthier, more productive YOU.

• (Everyone else will like you better too.)

PRIORITY HIGH: YOUR HEALTH

• Have some “Non-negotiables”

• Date night

• Family Time

• Exercise

• Can tie these things into health

• Family walk/hike

• Walking the dog

• Cooking together

• Going to the park

PRIORITY HIGH: YOUR HEALTH

• Think SMALL! Small=Big

• Things with small time investment can yield big health returns.

• Getting out of your chair for a stretch break or walk break.

• Break for a healthy snack.

• Creating consistency.

• Not everything has to be EPIC.

• “How we spend our days is how we spend our lives.”

CHECK US OUT ONLINE

• www.muswell.limeade.com

• www.montanamovesandmeals.com

• www.wellness.mus.edu

• [email protected]

• New workshop for 2015: Setting Healthy Priorities• 12/9 @ Helena College