Time Management Basics Lynda Kellam 11/11/11
Aug 29, 2014
Time Management
BasicsLynda Kellam
11/11/11
Lots of options!
Basic Tips
Clear your headPhoto by David Goehring (http://www.flickr.com/photos/carbonnyc/3589049775/)
Actionable to doPhoto by Tabata Kotowiski (http://www.flickr.com/photos/happy-batatinha/3456217960/in/photostream/)
Mom!Becomes...
buy mom a birthday gift...
Decide on appropriate birthday gift...
Call dad and ask what mom wants!
Find a buddy
Conquer the Clock
http://www.flickr.com/photos/57855544@N00/340654159/in/photostream/
Multitasking is the enemy.
Period.
http://www.flickr.com/photos/orcaman/438887386/
Weekly reviewPhoto by Luis Argerich (http://www.flickr.com/photos/lrargerich/3203435803/)
Your questions• How to keep up with sneaky deadlines?• Organizational systems for projects?• Easing pressure?• Breaking down large goals into small
steps?• How to estimate total time of different
actions or projects?• Avoiding distractions?• Better manage time?
GTD LiteCollect
Process
Organize
Review
Do
CollectCapture anything by writing it downUse inboxes to collectMinimize number of inboxesEmpty inboxes daily (or every other day)
I’m like water...
ProcessMake decision about meaning (remember mom?)Not actionable? Toss, Tickle, FileActionable? Do it! Delegate! Create a project!
OrganizeFour key areas:
Project lists
Calendar
Next Actions list
Waiting for
A filing system is your friend
Photo by Guy & Heather Thomas (http://www.flickr.com/photos/guyandheather/752125029/#/)
A FewOrganizing Tools
iSpartan CalendarRemember you can check schedules & invite people to events
Events from other cals can be copied to your own
Share with your closest colleagues
Remember the milk
http://www.rememberthemilk.com/
Track to do lists
Evernotehttp://evernote.com/
Online notebook application
Good for project management
Google Docs
Use for project management for self or a
committee
Use to make next action lists
Go analog
Notebook
Calendar
Files
Review
Review calendar and action lists daily (or whenever you have time)Conduct a weekly review
Weekly ReviewTake an hour each week (usually end)Empty inboxesEmpty your headReview calendar, lists, waiting for list, projects, etc.
Do!Choose actions based on ...
What can you do?What you have time for?What you have energy for?Priorities?
What’s your next action?
Thanks!