-
MINUTES OF MEETING OF JOINT COMMISSIONERSHELD ON 23 NOVEMBER
1999
INDEX
No: Item Page
ATTENDANCES 1
APOLOGIES AND LEAVE OF ABSENCE 1
PUBLIC QUESTION TIME 2
DECLARATIONS OF FINANCIAL INTEREST 10
CONFIRMATION OF MINUTESC48-11/99 MINUTES OF MEETING OF JOINT
COMMISSIONERS HELD
ON 9 NOVEMBER 1999 10
ANNOUNCEMENTS BY THE CHAIRMAN WITHOUT DISCUSSIONCITY OF
JOONDALUP ADMINISTRATION CENTRE 20TH
ANNIVERSARY 10WOODVALE COMMUNITY CENTRE 11
PETITIONSPETITION OBJECTING TO THE PROPOSED SHOPPING CENTRE– LOT
715/110 FLINDERS AVENUE, HILLARYS – [04412J] 11PETITION SUPPORTING
THE PROPOSED SHOPPING CENTRE– LOT 715/110 FLINDERS AVENUE, HILLARYS
– [04412J] 11PETITION SUPPORTING THE PROPOSED CLOSURE OFPEDESTRIAN
ACCESSWAY BETWEEN FINSTOCK MEWS ANDCHADLINGTON DRIVE, PADBURY –
[35984J] 12PETITION REQUESTING INSTALLATION OF RETICULATIONSYSTEM,
PLAYGROUND EQUIPMENT AND CYCLE/WALKING PATH, WENTWORTH PARK,
PADBURY – [26565J] 12PETITION REQUESTING THE UPGRADE OF
RUTHERGLENPARK, KINROSS – [40500J] 12PETITION OBJECTING TO THE
CLOSURE OF THE PEDESTRIANACCESSWAY BETWEEN HAWKER AVENUE AND
THEWARWICK TRAIN STATION – [09122J] 12
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CITY OF JOONDALUP – MINUTES OF MEETING OF JOINT COMMISSIONERS -
23.11.1999 2
REPORT NO:
POLICYCJ396-11/99 REVIEW OF POLICY 3.1.9 – HEIGHT AND SCALE OF
BUILDINGS
WITHIN A RESIDENTIAL AREA -
[08375]............................................ 13
C49-11/99 PETITIONS SUBMITTED TO THE MEETING OF
JOINTCOMMISSIONERS – 9 NOVEMBER 1999 17
FINANCE AND COMMUNITY DEVELOPMENTCJ397-11/99 DETERMINATION
PURSUANT TO CLAUSE 8 (1) OF THE
JOONDALUP AND WANNEROO ORDER 1998 -ADJUSTMENT/TRANSFER OF THE
FORMER CITY OF WANNEROOARTWORKS -
[38634]................................................................................
18
CJ398-11/99 DETERMINATION PURSUANT TO CLAUSE 8 (1) OF
THEJOONDALUP AND WANNEROO ORDER 1998 -ADJUSTMENT/TRANSFER OF
INFRASTRUCTURE ASSETS OFTHE FORMER CITY OF WANNEROO - [38634]
.................................... 20
CJ399-11/99 DETERMINATION PURSUANT TO CLAUSE 8 (1) OF
THEJOONDALUP AND WANNEROO ORDER 1998 -ADJUSTMENT/TRANSFER OF UNITS
HELD IN THE LOCALGOVERNMENT HOUSE TRUST - [38634]
.............................................. 22
CJ400-11/99 ADJUSTMENT/TRANSFER OF NON CURRENT ASSETS OF
FORMERCITY OF WANNEROO (PLANT AND VEHICLES; FURNITURE ANDFITTINGS
AND OTHER PLANT AND EQUIPMENT) - CLAUSE 8,JOONDALUP AND WANNEROO
ORDER 1998 - [17394]..................... 23
C50-11/99 ADJUSTMENT/TRANSFER OF NON CURRENT ASSETS(RECEIVABLES)
AND NON CURRENT LIABILITIES(BORROWINGS) OF FORMER CITY OF WANNEROO
– CLAUSE8, JOONDALUP AND WANNEROO ORDER 1998 – [23475]
................28
C51-11/99 DETERMINATION PURSUANT TO CLAUSE 8 OF THEJOONDALUP AND
WANNEROO ORDER 1998 – BANKGUARANTEES –
[01179]...........................................................................30
C52-11/99 DETERMINATION PURSUANT TO CLAUSE 8 OF THEJOONDALUP AND
WANNEROO ORDER 1998 – LEASEAGREEMENTS –
[38634]...........................................................................31
CJ401-11/99 SCHEDULE OF DOCUMENTS EXECUTED BY MEANS OFAFFIXING
THE COMMON SEAL - [15876]
............................................ 33
CJ402-11/99 MINUTES OF JOONDALUP YOUTH ADVISORY COUNCIL MEETINGS
- SEPTEMBER 1999 - [38245]
............................................. 34
CJ403-11/99 WANNEROO EISTEDDFOD WORKING PARTY -
[37228].................. 35CJ404-11/99 WARRANT OF PAYMENTS FOR THE
PERIOD TO 31 OCTOBER
1999 - [09882]
.............................................................................................
36CJ405-11/99 ANNUAL REPORT & AUDITED 1998/99 FINANCIAL REPORTS
-
[07882]
.........................................................................................................
38CJ406-11/99 FINANCIAL REPORT FOR THE PERIOD ENDING 30
SEPTEMBER
1999 - [07882]
............................................................................................
40CJ407-11/99 FINANCIAL REPORT FOR THE PERIOD ENDING 31 OCTOBER
1999 - [07882]
..............................................................................................
40CJ408-11/99 TENDER 052-99/00 FIVE 6CYL FOUR DOOR SEDANS –
[47343J] ..... 41
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CITY OF JOONDALUP – MINUTES OF MEETING OF JOINT COMMISSIONERS -
23.11.1999 3
CJ409-11/99 SUPPLY AND DELIVERY OF MEALS SERVICES -
SUMMARYEVALUATION REPORT FOR TENDER NO 051-99/00 - [41341J]
........ 43
CJ410-11/99 SERVICE AGREEMENT BETWEEN CITY OF JOONDALUP ANDCITY
OF WANNEROO FOR IMPOUNDING OF DOGS ANDVEHICLES – [48118]
..................................................................................
45
CJ411-11/99 SERVICE AGREEMENT BETWEEN CITY OF JOONDALUP ANDCITY
OF WANNEROO FOR LIBRARY AND INFORMATIONSERVICES - [48118]
...................................................................................
49
INFRASTRUCTURE MANAGEMENTCJ412-11/99 WESTERN POWER AGREEMENT FOR
STREET LIGHTING –
[00311]
.........................................................................................................
53CJ413-11/99 PROVISION OF PATH IN WILLOW ROAD,WARWICK -
[37673J....... 55CJ414-11/99 TENDER NO 050-99/00 SUPPLY OF CONTRACT
LABOUR –
[48340J]........................................................................................................
57
PLANNING AND DEVELOPMENTCJ415-11/99 HILLARYS STRUCTURE PLAN –
SIGNING OF DOCUMENTS
[16047J]........................................................................................................
58CJ416-11/99 REQUESTED CLOSURE OF SECTION OF ROAD RESERVE:
AMBASSADOR DRIVE, CURRAMBINE -
[29475J]............................... 60CJ417-11/99 REQUEST TO
CLOSE PORTIONS OF THE 0.1 METRE PEDESTRIAN
ACCESSWAY OF LOTS 18, 19 AND 25 HALLIDAY GROVE,HILLARYS -
[32779J]................................................................................
61
CJ418- 11/99 DELEGATED AUTHORITY REPORT -
[07032]..................................... 64
REPORT OF THE CHIEF EXECUTIVE OFFICER 64
DATE OF NEXT MEETING 65
CLOSURE 65
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CITY OF JOONDALUP
MINUTES OF MEETING OF THE JOINT COMMISSIONERS HELD INWANNEROO
CIVIC CENTRE, CIVIC DRIVE, WANNEROO, ON TUESDAY,23 NOVEMBER
1999
ATTENDANCES
Commissioners:
C ANSELL ChairmanH MORGAN, AM Deputy ChairmanM CLARK-MURPHYR
ROWELLW BUCKLEY
Officers:
Chief Executive Officer: L O DELAHAUNTYDirector, Resource
Management: J B TURKINGTONDirector, Planning & Development: C
HIGHAMActing Director, InfrastructureManagement: D CLUNINGDirector,
Community Development: C HALL from 1802 hrsExecutive Manager,
Strategic Planning: R FISCHERManager, Division Taskforce: B
PERRYMANManager, Executive Services: K ROBINSONManager, Council
Support Services: M SMITHPublicity Officer: L BRENNANCommittee
Clerk: J AUSTINMinute Clerk: L TAYLOR
APOLOGIES AND LEAVE OF ABSENCE
Nil
There were 17 members of the Public and 1 member of the Press in
attendance.
The Chairman declared the meeting open at 1800 hrs.
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CITY OF JOONDALUP – MINUTES OF MEETING OF JOINT COMMISSIONERS -
23.11.1999 2
PUBLIC QUESTION TIME
The following questions, submitted by Mr Ron De Gruchy of
Sorrento, were taken onnotice at the Meeting of Joint Commissioners
held on 9 November 1999:
I asked some questions at the Meeting of Joint Commissioners
held on 26 October 1999. Inrelation to the answers that were
provided to me, I would like to propose two other questions:
Q1 I note that New South Wales and Victoria have a composite
rate (which is not thesame in each State) and ask that Council
makes inquiries as to the proceduresthat operate in Queensland,
South Australia and Tasmania.
A1 In Queensland the rating system for all local governments is
based onUnimproved Valuations.
Local governments do have the ability to strike Differential
Rates. There is a fairdegree of flexibility available, as each
local government is free to strike rates invarious categories based
on certain characteristics, including land use andconsumption of a
local government’s resources.
Further, local governments may levy a separate flat charge
across all propertiesfor a particular predetermined service or
undertaking in addition to the use ofvaluations.
In South Australia, the new Local Government Act 1999, which
will be effectivefrom 1 January 2000, permits a fair degree of
flexibility to the 68 localgovernments able to use the following
valuation systems:-
Annual Valuation (equivalent to our Gross Rental Value)Capital
Valuation (Market Value)Site Valuation (Unimproved Value)
Note: Only the City of Adelaide uses Annual Valuation
In addition, local governments are permitted to have a fixed
charge with no limit,however political reality will dictate the
extent of this application. It is envisagedthat a combination of a
fixed flat charge and a variable rate (based on valuation)will
apply.
Minimum payments will apply, however, limited to 35% of the
total assessments.
Local governments also have the ability to rate differentially,
based on land useand/or land zoning.
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CITY OF JOONDALUP – MINUTES OF MEETING OF JOINT COMMISSIONERS -
23.11.1999 3
In Tasmania the 29 local governments are free to adopt the
following valuationbases:-
* Capital Valuation (Market Value)* Assessed Annual Value (Gross
Rental Value)* Land Value (without improvements)
All have adopted assessed annual value.
Valuations are undertaken by the Valuer General’s Office with
revaluations oncein every 6 years. They form the basis for
distributing the rate burden withminimum payments applying.
Local governments do have the flexibility to apply Differential
Rating based on:-
* land use* land zoning
Q2 In relation to the phasing in of rate increases (as practised
by the WaterCorporation) what other Councils or Shires in Western
Australia actually dophase in increases in the GRV rates?
A2 This information is not readily available.
The Western Australian Local Government Department does not
maintainstatistics relating to which local governments, if any,
phase in valuations.
Investigations with the Valuer General’s Office also was to no
avail, albeit thatofficers of that agency were not aware of any
local government which did phasein valuations.
The following questions, submitted by Mr John Hollywood of Burns
Beach, were takenon notice at the Meeting of Joint Commissioners
held on 9 November 1999:
Q1 There was a report issued titled “The Clarkson/Butler Report”
which madereference to the development of the whole of the Burns
Beach bushland – Lot 2.One of the reasons given for this, is that
this land cannot be developed and it iskept as bushland. The owners
of the land want to be compensated by$98,000,000. The owners have
been charged rates as urban land, and yet theland is zoned rural.
Could I have clarification on this, please?
A1 Part Lot 2 Burns Beach Road is in the localities of Burns,
Kinross and Neerabup.The Kinross component is rated on Gross Rental
Valuation, with the Burns andNeerabup components being rated on
Unimproved Valuation. The Burns andNeerabup components are zoned
rural and have always been rated as such.
Q2 Can you find out how long this land has been rated as urban
and yet it is ruralland?
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CITY OF JOONDALUP – MINUTES OF MEETING OF JOINT COMMISSIONERS -
23.11.1999 4
A2 The Burns and Neerabup portions of this land have not been
rated urban.
Q3 How much are the owners likely to be compensated if it is
still zoned rural, noturban?
A3 It is not believed there are any grounds for compensation
claims from the City ofJoondalup.
Q4 When did this turnabout arise?
A4 The land west of Marmion Avenue has been zoned rural and
rated accordingly forin excess of 15 years.
The following questions, submitted by Mr M Sideris of Mullaloo,
were taken on notice atthe Meeting of Joint Commissioners held on 9
November 1999:
Q1 Are the Commissioners aware that the dual purpose cycle path
constructed southof Mullaloo Surf Club fails to meet the current
traffic engineering guidelines forpaths. It fails in meeting
alignment, safety aspects, signage, termination design,as well as
cross fall embankments etc. I have spoken to two officers within
theEngineering Division of Council. Neither of the officers were
aware that there isa set of guidelines or a Code of Practice. I
find it extremely strange that aCouncil that constructs a lot of
footpaths fails to keep pace with currentrequirements.
A1 The City has carried out the recent construction to foreshore
paths in accordancewith Bikewest Standards, and is currently
liaising on suitable signage.
Bikewest design is generally in line with guidelines set out by
Austroads BicyclesPart 14, however they do have various local
variations.
The City has constructed the foreshore paths in accordance with
the currentForeshore Management Scheme and has gained approval from
the WestAustralian Planning Commission.
Infrastructure Management will also be liaising in future with
the local AboriginalGroups and the newly formed Joondalup City
Coastcare Forum in relation to thedual use path alignment
northwards of the Mullaloo Surf Club.
Q2 Is any officer of Council aware of, or have any proposal
under consideration fordevelopment, realignment, redesign
associated with either the road way orproperty in the vicinity of
the Mullaloo Surf Club?
I am talking about the road realignment, road redevelopment,
road proposal onOceanside Promenade. I ask this for two reasons. I
understand there issomething happening near the tavern and I hear
there is something underconsideration. I am also hearing from other
residents that it is intended torealign the road and install
another roundabout.
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CITY OF JOONDALUP – MINUTES OF MEETING OF JOINT COMMISSIONERS -
23.11.1999 5
A2 The City has been looking at long term options for improving
safety and amenityin the vicinity of Mullaloo Surf Club. One of the
alternatives under considerationis to widen the median of Oceanside
Promenade and make it continuous along thissection. If adopted,
this would necessitate the construction of a roundabout toenable
vehicles from the beach car park to turn and go south. As the
volume oftraffic has increased, the danger to pedestrians crossing
Oceanside Promenadefrom the beach to the tavern has increased,
making it necessary to consider suchmeasures.
Q3 On the 12 October 1999, I asked how “under consideration by
the JointCommissioners is the introduction of a property
surveillance and securitylevy………can be magically transformed into
implementation without evenreceiving one response”. I duly note
that the response was that Council placedthis wording to give
indication of the Commissioners’ intent.
I still cannot see how “under consideration” can be transformed
into“implementation”. Can you kindly explain?
A3 The comments relating to the security levy advertised on 29
July were to indicatethe Council’s intent. All rates and charges
were only under consideration at thatstage, until adoption of the
Budget on 7 September 1999.
Q4 With respect to the nationally accredited training course for
the security officers,can you kindly advise the accreditation body,
the certificate number and withrespect to the response given to my
Question 6 does “such as the training courseconducted by ……..” mean
the training course that the Rangers underwent, or isthis just an
example? I am curious at the use of the words “such as”. If the
latteris correct, then can I receive advice of the specific
course?
A4 The accreditation body is the Australian National Training
Authority inMelbourne. The certificate number of the training
provider Commercial TrainingServices (CTS) is 11421. The majority
of Rangers employed by the City havecompleted a Certificate 2 in
Security Services that was conducted by CommercialTraining Services
through the North Metropolitan College of TAFE. Theremaining
Rangers have completed similar structured training programmes
withthe same national accreditation status.
Q5 With respect to the specific section of the various Western
Australian legislationthat enables security guards, security
rangers, or security officers to detain, isSection 564, Chapter 60
of the Criminal Code the complete answer?
A5 No – the general provisions for arrest are found in the
Criminal Code, chapter 60,commencing with section 564, and the
provisions therein deem certain conduct ofthe person making the
arrest to be lawful. This includes the authority for a
privatecitizen to make an arrest. Thus, if that citizen stays
within the limits set out in thecode, thereby acting lawfully, any
resistance to that arrest will be unlawful.
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CITY OF JOONDALUP – MINUTES OF MEETING OF JOINT COMMISSIONERS -
23.11.1999 6
Q6 With respect to the various questions on performance
indicators, I am sure thatthe Commissioners having read the two
sets of responses previously receivedwhich detailed these PIs are
aware that in the first response, these included awhole range of
initiatives, with only one definable indicator; and the
secondresponse detailed only initiatives and no PIs. With respect
to the latest responsegiven to the same question, then one can
quite easily see that “quantifiableperformance indicators due to
the need to supply a certain quality service to meetthe demands of
the community” is as simple as asking and developing them bymutual
agreement between the ratepayer and the Council service provider.
Iquote for your consideration:
If you can’t measure it, you can’t understand it;If you can’t
understand it, you can’t control it;If you can’t control it, you
can’t improve it;And if you can’t measure it in the first place,
then why are you doing it?
A6 The comments that you made have been noted.
Q7 With respect to the market research details provided, can I
please be suppliedwith a copy of the map appended for precinct
areas?
A7 A copy of the map has been provided to Mr Sideris.
Q8 I note that the answer to the question related to advice from
an independentauthority, that Council sought and received advice
from the City’s solicitors. CanI please be provided with a copy of
the advice, or a copy of the Council officer’srecorded notes that
details the advice received?
A8 As previously advised, the advice received from the City’s
solicitors was verbal.No written record was made of the
conversation at the time.
Q9 With respect to the details reported in Report CJ305-09/99,
can the Counciladvise the meaning or, or definition of, or provide
points of clarification relativeto referral, crime statistic, field
report, customer security referral, and alarmresponses?
A9 Referral means a job request from either an internal or
external source pertainingto Ranger attendance in relation to
security and Ranger functions. Crime statisticmeans a statistic
provided to the City of Joondalup by the Joondalup PoliceDistrict.
A field report is information that a Ranger documents and forwards
ontoan external source and/or the information is used internally by
Rangers fortargeted patrols. Information contained within these
reports related to items suchas suspicious persons/vehicles, damage
and anti social behaviour. Customersecurity referral is a referral
that is specific to a security matter. Alarm responsesare calls to
attend activated security alarm systems in buildings.
Q10 With respect to Report CJ305-09/99, I note that the
comprehensive securityreports will be provided on a monthly basis.
Are these publicly available, andwill they be provided to Council
for distribution via the Council agenda system?
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CITY OF JOONDALUP – MINUTES OF MEETING OF JOINT COMMISSIONERS -
23.11.1999 7
A10 Comprehensive security reports are available to the public
upon request. It is notintended that the reports be distributed via
the Council Agenda. Half yearlyreports are provided to Council via
the Council Agenda system.
The following questions were submitted by Mrs Audrey Hine,
Wanneroo:
Q1 Did Council ever request an independent valuation on the
exchange of publicopen space (Reserves 31016 and 30958) and that
land owned by the developer atthe Greenwood Primary School?
A1 No, Council did not request an independent valuation on the
exchange of publicopen space. The matter of value relating to
reserved land is the responsibility ofthe Department of Land
Administration.
Q2 When the developer for “Prime” decided to exchange his land
for ratepayers’land, “POS”, did he have to pay for the rezoning and
advertising entailed? If so,how much did it cost all up?
A2 The normal amendment administrative fee of $2,750.00 was paid
with regard toAmendment 833 to Town Planning Scheme No1 relating to
the Greenwoodreserves.
Q3 If the amendment was finalised on 21 May 1999, how come on
one of attachments(2) was stamped on 17 May 1999 by State Planning
prior to the amendmentfinishing. Could the planner please
explain?
A3 Notice of Amendment 833 was published in the Government
Gazette on 11 June1999 which finalised the amendment process. It is
assumed the attachmentreferred to in the question is a document
relating to the separate but relatedsubdivision process which was
also under way at the time. The document wasdate stamped 17 May
1999 by the Ministry for Planning.
Mr V Harman, Ocean Reef:
• Mr Harman thanked the Director Resource Management, Mr John
Turkington, forattending the Annual General Meeting of the Ocean
Reef Residents’ Association toexplain the rating system applied by
the Council.
Q1 Can the decibel control unit in the Community Hall be
disconnected? Thisdisconnection will indicate whether recent
alterations made by Council to theHall have removed the need for
the control unit.
A1 This request will be forwarded to Operations Services for
action.
Q2 When Ocean Reef Road from Marmion Avenue to Hodges Drive is
made into adual carriageway, can provision be made for a roundabout
onto Ocean Reef Roadat Oceanside Promenade?
A2 Response by Cmr Ansell: This request will be noted.
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CITY OF JOONDALUP – MINUTES OF MEETING OF JOINT COMMISSIONERS -
23.11.1999 8
Q3 Can I be provided with the record of incidents on Resolute
Way attended bySecurity Services in the month of November? This is
a trouble spot and Iunderstand there have been a number of road
accidents on a roundabout onResolute Way.
A3 This question will be taken on notice.
Mr J Hollywood, Burns Beach:
Q1 Have any preliminary design plans for housing development
been submitted forCouncil approval by owners of Lot 2?
A1 Response by Director Planning and Development: Not that I am
aware of, but Iwill take this question on notice.
Q2 Peet and Company were handing out leaflets at the Lakeside
Shopping Centreshowing the redevelopment of the whole of Burns
Beach. How can they do this ifthere is no preliminary approval?
A2 Response by Chief Executive Officer: I am aware that
discussions with thePlanning Commission regarding Bushplan have
indicated that only a small portionof Lot 2 was to be developed and
there had been agreement met with the owners.
Q3 What progress has been made on the footpath from Marmion
Avenue to BurnsBeach? It was promised six months ago that the
footpath would be started inSeptember.
A3 Response by Acting Director, Infrastructure Management: That
project is still inline. We are waiting for confirmation from
Beaumaris Land Sales who willundertake the first stage, and Council
will undertake the second section.Hopefully this will be within two
months.
Mr B Cooper, Kinross:
Q1 At a previous meeting I asked a question regarding Landcorp
and itscommitments in Joondalup. Residents have recently raised
their concerns withme regarding pedestrian crosswalks within the
City Centre. Could I ask whatLandcorp, or Council, plan to do?
A1 Response by Cmr Ansell: This question will be taken on
notice.
Mr M Sideris, Mullaloo:
Q1 I will table a copy of the Customer Satisfaction and
Community Needs Study,previously supplied to me by Council. Apart
from the precinct diagram which Ireceived yesterday, can you advise
if this is a complete copy of the report?
A1 Response by Cmr Ansell: As far as officers are aware, it is a
complete copy.
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CITY OF JOONDALUP – MINUTES OF MEETING OF JOINT COMMISSIONERS -
23.11.1999 9
Q2 Where is the table of contents, results, conclusion,
discussion, where does itidentify appendices, where is the data
tables?
A2 Response by Cmr Ansell: We will take these questions on
notice and answer themat the next meeting.
Q3 In broad terms, it is lacking as a report. It took some four
months to prepare andcost some $27,800 of ratepayers’ money. Can
the Commissioners please explainwhy such a poorly presented
document was accepted by Council and when aproperly presented
document might be available to ratepayers?
A3 Response by Cmr Ansell: This question will be taken on
notice.
Q4 With respect to the survey details contained, can you show me
where 78% of thepeople living in the City are concerned with
security?
A4 Response by Cmr Ansell: This question will be taken on
notice.
Q5 Is the 78% figure referring to prompted or unprompted
questions in the survey?
A5 Response by Cmr Ansell: This question will be taken on
notice.
Q6 In an earlier response, the Chairman advised that the reason
for including thesecurity levy on a rate notice was to identify to
the community the amount that isactually spent on security. Can you
kindly advise where in the expenditure detailsin tonight’s agenda
the amount of expenditure associated with security andsurveillance
services for the September period is shown.
A6 Response by Cmr Ansell: It is not shown separately.
Q7 If you raised it separately, why do you not show it
separately?
A7 Response by Cmr Ansell: They are two different things. We are
showing youwhat the cost is, the cost that was anticipated for the
year. We will not provideevery expense account, as this detail
would not be wanted.
Q8 On 28 September, in a question regarding a crime audit, I was
advised that thesecurity audit is currently being completed. Can
you kindly advise what status theaudit is at, and when will it be
available?
A8 Response by Director, Community Development: We hope that the
report will beavailable within six weeks. The consultants have only
last week received theinformation from the Police Service, to
enable them to complete their task.
Q9 With respect to the response received on the possible
Oceanside Promenade roadrealignment and works, will the Council
consult with the local residents andprogress association prior to
formalising and proceeding with any suchconsideration?
A9 Response by Cmr Ansell: This question will be taken on
notice.
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CITY OF JOONDALUP – MINUTES OF MEETING OF JOINT COMMISSIONERS -
23.11.1999 10
Mr S Magyar, Heathridge:
Q1 With reference to Late Item No 1 (Adjustment/Transfer of Non
Current Assets(Receivables) and Non Current Liabilities
(Borrowings) of the Former City ofWanneroo). Page 1 of the
attachment lists non current assets and liabilities of theformer
City of Wanneroo as at 30 June 1999. It appears that the $1116.00
owedby the WA Folk Federation is an outstanding debt that will be
left with the City ofWanneroo, but I understood that when
determining liabilities, this would be doneon geographic location.
The WA Folk Federation held its festival at Arena,Joondalup so I
believe this was money that Joondalup would be required
tocollect.
A1 Response by Manager Division Taskforce: It was understood
that the festivalwas held in Wanneroo. This will be investigated
and the appropriate adjustmentmade.
Q2 In relation to Farmer Jacks, Connolly, the amount of $314.00
has been writtenoff, with $79.00 to be collected by the City of
Wanneroo. Farmer Jacks was in theCity of Joondalup.
A2 Response by Manager Division Taskforce: This has been
allocated to the City ofWanneroo as this is a debt relating to
commercial rubbish. The City of Wanneroohas taken over the
collection of commercial rubbish and provides this service tothe
City of Joondalup.
DECLARATIONS OF FINANCIAL INTEREST
Nil
CONFIRMATION OF MINUTES
C48-11/99 MINUTES OF MEETING OF JOINT COMMISSIONERS –9 NOVEMBER
1999
MOVED Cmr Morgan, SECONDED Cmr Clark-Murphy that the Minutes of
theMeeting of Joint Commissioners held on 9 November 1999, be
confirmed as a true andcorrect record.
The Motion was Put and CARRIED
ANNOUNCEMENTS BY THE CHAIRMAN WITHOUT DISCUSSION
CITY OF JOONDALUP ADMINISTRATION CENTRE 20TH ANNIVERSARY
This weekend 20 years ago, staff of the then Shire of Wanneroo
packed their bags and movedto the Joondalup administration
building.
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CITY OF JOONDALUP – MINUTES OF MEETING OF JOINT COMMISSIONERS -
23.11.1999 11
The administration centre was the first building to be opened in
Joondalup. (The hospitalcommenced construction earlier, but did not
open until August 1980).
This occasion will be marked in a special 25th anniversary
edition of the Wanneroo Timescommunity to be published in the near
future.
WOODVALE COMMUNITY CENTRE
The Woodvale Community Centre opened for business on 11 November
1999. At presentthere are two major users of the Centre.
The City’s “Adult Day Centre” program for frail aged and people
with disabilities hastransferred from Warwick to the Woodvale
Centre. The Joondalup RSL is also using theCentre.
A community consultation process is to be established to
identify the community’s needs anddetermine how the Centre can best
be used.
Commissioner Ansell advised that later in the meeting there
would be a presentationrecognising the City’s efforts in relation
to the Greenhouse Campaign.
PETITIONS
1 PETITION OBJECTING TO THE PROPOSED SHOPPING CENTRE –
LOT715/110 FLINDERS AVENUE, HILLARYS – [04412J]
A 187- signature petition has been received from Hillarys
residents objecting to the proposedshopping centre being built at
Lot 715/110 Flinders Avenue, Hillarys in the current format.
Main areas of concern are skateboard area, outdoor stage,
possibility of a combined liquorstore and tavern and total size of
the development.
This petition will be referred to Planning and Development for
action.
2 PETITION SUPPORTING THE PROPOSED SHOPPING CENTRE – LOT715/110
FLINDERS AVENUE, HILLARYS – [04412J]
A 27-signature petition has been received from Hillarys
residents supporting the proposedshopping centre at Lot 715/110
Flinders Avenue, Hillarys.
The petitioners welcome not only the presence of a supermarket,
medical centre, pharmacy,but also the community facilities that
will be associated with this centre.
This petition will be referred to Planning and Development for
action.
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Chairman of Commissioners advised that a number of letters had
been received in relation tothe issue of the proposed shopping
centre, Lot 715/110 Flinders Avenue, Hillarys and thesewould be
taken into consideration.
3 PETITION SUPPORTING THE PROPOSED CLOSURE OF
PEDESTRIANACCESSWAY BETWEEN FINSTOCK MEWS AND CHADLINGTONDRIVE,
PADBURY – [35984J]
A 13-signature petition has been received from Padbury residents
supporting the proposedclosure of the pedestrian accessway between
Finstock Mews and Chadlington Drive, Padbury.
This petition will be referred to Planning and Development
(Urban Design and PolicyServices) for action.
4 PETITION REQUESTING INSTALLATION OF RETICULATION
SYSTEM,PLAYGROUND EQUIPMENT AND CYCLE/WALKING PATH,WENTWORTH PARK,
PADBURY – [26565J]
At the instigation of neighbourhood children, a 33-signature
petition has been received fromPadbury residents requesting the
installation of a reticulation system, modern plasticplayground
equipment and cycle/walking path at Wentworth Park, Padbury.
This petition will be referred to Infrastructure Management for
action.
5 PETITION REQUESTING THE UPGRADE OF RUTHERGLEN PARK,KINROSS –
[40500J]
A 94-signature petition has been received from residents of the
City of Joondalup requestingthe upgrade of Rutherglen Park,
Kinross.
The petitioners request that playground equipment be erected
within the park and that the parkbe landscaped, with reticulation
being installed to maintain the upkeep of the landscaping.
This petition will be referred to Infrastructure Management for
action.
6 PETITION OBJECTING TO THE CLOSURE OF THE PEDESTRIANACCESSWAY
BETWEEN HAWKER AVENUE AND THE WARWICKTRAIN STATION – [09122J]
An 81-signature petition has been received from residents of the
City of Joondalup objectingto the closure of the pedestrian
accessway between Hawker Avenue and the Warwick TrainStation.
This petition will be referred to Planning and Development
(Urban Design and PolicyServices) for action.
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POLICY
CJ396-11/99 REVIEW OF POLICY 3.1.9 – HEIGHT AND SCALE
OFBUILDINGS WITHIN A RESIDENTIAL AREA - [08375]
SUMMARY
Council adopted Policy G3-17 Height and Scale of Buildings in a
Residential Area(DP78-03/98 refers) at the meeting of Joint
Commissioner’s on 24 March 1998. A review ofthe Policy Manual on 22
June 1999 renumbered this policy to Policy 3.1.9. Some concern
hasbeen raised regarding the application of the policy. While the
issues and overall approach ofthe policy are supported it has
become evident that the policy requires review particularly
inrelation to the definition of “Natural Ground Level” and the plot
ratio requirement.
It is proposed that the policy be modified by the deletion of
the plot ratio and adjustment tothe definition of “Natural Ground
Level” and that the modified policy be adopted and madeavailable
for public inspection and comment.
BACKGROUND
The Height and Scale of Buildings Policy was prepared in
response to continuing communityconcern regarding the impact of
large dwellings on surrounding properties. Following acomprehensive
advertising process including direct contact with the industry
Policy G3-17Height and Scale of Buildings in a Residential Area
(DP78-03/98 refers) was adopted at themeeting of Joint
Commissioners 24 March 1998. A review of the Policy Manual on 22
June1999 renumbered this policy to Policy 3.1.9.
The subject policy works with the provisions in the scheme text
to require a developmentapplication in addition to a building
licence where the height of a proposed building exceeds8.5 metres
as a lesser height close to boundaries or plot ratio (the ratio of
habitable floors tothe land area of the lot) exceeds 0.5.
DETAILS
Since adoption of Policy G3-17 (now Policy 3.1.9) Height and
Scale of Buildings in aResidential Area (DP78-03/98) some
difficulty has been experienced in the application of thesubject
policy and it has become evident that the policy requires
review:
• Difficulties from industry and assessment with the concept and
application of the“Building Threshold Envelope”;
• The definition of “Natural Ground Level”;• Proposals for a
floor level datum;• Plot ratio requirement.
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There is also a need to bring the policy in line with DPS No.2,
approval that is expected in thenear future.
Relevant Legislation/Advertising
Clause 5.11 of the Scheme contains provisions relating to the
preparation of planning policiesand amendments or additions to
policies. Clause 5.11(b) outlines the procedures, which arerequired
to be followed in order for a policy to become operative.
COMMENT
Building Threshold Envelope
The current building threshold envelope is based upon the
Australian Model Code forResidential Development. A building
envelope created over the site defines the buildingheight depending
on the distance from the boundaries. This has been perceived as a
maximumbuilding height limit but it is only the point at which
amenity should be specificallyinvestigated. Below the threshold,
impact on amenity is deemed to be negligible and nodevelopment
application is required. Above the threshold, amenity could be an
issue and isrequired to be addressed in a development
application.
The height threshold increases as the setback distance from side
and rear boundary increases.Planes are projected at 45 degrees from
a height of 3.5 metres above natural ground level atthe side and
rear boundaries, and is defined by a vertical plane at 3.0 metres
from the frontboundary. In the case of side and rear boundaries,
this means that the building heightthreshold increases by 1 metre
from the set boundary height of 3.5 metres for each 1 metredistance
from the boundary. This has been perceived as a 3 dimensional form
presentingdifficulty when relating to the 3 dimensional form of
some proposed buildings. It isconsidered less complicated to
calculate spot heights on the building and the distance from
theboundary to determine whether a development application is
required.
The overall approach is considered to be favourable as it
identifies circumstances where theissue of amenity should be
addressed, particularly near boundaries. However, throughexperience
with application of the policy it has been recognised that it can
complicate theapplication assessment process because of the need to
overlay building elevation with ageometric plane which adds to the
time taken for assessment and the potential to make
errors.Translation of the requirement has presented some difficulty
for landowners and designers aswell. Resources have been expended
to determine if a development application is requiredrather than
assessing impact on amenity.
Under the revised approach an assessment of an application can
use spot heights for salientpoints of the building above natural
ground level in relation to that point and the distancefrom the
nearest boundary. If there is any doubt at all in the application
of the “BuildingThreshold Envelope” the application should be dealt
with as a development application andamenity assessed.
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The following table simplifies the above:
Distance From Boundary Height above Natural Ground Level0m
3.5m0.5m 4.0m1.0m 4.5m1.5m 5.0m2.0m 5.5m2.5m 6.0m3.0m 6.5m3.5m
7.0m4.0m 7.5m4.5m 8.0m5.0m 8.5m
To simplify the application of the “Building Threshold Envelope”
it is proposed to alter thedefinition as follows:
“Building Threshold Envelope” shall mean the imaginary envelope
over a building sitedescribed by a height above natural ground
level of 3.5m at the side and rear boundariesincreasing in line
(metre for metre) with the distance to the closest boundary to a
height of 8.5metres but not extending closer than three metres to
the street boundary.
It should be noted that the current policy contains provisions
for applications where a buildingheight of 8.5 metres or the
building height threshold is exceeded. In these cases an
applicationfor development approval is required which must include
a written justification by theapplicant including the likely impact
of the height and location of the building (s) on theamenity of
nearby landowners and the surrounding area generally.
Natural Ground Level
“Natural Ground Level” is currently defined as follows:
“(a) the contour or spot levels (RL) of previously undisturbed
land noted on a site plan orsite survey plan;
(b) land within areas having terraced retaining walls
constructed as part of subdivisionalworks shall be deemed to have a
natural ground level corresponding with the halfwayheight of the
retaining wall at the site boundary;
(c) Land within areas having been recontoured without retaining
as part of subdivisionalworks shall be deemed to have natural
ground level coinciding with the recontouredground;
(d) Where land has been previously disturbed, natural ground
level shall be deemed to bebased on existing records or where there
are no adequate records, an estimate asdetermined by the Chief
Executive Officer.
Interpretation of the definition has been problematic in the
past and has given rise to someconfusion due to uncertainty of
which situation to apply in which case. In order to simplifythe
definition it is intended to delete (b), label existing (c) as (b)
and modify as follows:
(b) land within areas having been recontoured with or without
retaining walls as part ofsubdivisional works shall be deemed to
have natural ground level coinciding with therecontoured
ground;
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Floor Level
It has been suggested that the policy would work better if it
sets a floor level as a datum.Concern has been expressed in regards
to the need to set a floor level as a datum. This is notfavoured as
on a sloping site it means that some applications will not be
assessed when theyshould be and others may require to be assessed
when not necessary.
Plot Ratio
Plot ratio was the principal tool for limiting over-development
of sites prior to theintroduction of the latest version of the R
Codes. The issue of residential building height hasbeen exacerbated
in recent times by removal of the plot ratio limit coinciding with
the generalreduction in lot sizes.
Plot ratio was included in the policy as it was determined that
an approach based on the plotratio requirement in conjunction with
height criteria would be the best approach to control theimpact of
dwellings on amenity.
The policy includes the application of a plot ratio requirement
of 0.5:1 to all development inthe residential area with the
exception of residential development for which plot ratio
isotherwise assigned in Table 1 of the R Codes (plot ratio controls
are applicable to groupedand multiple dwellings in the R40 and
higher density coding, although not in areas codedbelow R40).
It is considered that the plot ratio requirement may be deleted
as there is sufficient controlwithin the Residential Planning Codes
such as the provision of open space on each lot (whichimpacts upon
site cover). This requirement in addition to the application of the
general heightcriteria is effective in limiting the impact of bulk
and scale of development on amenity.
Process
The scheme provisions require upon adoption of a draft policy to
publish a notice once a weekfor two consecutive weeks in a
newspaper circulating within municipality giving details
ofinspection and during what period that submission may be made;
that period being not lessthan 21 days. In this case it is proposed
to advertise the draft policy for a period of 28 daysand to seek
input for industry representation.
Assessment and Reasons for Recommendation
It is proposed that the amendments to the policy as per
Attachment 1 be adopted and consentto advertise be granted.
MOVED Cmr Buckley, SECONDED Cmr Rowell that the Joint
Commissioners:
1 in accordance with clause 5.11 of Town Planning Scheme No.1
ADOPT theamended Policy 3.1.9 - Height and Scale of Buildings
Within ResidentialAreas, as per Attachment No 1 to Report
CJ396-11/99 as a draft policy foradvertising for a period of twenty
eight (28) days for public comment;
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2 INVITE comment on the draft policy from appropriate
representatives of thebuilding industry, and architectural and
planning professions, forconsideration prior to final adoption.
Cmr Buckley spoke in support of the Motion and advised this
report dealt with minoramendments that had been made to the Height
and Scale of Buildings Within a ResidentialArea Policy since its
adoption for ease of management in applying the policy
whenconsidering new applications for development.
The Motion was Put and CARRIED
Appendix 1 refers – click here: Att1min2311.pdf
C49-11/99 PETITIONS SUBMITTED TO THE MEETING OF
JOINTCOMMISSIONERS – 9 NOVEMBER 1999
Commissioner Ansell referred to Petitions tabled earlier in the
meeting and the need to recordboth Mover and Seconder for the
Motion.
MOVED Cmr Morgan, SECONDED Cmr Buckley that the petitions:
1 objecting to the proposed shopping centre being built at Lot
715/110 FlindersAvenue, Hillarys in the current format;
2 supporting the proposed shopping centre at Lot 715/110
Flinders Avenue,Hillarys;
3 supporting the proposed closure of the pedestrian accessway
betweenFinstock Mews and Chadlington Drive, Padbury;
4 requesting the installation of a reticulation system, modern
plasticplayground equipment and cycle/walking path at Wentworth
Park, Padbury;
5 requesting the upgrade of Rutherglen Park, Kinross;
6 objecting to the closure of the pedestrian accessway between
Hawker Avenueand the Warwick Train Station;
be received and referred to the appropriate Business Units for
action.
The Motion was Put an CARRIED
Att1min2311.pdf
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FINANCE AND COMMUNITY DEVELOPMENT
Items CJ397-11/99 to CJ400-11/99 and C50-11/99 to C52-11/99
inclusive were Moved byCmr Clark-Murphy and Seconded by Cmr
Buckley. Cmr Clark-Murphy stated her intentionto speak on these
Items collectively.
CJ397-11/99 DETERMINATION PURSUANT TO CLAUSE 8 (1) OFTHE
JOONDALUP AND WANNEROO ORDER 1998 -ADJUSTMENT/TRANSFER OF THE
FORMER CITYOF WANNEROO ARTWORKS - [38634]
SUMMARY
Clause 8 (1) of the Joondalup and Wanneroo Order requires the
Commissioners to determinethe adjustment or transfer that is to be
made between the City of Joondalup and the new Cityof Wanneroo of
property, rights and liabilities of the former City of
Wanneroo.
The former City of Wanneroo, as at 30 June 1998, recorded 232
items of art valued at$213,850 (based on historic cost). This
report deals with the adjustment and transfer of thoseartworks.
BACKGROUND
Report CJ215-06/99, considered by the Commissioners at their
meetings on 22 June 1999,endorsed the outcomes of a series of
Workshops undertaken by the Commissioners.Artworks were one
category of assets considered at those workshops. It was decided
toendorse the framework that had been developed by the Art
Collection Working Party todistribute the Art Collection between
the City of Joondalup and the new City of Wanneroo.The framework
had been designed to provide a clear and rational basis on which to
formseparate collections, with logical themes and subject matter
together with integrated artformsrelevant to the community of each
local government.
DETAILS
Essentially, five categories of artworks were identified to form
the framework for thedistribution. Each piece of art was assessed
against the framework and where an artworkfitted into more than one
category it was allocated in order of priority of the categories
listedhereunder: -
• Artworks in existing outlying locations are to be allocated on
the basis of location;
§ Artworks relating to the history of Wanneroo or donated to the
former Shire of Wannerooare to be allocated to the City of
Wanneroo;
• Artworks relating to the history of Joondalup are to be
allocated to the City of Joondalup;
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• Artworks acquired prior to 1992 (between 1979-1991) are to be
allocated to the City ofWanneroo; and
• All remaining artworks are to be individually assessed in
accordance with the followingsections of ‘like’ work to ensure that
the individual Art Collections retain their integrity: -
To be allocated to the City of Wanneroo
§ Rural landscape works;§ Animal and plant life works;§
Aboriginal works; and§ Ceramics.
To be allocated to the City of Joondalup
§ Urban landscape works;§ Boat and sea pictures and sculptures;§
Still life and domestic interior works;§ Figurative works;§
Abstract works; and§ Portraitures.
The result of that assessment was that two schedules (see
attached) of artwork have beendeveloped: -
• Schedule JA listing 91 items of art with a book value of
$127,006 which arerecommended for adjustment/transfer to the City
of Joondalup; and
• Schedule WA listing 132 items of art with a book value of
$86,844 which arerecommended for adjustment/transfer to the new
City of Wanneroo.
MOVED Cmr Clark-Murphy, SECONDED Cmr Buckley that the Joint
Commissionersin accordance with the provisions of Clause 8 (1) of
the Joondalup and Wanneroo Order1998, DETERMINE the
adjustment/transfer of the artworks owned by the former Cityof
Wanneroo as follows:
1 all those artworks listed on attached Schedule JA to Report
CJ397-11/99 betransferred to the ownership of the City of
Joondalup;
2 all those artworks listed on attached Schedule WA to Report
CJ397-11/99 betransferred to the ownership of the City of
Wanneroo.
Cmr Clark-Murphy spoke in support of the Motion.
The Motion was Put and CARRIED
Appendix 2 refers – click here: Att2min2311.pdf
Att2min2311.pdf
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CJ398-11/99 DETERMINATION PURSUANT TO CLAUSE 8 (1) OFTHE
JOONDALUP AND WANNEROO ORDER 1998 -ADJUSTMENT/TRANSFER OF
INFRASTRUCTUREASSETS OF THE FORMER CITY OF WANNEROO -[38634]
SUMMARY
Clause 8 (1) of the Joondalup and Wanneroo Order requires the
Commissioners to determinethe adjustment or transfer that is to be
made between the City of Joondalup and the new Cityof Wanneroo of
property, rights and liabilities of the former City of
Wanneroo.
This determination relates to the infrastructure assets of the
former City of Wanneroo. Thiscategory of assets is made up of
roads, footpaths, drainage, car parks (including lighting)
andvarious other types of engineering and parks assets.
BACKGROUND
The infrastructure assets of the former City of Wanneroo as at
30 June 1998 are summarisedin the table 1 below.
TABLE 1
Infrastructure assets, by their nature, are fixed in terms of
location and provide a communityfacility in the area in which they
are located. The Joint Commissioners therefore consider
itappropriate that adjustment of these assets should be based on
each assets physical location.
COST DEPREC WRITTEN DOWN
VALUE RESERVES INFRASTRUCTURE 38,073,231 1,061,160 37,012,071
ROADS INFRASTRUCTURE 373,839,293 7,908,042 365,931,251 FOOTPATHS
INFRASTRUCTURE 13,091,688 434,678 12,657,010 DRAINAGE
INFRASTRUCTURE 191,650,916 2,940,137 188,710,779 CAR PARKING
INFRASTRUCTURE 13,387,025 416,695 12,970,330 OTHER ENGINEERING
INFRASTRUCTURE 18,749,079 669,659 18,079,420 HEALTH INFRASTRUCTURE
11,652 - 11,652 RECREATION INFRASTRUCTURE 38,061 - 38,061
648,840,945 13,430,371 635,410,574
FORMER CITY OF WANNEROO INFRASTRUCTURE ASSETS AS AT 30 JUNE
1998
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DETAILS
All infrastructure assets recorded in the Assets Register of the
former City of Wanneroo as at30 June 1998 have been identified (by
location) to be in the City of Joondalup or the new Cityof
Wanneroo. Detailed schedules have been prepared for each of the two
new localgovernments.
The written down value of the former City’s infrastructure
assets amounted to $635,410,574.This determination will result in
the new local governments bringing to account infrastructureassets
of the former City with approximate written down values as follows:
–
City of Joondalup $389,948,475 City of Wanneroo (new)
$245,462,099
Table 2 provides details by category.
TABLE 2
CITY OF JOONDALUP
CITY OF WANNEROO
WDV ($) WDV ($)
RESERVES INFRASTRUCTURE 22,715,041 14,297,030 ROADS
INFRASTRUCTURE 210,002,393 155,928,858 FOOTPATHS INFRASTRUCTURE
8,969,202 3,687,808 DRAINAGE INFRASTRUCTURE 126,683,309 62,027,470
CAR PARKING INFRASTRUCTURE 7,291,340 5,678,990 OTHER ENGINEERING
INFRASTRUCTURE
Refuse Recycling Sites - 166,838 Hard Court Surfaces
(Netball/Tennis Courts, incl. Lights) 1,636,715 1,278,859 Bus
Shelters 281,040 130,680 Underpasses and Bridges 7,220,653 857,333
Joondalup City Lighting (Poles and Lamps) 2,994,905 Ocean Reef Boat
Harbour (various assets) 820,880 Public Access Ways 1,067,414
261,768 Robertson Road Cycleways (Poles and Lamps) 98,485 Beach
Access Ways 133,682 51,758 Other Miscellaneous Eng Infrastructure
33,416 4,015 Council Works Depot - 1,040,979
HEALTH INFRASTRUCTURE 11,652 RECREATION INFRASTRUCTURE
38,061
TOTAL ALLOCATIONS 389,948,475 245,462,099
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MOVED Cmr Clark-Murphy, SECONDED Cmr Buckley that the Joint
Commissioners,pursuant to Clause 8 (1) of the Joondalup and
Wanneroo Order 1998, DETERMINEthat the former City of Wanneroo’s
infrastructure assets be adjusted/transferred to theCity of
Joondalup or the City of Wanneroo dependent on the local government
withinwhich each asset is located.
Cmr Clark-Murphy spoke in support of the Motion.
The Motion was Put and CARRIED
CJ399-11/99 DETERMINATION PURSUANT TO CLAUSE 8 (1) OFTHE
JOONDALUP AND WANNEROO ORDER 1998 -ADJUSTMENT/TRANSFER OF UNITS
HELD IN THELOCAL GOVERNMENT HOUSE TRUST - [38634]
SUMMARY
Clause 8 (1) of the Joondalup and Wanneroo Order requires the
Commissioners to determinethe adjustment or transfer that is to be
made between the City of Joondalup and the new Cityof Wanneroo of
property, rights and liabilities of the former City of
Wanneroo.
The former City of Wanneroo was a beneficiary of the Local
Government House Trust. Assuch it held 10 units in the Trust. Each
unit was valued at $3,146.72 as at 30 June 1998.
BACKGROUND
Initial advice received from the Western Australian Municipal
Association (WAMA) was thatthe former City held ten units of equity
in Local Government House as the result of anoriginal contribution
of $10,000 in 1979. It was pointed out that the Trustees were keen
toensure that any Councils created by a division, retain equity
equal to other Councils with asimilar revenue base.
More recently, however, WAMA has advised that doubling the
equity held by the former Cityof Wanneroo to enable each of the two
new local governments to have 10 units, is not apossibility.
DETAILS
WAMA advises that the only options available to the
Commissioners are: -
• to divide the existing unit holding; or• allocate the existing
unit holding to one or the other of the new local governments.
It is considered to be in the interests of both new local
governments that the units held by theformer City of Wanneroo be
divided equally. That is, five units should be transferred to
theCity of Joondalup and the remaining five units should be
transferred to the new City ofWanneroo.
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MOVED Cmr Clark-Murphy, SECONDED Cmr Buckley that:
1 the Joint Commissioners pursuant to Clause 8 (1) of the
Joondalup andWanneroo Order 1998, DETERMINE that the former City of
Wanneroo’sunit holding in the Local Government House Trust be
adjusted equallybetween the City of Joondalup and the new City of
Wanneroo;
2 the determination in 1 above, resulting in unit holdings of
five (5) units foreach of the City of Joondalup and the new City of
Wanneroo, be advised tothe Western Australian Municipal
Association.
Cmr Clark-Murphy spoke in support of the Motion.
The Motion was Put and CARRIED
CJ400-11/99 ADJUSTMENT/TRANSFER OF NON CURRENTASSETS OF FORMER
CITY OF WANNEROO (PLANTAND VEHICLES; FURNITURE AND FITTINGS
ANDOTHER PLANT AND EQUIPMENT) - CLAUSE 8,JOONDALUP AND WANNEROO
ORDER 1998 - [17394]
SUMMARY
At meetings of the Joint Commissioners of the City of Joondalup
and the then Shire ofWanneroo held on 22 June 1999, it was resolved
to endorse the outcomes resulting from aseries of workshops
conducted by the Commissioners. These workshops were
heldspecifically to establish the manner in which the assets and
liabilities of the former City ofWanneroo should be
adjusted/transferred.
Subsequent to the endorsement of the outcomes of those
workshops, work has continued onthe identification and scheduling
of all assets and liabilities of the former City of Wanneroo.
This report deals with specific categories of non-current
assets, namely, plant and vehicles,furniture and fittings and other
plant and equipment. The balance of non-current assets are
thesubject of separate reports and recommendations.
BACKGROUND
The Joondalup and Wanneroo Order 1998 (the Order) abolished the
former City of Wannerooand created the new local governments of the
City of Joondalup and the Shire of Wanneroo.Five (5) commissioners
were appointed to be Joint Commissioners for both the City and
theShire.
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The Order (clause 8) empowered the commissioners to determine
any adjustment or transferof the former City’s property, rights and
liabilities between the two new local governments.Clause 8 further
provides that in making such determinations the commissioners are
to haveregard to the interests of the City of Joondalup and the
Shire of Wanneroo.
The fact that Order giving effect to the abolition of the former
City and the establishment ofthe two new Cities on 1 July 1998 was
gazetted on 26 June 1998, made it impossible totransfer/adjust any
of the assets and liabilities on or before the “division”. The
Orderrecognised this situation in providing that (clause 9), until
a determination is made underclause 8, or further directions are
given by order under section 9.62 of the Local GovernmentAct 1995,
all real and personal property owned by, or vested in the former
City of Wanneroowill be transferred or become vested in the City of
Joondalup.
To enable the “division” process to be as seamless as possible
and encourage the continuationof appropriate asset management
principles, asset utilisation and normal acquisition, disposaland
replacement activities were continued. Hence, a number of assets
owned by the formerCity of Wanneroo on 30 June 1998 no longer
remain in the ownership of the City ofJoondalup.
Similarly, many of the assets acquired by the City of Joondalup
during 1998/99 arereplacements (using the asset of the former City
as a trade-in). Consequently, the adjustmentof non-current assets
involves assets held by the City of Joondalup on 30 June 1999.
DETAILS
A combined assets register, recording all assets owned by the
City of Joondalup and the nowCity of Wanneroo as at 30 June 1999
has been balanced with the draft annual financialstatements for
each local authority. This assets register has been matched with
the assetsregister of the former City of Wanneroo as at 30 June
1998, resulting in three separate listingsas follows: -
• Assets of the former City of Wanneroo that continue to be
recorded in the City ofJoondalup asset register. In the case of the
asset categories covered by this reporteach has been
adjusted/transferred between the City of Joondalup and the City
ofWanneroo in accordance with the endorsed outcomes of the
workshops referred toearlier;
• Assets recorded in the asset register of the former City of
Wanneroo that no longerappear in the City of Joondalup assets
register. These assets have either beendisposed of or written-off
during the 1998/99 financial year (adjusted/transferredto the City
of Joondalup); and
• Assets that appear on the City of Joondalup assets register
but did not appear onthe former City of Wanneroo assets register.
These assets have been acquiredduring the 1998/99 financial year
and in most cases replaced an asset of the formerCity of Wanneroo.
Hence, such assets have been adjusted/transferred between theCity
of Joondalup and the City of Wanneroo in accordance with the
endorsedoutcomes of the workshops. However, new IT Systems
purchased were fundedby the City of Joondalup and have been
adjusted/transferred between the two newCities equally subject to
the City of Wanneroo paying the City of Joondalup thesum of
$1,164,000.
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CITY OF JOONDALUP – MINUTES OF MEETING OF JOINT COMMISSIONERS -
23.11.1999 25
The Commissioners note that the fixed assets of the former City
of Wanneroo had not beenthe subject of a recent physical stocktake
and a desktop audit conducted by the City’s stafffailed to identify
all assets scheduled for adjustment/transfer to the City of
Joondalup. As aresult the City included a provision of $120,000 in
its 1998/99 financial accounts againstwhich unidentified assets can
be written-off.
The Commissioners are aware that there may be a need for a
complete physical review of allfixed assets, particularly in the
furniture and fittings category. The accuracy of the records inthis
area was unable to be verified due to the physical separation of
staff and the need to moveCity of Wanneroo staff into temporary
accommodation while a new administrative centre isconstructed.
The following tables summarise the various components of this
determination: -
TABLE 1 Summarises the allocation of former City of Wanneroo
assets (including those disposed of orwritten-off during
1998/99).
AS AT 30 JUNE 1998
TO JOONDALUP
TO WANNEROO
Plant and Vehicles Historic Cost 22,106,149 9,398,189 12,707,960
Depreciation 6,805,853 3,465,756 * 5,471,336 *Written Down Value
15,300,296$ 5,932,433$ 7,236,624$
* includes 98/99 depreciation expense - $2,131,239
Furniture and Fittings Historic Cost 5,427,612 5,101,358 326,254
Depreciation 2,806,413 3,268,086 * 236,790 *Written Down Value
2,621,199$ 1,833,272$ 89,464$
* includes 98/99 depreciation expense - $698,463
Other Plant and Equipment Historic Cost 4,044,122 2,217,642
1,826,480 Depreciation 2,335,744 1,587,230 * 1,049,449 *Written
Down Value 1,708,378$ 630,412$ 777,031$
* includes 98/99 depreciation expense - $300,935
ALLOCATION SUMMARY of FORMER CITY OF WANNEROO
PLANT AND VEHICLES - FURNITURE AND FITTINGS - OTHER PLANT AND
EQUIPMENT
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CITY OF JOONDALUP – MINUTES OF MEETING OF JOINT COMMISSIONERS -
23.11.1999 26
TABLE 2Summarises the allocation of the combined 1998/99
acquisitions of both new localgovernments.
ACQUIRED 1998/99
TO JOONDALUP
TO WANNEROO
Plant and Vehicles Historic Cost 4,809,735 2,003,490 2,806,245
Depreciation (98/99) 130,932 56,279 74,653 Written Down Value
4,678,803 1,947,211 2,731,592
Furniture and Fittings Historic Cost 3,326,355 1,447,268
1,879,087 Depreciation (98/99) 255,042 98,599 156,443 Written Down
Value 3,071,313 1,348,669 1,722,644
Other Plant and Equipment Historic Cost 132,089 29,599 102,490
Depreciation (98/99) 3,601 1,480 2,121 Written Down Value 128,488
28,119 100,369
ALLOCATION SUMMARY of 1998/99 ACQUISTIONS
PLANT AND VEHICLES - FURNITURE AND FITTINGS - OTHER PLANT AND
EQUIPMENT
TABLE 3Summarises the results of this determination and reduces
the City of Joondalup assets by the1998/99 disposals to reflect the
30 June 1999 asset holdings for the three categories of
assetaddressed in this report.
WANNEROO TOTALAdjusted Disposed at 30 June 1999
Plant and VehiclesHistoric Cost 11,401,679 4,246,215 7,155,464
15,514,205 22,669,669 Accum. Deprec. 3,522,035 1,867,769 1,654,266
5,545,989 7,200,255 Written Down Value 7,879,644 2,378,446
5,501,198 9,968,216 15,469,414
Furniture and FittingsHistoric Cost 6,548,626 1,381,120
5,167,506 2,205,341 7,372,847 Accum. Deprec. 3,366,685 814,930
2,551,755 393,233 2,944,988 Written Down Value 3,181,941 566,190
2,615,751 1,812,108 4,427,859
Other Plant and EquipmentHistoric Cost 2,247,241 688,611
1,558,630 1,928,970 3,487,600 Accum. Deprec. 1,588,710 526,666
1,062,044 1,051,570 2,113,614 Written Down Value 658,531 161,945
496,586 877,400 1,373,986
PLANT AND VEHICLES - FURNITURE AND FITTINGS - OTHER PLANT AND
EQUIPMENT
SUMMARY
JOONDALUP
Schedules 1, 2 and 3 (attached) list the various assets to be
included in the Assets Registers(and Balance Sheets) of the new
Cities as at 30 June 1999.
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CITY OF JOONDALUP – MINUTES OF MEETING OF JOINT COMMISSIONERS -
23.11.1999 27
COMMENT/FUNDING
It is noted that the itemised allocation of plant and equipment,
furniture and fittings and otherplant and equipment is the result
of negotiations between the new Cities. The AssetManagement staffs
of the City of Joondalup and the City of Wanneroo have each
endorsed theschedules resulting from this adjustments/transfer of
assets.
MOVED Cmr Clark-Murphy, SECONDED Cmr Buckley that the Joint
Commissioners,in accordance with the provisions of Clause (8) of
the Joondalup and Wanneroo Order1998, DETERMINE the
adjustment/transfer of the assets held by the City of Joondalupas
at 30 June 1999, as follows:
1 the plant and vehicles listed on Schedule 1 to Report
CJ400-11/99 betransferred in the manner shown on the Schedule,
resulting inadjustments/transfers to:
(a) the City of Joondalup of plant and vehicles with a combined
writtendown value of $5,501,198;
(b) the City of Wanneroo of plant and vehicles with a combined
writtendown value of $9,968,216.
2 the furniture and fittings listed on Schedule 2 to Report
CJ400-11/99 betransferred in the manner shown on the Schedule,
resulting inadjustments/transfers to:
(a) the City of Joondalup of furniture and fittings with a
combined writtendown value of $2,615,751;
(b) the City of Wanneroo of furniture and fittings with a
combined writtendown value of $1,812,108;
SUBJECT TO the City of Wanneroo paying to the City of Joondalup
anamount of $1,164,000 representing 50% of the cost of the major IT
systemsacquired by the City of Joondalup during 1998/99;
3 the other plant and equipment listed on Schedule 3 to Report
CJ400-11/99 betransferred in the manner shown on the Schedule,
resulting inadjustments/transfers to:
(a) the City of Joondalup of other plant and equipment with a
combinedwritten down value of $496,586;
(b) the City of Wanneroo of other plant and equipment with a
combinedwritten down value of $877,400.
Cmr Clark-Murphy spoke in support of the Motion.
The Motion was Put and CARRIED
Appendix 3 refers – click here: Att3min2311.pdf
Att3min2311.pdf
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23.11.1999 28
C50-11/99 ADJUSTMENT/TRANSFER OF NON CURRENTASSETS (RECEIVABLES)
AND NON CURRENTLIABILITIES (BORROWINGS) OF FORMER CITY OFWANNEROO -
CLAUSE 8, JOONDALUP ANDWANNEROO ORDER 1998 - [23475]
SUMMARY
At meetings of the Joint Commissioners of the City of Joondalup
and the then Shire ofWanneroo held on 22 June 1999, it was resolved
to endorse the outcomes resulting from aseries of workshops
conducted by the Commissioners. These workshops were
heldspecifically to establish the manner in which the assets and
liabilities of the former City ofWanneroo should be
adjusted/transferred. Subsequent to the endorsement of the outcomes
ofthose workshops, work has continued on the identification and
scheduling of all assets andliabilities of the former City of
Wanneroo.
Many categories of assets and liabilities have been formally
determined by theCommissioners over the past months. This report
deals with: -
• non-current assets, other than property, plant and equipment
and infrastructureassets; and
• non-current liabilities, or more specifically, borrowings.
It also addresses a current liability in respect of borrowings
that was inadvertently overlookedin a previous determination of the
Commissioners (Net Current Assets (remaining cashproperty) on 9
November 1999).
BACKGROUND
The Joondalup and Wanneroo Order 1998 (the Order) abolished the
former City of Wannerooand created the new local governments of the
City of Joondalup and the Shire of Wanneroo.Five (5) commissioners
were appointed to be Joint Commissioners for both the City and
theShire. The Order (clause 8) empowered the commissioners to
determine any adjustment ortransfer of the former City’s property,
rights and liabilities between the two new localgovernments. Clause
8 further provides that in making such determinations
thecommissioners are to have regard to the interests of the City of
Joondalup and the new City ofWanneroo.
DETAILS
The balance sheet of the former City of Wanneroo, as at 30 June
1998, recorded Receivables(under the heading of “Non Current
Assets”) amounting to $5,249,397. All items included inthis asset
category have been identified and the Commissioners have considered
each one, inline with the endorsed outcomes of the asset allocation
workshops.
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CITY OF JOONDALUP – MINUTES OF MEETING OF JOINT COMMISSIONERS -
23.11.1999 29
Similarly, the non-current liability in respect of the former
City’s outstanding loans 126 and132 has also now been considered by
the Commissioners.
The schedule attached to this report, details all non-current
assets and liabilities, the subject ofthis determination, and
indicates the new City to which each are to be
transferred/adjusted.The comments included in the column headed
“Details” are intended to provide the readerwith an understanding
of the nature of the asset or liability and an indication as to
therationale used in the process of determination.
The Commissioners’ determination relating to net current assets
(remaining cash property) on9 November 1999 transferred/adjusted
the current assets of the former City, net of currentliabilities.
In calculating the amount to be determined, the former City’s
current liability inrespect to borrowings (amounting to $26,173)
was overlooked. These borrowings consist of:
• balance of loan 256.1 (self supporting loan to the Wanneroo
& DistrictsBasketball Association) amounting to $22,233. The
final instalment on this loanwas repaid in 1998/99 by the City of
Joondalup.
• the annual sinking fund contribution amounting to $3,940 in
respect of loans 126and 132. These loans were taken out for works
carried out in Yanchep andKoondoola and the loan liability together
with the current balance of the sinkingfund has been transferred to
the new City of Wanneroo, pursuant to thedetermination of
non-current assets and liabilities being recommended in
thisreport.
The Commissioners concur with the way in which these items have
been dealt, and willtherefore, formally endorse those treatments as
part of this determination.
MOVED Cmr Clark-Murphy, SECONDED Cmr Buckley that the
JointCOMMISSIONERS, in accordance with the provisions of Clause (8)
of the Joondalupand Wanneroo Order 1998, DETERMINE the
adjustment/transfer of the former City ofWanneroo’s:
1 non-current assets included in the schedule attached to Report
C50-11/99, asshown therein, resulting in an adjustment/transfer to
the City of Joondalupof $2,331,721 and to the City of Wanneroo of
$2,917,674;
2 non-current liabilities included in the schedule attached to
Report C50-11/99,as shown therein, resulting in an
adjustment/transfer to the City ofWanneroo of $446,060;
3 current liability in respect of borrowings (as at 30 June
1998), in accordancewith the way in which each item has been
accounted for in 1998/99.
Cmr Clark-Murphy spoke in support of the Motion. Cmr
Clark-Murphy advised that,following the queries raised earlier in
the meeting during Public Question Time, allocationswill be checked
and any necessary adjustments made.
The Motion was Put and CARRIED
Appendix 12 refers – click here: Att12min2311.pdf
Att12min2311.pdf
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CITY OF JOONDALUP – MINUTES OF MEETING OF JOINT COMMISSIONERS -
23.11.1999 30
C51-11/99 DETERMINATION PURSUANT TO CLAUSE 8 OF THEJOONDALUP AND
WANNEROO ORDER 1998 - BANKGUARANTEES - [01179]
SUMMARY
The former City of Wanneroo was abolished on 1 July 1998, and in
its place two new localgovernments were established - namely, the
City of Joondalup and the Shire of Wanneroo.The property, rights
and liabilities of the former City were transferred to (or vested
in) theCity of Joondalup pending a determination by the
Commissioners pursuant to clause 8 of theJoondalup and Wanneroo
Order 1998.
During the process of scheduling the assets and liabilities of
the former City of Wanneroo,various bank guarantees in the name of
the former City have been identified. This reportdeals with such
bank guarantees, many of which relate to arrangements which can be
clearlyidentified with properties located within one or other new
City, whilst others representsecurity bonds in relation council
fees. Appropriate action is required to adjust/transfer thesebank
guarantees between the City of Joondalup and the new City of
Wanneroo.
BACKGROUND
The division of the former City of Wanneroo resulted in all the
property, rights and liabilitiesof the former City becoming vested
in the City of Joondalup pending a determination by
theCommissioners. Clause 8 of the Joondalup and Wanneroo Order
1998, provides that theCommissioners are to determine any
adjustment or transfer that is to be made between theCity of
Joondalup and the then Shire of Wanneroo of property, rights and
liabilities of theformer City of Wanneroo. In making that
determination, the Commissioners are to haveregard to the interests
of the City of Joondalup and the new City of Wanneroo.
DETAILS
The assets and liabilities of the former City of Wanneroo have
been identified andcategorised. As a result of this process, a list
of bank guarantees held by the former City hasbeen made. Most of
these bank guarantees relate to specific locations falling within
one orother of the new local governments. The adjustment/transfer
of these specific bankguarantees is therefore being recommended on
the basis of geographic location.
To give effect to the Commissioners’ determination in respect to
these bank guarantees, theCity to which the bank guarantee is
transferred would need to advise the bank of the of therelevant
provisions of the Joondalup and Wanneroo Order 1998, highlighting
theCommissioners powers pursuant to clause 8. In addition, it
should provide the bank withevidence of the determination made by
the Commissioners (an extract from the Minutes ofthis meeting of
Joint Commissioners) and request that the bank note their records
accordingly.
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CITY OF JOONDALUP – MINUTES OF MEETING OF JOINT COMMISSIONERS -
23.11.1999 31
The bank guarantees being held, as security deposits are, by
nature, different. However, bothnew cities have recently decided to
discontinue the system of offering credit facilities (securedby
bank guarantee) in respect of building licence fees. The City of
Joondalup (as custodianawaiting a clause 8 determination) has
contacted the respective customers to advise that thesystem of
providing credit facilities secured by bank guarantee has been
discontinued andbank guarantees have been relinquished
accordingly.
Attachments A and B to this report list the bank guarantees,
held by the former City, thatrelate specifically to the cities of
Joondalup and Wanneroo respectively. Those bankguarantees that are
held as a security deposit in relation to council fees have been
listedseparately on Attachment C.
MOVED Cmr Clark-Murphy, SECONDED Cmr Buckley that the Joint
Commissioners,pursuant to Clause 8 of the Joondalup and Wanneroo
Order 1998:
1 DETERMINE the adjustment/transfer of the bank guarantees held
by the formerCity of Wanneroo as follows:
(a) all bank guarantees listed in Attachments A and C to Report
C51-11/99become the property of the City of Joondalup;
(b) all bank guarantees listed in Attachment B to Report
C51-11/99 becomethe property of the new City of Wanneroo;
2 CONFIRM the action taken by the City of Joondalup to
relinquish the bankguarantees listed in Attachment C to Report
C51-11/99.
Cmr Clark-Murphy spoke in support of the Motion.
The Motion was Put and CARRIED
Appendix 13 refers – click here: Att13min2311.pdf
C52-11/99 DETERMINATION PURSUANT TO CLAUSE 8 OF THEJOONDALUP AND
WANNEROO ORDER 1998 - LEASEAGREEMENTS [38634]
SUMMARY
The former City of Wanneroo was abolished on 1 July 1998, and in
its place two new localgovernments were established - namely, the
City of Joondalup and the Shire of Wanneroo.The property, rights
and liabilities of the former City were transferred to (or vested
in) theCity of Joondalup pending a determination by the
Commissioners pursuant to clause 8 of theJoondalup and Wanneroo
Order 1998.
Att13min2311.pdf
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CITY OF JOONDALUP – MINUTES OF MEETING OF JOINT COMMISSIONERS -
23.11.1999 32
During the process of scheduling the assets and liabilities of
the former City of Wanneroo,various lease agreements for facilities
on land not owned by or vested in the former City ofWanneroo have
been identified. This report deals with such Lease Agreements, some
ofwhich related to land owned by or vested in Government
authorities, whilst others were heldwith private organisations.
Appropriate action is required to adjust/transfer these
leaseagreements between the City of Joondalup and the new City of
Wanneroo.
BACKGROUND
The division of the former City of Wanneroo resulted in all the
property, rights and liabilitiesof the former City becoming vested
in the City of Joondalup pending a determination by
theCommissioners. Clause 8 of the Joondalup and Wanneroo Order
1998, provides that theCommissioners are to determine any
adjustment or transfer that is to be made between theCity of
Joondalup and the Shire of Wanneroo of property, rights and
liabilities of the formerCity of Wanneroo. In making that
determination, the Commissioners are to have regard tothe interests
of the City of Joondalup and the Shire of Wanneroo.
DETAILS
The assets and liabilities of the former City of Wanneroo have
been identified andcategorised. As part of this process, a list of
leases held by, and in the name of the formerCity of Wanneroo has
been compiled. All of these leases relate to land utilised by
theformer City for the benefit of the adjacent community. The
transfer/adjustment is thereforebeing recommended on the basis of
geographic location.
The adjustment/transfer of lease agreements will require the
relevant new local government towrite to the respective government
authority or private organisation (the lessors) advising ofthe
Commissioners’ determination and seeking the lessor’s agreement to
enter into anappropriate Deed of Amendment. Attachments A and B to
this report list the leases held bythe former City over properties
located in the new cities of Joondalup and
Wanneroorespectively.
MOVED Cmr Clark-Murphy, SECONDED Cmr Buckley that the Joint
Commissioners,pursuant to Clause 8 of the Joondalup and Wanneroo
order 1998:
1 DETERMINE the adjustment/transfer of the leases held by the
former Cityof Wanneroo as follows:
(a) all lease agreements listed in Attachment A to Report
C52-11/99become the property of the City of Joondalup;
(b) all lease agreements listed in Attachment B to Report
C52-11/99become the property of the new City of Wanneroo;
2 AUTHORISE the City of Joondalup and the new City of Wanneroo
to takeall steps necessary to give effect to the respective
adjustment/transfersdetermined in 1(a) and 1(b) above.
The Motion was Put and CARRIED
Appendix 14 refers – click here: Att14min2311.pdf
Att14min2311.pdf
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CITY OF JOONDALUP – MINUTES OF MEETING OF JOINT COMMISSIONERS -
23.11.1999 33
Items CJ401-11/99 to CJ404-11/99 inclusive were Moved by Cmr
Clark-Murphy andSeconded by Cmr Buckley.
CJ401-11/99 SCHEDULE OF DOCUMENTS EXECUTED BY MEANSOF AFFIXING
THE COMMON SEAL - [15876]
SUMMARY
The following is a list of documents sealed under the Common
Seal of the City of Joondalupfrom 8.10.99 to 5.11.99:
Document: Copyright AgreementParties: City of Joondalup and
Patricia MeekDescription: Local Studies – Oral HistoryDate:
8.10.99
Document: Copyright AgreementParties: City of Joondalup and
Patsie McCrackanDescription: Local Studies – Oral HistoryDate:
8.10.99
Document: Withdrawal of CaveatsParties: City of Joondalup and
Silkchime Pty LtdDescription: Warwick Commercial ParkDate:
21.10.99
Document: LeaseParties: City of Joondalup and
TelstraDescription: Mobile Phone Base Lease - WarwickDate:
21.10.99
Document: Service AgreementParties: City of Joondalup and City
of WannerooDescription: Information ServicesDate: 25.10.99
Document: DeedParties: City of Joondalup and Maria Salpietro,
Anatonia Agnello and Angelina
Zagari and Salvatore SalpietroDescription: Town Planning Scheme
No 6 - GreenwoodDate: 25.10.99
Document: Scheme AmendmentParties: City of Joondalup and WA
Planning CommissionDescription: TPS No 1 – Amendment No 824Date:
5.11.99
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CITY OF JOONDALUP – MINUTES OF MEETING OF JOINT COMMISSIONERS -
23.11.1999 34
Document: Copyright AgreementParties: City of Joondalup and
Andrea WhartonDescription: Local Studies – Oral HistoryDate:
5.11.99
Document: Copyright AgreementParties: City of Joondalup and Ron
WatersDescription: Local Studies – Oral HistoryDate: 5.11.99
Document: Copyright AgreementParties: City of Joondalup and
Henrietta WatersDescription: Local Studies – Oral HistoryDate:
5.11.99
Document: Copyright AgreementParties: City of Joondalup and
Bruce MoreingDescription: Local Studies – Oral HistoryDate:
5.11.99
MOVED Cmr Clark-Murphy, SECONDED Cmr Buckley that the Schedule
ofDocuments executed by means of affixing the Common Seal be
NOTED.
The Motion was Put and CARRIED
CJ402-11/99 MINUTES OF JOONDALUP YOUTH ADVISORYCOUNCIL MEETINGS
- SEPTEMBER 1999 - [38245]
SUMMARY
Meetings of the Joondalup North and South Youth Advisory
Councils were held on 13 and 15September, 1999 and the minutes of
both meetings are submitted for noting by the
JointCommissioners.
DETAILS
The minutes of the Joondalup North Youth Advisory Council held
on 13 September 1999 atAnchors Youth Centre are included as
Attachment 1.
The minutes of the Joondalup South Youth Advisory Council held
on 15 September 1999 areincluded as Attachment 2.
No action is required from these minutes.
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CITY OF JOONDALUP – MINUTES OF MEETING OF JOINT COMMISSIONERS -
23.11.1999 35
MOVED Cmr Clark-Murphy, SECONDED Cmr Buckley that the Joint
CommissionersNOTE the minutes of:
1 the Joondalup North Youth Advisory Council meeting held on 13
September1999 forming Attachment 1 to Report CJ402-11/99;
2 the Joondalup South Youth Advisory Council meeting held on 15
September1999, forming Attachment 2 to Report CJ402-11/99.
The Motion was Put and CARRIED
Appendix 4 refers – click here: Att4min2311.pdf
CJ403-11/99 WANNEROO EISTEDDFOD WORKING PARTY -[37228]
SUMMARY
A meeting of the Wanneroo Eisteddfod Working Party was held 14
October 1999 and theminutes are submitted for noting by the Joint
Commissioners. The Working Party alsodiscussed changing the title
of the Eisteddfod given that the project is now entirely funded
bythe City of Joondalup.
The Wanneroo Eisteddfod Working Party has recommended that the
title of the Eisteddfod bechanged from the Wanneroo Eisteddfod to
the Joondalup Eisteddfod.
All other matters raised in the minutes are of an administrative
nature and will be dealt withby the Administration.
BACKGROUND
The Wanneroo Eisteddfod has been operating since 1988.
Originally the event was run by aWanneroo Eisteddfod Organising
Group and sponsored by the City of Wanneroo. In 1995,the City of
Wanneroo officially adopted the Eisteddfod and has developed the
event further.
The event has developed into one of the largest Eisteddfods in
Western Australia. It is wellrespected and has a traditional format
focusing on classical music achievement.
In 1999, 730 entries were received resulting in over 2,000
people taking part in over 36sessions.
Members of the Wanneroo Eisteddfod Working Party are:
Mr G Major, ChairmanMrs A MajorMrs F MuirMrs M ErnesteMs K
Yelland
Att4min2311.pdf
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CITY OF JOONDALUP – MINUTES OF MEETING OF JOINT COMMISSIONERS -
23.11.1999 36
Mr A TrueMrs J RuscoeMrs R MorrisonMr J Boyd
DETAILS
A meeting of the Wanneroo Eisteddfod Working Party was held on
14 October 1999.
The Committee has recommended that the name of the Eisteddfod be
changed from theWanneroo Eisteddfod to the Joondalup Eisteddfod.
The Committee felt that since the projectis now entirely funded by
the City of Joondalup the name change would be appropriate.
The name change should also be reflected in the Working Party’s
title which would be knownas the Joondalup Eisteddfod Working
Party.
MOVED Cmr Clark-Murphy, SECONDED Cmr Buckley that the
JointCommissioners:
1 NOTE the minutes of the Wanneroo Eisteddfod Working Party held
14October 1999 forming Attachment 1 to Report CJ403-11/99;
1 ENDORSE the name change of the Eisteddfod from the
WannerooEisteddfod to the Joondalup Eisteddfod;
3 BY AN ABSOLUTE MAJORITY, change the name of the
WannerooEisteddfod Working Party to Joondalup Eisteddfod Working
Party.
The Motion was Put and CARRIED
Appendix 5 refers – click here: Att5min2