Design Webcast: Changes Affecting ICWA in eWiSACWIS 01/06/2009.

Design Webcast: Changes Affecting ICWA in eWiSACWIS

01/06/2009

Contacts

• Beth Rudy: Elizabeth.Rudy@wi.gov• Chris Partridge: Christopher.Partridge@wi.gov• Rick Miracola: Rick.Miracola@wi.gov• Jenny Weber: Jenny.Weber@wi.gov• Jeff Hodges: Jeff.Hodges@wi.gov• Ben Cain: Benjamin.Cain@wi.gov

Summary of Enhancement Requests

• The purpose of the ICWA design is to improve the way that all information pertaining to Native Americans is collected and displayed in eWiSACWIS

• The changes shall achieve compliance with the Wisconsin codification of the federal ICWA legislation

Summary of Enhancement Requests• The following functionality in eWiSACWIS will

be enhanced:– Access– Person Management– Assessment– Creation of a new ICWA page– Templates– Placement– Provider– Legal– EW Reports

Summary of Enhancement Requests• Please view Webcast 1 for a more detailed

summary of the Enhancement Requests:– http://dwdmedia.wi.gov/main/Viewer/?peid

=2bde1fd4c19a47f5864b69ed60c7bd96

Placement – Move the ‘ICWA Placement Provider Options’ group

box from the OHSP to the Placement Page, pre-fill the ‘Child is an Indian…’ checkbox, add a date field for the questions, make fields required if box is checked and Case Type is CPS, JIPS, or CW

– This will be a new tab on the Placement Page that will dynamically display when the checkbox for “Child is an American Indian child as defined by the Indian Child Welfare Act” is checked. This question will be moved to the Service tab.

Placement – ICWA tab

Placement – ICWA tab (alternate version

Provider– Add a “Tribal Sanctioned” checkbox with the tribe name on the

Provider record

Provider– Add ‘Tribe Sanctioned’ as a Provider Search criteria

Legal & EW Reports

– Enhancement will include a hyperlink on the Legal Action page that launches a list of expert witnesses stored on the Knowledge Web

– ICWA Notification Statewide Summary – change header to “Dept. of Children and Families Division of Safety & Permanence”

– Change data retrieval methods to only count tribal status when status is either Eligible or Enrolled

ICWA Page• ICWA Page

– Contains the fields from the ICWA documents; Child’s Biological & Family History, Notice of Custody, Request for Confirmation, and Screening. Some fields will be repeatable with Insert button. Documents will then pre-fill from this page

– The four ICWA documents noted above [Child’s Bio Fam Hist, Notice of Custody, Request for Confirmation, Screening] and the VPA-Indian Child document can be launched while working in the ICWA page

ICWA Page

• ICWA Page continued:– The page contains person specific data that will

follow the child from case to case

– The page will also need the ability to display case information so that information can be copied to other case participants and the documents requiring a case can pre-fill

– Page will utilize Copy Over functionality

– Page will have a user entered Updated field – should this pre-fill and is there a need to indicate the worker?

ICWA Page

• There are two potential designs for the ICWA page:– Path A is launched from Create Case Work or

the Assessment and uses pop up pages to enter data for the Notice of Custody, Request for Confirmation, and VPA

Path A Workflow

Create Case Work

ICWA PageTab 1 – SummaryTab 2 – Screening

Tab 3 – Family History Tab 4 - Documents

TAB 1 - SummaryTribal InformationDemographic Info

PlacementPlacement Preferences

TAB 2 - ScreeningScreening Data Elements

Text Template Link

TAB 3 – Family HistoryFamily History Data

ElementsText Template Link

TAB 4 – Documents Sortable Document Type Columns with high level

information. Insert button to create new templates

Pop Up – Notice of Involuntary Child Custody

– document require separate approval

Pop Up – Request for Confirmation of Child’s

Indian Status

Pop Up – Voluntary Placement Agreement –

Indian Child

Approval using Forms

Page

ICWA Path A Workflow

Path A• Launches from Create Case Work or a hyperlink on

the Assessment

• Summary Tab

Path A• Copy Over Functionality for ICWA

Record

Path A• Screening Tab – View 1

Path A• Screening Tab – View 2

– On Screening questions 3-7, selecting Yes displays a data entry row. Insert creates an additional row(s) for that question

Path A• Screening Tab – View 3

Path A• Screening Tab can be copied individually

Path A• Family History tab – View 1

Path A• Family History Tab can be copied

individually

Path A• Family History Tab – View 2

Path A• Documents Tab

– Dislplays list of all ICWA documents that have been created for the participant

• Information can be sorted by column

Path A• Insert button launches the Document Select

pop up:

Path A• Request for Confirmation pop up:

– Request for Confirmation pop up can be Copied individually

Path A• Notice of Involuntary Custody Pop Up:

– Notice of Involuntary Custody pop up can be copied individually

Path A• VPA – Indian Child will launch the current

Agreements and Notices page for VPA-Indian Child:

ICWA Page – Path B

– Path B is launched from the Actions Hyperlink off of Case or the Assessment and uses individual tabs to enter data for each of the ICWA pieces of work

Path B Workflow

Actions Hyperlink from Case

ICWA PageTab 1 – SummaryTab 2 – Screening

Tab 3 – Family History Tab 4 – Request for Confirmation

Tab 5 – Notice of Involuntary CustodyTab 6 – VPA – Indian Child

TAB 1 - SummaryTribal InformationDemographic Info

PlacementPlacement Preferences

Screening for Child’s Status as Indian (view only)Notice of Involuntary Custody (view only)

Child’s Bio Family History (view only)Request for Confirmation (view only)

VPA – Indian Child (view only)

TAB 2 - ScreeningScreening Data Elements

Text Template Link

TAB 3 – Family HistoryFamily History Data

ElementsText Template Link

TAB 4 – Request for Confirmation

Pop Up – Form Page for approval of Notice of

Involuntary Child Custody

TAB 5 – Notice of Involuntary Custody

TAB 6 – VPA Indian Child

ICWA Path B Workflow

Path B• Launch from Actions Hyperlink or

Hyperlink on Assessment:

Path B• Summary Tab View 1:

Path B• Summary Tab View 2:

Path B• Copy Over Functionality for ICWA

Record

Path B• Screening Tab View 1:

Path B• Screening Tab View 2:

– On Screening questions 3-7, selecting Yes displays a data entry row. Insert creates an additional row(s) for that question

Path B• Screening Tab View 3:

Path B• Screening Tab can be copied individually

Path B• Family History Tab View 1:

Path B• Family History Tab can be copied

individually

Path B• Family History tab – View 2:

Path B• Request for Confirmation tab:

– Request for Confirmation can be copied individually.

Path B• Notice of Involuntary Custody tab:

– Notice of Involuntary Custody can be copied individually

Path B• Notice of Involuntary Custody will use

Forms Page for Approval functionality:

Path B• VPA – Indian Child tab:

• VPA can be copied individually.

Conclusion

• Please send comments and/or questions:– Beth Rudy: Elizabeth.Rudy@wi.gov– Chris Partridge: Christopher.Partridge@wi.gov– Rick Miracola: Rick.Miracola@wi.gov– Jenny Weber: Jenny.Weber@wi.gov– Jeff Hodges: Jeff.Hodges@wi.gov– Ben Cain: Benjamin.Cain@wi.gov