Caseworker Contacts Changes to Case Notes in eWiSACWIS
Caseworker ContactsChanges to Case Notes in eWiSACWIS
Why Make Case Note Changes?• Consistent documentation from county to
county and worker to worker• Easier to identify a caseworker contact
when a child is in out-of-home care• Clean up the original long lists of
categories and types that came from implementation
What are the Changes?• Contact by Designee
checkbox• End Time• Duration (previously
known as Units)• New Case Note
Categories• New Case Note Types• New Type Detail field
• Renamed Face-to-Face drop-down fields
• Relationships displayed for case note participants
• Narrative field is blue (always was required)
• Updated Print All Notes template
What will it look like?
Date, Time, and Duration• Date and Begin Time are
required (no change)• Added ‘End Time’ as an
optional field• Renamed ‘Units’ to ‘Duration’• Duration will auto-calculate to
the nearest tenth of an hour when an End Time is entered
• If End Time is blank, Duration is optional and user-entered
Category, Type, Face-to-Face• Added new optional Type
Detail drop-down for counties requesting additional reporting data elements
• Added Details flair for Face-to-Face Location which provides Caseworker Contact documentation guidance
Case Note Categories - Old• Access• Adoption• Adoption Plan• After Hours Contact• Appeal• Assessment Contact• CW Assess Contact• CW Contact• Case Plan• Correspondence• Family Assessment
• Family Interaction Plan• Fiscal• Independent Invest• Juvenile Justice• Kinship Care• Legal• Medical• Ongoing Services• Recoupment Agreement• Safety Services• Step-parent Adoption
Case Note Categories - New• Access• Adoption• BMCW Safety
Services• Child Welfare• CW Assessment
Contact
• Fiscal• Initial Assessment
Contact• Juvenile Justice• Ongoing Services• Voluntary Kinship
Care
Case Note Types - Old• There are currently 93 different case note
types in use, filtered on the case note category selected
• This results in 195 different case note category and type possibilities, which leads to inconsistent use, interpretation, and data entry
Case Note Types - New• Collateral• Correspondence• Initial Face-to-Face
– Only available for Initial Assessment Contact and Ongoing Services categories
• Face-to-Face• Other• Payment /
Overpayment– Only available for
Fiscal category
• Telephone Call
Type Detail Values• After Hours / On Call Contact• Attorney / Corp Counsel
Consultation• Case Transfer Staffing• Child Advocacy Center / CAC
Referral• Community Social Worker• Coordinated Service Team• Court Hearing• Crisis Intervention
• DPA Obligations• Family Group Conference• Family Interaction –
Supervised• Family Interaction –
Unsupervised• Supervisor / Worker
Consultation• TPC• TPC Order
Face-to-Face Location Details
Face-to-Face Values• Face-to-Face Location:
– Court– Home Visit– Not Applicable– Office– Other– Out of Home Care– School / Work
• Face-to-Face Result:– Did Not Occur– Occurred
Participants• Participants Box lists
full names (Last, First MI., Suffix)
• An abbreviated Relationship will be displayed in parenthesis after Participant’s name
Narrative Details
Questions?