Creekside H.S. Guidance Handbook 2016 -2017 Together ......Creekside H.S. Guidance Handbook 2016 -2017 T ogether E veryone A chieves M ore – C reekside C ourageous C ounselors C3
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Creekside H.S. Guidance Handbook 2016 -2017 Together Everyone Achieves More – Creekside Courageous Counselors C3
Ms. Daughtry, Counselor last names A – Di
Mrs. Dixon, Head Counselor last names Do – Ha
Ms. Jones, Counselor last name He – Mc
Mr. Fludd, Counselor last names Me – Sh
Mr. Kellam, Counselor last names Si - Z
Creekside H.S. Guidance Handbook Together Everyone Achieves More – C3
Page 2
Table of Contents
Table of Contents…………………………………………………………………………..pg. 2
Guidance Office Flow Chart…….………………………………………………………pg. 3
Registration & Withdrawal Process…………..……………………………………pg. 4 - 5
Transfer Grades & Transcriptions……………………………………………………pg. 5
Counselor Planning Day & Hall Duty Transitions….………………………….pg. 6
Lunchroom Counselors Corner………………………………………………………..pg. 6
Student Passes/Request to see the Counselor………………………………..pg. 7
Parent Teacher Conference Parent Protocol…………………………………..pg. 8
Classroom Guidance Lessons………………………………………………………….pg. 9
Counselor Duties……………………………………………………………………………pg. 10
Suicide Protocol……………………………………………………………………………..pg. 11 - 12
Meetings, PD, Training & Testing Dates…………….……………………………pg. 12
Guidance Calendar……………………………..…………….……………………………pg. 13 - 14
Special Programs………………………………..…………….……………………………pg. 15
Creekside H.S. Guidance Handbook Together Everyone Achieves More – C3
Page 3
Guidance Office Flow Chart
Wall
Entry to
Guidance
Office
Ms. Jones
Counselor
He -Mc
Wait
Area
Vault - Guidance Records
Copy &
Fax
Room
Mr. Davis
Social Worker
Mr. R. Fludd
Counselor
Me - Sh
Ms. Daughtry
Counselor
A - Di
Mrs. V. Scott
Registrar
Ms. Jackson
IST
Mrs. C. Dixon
Head Counselor
Do - Ha
Mr. B. Kellam
Counselor
Si - Z
Hall Way
Open Area
Mrs.
Smith
Guidance
Clerk
Conference &
Computer Room
Café
Door
Creekside H.S. Guidance Handbook Together Everyone Achieves More – C3
Page 4
Registration & Withdrawal Process
Effective Aug. 2016, Creekside H.S. Student Services Office will enroll new
students on the following days and times below:
Monday, Tuesday, Thursday & Friday 8:30 a.m. – 11:30 a.m.
Wed. 8:30 a.m. – 3:00 p.m. (late day)
Parents/Guardians will be greeted by Mrs. L. Smith, Guidance Clerk.
If the parents/guardians indicate that the student has an Individual
Education Program (IEP) on the registration paperwork, they will be
directed to our IST, Ms. Jackson. If the IST is not available to meet with the
parents/guardians, they will receive an appointment from Mrs. Smith.
Please be aware if the caseload counselor is not available for scheduling a
new student due to other duties, another counselor will assist the parent
and student with a new schedule.
Once the new student receives his/her schedule, bell schedule and map of
the school, a Guidance Office Aide will give the student a tour of the school.
Only the legal guardian of record can enroll or withdraw students
(identification is needed).
The registrar will compile a weekly enrollment and withdrawal report and
email the counselors every Monday.
ALL WITHDRAWALS REQUIRE A 24 HOUR PROCESSING TIME. BOOKS
MUST BE TURNED INTO COMPLETE THE WITHDRAWAL PROCESS
Creekside H.S. Guidance Handbook Together Everyone Achieves More – C3
Page 5
Transfer Grades & Transcriptions
A copy of the transfer grades will be given to the student to show his/her
teachers and the Registrar/Guidance Clerk, will email the transfer grades to
the new teachers as well.
During the first 2-3 weeks of school, counselors will file transcriptions in their
folder/binder to transcribe during their scheduled Counselor Planning Day.
All transcriptions for new students should be transcribed within a 4 week
time frame from their entry date and given to Ms. G. Wyatte for data entry.
Ms. Wyatte, will complete transcripts within one week from the time they
were submitted. Completing transcriptions in a timely matter will reduce
students taking classes that aren’t needed and it will reflect the correct
amount of credits on their Creekside H. S. transcript.
ALL 1ST SEMESTER TRANSCRIPTS MUST BE TRANSCRIBBED BY THE FIRST
WEEK OF DEC., UNLESS THE STUENT ENROLLS AFTER THE FIRST WEEK OF
DEC.
ALL 2ND SEMESTER TRANSCRIPTS MUST BE TRANSCRIBBED BY THE FIRST
WEEK OF MAY, UNLESS THE STUDENT ENROLLS AFTER THE FIRST WEEK OF
MAY.
Creekside H.S. Guidance Handbook Together Everyone Achieves More – C3
Page 6
Counselor Planning Day & Hall Duty Transitions
We currently have 5 counselors. Counselor Planning Day &
Hallway Duty for Transition for 2016-2017 is scheduled below:
Counselor Name, IST, & Social Workers (SW)
Counselor Planning Day & Out of Office
Hallway Duty for Transition
Ms. Daughtry Wednesday 100 Hallway
Mrs. Dixon Monday 300 Hallway
Ms. Jones Tuesday Cafeteria & Media Center
Mr. Fludd Thursday 400 Hallway
Mr. Kellam Friday 500 Hallway
Mr. Davis – SW (Hall Duty) Tuesdays (E.C. West) Between the 400 and 500
Mrs. Callaway – SW (Hall Duty)
Mon. - 8:00 – 11:59 Wed. & Fri. (Off)
300 Hallway
Ms. Jackson – IST (Hall Duty Only)
Wed. - 12:30 – 3:30 Fri. - 8:30 – 12:00
100 Hallway
Counselor’s Corner (Lunchroom Resources)
Counselors will set up in the lunchroom every Wednesdays to offer
resources, disseminate important information, and help monitor
lunchroom activity. Counselors will work on a rotation schedule. There
will be one counselor in each lunch period every Wednesday.
Creekside H.S. Guidance Handbook Together Everyone Achieves More – C3
Page 7
Student Passes
All students must present a pass to Mrs. Smith, Guidance Clerk, or office
aide on duty when visiting the Counseling Office. Mrs. Smith, or an office
aide will check to see if the counselor of record is available. No one is
permitted to go beyond the front desk or table without a pass or
permission.
1. If the counselor is available, the student will sign in using the Electronic
Google Doc and an office aide will bring them to their counselor’s office.
2. If the counselor is unavailable, the student can fill out a Request to see a
Counselor form and Mrs. Smith or the office aide will place the form in
the counselors drop box located on the outside of their door.
3. If the counselor is unavailable and it’s an emergency (i.e. Suicide
Ideations, Crying/Upset, Altercation, or Mediation) Mrs. Smith will give
the student to the School Social Worker. If the School Social Worker is
unavailable, another Counselor will see the student.
4. Special Colored Passes (Blue – Cool Off) – Will be given to students with
special and specific needs. These passes will be a certain color. If this
pass is shown to a faculty member, please bring or allow that student to
come to the counseling office ASAP!
Creekside H.S. Guidance Handbook Together Everyone Achieves More – C3
Page 8
Parent Teacher Conference Parent Protocol
Greetings Creekside High School Parents/Guardians,
We look forward to working with you this year!!! Our goal is to provide outstanding service to you and
your students as it relates to communicating with teachers. In order for the Creekside Guidance Team to
meet our goal of outstanding service, please follow the steps below before scheduling a Parent Teacher
Conference. These steps will provide the Guidance Team with the necessary information needed before
scheduling your Parent Teacher Conferences.
Parent/Guardian Steps
1. Communicate with teachers and/or IEP Case Managers through Home Access for important
student information. If you do not have a Home Access account, please contact Ms. Jennifer
Jones, Parent Liaison at 470-254-4152 or via email at jonesj8@fultonschools.org.
2. If you do not receive a response from your student’s teacher within 48 hours of your initial email,
please email the teacher one additional time including the Department Chair. The Department
Chairs will be listed on the website and the Parent Teacher Conference Request form.
3. If your issue is still not resolved after following steps 1 and 2, please submit a Parent Teacher
Conference Request Form. The form can be found on the Creekside High School Website
Guidance Department page. If you are not able to access the form electronically, paper forms are
located in the Guidance Office.
4. In the event your student has experienced any of the following circumstances listed below, please
skip all steps and contact Mrs. Latasia Smith, Guidance Department Clerk at 470-254-4109 or via
email at SmithLJ@fultonschools.org
Death in the family/person of significance
Family Hardship
Bullying of any type
Self-harm/harm to others
Illness that impacts academic performance (physical or mental)
Creekside H.S. Guidance Handbook Together Everyone Achieves More – C3
Page 9
Classroom Guidance
All classroom guidance will be done through the English
classes due to every student taking English.
Small group guidance (2 – or more classes at a time) will
utilize the media center and/or auditorium for these
guidance lessons.
Below see the reasons for classroom guidance:
1. 9th & 10th Grade Registration for upcoming school year
2. GCIC/Georgia Bridge Law
3. GA Apply to College
4. Signs of Suicide
5. No Place for Hate
6. Senior Exit Survey
7. PSAT
Creekside H.S. Guidance Handbook Together Everyone Achieves More – C3
Page 10
Counselor Duties All Counselors
College Tours Crisis Team
Freshman, Sophomore, Junior & Senior Advisement
PSAT Training for Advisement Success Academy Letters
On/Off Track Senior Letters Transcriptions
8th Grade Parent Night & Student Visits 8th Grade Pre-Registrations
Daughtry (last names A – Di) AVID Counselor
ESOL Intake Counselor Governor Honors
Honors Program (Dixon & Jones assist) MOWR Counselor No Place for Hate
Success Academy Counselor Summer School Counselor
504 Counselor Y2L2
Dixon (last names Do – Ha) Dept. Chair CBI/GNET Counselor
College Fairs College Visits (assist Smith)
Diploma Orders (Smith assist) FAFSA Night & College Goal Georgia
Head Counselor Meetings HOPE Reporting Leadership Team
Parent/Student Information Nights Senior Awards
Social Media/PSA STAR Student (SAT)
Y2L2
Jones (last names He - Mc) Alternative Options Fair
AVID Counselor (Daughtry assist) Ingenuity Lab Counselor
Graduation Coach Meetings MOWR Counselor
Y2L2
Fludd (last names Me – Shy) Creekside Ambassadors Georgia Apply to College Georgia Merit Scholars
Order of the Arrow (Dixon assist) Posse Scholarship
Kellam (Si – Z) Creekside Ambassadors
Freshman Forum (Fludd Assist) Fulton Virtual Counselor
Georgia Virtual Counselor NCAA Clearinghouse
SADD
Creekside H.S. Guidance Handbook Together Everyone Achieves More – C3
Page 11
Suicide Protocol
If a school employee has reason to believe that a student is at risk for harm to self or
others, the employee should immediately refer the student to the School Counselor
and/or School Administrator. The School Counselor/School Administrator should use
the 4 Action Steps below as helpful reference and guide for the students who are in
crisis.
1. School Counselor/School Administrator should involve any necessary staff and
immediately:
*Supervise and monitor the student
*Call 911 for any medical emergency situation or imminent danger
*Notify the School Principal or Designated Site Administrator
*Contact the Parent/Guardian/Enrolling Person/Emergency Contact regardless
of the student’s age or emancipation and ask him or her to come to the school
campus immediately
1. While Notifications are being made an additional staff member (i.e. Counselor, Social
Worker, School Psychologist or other as designated by the School Administrator) may
privately discuss the student’s state of being with student. Discussion points can include
questions about what the student is feeling or thinking.
2. When the parent\guardian or emergency contact arrives, the staff:
*Conduct and document a conference with the parent/guardian or emergency
contact.
*Provide mental health resources to parent/guardian or emergency contact(s)
(i.e. FCS Immediate Mental Health Resources). The parent /guardian or
emergency contact(s) should be strongly encouraged to take the student from
campus to the facility/treatment provider of his or her choice for mental health
risk assessment. Please remember that neither the student, nor parent, should
be forced to seek treatment, nor should enrollment in school be denied if
parent/guardian or emergency contact(s) refuses to seek treatment for student.
Creekside H.S. Guidance Handbook Together Everyone Achieves More – C3
Page 12
Suicide Protocol Continued
3. Conduct and document a re-entry conference with parent/guardian and student when
student returns to school.
All necessary documents must be completed and give a copy to the parent/guardian.
Meetings Guidance department meetings will take place every other Thursdays from 2:15 p.m. –
3:15 p.m. Guidance Secretary, Registrar, IST, Special Ed. Dept. Chair, and School Social
Worker will be invited as needed.
Student Support Service department meetings will take place the 2nd Wed. of the month
from 3:45 p.m. – 4:45 p.m.
Faculty meetings will take place the 4th Wed. of the month from 3:45 p.m. – 4:45 p.m.
2016 -2017 High School Testing Dates Sep. 6, 2016-Mar 17, 2017 Georgia Alternate Assessment (GAA) – ongoing portfolio collection
Grade 11
October 19, 2016 PSAT Grades 9-11
December 12-16, 2016 Georgia Milestones* End of Course Grades 9-12
January 17-Mar. 1, 2017 ACCESS for ELLs Grades 9-12
March 20-24, 2017 State-Required Remedial Testing Grades 9 and 10
April 10-21, 2017 End of Pathway Assessment** Grades 11 and 12
April 24 – May 10, 2017 Georgia Milestones* End of Course Grades 9-12
May 1-12, 2017 Advanced Placement (AP) Exams AP students TBD Summer Georgia Milestones* End of Course
Creekside H.S. Guidance Handbook Together Everyone Achieves More – C3
Page 13
2016 – 2017 Guidance Calendar
August – Seniors September – Freshman Event Date Event Date
Jump Start Aug. 5 Senior Conferences & 12th grade GA Bridge Law
Sept. 6 - 7
New Student Registration Aug. 8 - 12 Senior Conferences Make - Ups Sept. 6
Care Team Crisis Training Aug. 29 @ BHS Freshman Forum Sept. 20 - 21
Open House
Aug. 30
Parent/Student Info. Night (FAFSA & Sr. Night)
Sept. 21
Atlanta Probe Counselor Fair
Aug. 31 SMART Goals & Annual Counseling Plans due
Sept. 30
October – Sophomores November – College Month Event Date Event Date
9th & 10th Pre Registration Forms Make - Ups
Oct. 3-6 Oct. 13 - 14
Junior Advisements Nov. 14 - 18
National Hispanic College Fair Field Trip (AVID, Juniors, Seniors)
Oct. 12 GA Apply to College Week (Wear College Apparel)
Nov. 9 - 12
Signs of Suicide 9th (grade only) Social Worker & School Psych.
Oct. 17 – 21 (Tentative)
College Fair Week (Cafeteria/Media) Nov. 9 - 12
Honors Night Program Oct. 27 GA Bridge Law Training 9th & 11th grade teachers (Cafeteria & Media)
Nov. 30
December – Bridge Law January – Seniors Event Date Event Date
8th Grade Parent Night Visits Dec. TBA New Student Registration Jan. 9 – 13
GA Bridge Law 9th & 11th (through Advisement)
Dec. 1 Mail & Distribute On/Off Track Senior Letters & Feb. Success Academy letters
Jan. 17 – 20
GA Bridge Law 9th & 11th
Make –ups (Guidance Conf. Rm.) Dec. 2-9 Distribute Feb. Success Academy
Letters for Juniors Jan. 23
Middle School CHS Tour Jan. 31
CHS 8th Grade Parent Night & AP/Honors/TAG/MOWR Night
Jan. 31
February – Pre-Registration & Data Entry March – Awards & Celebration Event Date Event Date
Parent/Student Info. Night/FAFSA Feb. 1 (tentative) Prize Patrol Delivery & Honors Night Program
March 16
8th Grade Pre-Registration Bear Creek & Mc Nair M.S.
Feb. 1-2 CHS Annual Spring College Fair March TBA
Course Request Data Entry Feb. 6-10 (Tentative)
National Hispanic College Fair Field Trip
March TBA
Creekside H.S. Guidance Handbook Together Everyone Achieves More – C3
Page 14
Continued 2016 – 2017 Calendar of Events
February – Pre-Registration & Data Entry March – Awards & Celebration Feb. Success Academy Feb. TBA March Success Academy March TBA
Distribute March Success Academy letters
Feb. 24 (Tentative) Vote for Senior Awards March 14 – 21
Distribute April Success Academy Letters & Mail 6 week Senior Failure Letters
March 29
Order of the Arrow Celebration March 30
Order Diplomas March 31
April – College & Seniors May – Testing & Graduation Event Date Event Date
College Signing Day April 13 Senior Clearance/Check Out May 11
April Success Academy April TBA Senior Walk & Luncheon May 12
12th Senior Exit Survey April TBA Baccalaureate May 14
10 Day Certified Senior Failure Letters
April 28 Graduation Rehearsal May 17 -18
Graduation May 20
June – Summer School July – Get Ready for the new year Event Date Event Date
Last Day for Counselors June 2 Counselors Return for 17-18 school year
July TBA
Summer School June TBA
Creekside H.S. Guidance Handbook Together Everyone Achieves More – C3
Page 15
Special Programs & Events Alternative Options Fair – Ms. Jones HOPE Reporting – Dixon
AVID – Jones/Daughtry Junior Conferences – All Counselors
CBI/GNET Counselor – Dixon Leadership Team – Dixon
College Fairs – Dixon/Fludd MOWR – Daughtry/Jones
College Tours – All Counselors NCAA Clearing House – Kellam
College Visits – Smith/Dixon No Place For Hate – Daughtry
Creekside Ambassadors (Fludd/Kellam) Parent Info. Night – Dixon
Crisis Team – All Counselors Posse Scholarship – Fludd
Diploma Orders – Dixon/Smith PSAT – Counselors will train teachers
Edgenuity Lab Counselor – Jones SADD – Kellam
FAFSA Night – Dixon Senior Advisements – All Counselors
Freshman Forum – Kellam/Fludd Senior Awards – Dixon
Freshman Advisements – All Counselors Sophomores Advisements – All Counselors
Fulton & Georgia Virtual – Kellam Social Media/PSA (Remind, Facebook, Twitter, Instagram) – Dixon
Georgia Apply to College – Fludd STAR Student (SAT) – Dixon
Georgia Merit Scholars – Fludd Success Academy Counselor - Daughtry
Governor Honors – Daughtry Summer School Counselor – Daughtry
Graduation Coach Mtg. – Jones Y2L2 - Barnes, Daughtry, Dixon, Jones
Honors Program – Daughtry/Dixon/Jones 504 Counselor – Daughtry
Academic/Career Advisement & Curriculum (Direct Services) Responsive Services – Social/Emotional (Direct Services)
System Support (Indirect Services) Other/Non-Guidance (Indirect Services)
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