Creekside H.S. Guidance Handbook 2016 -2017 Together ......Creekside H.S. Guidance Handbook 2016 -2017 T ogether E veryone A chieves M ore – C reekside C ourageous C ounselors C3

Creekside H.S. Guidance Handbook 2016 -2017 Together Everyone Achieves More – Creekside Courageous Counselors C3

Ms. Daughtry, Counselor last names A – Di

Mrs. Dixon, Head Counselor last names Do – Ha

Ms. Jones, Counselor last name He – Mc

Mr. Fludd, Counselor last names Me – Sh

Mr. Kellam, Counselor last names Si - Z

Creekside H.S. Guidance Handbook Together Everyone Achieves More – C3

Page 2

Table of Contents

Table of Contents…………………………………………………………………………..pg. 2

Guidance Office Flow Chart…….………………………………………………………pg. 3

Registration & Withdrawal Process…………..……………………………………pg. 4 - 5

Transfer Grades & Transcriptions……………………………………………………pg. 5

Counselor Planning Day & Hall Duty Transitions….………………………….pg. 6

Lunchroom Counselors Corner………………………………………………………..pg. 6

Student Passes/Request to see the Counselor………………………………..pg. 7

Parent Teacher Conference Parent Protocol…………………………………..pg. 8

Classroom Guidance Lessons………………………………………………………….pg. 9

Counselor Duties……………………………………………………………………………pg. 10

Suicide Protocol……………………………………………………………………………..pg. 11 - 12

Meetings, PD, Training & Testing Dates…………….……………………………pg. 12

Guidance Calendar……………………………..…………….……………………………pg. 13 - 14

Special Programs………………………………..…………….……………………………pg. 15


Page 3

Guidance Office Flow Chart

Wall

Entry to

Guidance

Office

Ms. Jones

Counselor

He -Mc

Wait

Area

Vault - Guidance Records

Copy &

Fax

Room

Mr. Davis

Social Worker

Mr. R. Fludd

Counselor

Me - Sh

Ms. Daughtry

Counselor

A - Di

Mrs. V. Scott

Registrar

Ms. Jackson

IST

Mrs. C. Dixon

Head Counselor

Do - Ha

Mr. B. Kellam

Counselor

Si - Z

Hall Way

Open Area

Mrs.

Smith

Guidance

Clerk

Conference &

Computer Room

Café

Door


Page 4

Registration & Withdrawal Process

Effective Aug. 2016, Creekside H.S. Student Services Office will enroll new

students on the following days and times below:

Monday, Tuesday, Thursday & Friday 8:30 a.m. – 11:30 a.m.

Wed. 8:30 a.m. – 3:00 p.m. (late day)

Parents/Guardians will be greeted by Mrs. L. Smith, Guidance Clerk.

If the parents/guardians indicate that the student has an Individual

Education Program (IEP) on the registration paperwork, they will be

directed to our IST, Ms. Jackson. If the IST is not available to meet with the

parents/guardians, they will receive an appointment from Mrs. Smith.

Please be aware if the caseload counselor is not available for scheduling a

new student due to other duties, another counselor will assist the parent

and student with a new schedule.

Once the new student receives his/her schedule, bell schedule and map of

the school, a Guidance Office Aide will give the student a tour of the school.

Only the legal guardian of record can enroll or withdraw students

(identification is needed).

The registrar will compile a weekly enrollment and withdrawal report and

email the counselors every Monday.

ALL WITHDRAWALS REQUIRE A 24 HOUR PROCESSING TIME. BOOKS

MUST BE TURNED INTO COMPLETE THE WITHDRAWAL PROCESS


Page 5

Transfer Grades & Transcriptions

A copy of the transfer grades will be given to the student to show his/her

teachers and the Registrar/Guidance Clerk, will email the transfer grades to

the new teachers as well.

During the first 2-3 weeks of school, counselors will file transcriptions in their

folder/binder to transcribe during their scheduled Counselor Planning Day.

All transcriptions for new students should be transcribed within a 4 week

time frame from their entry date and given to Ms. G. Wyatte for data entry.

Ms. Wyatte, will complete transcripts within one week from the time they

were submitted. Completing transcriptions in a timely matter will reduce

students taking classes that aren’t needed and it will reflect the correct

amount of credits on their Creekside H. S. transcript.

ALL 1ST SEMESTER TRANSCRIPTS MUST BE TRANSCRIBBED BY THE FIRST

WEEK OF DEC., UNLESS THE STUENT ENROLLS AFTER THE FIRST WEEK OF

DEC.

ALL 2ND SEMESTER TRANSCRIPTS MUST BE TRANSCRIBBED BY THE FIRST

WEEK OF MAY, UNLESS THE STUDENT ENROLLS AFTER THE FIRST WEEK OF

MAY.


Page 6

Counselor Planning Day & Hall Duty Transitions

We currently have 5 counselors. Counselor Planning Day &

Hallway Duty for Transition for 2016-2017 is scheduled below:

Counselor Name, IST, & Social Workers (SW)

Counselor Planning Day & Out of Office

Hallway Duty for Transition

Ms. Daughtry Wednesday 100 Hallway

Mrs. Dixon Monday 300 Hallway

Ms. Jones Tuesday Cafeteria & Media Center

Mr. Fludd Thursday 400 Hallway

Mr. Kellam Friday 500 Hallway

Mr. Davis – SW (Hall Duty) Tuesdays (E.C. West) Between the 400 and 500

Mrs. Callaway – SW (Hall Duty)

Mon. - 8:00 – 11:59 Wed. & Fri. (Off)

300 Hallway

Ms. Jackson – IST (Hall Duty Only)

Wed. - 12:30 – 3:30 Fri. - 8:30 – 12:00

100 Hallway

Counselor’s Corner (Lunchroom Resources)

Counselors will set up in the lunchroom every Wednesdays to offer

resources, disseminate important information, and help monitor

lunchroom activity. Counselors will work on a rotation schedule. There

will be one counselor in each lunch period every Wednesday.


Page 7

Student Passes

All students must present a pass to Mrs. Smith, Guidance Clerk, or office

aide on duty when visiting the Counseling Office. Mrs. Smith, or an office

aide will check to see if the counselor of record is available. No one is

permitted to go beyond the front desk or table without a pass or

permission.

1. If the counselor is available, the student will sign in using the Electronic

Google Doc and an office aide will bring them to their counselor’s office.

2. If the counselor is unavailable, the student can fill out a Request to see a

Counselor form and Mrs. Smith or the office aide will place the form in

the counselors drop box located on the outside of their door.

3. If the counselor is unavailable and it’s an emergency (i.e. Suicide

Ideations, Crying/Upset, Altercation, or Mediation) Mrs. Smith will give

the student to the School Social Worker. If the School Social Worker is

unavailable, another Counselor will see the student.

4. Special Colored Passes (Blue – Cool Off) – Will be given to students with

special and specific needs. These passes will be a certain color. If this

pass is shown to a faculty member, please bring or allow that student to

come to the counseling office ASAP!


Page 8

Parent Teacher Conference Parent Protocol

Greetings Creekside High School Parents/Guardians,

We look forward to working with you this year!!! Our goal is to provide outstanding service to you and

your students as it relates to communicating with teachers. In order for the Creekside Guidance Team to

meet our goal of outstanding service, please follow the steps below before scheduling a Parent Teacher

Conference. These steps will provide the Guidance Team with the necessary information needed before

scheduling your Parent Teacher Conferences.

Parent/Guardian Steps

1. Communicate with teachers and/or IEP Case Managers through Home Access for important

student information. If you do not have a Home Access account, please contact Ms. Jennifer

Jones, Parent Liaison at 470-254-4152 or via email at [email protected].

2. If you do not receive a response from your student’s teacher within 48 hours of your initial email,

please email the teacher one additional time including the Department Chair. The Department

Chairs will be listed on the website and the Parent Teacher Conference Request form.

3. If your issue is still not resolved after following steps 1 and 2, please submit a Parent Teacher

Conference Request Form. The form can be found on the Creekside High School Website

Guidance Department page. If you are not able to access the form electronically, paper forms are

located in the Guidance Office.

4. In the event your student has experienced any of the following circumstances listed below, please

skip all steps and contact Mrs. Latasia Smith, Guidance Department Clerk at 470-254-4109 or via

email at [email protected]

Death in the family/person of significance

Family Hardship

Bullying of any type

Self-harm/harm to others

Illness that impacts academic performance (physical or mental)

mailto:[email protected]


Page 9

Classroom Guidance

All classroom guidance will be done through the English

classes due to every student taking English.

Small group guidance (2 – or more classes at a time) will

utilize the media center and/or auditorium for these

guidance lessons.

Below see the reasons for classroom guidance:

1. 9th & 10th Grade Registration for upcoming school year

2. GCIC/Georgia Bridge Law

3. GA Apply to College

4. Signs of Suicide

5. No Place for Hate

6. Senior Exit Survey

7. PSAT


Page 10

Counselor Duties All Counselors

College Tours Crisis Team

Freshman, Sophomore, Junior & Senior Advisement

PSAT Training for Advisement Success Academy Letters

On/Off Track Senior Letters Transcriptions

8th Grade Parent Night & Student Visits 8th Grade Pre-Registrations

Daughtry (last names A – Di) AVID Counselor

ESOL Intake Counselor Governor Honors

Honors Program (Dixon & Jones assist) MOWR Counselor No Place for Hate

Success Academy Counselor Summer School Counselor

504 Counselor Y2L2

Dixon (last names Do – Ha) Dept. Chair CBI/GNET Counselor

College Fairs College Visits (assist Smith)

Diploma Orders (Smith assist) FAFSA Night & College Goal Georgia

Head Counselor Meetings HOPE Reporting Leadership Team

Parent/Student Information Nights Senior Awards

Social Media/PSA STAR Student (SAT)

Y2L2

Jones (last names He - Mc) Alternative Options Fair

AVID Counselor (Daughtry assist) Ingenuity Lab Counselor

Graduation Coach Meetings MOWR Counselor

Y2L2

Fludd (last names Me – Shy) Creekside Ambassadors Georgia Apply to College Georgia Merit Scholars

Order of the Arrow (Dixon assist) Posse Scholarship

Kellam (Si – Z) Creekside Ambassadors

Freshman Forum (Fludd Assist) Fulton Virtual Counselor

Georgia Virtual Counselor NCAA Clearinghouse

SADD


Page 11

Suicide Protocol

If a school employee has reason to believe that a student is at risk for harm to self or

others, the employee should immediately refer the student to the School Counselor

and/or School Administrator. The School Counselor/School Administrator should use

the 4 Action Steps below as helpful reference and guide for the students who are in

crisis.

1. School Counselor/School Administrator should involve any necessary staff and

immediately:

*Supervise and monitor the student

*Call 911 for any medical emergency situation or imminent danger

*Notify the School Principal or Designated Site Administrator

*Contact the Parent/Guardian/Enrolling Person/Emergency Contact regardless

of the student’s age or emancipation and ask him or her to come to the school

campus immediately

1. While Notifications are being made an additional staff member (i.e. Counselor, Social

Worker, School Psychologist or other as designated by the School Administrator) may

privately discuss the student’s state of being with student. Discussion points can include

questions about what the student is feeling or thinking.

2. When the parent\guardian or emergency contact arrives, the staff:

*Conduct and document a conference with the parent/guardian or emergency

contact.

*Provide mental health resources to parent/guardian or emergency contact(s)

(i.e. FCS Immediate Mental Health Resources). The parent /guardian or

emergency contact(s) should be strongly encouraged to take the student from

campus to the facility/treatment provider of his or her choice for mental health

risk assessment. Please remember that neither the student, nor parent, should

be forced to seek treatment, nor should enrollment in school be denied if

parent/guardian or emergency contact(s) refuses to seek treatment for student.


Page 12

Suicide Protocol Continued

3. Conduct and document a re-entry conference with parent/guardian and student when

student returns to school.

All necessary documents must be completed and give a copy to the parent/guardian.

Meetings Guidance department meetings will take place every other Thursdays from 2:15 p.m. –

3:15 p.m. Guidance Secretary, Registrar, IST, Special Ed. Dept. Chair, and School Social

Worker will be invited as needed.

Student Support Service department meetings will take place the 2nd Wed. of the month

from 3:45 p.m. – 4:45 p.m.

Faculty meetings will take place the 4th Wed. of the month from 3:45 p.m. – 4:45 p.m.

2016 -2017 High School Testing Dates Sep. 6, 2016-Mar 17, 2017 Georgia Alternate Assessment (GAA) – ongoing portfolio collection

Grade 11

October 19, 2016 PSAT Grades 9-11

December 12-16, 2016 Georgia Milestones* End of Course Grades 9-12

January 17-Mar. 1, 2017 ACCESS for ELLs Grades 9-12

March 20-24, 2017 State-Required Remedial Testing Grades 9 and 10

April 10-21, 2017 End of Pathway Assessment** Grades 11 and 12

April 24 – May 10, 2017 Georgia Milestones* End of Course Grades 9-12

May 1-12, 2017 Advanced Placement (AP) Exams AP students TBD Summer Georgia Milestones* End of Course


Page 13

2016 – 2017 Guidance Calendar

August – Seniors September – Freshman Event Date Event Date

Jump Start Aug. 5 Senior Conferences & 12th grade GA Bridge Law

Sept. 6 - 7

New Student Registration Aug. 8 - 12 Senior Conferences Make - Ups Sept. 6

Care Team Crisis Training Aug. 29 @ BHS Freshman Forum Sept. 20 - 21

Open House

Aug. 30

Parent/Student Info. Night (FAFSA & Sr. Night)

Sept. 21

Atlanta Probe Counselor Fair

Aug. 31 SMART Goals & Annual Counseling Plans due

Sept. 30

October – Sophomores November – College Month Event Date Event Date

9th & 10th Pre Registration Forms Make - Ups

Oct. 3-6 Oct. 13 - 14

Junior Advisements Nov. 14 - 18

National Hispanic College Fair Field Trip (AVID, Juniors, Seniors)

Oct. 12 GA Apply to College Week (Wear College Apparel)

Nov. 9 - 12

Signs of Suicide 9th (grade only) Social Worker & School Psych.

Oct. 17 – 21 (Tentative)

College Fair Week (Cafeteria/Media) Nov. 9 - 12

Honors Night Program Oct. 27 GA Bridge Law Training 9th & 11th grade teachers (Cafeteria & Media)

Nov. 30

December – Bridge Law January – Seniors Event Date Event Date

8th Grade Parent Night Visits Dec. TBA New Student Registration Jan. 9 – 13

GA Bridge Law 9th & 11th (through Advisement)

Dec. 1 Mail & Distribute On/Off Track Senior Letters & Feb. Success Academy letters

Jan. 17 – 20

GA Bridge Law 9th & 11th

Make –ups (Guidance Conf. Rm.) Dec. 2-9 Distribute Feb. Success Academy

Letters for Juniors Jan. 23

Middle School CHS Tour Jan. 31

CHS 8th Grade Parent Night & AP/Honors/TAG/MOWR Night

Jan. 31

February – Pre-Registration & Data Entry March – Awards & Celebration Event Date Event Date

Parent/Student Info. Night/FAFSA Feb. 1 (tentative) Prize Patrol Delivery & Honors Night Program

March 16

8th Grade Pre-Registration Bear Creek & Mc Nair M.S.

Feb. 1-2 CHS Annual Spring College Fair March TBA

Course Request Data Entry Feb. 6-10 (Tentative)

National Hispanic College Fair Field Trip

March TBA


Page 14

Continued 2016 – 2017 Calendar of Events

February – Pre-Registration & Data Entry March – Awards & Celebration Feb. Success Academy Feb. TBA March Success Academy March TBA

Distribute March Success Academy letters

Feb. 24 (Tentative) Vote for Senior Awards March 14 – 21

Distribute April Success Academy Letters & Mail 6 week Senior Failure Letters

March 29

Order of the Arrow Celebration March 30

Order Diplomas March 31

April – College & Seniors May – Testing & Graduation Event Date Event Date

College Signing Day April 13 Senior Clearance/Check Out May 11

April Success Academy April TBA Senior Walk & Luncheon May 12

12th Senior Exit Survey April TBA Baccalaureate May 14

10 Day Certified Senior Failure Letters

April 28 Graduation Rehearsal May 17 -18

Graduation May 20

June – Summer School July – Get Ready for the new year Event Date Event Date

Last Day for Counselors June 2 Counselors Return for 17-18 school year

July TBA

Summer School June TBA


Page 15

Special Programs & Events Alternative Options Fair – Ms. Jones HOPE Reporting – Dixon

AVID – Jones/Daughtry Junior Conferences – All Counselors

CBI/GNET Counselor – Dixon Leadership Team – Dixon

College Fairs – Dixon/Fludd MOWR – Daughtry/Jones

College Tours – All Counselors NCAA Clearing House – Kellam

College Visits – Smith/Dixon No Place For Hate – Daughtry

Creekside Ambassadors (Fludd/Kellam) Parent Info. Night – Dixon

Crisis Team – All Counselors Posse Scholarship – Fludd

Diploma Orders – Dixon/Smith PSAT – Counselors will train teachers

Edgenuity Lab Counselor – Jones SADD – Kellam

FAFSA Night – Dixon Senior Advisements – All Counselors

Freshman Forum – Kellam/Fludd Senior Awards – Dixon

Freshman Advisements – All Counselors Sophomores Advisements – All Counselors

Fulton & Georgia Virtual – Kellam Social Media/PSA (Remind, Facebook, Twitter, Instagram) – Dixon

Georgia Apply to College – Fludd STAR Student (SAT) – Dixon

Georgia Merit Scholars – Fludd Success Academy Counselor - Daughtry

Governor Honors – Daughtry Summer School Counselor – Daughtry

Graduation Coach Mtg. – Jones Y2L2 - Barnes, Daughtry, Dixon, Jones

Honors Program – Daughtry/Dixon/Jones 504 Counselor – Daughtry

Academic/Career Advisement & Curriculum (Direct Services) Responsive Services – Social/Emotional (Direct Services)

System Support (Indirect Services) Other/Non-Guidance (Indirect Services)

Creekside H.S. Guidance Handbook 2016 -2017 Together ......Creekside H.S. Guidance Handbook 2016 -2017 T ogether E veryone A chieves M ore – C reekside C ourageous C ounselors C3

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