Usually leaders run aground when they start to think that leadership is an individual sport. If that happens, you are no longer a leader.
React, Reflect,Recharge
Randy Lawson 411AcademyOctober 2015
Dona BoatrightCCCC Vice Chancellor, Emeritus
“Our doubts are traitors, and make us lose the good we oft
might win, by fearing to attempt.”
Measure for Measure, W. Shakespeare
OverviewThe Hierarchy of
Rules
Key Regulations
Managing at the College
Key Trends
Resources and Tips
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Understanding the Language
Know the “frame”Bolman & Deal
Know the jargon
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Know who is talking
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AB 1725Reform Legislation in 1988
At State level created current structure of
Board of Governors and Chancellor’s Office
At collegesEvaluation-meant to be a solid 4 yr. processRemoved automatic tenure for administratorsCreated Full time faculty obligationGovernance reform
Institutionalized faculty participation in many arenas
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BOG & Chancellor’s OfficeMission is to “Empower” the colleges through
leadership, advocacy and support
Oversight of College DistrictsDevelop and manage passage of new regulations
through consultation with interest groups within and without of the system
Assist colleges in meeting regulations through grants
Liaison with Legislature
Manage and Distribute funding to the colleges
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Leadership in a bureaucratic environment:
Know the rules, but don’t let them rule you
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The hierarchy of rules
Statute: state law—the Education Code
Regulation: Title 5 (of the California Code of Regulations) adopted by the Board of Governors
Local board policy: local implementation of regulations
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Statute
Title 5 regulations
Local board policy
Statute: Education Code Section 70901:
(a) The Board of Governors of the California Community Colleges shall provide leadership and direction in the continuing development of the California Community Colleges as an integral and effective element in the structure of public higher education in the state. The work of the board of governors shall at all times be directed to maintaining and continuing, to the maximum degree permissible, local authority and control in the administration of the California Community Colleges.
70901(b)(6): Establish minimum conditions entitling districts to receive state aid for support of community colleges.
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Ed Code, cont’d70902. (a) Every community college district
shall be under the control of a board of trustees, which is referred to herein as the "governing board." …The governing board of each community college district shall establish rules and regulations not inconsistent with the regulations of the board of governors and the laws of this state for the government and operation of one or more community colleges in the district.
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Ed Code Sections of Note
87482.5 – “67% Law”
84362 – “50% Law”
87482.6 – Full-Time Obligation (FTO) or Full-time Obligation Number (FON)
87608, 87608.5, 87609 – Faculty Tenure
70902b4 – Right of Assignment
Title 5 regulationsMinimum conditions for receipt of state
supportStandards of scholarship (§51002)Remedial coursework limit (§55765.5)Grade changes (§55760)Award of degrees and certificates (§51004)Minimum requirements for the Associate Degree
(§55806)Open courses (§51006)Equal employment opportunity (§51010)Student fees (§51012)Curriculum (§51021)
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Regulatory Oversight
Department of Finance
Legislative Analyst Office
If DOF believes there is an unfunded mandate embedded in a new regulation, they can quash it.
If LAO feels regulation oversteps intent they will have major influence upon the BOG decision.
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Local Board Policy
Policies implementing Title 5 regulations Per Ed Code 70902 aboveBe aware of your own district’s policies
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How to Find Ed Code and Title 5 Online
http://www.leginfo.ca.gov/calaw.html
http://ccr.oal.ca.gov
Minimum Conditions Compliance
Be aware of all the elements
Know which ones are your responsibility
Pay attention to deadlines on reporting
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Minimum Conditions Compliance Advice
Some topics “involve greater likelihood of violations and will be monitored more closely”
“Self-compliance and other mechanisms” will now be used for some issues which are tracked elsewhere: Comprehensive PlansApproval of new colleges and educational centersAccreditationCounseling programsInstitutional ObjectivesFaculty, staff and student participation in governance
or through the complaint process
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Regulations - who cares!!!
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Regulations—who cares?You Should!!!
Ethical commitments made by those who sign off on compliance
Economic implications for failure to adhere to regulations that have apportionment sanctions attached
Political implications of flouting of regulations
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Oversight Challenges
“System” is a State Entity
Chancellor’s Office staffing changes
Chancellor’s Office leadership changesHarris is leaving in April
Legislative interest changes
Scandal occursOne college’s bad behavior infects the system
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Leadership is Key•Stretch people to potentially achieve goals they didn’t think were possible.
•Be direct. Don’t tiptoe around hard issues.
•Be an “information socialist”. Don’t hoard information
You cannot know all the information all the time.
Key is to be AWARE of:
your areas of responsibility
where to find information quickly when you need it
who you can call when you cannot find it!
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Leading at the College Hiring
Evaluation
Scheduling
Assignment/Load
Contract Negotiations and Management
Short and Long Term Planning
Conflict Resolution
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F/T Faculty Hiring/EvaluationUse CIO network for “real” reference checksKeep department culture in mind (good fit or
change agent?)Be advocate for studentsBe vigilant during first yearBe bold
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P/T Faculty Hiring/EvaluationAvoid Crisis or Convenience HiringCreate Part-Time Faculty PoolsPay attention to Evaluation processMonitor Re-hire process
Student evals & complaintsGrading practicesStudent retention
Avoid “owning” mediocre PT facultyBe Advocate for Student Needs
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Collective Bargaining Be involved whether at the
table or not
Pay attention in your practices
Don’t be petty
Avoid setting unwanted precedents
Train your Deans and Chairs
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Faculty Assignment and Load/Contract Enforcement
Quest for Perfect Schedule for STUDENT needs as opposed to faculty
Be strict, consistent but not inflexible
Create an ethos of fair process so you do not have to overrule your dept. chairs
KNOW the contract
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PlanningEDUCATIONAL MASTER PLAN
BUDGET Planning
Strategic Planning
Integrated Planning
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Conflict ManagementMaintain communication with deans/chairs
Follow college processes
Document conversations
Be creative
Use resources: HR, Medical, Legal
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Key Trends2015 TRENDS REPORT
League of Innovation
Gerardo E. de los Santos
Mark Miliron
National Survey of Community College CEOs
Perspective on 7 major trends of next 2 years
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1. ACCESS AND COMPLETION
Stress on latter will change access
Fear: Less viable for neediest students
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2. LEARNING OUTCOMES
Need more universal agreement on what students need to learn
Fear: Loss of Liberal Education
Lack of recognition and assessment of non-cognitive skills
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3. New Learning Models
Increasing variety of delivery models
Fear: Difficult and costly to bring to scale
Innovation fatigue
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4. STRUCTURAL ISSUES
Regulations and Compliance Demands and Costs Grow
Fear: Impossible to meet demands in a qualitative manner
“We are at the end of more with less – it is now less with less”
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5.REGIONAL ECOSYSTEMS
Growing demand for diverse partnerships with private sector and other educational entities
Fear: New demands without new money
Loss of control of own mission
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6. DATA AND ANALYTICS
Good data can support good decision making
Fear: Predictive analytics won’t be subtle enough to support understanding and meeting the diversity of student needs
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7. FUTURE READY WORK
Programs must support real work opportunities for students
Fear: Not enough money or time to stay up to date
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REMEMBER: It’s not about you. You don’t lead by your
position. You lead by how you influence other people’s
thinking.
Awareness of Statewide Issues
Know the System Office Structure & Staff
Use the tools: websites Read the memosMeet the deadlinesAsk questionsEngage with the
Consultation Process
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Institutional Effectivenessand Student Success
Major State Issues of the Moment
Transfer Degrees
Baccalaureate Degrees
Basic Skills Initiative
Adult Education
Student Completion
Compliance and Accreditiation
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C.O.Completion GoalsDegrees & Transfers
Now 48.1%
Goal 62.8%
Certificates
Now 53.9%
Goal 70.3%
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Accreditation
Spring 2016: New Standards apply
Future of Commissionunknown
Accreditation Liaison Officer
CIO should be A.L.O. Instruction core of
CollegeLinkages need to be
knownWorldviewrelationships
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Leadership Qualities*Self-awareness
Realistic self-confidence & emotional insight
Self-managementResilience, self-motivation & emotional balance
EmpathyCognitive and emotional empathy & ability to listen
Relationship SkillsCompelling communication skills & team playing*NYTimes, Education Life, Leadership Checklist, 4/12/15
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Remember - We’re all in this together…
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DON’T GO IT ALONE
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Resources and TipsProgram and Course Approval Handbook
Tutoring and Learning Assistance Guidelines
Basic Skills Completion
Legal Affairs site at www.cccco.edu
The roles of the “O ’s”: CIOs, CSSOs, CHROs, CBOs, and others
CIO Manual
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References Reframing Organizations, Artistry, Choice and Leadership
Lee Bolman and Terrence Deal Jossey Bass, 1997
How Colleges Work, the Cybernetics of Academic Organization and Leadership Robert Birmbaum
Jossey Bass,1988
A Walk Through Leadership
Darroch “Rocky” Young Amazon 2013
CIO Manual
Dona Boatright, Pam Deegan, Randy Lawson, John NIxon
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Where Can I Find This Stuff?
Ccccio.org: CIOs
Cccco.edu: Chancellor’s Office
Cccaoe.org: Technical Education Deans
Rpgroup.org: Researchers
Cssofficers.org: CSSOs
Ccleague.org The League
Accjc.org: Accreditation
Asccc.org: Academic Senate
SB1440.org
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How to Find Ed Code and Title 5 Online
http://www.leginfo.ca.gov/calaw.html
http://ccr.oal.ca.gov
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Q & A