Usually leaders run aground when they start to think that leadership is an individual sport. If that happens, you are no longer a leader.

Usually leaders run aground when they start to think that leadership is an individual sport. If that happens, you are no longer a leader.

React, Reflect,Recharge

Randy Lawson 411AcademyOctober 2015

Dona BoatrightCCCC Vice Chancellor, Emeritus

“Our doubts are traitors, and make us lose the good we oft

might win, by fearing to attempt.”

Measure for Measure, W. Shakespeare

OverviewThe Hierarchy of

Rules

Key Regulations

Managing at the College

Key Trends

Resources and Tips

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Understanding the Language

Know the “frame”Bolman & Deal

Know the jargon

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Know who is talking

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AB 1725Reform Legislation in 1988

At State level created current structure of

Board of Governors and Chancellor’s Office

At collegesEvaluation-meant to be a solid 4 yr. processRemoved automatic tenure for administratorsCreated Full time faculty obligationGovernance reform

Institutionalized faculty participation in many arenas

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BOG & Chancellor’s OfficeMission is to “Empower” the colleges through

leadership, advocacy and support

Oversight of College DistrictsDevelop and manage passage of new regulations

through consultation with interest groups within and without of the system

Assist colleges in meeting regulations through grants

Liaison with Legislature

Manage and Distribute funding to the colleges

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Leadership in a bureaucratic environment:

Know the rules, but don’t let them rule you

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The hierarchy of rules

Statute: state law—the Education Code

Regulation: Title 5 (of the California Code of Regulations) adopted by the Board of Governors

Local board policy: local implementation of regulations

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Statute

Title 5 regulations

Local board policy

Statute: Education Code Section 70901:

(a) The Board of Governors of the California Community Colleges shall provide leadership and direction in the continuing development of the California Community Colleges as an integral and effective element in the structure of public higher education in the state. The work of the board of governors shall at all times be directed to maintaining and continuing, to the maximum degree permissible, local authority and control in the administration of the California Community Colleges.

70901(b)(6): Establish minimum conditions entitling districts to receive state aid for support of community colleges.

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Ed Code, cont’d70902. (a) Every community college district

shall be under the control of a board of trustees, which is referred to herein as the "governing board." …The governing board of each community college district shall establish rules and regulations not inconsistent with the regulations of the board of governors and the laws of this state for the government and operation of one or more community colleges in the district.

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Ed Code Sections of Note

87482.5 – “67% Law”

84362 – “50% Law”

87482.6 – Full-Time Obligation (FTO) or Full-time Obligation Number (FON)

87608, 87608.5, 87609 – Faculty Tenure

70902b4 – Right of Assignment

Title 5 regulationsMinimum conditions for receipt of state

supportStandards of scholarship (§51002)Remedial coursework limit (§55765.5)Grade changes (§55760)Award of degrees and certificates (§51004)Minimum requirements for the Associate Degree

(§55806)Open courses (§51006)Equal employment opportunity (§51010)Student fees (§51012)Curriculum (§51021)

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Regulatory Oversight

Department of Finance

Legislative Analyst Office

If DOF believes there is an unfunded mandate embedded in a new regulation, they can quash it.

If LAO feels regulation oversteps intent they will have major influence upon the BOG decision.

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Local Board Policy

Policies implementing Title 5 regulations Per Ed Code 70902 aboveBe aware of your own district’s policies

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How to Find Ed Code and Title 5 Online

http://www.leginfo.ca.gov/calaw.html

http://ccr.oal.ca.gov

Minimum Conditions Compliance

Be aware of all the elements

Know which ones are your responsibility

Pay attention to deadlines on reporting

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Minimum Conditions Compliance Advice

Some topics “involve greater likelihood of violations and will be monitored more closely”

“Self-compliance and other mechanisms” will now be used for some issues which are tracked elsewhere: Comprehensive PlansApproval of new colleges and educational centersAccreditationCounseling programsInstitutional ObjectivesFaculty, staff and student participation in governance

or through the complaint process

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Regulations - who cares!!!

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Regulations—who cares?You Should!!!

Ethical commitments made by those who sign off on compliance

Economic implications for failure to adhere to regulations that have apportionment sanctions attached

Political implications of flouting of regulations

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Oversight Challenges

“System” is a State Entity

Chancellor’s Office staffing changes

Chancellor’s Office leadership changesHarris is leaving in April

Legislative interest changes

Scandal occursOne college’s bad behavior infects the system

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Leadership is Key•Stretch people to potentially achieve goals they didn’t think were possible.

•Be direct. Don’t tiptoe around hard issues.

•Be an “information socialist”. Don’t hoard information

You cannot know all the information all the time.

Key is to be AWARE of:

your areas of responsibility

where to find information quickly when you need it

who you can call when you cannot find it!

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Leading at the College Hiring

Evaluation

Scheduling

Assignment/Load

Contract Negotiations and Management

Short and Long Term Planning

Conflict Resolution

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F/T Faculty Hiring/EvaluationUse CIO network for “real” reference checksKeep department culture in mind (good fit or

change agent?)Be advocate for studentsBe vigilant during first yearBe bold

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P/T Faculty Hiring/EvaluationAvoid Crisis or Convenience HiringCreate Part-Time Faculty PoolsPay attention to Evaluation processMonitor Re-hire process

Student evals & complaintsGrading practicesStudent retention

Avoid “owning” mediocre PT facultyBe Advocate for Student Needs

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Collective Bargaining Be involved whether at the

table or not

Pay attention in your practices

Don’t be petty

Avoid setting unwanted precedents

Train your Deans and Chairs

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Faculty Assignment and Load/Contract Enforcement

Quest for Perfect Schedule for STUDENT needs as opposed to faculty

Be strict, consistent but not inflexible

Create an ethos of fair process so you do not have to overrule your dept. chairs

KNOW the contract

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PlanningEDUCATIONAL MASTER PLAN

BUDGET Planning

Strategic Planning

Integrated Planning

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Conflict ManagementMaintain communication with deans/chairs

Follow college processes

Document conversations

Be creative

Use resources: HR, Medical, Legal

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Key Trends2015 TRENDS REPORT

League of Innovation

Gerardo E. de los Santos

Mark Miliron

National Survey of Community College CEOs

Perspective on 7 major trends of next 2 years

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1. ACCESS AND COMPLETION

Stress on latter will change access

Fear: Less viable for neediest students

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2. LEARNING OUTCOMES

Need more universal agreement on what students need to learn

Fear: Loss of Liberal Education

Lack of recognition and assessment of non-cognitive skills

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3. New Learning Models

Increasing variety of delivery models

Fear: Difficult and costly to bring to scale

Innovation fatigue

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4. STRUCTURAL ISSUES

Regulations and Compliance Demands and Costs Grow

Fear: Impossible to meet demands in a qualitative manner

“We are at the end of more with less – it is now less with less”

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5.REGIONAL ECOSYSTEMS

Growing demand for diverse partnerships with private sector and other educational entities

Fear: New demands without new money

Loss of control of own mission

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6. DATA AND ANALYTICS

Good data can support good decision making

Fear: Predictive analytics won’t be subtle enough to support understanding and meeting the diversity of student needs

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7. FUTURE READY WORK

Programs must support real work opportunities for students

Fear: Not enough money or time to stay up to date

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.

REMEMBER: It’s not about you. You don’t lead by your

position. You lead by how you influence other people’s

thinking.

Awareness of Statewide Issues

Know the System Office Structure & Staff

Use the tools: websites Read the memosMeet the deadlinesAsk questionsEngage with the

Consultation Process

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Institutional Effectivenessand Student Success

Major State Issues of the Moment

Transfer Degrees

Baccalaureate Degrees

Basic Skills Initiative

Adult Education

Student Completion

Compliance and Accreditiation

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C.O.Completion GoalsDegrees & Transfers

Now 48.1%

Goal 62.8%

Certificates

Now 53.9%

Goal 70.3%

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Accreditation

Spring 2016: New Standards apply

Future of Commissionunknown

Accreditation Liaison Officer

CIO should be A.L.O. Instruction core of

CollegeLinkages need to be

knownWorldviewrelationships

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Leadership Qualities*Self-awareness

Realistic self-confidence & emotional insight

Self-managementResilience, self-motivation & emotional balance

EmpathyCognitive and emotional empathy & ability to listen

Relationship SkillsCompelling communication skills & team playing*NYTimes, Education Life, Leadership Checklist, 4/12/15

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Remember - We’re all in this together…

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DON’T GO IT ALONE

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Resources and TipsProgram and Course Approval Handbook

Tutoring and Learning Assistance Guidelines

Basic Skills Completion

Legal Affairs site at www.cccco.edu

The roles of the “O ’s”: CIOs, CSSOs, CHROs, CBOs, and others

CIO Manual

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References Reframing Organizations, Artistry, Choice and Leadership

Lee Bolman and Terrence Deal Jossey Bass, 1997

How Colleges Work, the Cybernetics of Academic Organization and Leadership Robert Birmbaum

Jossey Bass,1988

A Walk Through Leadership

Darroch “Rocky” Young Amazon 2013

CIO Manual

Dona Boatright, Pam Deegan, Randy Lawson, John NIxon

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Where Can I Find This Stuff?

Ccccio.org: CIOs

Cccco.edu: Chancellor’s Office

Cccaoe.org: Technical Education Deans

Rpgroup.org: Researchers

Cssofficers.org: CSSOs

Ccleague.org The League

Accjc.org: Accreditation

Asccc.org: Academic Senate

SB1440.org

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How to Find Ed Code and Title 5 Online

http://www.leginfo.ca.gov/calaw.html

http://ccr.oal.ca.gov

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Q & A