Contact Information:www.globalexpertsystems.org Tel + 1 246 271 [email protected]

The 5 Cs of EVENT

MANAGEMENT

ControlControl CulminationCulmination CloseoutCloseout

ConceptConcept CoordinationCoordinationCARIBBEAN & LATIN AMERICAN CONFERENCE ON TALENT MANAGEMENT Sept 23-24, 2013Savannah Hotel, Barbados

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The Event Life Cycle – The 5 Cs

Event Concept

Event Coordination

Event Control

Event Culmination

EventCloseout

Planning Phase

Execution Phase

CompletionPhase

Life Cycle Phases for Event Management

Life Cycle Phases for Event Management

ControlControl CulminationCulmination CloseoutCloseout

ConceptConcept CoordinationCoordination

ConceptConcept

See it in your head before it happens! Imagine it! Visualize it! ConceptConcept

Description:Lloyd Erskine Sandiford Centre (LESC) managed by Barbados Conference Services Limited is undeniably the crown jewel of Barbados’ meeting facilities. The center overlooks the lush St. George Valley and is a state-of-the-art facility conveniently located just two miles from Bridgetown, and minutes from the South and West Coasts, key business services, hotels, fine dining and shopping, as well as airport and highway access. With over 100,000 sq. ft. of air-conditioned usable floor space, the center is designed for superior flexibility, productivity, comfort and convenience. It can also comfortably accommodate events for as few as 10 persons to as many as 1,200 persons – theatre style seating. Over the years LESC has hosted global conferences for the United Nations, U.S. President Bill Clinton, Caribbean Heads of Government, Organization of American States and the Florida Caribbean Cruise Association.

Life Cycle Phases for EventsLife Cycle Phases for Events

ConceptConcept• Define the scope of

event

• Identify Stakeholders

• Select Event Management Team

• Organization chart

• Prepare Event Overview Statement

• Define the scope of event

• Identify Stakeholders

• Select Event Management Team

• Organization chart

• Prepare Event Overview Statement

CoordinationCoordination

Give me six hours to chop down a tree and I will spend the first four sharpening the axe.” ― Abraham Lincoln

Life Cycle Phases for EventsLife Cycle Phases for Events

EventEvent

• Develop a methodology

• Scheduling

• Outsourcing & supplier coordination

• Detailed Planning

• Ticketing

• Team management

• Develop a methodology

• Scheduling

• Outsourcing & supplier coordination

• Detailed Planning

• Ticketing

• Team management

CoordinationCoordination

Recommended appsSimply to Impress lets you create, customize and order stylish photo cards, announcements and invitations with just a few taps on your iPad! From adorable birth announcements, birthday party and event invitations to stunning holiday, engagement and wedding designs and much more, Simply to Impress gives you hundreds of fresh and modern designs to chose from, plus personalize any card with photos from Facebook, Instagram, Picasa Web Albums or even your iPad's iSight camera!

CoordinationCoordination

Tip: “There’s no such thing as a free lunch!”

ControlControl

Life Cycle Phases for EventsLife Cycle Phases for Events

ControllingControlling

• Event Budget Control• Conflict Resolution• Supplier & Vendor

relationships• Event Status reviews• Taking corrective

measures

• Event Budget Control• Conflict Resolution• Supplier & Vendor

relationships• Event Status reviews• Taking corrective

measures

The Beijing Olympics Opening Ceremony One of the world’s most memorable events! CulminationCulmination

Life Cycle Phases for EventsLife Cycle Phases for Events

CulminationCulmination• Attendance

Management

• Security

• Frontline Management

• Backend Management

• Team coordination

• Communications Planning

• Attendance Management

• Security

• Frontline Management

• Backend Management

• Team coordination

• Communications Planning

Description of a cool sample conference app!Schedule Builder: Access Convergence session information and materials to build your own personalized event scheduleEvaluations: Complete session and overall event evaluations on the goSocial Media: Join the conversation online with our integrated social media tools Contact Exchange: Exchange contact information with event participants and exhibitors by scanning tags from within the mobile app.Exhibitors: Find details on the many exhibitors at Convergence.Navigate: Localized maps will help you find your way around the venue and the city.Photo Gallery: Take photos of the event and share with others.Leaderboard: Collect points using the app for activities like networking, sharing photos, completing evaluations, and many other activities to get to the top of the leaderboard.

CloseoutCloseout

Life Cycle Phases for EventsLife Cycle Phases for Events

CloseoutCloseout• Review & evaluation

• Final report

• Quality improvement

• Handover of project/event file

• Review & evaluation

• Final report

• Quality improvement

• Handover of project/event file

Conference & Event Management Training WorkshopAugust 27th, 2013

The Scarlet Lounge Waterfront Café, Barbados

Look us up at www.facebook.com/global.expert.systemsTel 246 271 7438 Email [email protected]