Contact Information: www.globalexpertsyste ms.org Tel + 1 246 271 7438 info@globalexpertsyst ems.org The 5 Cs of EVENT MANAGEMENT Control Culminati on Closeou t Concept Coordinatio n CARIBBEAN & LATIN AMERICAN CONFERENCE ON TALENT MANAGEMENT Sept 23-24, 2013 Savannah Hotel, Barbados REGISTER HERE
The 5 Cs of Event Management
Oct 18, 2014
Although it does take plenty of creativity to design an event that is memorable and meaningful, it also takes careful attention to detail, adaptability, effective delegating, and a lot of work. This intensive one-day course will walk you through the process of event management, from the beginning stages of planning, to the final touches (like decorations, food, and music). While this course is specifically for corporate event planning, the elements here can also be applied to more personal event planning. Essentially, we’re creating an effective and well planned design that is ready for implementation and can be used over and over again.
What Will Students Learn?
Plan a complete corporate event, including an agenda, budget, goals, venue, audience, food, and whatever else your client needs
Keep your event on budget
Design an advertising and marketing plan that includes a comprehensive use of media, take-aways, and/or swag bags
Determine whether partners, sponsors, and volunteers can help to make your event unforgettable
Create an atmosphere of service that delegates will remember
Select speakers and a master of ceremonies to add impact to your event
Create a diversity plan
Evaluate the process once it’s all wrapped up What Topics are Covered?
Event planning essentials
Budgeting basics and managing contracts
Using the committee approach
Connecting with partners and sponsors
Advertising and marketing
Selecting the venue
Feeding the masses and business etiquette
Celebrating diversity
Selecting speakers and a master of ceremonies
Adding the finishing touches
Event day roles
Closing the event and gathering feedback
For more details visit - http://www.globalexpertsystems.org/index.php/event/conference-and-event-management-training-workshop-2013/
What Will Students Learn?
Plan a complete corporate event, including an agenda, budget, goals, venue, audience, food, and whatever else your client needs
Keep your event on budget
Design an advertising and marketing plan that includes a comprehensive use of media, take-aways, and/or swag bags
Determine whether partners, sponsors, and volunteers can help to make your event unforgettable
Create an atmosphere of service that delegates will remember
Select speakers and a master of ceremonies to add impact to your event
Create a diversity plan
Evaluate the process once it’s all wrapped up What Topics are Covered?
Event planning essentials
Budgeting basics and managing contracts
Using the committee approach
Connecting with partners and sponsors
Advertising and marketing
Selecting the venue
Feeding the masses and business etiquette
Celebrating diversity
Selecting speakers and a master of ceremonies
Adding the finishing touches
Event day roles
Closing the event and gathering feedback
For more details visit - http://www.globalexpertsystems.org/index.php/event/conference-and-event-management-training-workshop-2013/
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Contact Information:www.globalexpertsystems.org Tel + 1 246 271 [email protected]
The 5 Cs of EVENT
MANAGEMENT
ControlControl CulminationCulmination CloseoutCloseout
ConceptConcept CoordinationCoordinationCARIBBEAN & LATIN AMERICAN CONFERENCE ON TALENT MANAGEMENT Sept 23-24, 2013Savannah Hotel, Barbados
REGISTER HERE
The Event Life Cycle – The 5 Cs
Event Concept
Event Coordination
Event Control
Event Culmination
EventCloseout
Planning Phase
Execution Phase
CompletionPhase
Life Cycle Phases for Event Management
Life Cycle Phases for Event Management
ControlControl CulminationCulmination CloseoutCloseout
ConceptConcept CoordinationCoordination
ConceptConcept
See it in your head before it happens! Imagine it! Visualize it! ConceptConcept
Description:Lloyd Erskine Sandiford Centre (LESC) managed by Barbados Conference Services Limited is undeniably the crown jewel of Barbados’ meeting facilities. The center overlooks the lush St. George Valley and is a state-of-the-art facility conveniently located just two miles from Bridgetown, and minutes from the South and West Coasts, key business services, hotels, fine dining and shopping, as well as airport and highway access. With over 100,000 sq. ft. of air-conditioned usable floor space, the center is designed for superior flexibility, productivity, comfort and convenience. It can also comfortably accommodate events for as few as 10 persons to as many as 1,200 persons – theatre style seating. Over the years LESC has hosted global conferences for the United Nations, U.S. President Bill Clinton, Caribbean Heads of Government, Organization of American States and the Florida Caribbean Cruise Association.
Life Cycle Phases for EventsLife Cycle Phases for Events
ConceptConcept• Define the scope of
event
• Identify Stakeholders
• Select Event Management Team
• Organization chart
• Prepare Event Overview Statement
• Define the scope of event
• Identify Stakeholders
• Select Event Management Team
• Organization chart
• Prepare Event Overview Statement
CoordinationCoordination
Give me six hours to chop down a tree and I will spend the first four sharpening the axe.” ― Abraham Lincoln
Life Cycle Phases for EventsLife Cycle Phases for Events
EventEvent
• Develop a methodology
• Scheduling
• Outsourcing & supplier coordination
• Detailed Planning
• Ticketing
• Team management
• Develop a methodology
• Scheduling
• Outsourcing & supplier coordination
• Detailed Planning
• Ticketing
• Team management
CoordinationCoordination
Recommended appsSimply to Impress lets you create, customize and order stylish photo cards, announcements and invitations with just a few taps on your iPad! From adorable birth announcements, birthday party and event invitations to stunning holiday, engagement and wedding designs and much more, Simply to Impress gives you hundreds of fresh and modern designs to chose from, plus personalize any card with photos from Facebook, Instagram, Picasa Web Albums or even your iPad's iSight camera!
CoordinationCoordination
Tip: “There’s no such thing as a free lunch!”
ControlControl
Life Cycle Phases for EventsLife Cycle Phases for Events
ControllingControlling
• Event Budget Control• Conflict Resolution• Supplier & Vendor
relationships• Event Status reviews• Taking corrective
measures
• Event Budget Control• Conflict Resolution• Supplier & Vendor
relationships• Event Status reviews• Taking corrective
measures
The Beijing Olympics Opening Ceremony One of the world’s most memorable events! CulminationCulmination
Life Cycle Phases for EventsLife Cycle Phases for Events
CulminationCulmination• Attendance
Management
• Security
• Frontline Management
• Backend Management
• Team coordination
• Communications Planning
• Attendance Management
• Security
• Frontline Management
• Backend Management
• Team coordination
• Communications Planning
Description of a cool sample conference app!Schedule Builder: Access Convergence session information and materials to build your own personalized event scheduleEvaluations: Complete session and overall event evaluations on the goSocial Media: Join the conversation online with our integrated social media tools Contact Exchange: Exchange contact information with event participants and exhibitors by scanning tags from within the mobile app.Exhibitors: Find details on the many exhibitors at Convergence.Navigate: Localized maps will help you find your way around the venue and the city.Photo Gallery: Take photos of the event and share with others.Leaderboard: Collect points using the app for activities like networking, sharing photos, completing evaluations, and many other activities to get to the top of the leaderboard.
CloseoutCloseout
Life Cycle Phases for EventsLife Cycle Phases for Events
CloseoutCloseout• Review & evaluation
• Final report
• Quality improvement
• Handover of project/event file
• Review & evaluation
• Final report
• Quality improvement
• Handover of project/event file
Conference & Event Management Training WorkshopAugust 27th, 2013
The Scarlet Lounge Waterfront Café, Barbados
Look us up at www.facebook.com/global.expert.systemsTel 246 271 7438 Email [email protected]
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