Syilx Language House · and TKI. He needs to resign to focus on WFN Council duties. Discussion and mutual appreciation. Jordan was supportive board member, star SLH graduating student,

SyilxLanguageHouse-xastiʔ skʷulmtət - our work is good 1

Syi lx Language House www. the languagehouse .ca

ANNUALGENERALMEETINGOFBOARDMEMBERS

SLHAGAMinutesTues.Dec.17,20192872SummerviewCourt,WestbankBCPresent:HaileyCauston,JordanCoble(phone),CarmellaAlexis(phone),KimTeichroeb(nominatednewboardmember),MicheleJohnson(E.D.),KristaLindley(TKI)Absent:DustinSchmauder(nominatednewboardmember)Overview:TopresentonSLHactivitiesbetweenJuly1,2018toJune30,2019(2018/19Year4ofadultfluencyprogram),andprojectedactivitiesfor2019/2020.SLHgraduatedits4yearfluencyprogramwithoutstandingclassroomdelivery(1,600hours),studentachievementsandassessmentsinJune2019.SLHformedasignificantpartnershipthisyearwithTiKwuTiXilxIndigenousAssociation(TKI)andtheyarecurrentlyrunningamini-nestwith2toddlersand3staffandwillexpandto4toddlersinJanuary2020andsixstaff.SLHwillrunthestaffadultfluencycomponentandTKIwillrunthenestcomponentandtheywillshareaspaceinWestbankBC.6:46pmcalledtoorderbypresident,HaileyCaustonAGENDA

• Sharefood,calltoorder6:46pm,ensurewehaveaquorumof3(Hailey,Jordan,Carmella)o RobertsRulesofOrderwillapply

• IntroductionofBoardMembersandBoardMembersTermsofReference• ChooseasecretarytokeepminutesforthemeetingfromtheBoardMembers(Haileydelegates

Michele)• MeetingPresidedoverbyPresidentHaileyCauston• AnyadditionstoAgenda?• Motiontoadd“GeneralDiscussion”(Jordan,2ndHailey,passed)• MotiontodoElections/Nominationsfirst.(Hailey,2ndJordan,passed)• Motion:toapprovetheAgenda.Votebyshowofhands(yesall3,passed)• Elections/Nominations,changestoboardofdirectors.Oneyearterms.

o TomasKonekresignationletter;o newdirectorsKimTeichroeb,DustinSchmaudernominations

• HaileynominatesKim.Jordan2nd.• JordannominatesDustinSchmauder.Hailey2nd.• Carmellasignsoffthephonecall.Jordanstaysuntiltheendofthemeeting.• Presentlastyear’sminutesfromDec.10,2018AGM.• Motiontoaccepttheminutes.(Jordan,Hailey2nd)


ReportfromE.D.:1,600hours,4yrprogramcompleted.WeareoneofthreelanguagesinCanadathataresucceedingincreatingfluency.(Mohawk,Squamish,SLH).All8finishersassessedatlow,midintermediate,andlowadvanced.Thisisaphenomenalsuccess.Therearenonegativethingstoreportthisyear.Fundingappliedforandreceived,statusofpartnerships,2020plan,OIBLangHouse,TKIMini-nest,Elderrecording,lobbying.Motiontoacceptreport(Hailey,2ndKim,passed)

• 2018/19year-endFinancialstatementpresentedbyMichele(unsignedcopypresented,createdbybookkeeperCarlaOhmenzetterandAccountantNicole,KempHarveyKemp).Inbrief,SLHfundingisinreallygoodshape.

• 2019/2020DraftProposedBudgetpresentedbyMichele(showingallfundingsourcesandproposedexpenditures,staff,contractors,rent,newhires,toJune,2020).Inbrief,SLHcanaffordtohire2newFTstaff,ontopofthe6wecurrentlyhave.(MicheleJohnson,LeviBent,KristaLindley,SkyeFay,FlynnWetton,HaileyCaustonjoininginJan.)

Motiontoaccept2018/19year-endFinancialstatement.Discussion.Votebyshowofhands.(Jordan,all3hands.passed)Motiontoaccept2019/20proposedbudget.Discussion.Votebyshowofhands.(Hailey,3hands.passed)MotiontoretainKempHarveyKempasaccountants.Votebyshowofhands.3hands.passed.

• NewFPCCgrant15,000foroursecondNorthernCelebratingSalishminiconference,awardedDec2019.KimTeichroebistheeventorganizer.WilloccurearlyApril2020,TBA.LocationUBCO.

AdditionalitemstoAgenda

• GeneralDiscussion:MichelewaswonderingaboutabusinesslicenseonWFNtorunSLHandTKI.Thereisa1pageapplicationforabusinesslicense.IfMichelewerebuyingahomeatWFNtohouseSLHandTKI,andthisisbeingdiscussed,SLHwouldneedabusinesslicense.IfTKIwererentingthespace,theymayneedonetoo.EmailJordanforfollowup.AskMelodyFranktheWFNbusinessadminperson.Tooperateabusinessoutofyourhome,youcandeclareitasanofficespaceinyourhome.Michelewouldpaypropertytaxes(approx2500minushomeownershipgrant500).

• Discussionaboutwhotohireinthenest/adultfluencyprogram.BetweenSLHandTKI,wehavefundingforaround6fulltimestaff.WecurrentlyhaveMicheleandLeviFT,andKrista,Flynn,Skye,PT,andHaileyjoiningFTinJanuary.Ontopofthiswehavefundingfor2FT(BCHydroandTKIBCLIfunds).Weneedtohiretwomorewonderfulpeople,withmadskills(fundraising,eventsplanning,communications,elderrecording,IT)andthedesiretoworkwithchildrenandbecomefluent.Theywillbeinthe4-yearfluencyprogramandnest.Planningtogrow,movingtowardsaprivatedaycaresomeday.ReachouttoDenise,toseeifanyoneisgoingthroughECEnow.KimsaysnobodyisgoingthroughECErightnow.Namesaresuggested:JasmineBolin,DinaRaeCohenBonneau(shehasECE).

• Followup:remindJordantovisitthenest.Andinformationaboutbusinesslicenses.

JordanCobleformalresignation.JordanisappreciativeofallSʔímlaʔxʷhasdone.IsverysupportiveofSLHandTKI.HeneedstoresigntofocusonWFNCouncilduties.Discussionandmutualappreciation.Jordanwassupportiveboardmember,starSLHgraduatingstudent,andliaisonwithWFNforfouryears.

7:43pmMotiontoadjourn(Hailey,Kim2nd,passed).IncludedwiththisAgenda:Year4Report,BoardMembersTermsofReference,Constitution,listofDirectors,KempHarveyKempFinancialStatement2018/19,andSLHproposedbudgetfor2019/20.Preparedby:SʔímlaʔxwMicheleJohnsonPhD,ExecutiveDirector


Sy i l x Language House Year4ReportfromE.D.SʔímlaʔxʷMicheleJohnsonDec.17,2019Contents:1.Overview2.Students3.Partners4.Financials.Draftfinancialsattached,andapproximateproposedbudgetfor2019/205.2020PlanstartingSeptember20196.Challenges,Actionitems

1.OverviewOnly3programsinCanadaarecreatingfluency,andoursisoneofthem.Eightlearnerscompletedthe1,600hour,4yearprogram.Ourfinancialsareingreatshape.Wehaveexcellentstudentretention.Wehaveexcellentstudentprogress,intermediate-advancedspeakingassessments,andmassiveamountsofsharedElderrecordings.Wehaveongoingpartners,WFN,OIB,andPIB.WFNrenewedfundingfor$45,000inYear4(2018-19).OIBandPIBdidnotrenewfinanciallybutcontinuedtoprovidethebuilding(PIB)andstudents(OIB).Contractswereverbalbetweenpartners.

2.StudentsStudentretentionwasamazing.Eightlearnerscompletedthe4yearprogram.WestartedwithfourteeninYear1.SixteeninYear3report,Sept.2017.SʔímlaʔxʷandQʷyqʷʕayáxnco-teach.Mostlearnersdriveanhourtoattendtheprogramwhichruns2daysaweek9amto4pm.Allstudentsarefullysupportedtoattendandthishasbeenarealstrengthofourprogram.Ofthe8thatcompleted,allwerefullysupportedfinanciallybytheirbands/employersfromthebeginning.

iʔskʷists FirstName LastNameStudentissupportedby

Communityofresidence

Bandmembership Age

C’arís Jordan Coble WFN WFN WFN 36Nxəxsítatkʷ Shayla Allison OutmaSchool PIB OKIB 43

Pqlqin Maynard McRaeSensisyustenSchool(WFN) OKIB UNIB 37

Qʷayqʷʕayáxn Levi Bent SLH PIB LSIB 39Skalúla Tyler Ernst SD23 Kelowna UNIB 45Suxʷkłʔuclm Sonya Jensen OIB OIB OIB 31Sq'aʔxəxínak Sheri Stelkia OIB OIB OIB 64Sʔímlaʔxʷ Michele Johnson SLH PIB OKIB 52


Marks&AssessmentsStudentmarkswereprovidedtopartnersregularlyfor4years,fromdailyquizzes,midtermsandexams.ChrisParkinperformedanassessmentonlearnersinSpring2018,onspeaking,listening,reading,andwriting.Alllearnerswereintermediatetolowadvanced.Filmedspeakingassessmentswerecollectedeachyear.

VIDEOEVALUATIONSFilmsweremadeeachyear.Year4storytellingfilm(4min.)Dec10,2018,https://www.youtube.com/watch?v=ZxH_tJ_e_Ng&t=39s.

ClassroomhoursSLHdelivered1,600hoursoverfouryears(11hoursperweekX40weeksX4years).Inourfirstyearwecompleted350hoursandreceivedcreditforfourSFUcourses.Wedelivered396hoursinYear2andreceivedfiveSFUcreditedcourses(FNLG233,130,234,200and335).InYear3wecompleted400hoursandreceivednocredit.InYear4wedelivered400hours.Thecurriculumisexcellent.WecompletedALLSalishSchoolofSpokane(PaulCreek)Nsyilxcncurriculum.N1,C1,N2,C2,N3,C3,N4.


ElderrecordingsEachyearSLHpublishesElderrecordingswithuptosevenFluentElders:5hoursrecordedandpublishedYear1;5hoursinYear2.9HoursinYear4.Hardcopiesaredeliveredtolibraries,schools,andBandcouncils.Recordingsareuploadedtoourwebsitethelanguagehouse.ca.LeviBentisafull-timepositionco-teachingandrecordingandpublishingfor2017/18and2018/19.

Reporting,presentations,conferencesWeareontrackwithreportingtofunders,partners,andstudentpresentations.WeprovideupdatesinBandnewsletters.

April12,2019NorthernCelebratingSalishConferenceOurfirsteverconferencewasahugesuccess.Around60attendees.HeldatUBC-Okanagan,Kelowna.PresentationsfromSLH,Shuswap,aliveband.LevipresentedattheCelebratingSalishConferenceinSpokaneMarch10,2018.MicheleandSk’awilxpresentedatSILSinLethbridgesummer2018.

June,2018StudentCelebrationandKaraokeThiswasahugesuccess.WFNhosted.Weate,wesang,wecelebrated3yearsofsuccess.

3.PartnersPIB–providedthebuildingand$22,5002015/16;$30,0002016/17,justthebuildingfor2017/18and2018/19,and2019/20.OnestudentwassupportedtoattendfromOutmaSqilxwSchool.OIB–provided$30,0002015/16&2016/17;$45,000for2017/18,$0for2018/19.2students.WFN–Year1&2provided$30,0002015/16&2016/17(withasignedcontract);$45,000for2017/18;Year4$45,0002018/19.1student.FPCC-ALI–$50,000peryearfor2yearsawarded2018/19and2019/2020.FPCC-BCLI–$100,000peryearfor3yearsawarded2018/19,2019/2020,and2020/2021.BCHydro–provided$50,000for2018/19,ColumbiaPowerprovided$___for2018/19SFU–workingrelationshipendedJan.2018.In-kind–Students’hourswerein-kindcontributionsfromOIB,WFN,OutmaSqilxwSchool(PIB),SensisyustenSchool(WFN),andSchoolDistrict23.


4.Financials2019-20(nextyear)EachyearSLHoperatesonapproximately200,000peryear.InthenextyearitisabithigherduetoaNRCgrantof95,000.OurstaffisMichele,Levi,Carla,KristaLindley,SkyeFay,Xatma.WearepartneringwithTKI,andtheirfundingof100,000BCLI.SeeprojectedBudget.2018-19staffisMichele,Levi,andCarla(seeYear4Financials).2017-18Michele,Levi,andCarlawerejoinedbySk’awilxaslobbyistandcommunicationsdirector.ShewasahelpwithmeetingsatOKIB.SheleftSLHtostartaMastersatUBCO.In2016/17,supporterscontributed$214,000:PIB($22,500),OIB($30,000),WFN($30,000),SFU/Mitacs($45,000),FPCC-LRPP($18,500),FPCC-ALI($35,000).SFUtuition/instructorfeeswereanetzeroat$32,000/yrpaidand$32,000receivedfromSFU.Mostfundsgotostaffpayroll,includingco-teachers,administration,andElderrecording.Expensesincludeclassroomsupplies,travel,publications,Elders,contractors,andevents.

5.The2020PlanTikwutixilxIndigenousAssociation(TKI)–LanguageNest,partneringwithSLH.Operatingwitha“softstart”October-December2019.Michele,Krista,Skye,and2toddlersmeet3daysaweek.ExpandingJan.2020to5toddlersand5adults(XatmaandSt’aqwalqs).New2020PlanSLH/TKINEST:SLHismovingtowardsin-housefluencypartneredwiththeTKINest.ThepartnershipisashininglightandwillemployuptosixstaffinJanuary2020.SLHandtheNestarealreadystrongpartners.Grantsarereceivedandmoreareappliedfor.ThestaffwillalternatelystudyNsyilxcncurriculum,workwithchildren,anddoElderrecordings.ThestudentswillbeemployeesandcontractorsofSLHandTKI.Itwillbeafour-yearfluencyprogramcoupledwithimmersionfortoddlers,withhopestoexpandtopre-kindergartenaswegaincapacity.AdultcommunitylanguageclassatWFN–EveningN1languageprogram.20studentsand10onlinestudentsOctober2019-March31,2020.100hoursoflanguagedelivery,includingpotlucksandElderactivitieswithGrouseBarnes.WFN:wasplanningonhavingalanguagehouse.Itisnotknowniftheywillimplement.WFNstoppedreturningcommunicationswithSLHayearago.TheWFNcontactwasRafDeGuevara.SʔímlaʔxʷhelpedWFNapplyforBCLIinNov.2017andWFNreceived$100,000tosend2adultstothefourthyearoftheSLHLanguageHousein2018/19,andsend30studentstothefirstyearoftheWFNLanguageHousein2019/20,&2020/21.WFNappearstobemakingotherplans.OIB:SʔímlaʔxʷhelpedOIBapplyforBCLIandALIinNovember2018torunanOIBLanguageHouse,andtheyreceived$150,000andstartedthehouseinSeptember2019.SheriStelkiaisthelead.OIBLanguageHouseisinoperation,fullysupportedbyOIB.Micheleistrainingandsupporting.LeadteachersareSheriStelkiaandGoyadaYensdih,bothgraduatesofSLH.PIB:ContinuestoprovidetheFootprintsbuildingforlanguageoperations,butdoesnothaveplanstosupportthe2020Plan.LevistilloccupiestheSLHofficedoingElderrecordingsandtranscriptions.Michelerecentlyspoketotheprincipal,SteveBentley.HesaysheisunabletomakedecisionsduetothedecisionmakingheirarchyatPIB.PIBisgoingthroughcontestedelections.


PreviousPlan:2020Planwasourfocus.3newLanguageHousesbySeptember2019,atPIB,OIB,andWFN.SLHgraduateswouldtrainamaximumof30studentsperhouse,withtwoco-teachers,twodaysaweekforfouryears.In2024,severaldepartmentswouldturnoffEnglish.TheWFNMuseumwasgoingtosendstafftoWFNLanguageHouse.Sensisyustenwasgoingtosendstaff.WFNagreedatapolicymeetingin2017andsincerescindedtheiragreement.

6.Challenges&ActionItemsChallenges/Opportunitiesforgrowth:

• Enowkin/SFUInquirywasinitatedbyEnowkinanddroppedbySFU.ChargesagainstMichelewerefoundtobeunfounded.SFUawardedcreditstoSLHstudentsforfirst2years.

• WFNstoppedcommunicationwithSLHthisyear;PIBlastyear.• WFNhashadnofollow-throughtoruntheirBCLI$100,000programasproposed.

(WFNreceived$100,000/yrtorunadultlanguagehouses2018/19,2019/20,2020/21)

ActionItems:

• RunningtheTKIMININEST(Krista,Michele,Skye,St’aqwalqswithsupportfromSLH)• GRADUATIONCEREMONY(location?UBCO?)• presentatCelebratingSalishinSpokane,March2020• MINICONFERENCE-2nd“NorthernCelebratingSalish”Conference,FPCCfunding,Apr.2020• applyforVancouverFoundation(morelearnersfor2020)• applyforNIB(morelearnersfor2020)• ContinuetorunadulteveningclassesatWFN• ContinuetosupportOIBLanguageHouse• Nominatelanguagewarriorsforawards• fornowstaysmallandeffective…gowherethepositivityis

way’limləmtthankyou,

SʔímlaʔxwMicheleJohnsonPhDExecutiveDirector,SyilxLanguageHouse


Syi lx Language House 398 R idge Road Pen t ic ton BC V2A 8N7

www. the languagehouse .ca

BoardMembersTermsofReferenceTherearethreedirectorsontheboardandfive“members”oftheassociation,minimum.Directorswillbepresentatoneannualmeeting.Itwillbea“policygoverning”typeofboard,meaningthatanExecutiveDirector(E.D.)willbehiredtooverseeandmanageallactivitiesoftheassociation.TheboardmembersareresponsibletomaintaintheintegrityoftheassociationandseethattheoverallgoalsandmissionstatementareadheredtobytheExecutiveDirector.Alllanguagematerialsproducedbytheassociation(audio,video,andwritten)willbesharedfreelyfornoprofit.Theassociationhasthemaingoalofcreatingnewspeakers.Teachingtechniqueswillfocusoncutting-edgemethods,PaulCreekcurriculum,andparent-agedyoungadults.LanguagematerialswillbecreatedwithElderspeakersinordertosupportthenewspeakersastheyemerge.SʔímlaʔxwMicheleJohnson,E.D.isresponsibletofundraise,writegrantproposals,administerbudgets,writecontracts,hirecontractors,trainandmanagecontractors,recruitstudents,overseeprograms,communicatewithandreporttopartners,recordElders,publishmaterials,disseminatelanguagematerialstocommunity,andmaintainahighdegreeofprofessionalismandtheimpeccablereputationoftheassociation.Sʔímlaʔxwwillreporttotheboardannuallyintheformofanannualreport.Financialstatementswillbepreparedannually.

ExcerptofBylaws(fromSocietyActofBC)Annualgeneralmeeting56(1)Thefirstannualgeneralmeetingofthemembersofasocietymustbeheldnotmorethan15monthsafterthedateofincorporation,andafterthatanannualgeneralmeetingofthesocietymustbeheldatleastonceineverycalendaryearandnotmorethan15monthsaftertheadjournmentofthepreviousannualmeeting.

Quorum61Unlessthebylawsprovideforagreaternumber,thequorumforthetransactionofbusinessatageneralmeetingofasocietyis3persons.

Part7—DutiesofOfficers

40 (1) Thepresidentpresidesatallmeetingsofthesocietyandofthedirectors. (2) Thepresidentisthechiefexecutiveofficerofthesocietyandmustsupervisetheotherofficersintheexecutionoftheirduties.41 Thevicepresidentmustcarryoutthedutiesofthepresidentduringthepresident'sabsence.


42 Thesecretarymustdothefollowing: (a) conductthecorrespondenceofthesociety; (b) issuenoticesofmeetingsofthesocietyanddirectors; (c) keepminutesofallmeetingsofthesocietyanddirectors; (d) havecustodyofallrecordsanddocumentsofthesocietyexceptthoserequiredtobekeptbythetreasurer; (e) havecustodyofthecommonsealofthesociety; (f) maintaintheregisterofmembers.(fullname,address,dateofmembership)43 Thetreasurermust (a) keepthefinancialrecords,includingbooksofaccount,necessarytocomplywiththeSocietyAct,and (b) renderfinancialstatementstothedirectors,membersandotherswhenrequired.44 (1) Theofficesofsecretaryandtreasurermaybeheldbyonepersonwhoistobeknownasthesecretarytreasurer. (2) Ifasecretarytreasurerholdsoffice,thetotalnumberofdirectorsmustnotbelessthan3.45 Intheabsenceofthesecretaryfromameeting,thedirectorsmustappointanotherpersontoactassecretaryatthemeeting.

FORM 2 SOCIETY ACT

CONSTITUTION (Missionstatement)2. The purpose(s) of the society is (are):

TheSyilxLanguageHouseAssociationisanon-profitsocietyformedwiththeexpresspurposeofcreatingandsupportingnewNsyilxcn(Okanagan)speakersinSyilxcommunities.Wepromotetheuse,preservation,andrevitalizationofNsyilxcnbyactivelyrunningimmersionclasses,trainingteachers,recordingElders,publishinglanguagematerials,supportinganactivefamilyoflearnersandspeakers,andraisingtheprofileofNsyilxcnandIndigenouslanguagesincommunity.

BYLAWS The bylaws of the society are those set out in Schedule B to the Society Act, with the following variations, deletions and additions:

25 (2) will now read: The number of directors must be 3 or a greater number determined from time to time at a general meeting.

44 (2) will now read: If a secretary treasurer holds office, the total number of directors must not be less than 3.

Addition: 16 (4) Members or directors may attend annual general meeting by phone, conference call, skype, or other electronic means.


CHANGESTODIRECTORS:ThursdayMay31,2018DearMicheleK.Johnson,PleaseacceptthisletterasformalnotificationthatIamresigningfrommypositionasPresidentoftheSyilxLanguageHouseBoard.Thankyouverymuchfortheopportunitytoworkinthispositionforthesepastfewyears.I’vegreatlyenjoyedandappreciatedtheopportunitiesI’vehadwiththelanguagehouse.Pleaseletmeknowifthere’sanythingIcandotohelpwiththetransition.Iamsureyouwillhavenoproblemfilingthepositionfromanyoftheotheroutstanding,dedicatedboardmembers.Sincerely,Monika Alexis


Syilx Language House · and TKI. He needs to resign to focus on WFN Council duties. Discussion and mutual appreciation. Jordan was supportive board member, star SLH graduating student,

Documents

Syilx Language House · and TKI. He needs to resign to focus on WFN Council duties. Discussion and mutual appreciation. Jordan was supportive board member, star SLH graduating student,