Johnson Controls Ericsson San Jose Campus Phase One – Site Assessment, Requests, & Dependencies
LATEST UPDATE: NOVEMBER 23, 2009
Ericsson Site Assessment | October 16, 20092
Ericsson San Jose Campus Phase One – Site Assessment
Summary:
Finalize Strategic Business Headcount Plan for PAIB & DUIB
Finalize Organizational Structure
Functional & Departmental Groups
Project Teams
Verification of Projected FTE, PT and Contractor Headcount
HR & Finance Dept Support/Verification
Adjacency Requirements
Who really needs to sit next to who?
Who needs to be located in Building 200?
Who can be located off campus?
Leadership/Executive Team Committee
Representation for all departments - PAIB, DUIB, Research, Service Departments, etc.
Responsible for resolving conflict and identifying priorities
Ericsson Site Assessment | October 16, 20093
Ericsson San Jose Campus Phase One – Site Assessment
Workplace Entitlement Standards:
Identify and Determine Office Standards
EMT – Executive Management Team George Antoun, Maya Strelar-Migotti, Jan Uddenfeldt
EEMT – Extended Executive Management Team – direct reports
Exceptions – Human Resources, Legal, Finance, Strategic Planning
Office Standard Sizes
EMT – identify acceptable square footage range
EEMT – identify acceptable square footage range
Identify policy for Conference Room to Office Conversions
Maximum Conference Room size
Minimum quantity of Conference Rooms
Policy for Existing Buildings
Based on existing conditions & maximum building capacity
Ericsson Site Assessment | October 16, 20094
Ericsson San Jose Campus Phase One – Site Assessment
New Hire Space Requests:
New Hire Space Process
Proper Notification
Approval process for assigned or requested location
Verification of workplace entitlement
Partnership with Human Resources
Interim Solution Space, maintain emergency office space for unexpected arrivals
Reporting & Tracking assigned space in CAFM system
Visitor Space
Maintain shared designated visitor spaces in every location
Overall Campus Vacancy Balance
Maintain open spaces through out for potential growth
Maintain pockets of space for new projects & teams
Ericsson Site Assessment | October 16, 20095
Ericsson San Jose Campus Phase One – Site Assessment
Overall Campus Summary: Conference Rooms
Location Offices Workstations Touchdown SpaceSmall
4-6 PersonMedium
8-10 PersonLarge
12-20 PersonX-Large Conf 20 & above
LAB Space Square Footage
Bldg 100 - 1st floor 11 68 0 2 2 1 2 1942
Bldg 100 - 2nd floor 21 74 0 1 1 4 0 0Bldg 100 - Sub Total 32 142 0 3 3 5 2 1942
Bldg 200 - 1st floor 0 0 0 0
Bldg 200 - 2nd floor 15 182 0 14 2 3 0 0
Bldg 200 - 3rd floor 2 107 0 9 0 3 0 11989Bldg 200 - Sub Total 17 289 0 23 2 6 0 11989
*Bldg 250 - 1st floor 0 112 0 13 0 3 0 7910
Bldg 250 - 2nd floor 28 183 0 6 6 3 0 1044Bldg 250 - Sub Total 28 295 0 19 6 6 0 8954
Bldg 300 - 1st floor 5 116 0 1 2 1 1 6475
Bldg 300 - 2nd floor 24 127 24 0 2 3 0 5619
Bldg 300 - 3rd floor 20 197 18 0 3 2 1 4172
Bldg 300 - Sub Total 49 440 42 1 7 6 2 16266
SJ Campus Total 126 1166 42 46 18 23 4 39151
1334
* nic - shipping receiving area and new area under construction
Ericsson Site Assessment | October 16, 20096
Ericsson San Jose Campus Phase One – Site Assessment
Building 200
Existing OccupantsConference Rooms
Department Leadership Offices WorkstationsSmall
4-6 PersonMedium
8-10 Person 12Large
-20 PersonX-Large Conf 20 & above
Leadership/Executive Team Georges Antoun & Maya Strelar Migotti 8 4 1 1 1 0
Legal Beth Frensilli 1 1 13 1 2 0
PAIB Services Mehrdad Fahami 1 0
*BBA Jan Kleist 1 2
BBA Eng & PM Jan Kleist 6
BBA GPON & ONT Software Jan Kleist 40
BBA EMS Software Jan Kleist 16
BBA Sys Eng & Tech Jan Kleist 24
BBA Project Office Jan Kleist 3
BBA Product Mgmnt Jan Kleist 8
BBA Marketing & Sales Jan Kleist 8
BBA Human Resources Dawn Ehrsam 1 6
BBA Finance Mike Davies 1 6
*BBA Supply George Asmus 1 17
Information Technology 19
Vacant / Unknown 22
*Travel Office 1
Existing Capacity Sub Total 15 182 14 2 3 0
*current office space is a converted conference room
Ericsson Site Assessment | October 16, 20097
Ericsson San Jose Campus Site Assessment & Management
Building 200
Additional Requests
Conference Rooms
Department Leadership Offices WorkstationsSmall
4-6 PersonMedium
8-10 PersonLarge
12-20 PersonX-Large Conf 20 & above
PAIB (Janet Wilson) Georges Antoun 1 0 1 1 1 0
DUIB (Amir Gomrocki & Lars Frank) Maya Strelar Migotti 2 30 13 1 2 0
GT Technology Jan Uddenfeldt 0 5
Legal Beth Frensilli 0 0
*PAIB Services (Michael Henry) Mehrdad Fahami 1 7
GF Strategy Arpit Joshipura 0 0
Finance (Magnus Erlandson) Bill Sherry 1 0
Human Resources (Annika Bergbom) Catrin Dusing 1 0
Visitor Office Executive Area 1 0
Additional Req Sub Total 7 42 14 2 3 0
*office request will depend on workplace standards (EMT & EEMT Only)
Ericsson Site Assessment | October 16, 20099
Ericsson San Jose Campus Concept Plans
Concept Plan A - Existing
Relocate BBA Supply out of Building
Merge with Sourcing & Supply
Relocating George Asmus, vacates one office, note office is a converted conference room
Relocate IT Group out of Building
Consolidate BBA within Building
Relocate Product Mgmnt & Marketing
Relocate Lars Frank to new proposed DUIB/Engineering space.
Verify and Relocate Mixed Occupants
Building 200 – 2nd Floor
Ericsson Site Assessment | October 16, 200910
Ericsson San Jose Campus Concept Plans
Concept Plan A – Proposed
Convert 4 Small Conference Rooms to Offices
Amir, Lars, Annika, Magnus, Janet
Utilize George Asmus old office
Reduces total quantity of Small Conference Rooms from 14 to 10
Relocate Monique Sakima to outside Beth Frensilli office
Relocate PAIB Services group from Bldg 100 & Bldg 250 2nd floor
Consolidate GT Technology Group of 5 people within Bldg 200 to contiguous team space as shown on plan.
Building 200 – 2nd Floor
Ericsson Site Assessment | October 16, 200911
Ericsson San Jose Campus Concept Plans
Concept Plan A – Proposed (Enlarged)
Ericsson Site Assessment | October 16, 200913
Ericsson San Jose Campus Site Assessment & Management
Building 100 – 2nd floor
CTO HeadcountConference Rooms
Department Name Title Offices WorkstationsSmall
4-6 PersonMedium
8-10 PersonLarge
12-20 PersonX-Large Conf 20 & above
CTO Simon Williams Chief Tech Officer 1
CTO Alexis Berthiller 1
CTO Dalena 1
CTO Julissa Rodriguez 1
CTO Intern 1
CTO Mahmood Hossain 1
CTO Ramu Ganesan 1
CTO Carl 1
CTO TBD 1
CTO TBD BD Director 1
CTO Peter Vinsel 1
CTO Jeff Bahen 1
CTO Kumar Thalanayar 1
Existing Capacity Sub Total 5 8 0 0 0 0
Ericsson Site Assessment | October 16, 200914
Ericsson San Jose Campus Phase One – Site Assessment
CTO Space Requirements & Requests:
Office Space
CTO group represents all product lines and interacts with all departments equally
Manage third party relationships and master agreements
Require a confidential environment
Non Standard enclosed office requirement due to confidentiality need
Conference Space
Conference Room adjacent to office space for team use
Access to conferencing space off my reception to meet with external vendors, business partners, and potential partners.
Ericsson Site Assessment | October 16, 200915
Ericsson San Jose Campus Concept Plans
Concept Plan A – Existing
Verify existing occupants & depts
Convert AN-2027 to office
Relocate (1)Legal Office within
E Llewelyn AN-2025 to AN-2027
Relocate (1) HR Offices & (1) workstation within
A McCarthy from AN-2022 to AN-2025
Workstation AN-268 to AN-271
Verify & Relocate Mixed Occupant (IT)
Workstation AN-262 to AN-263
Building 100 – 2nd Floor
Ericsson Site Assessment | October 16, 200916
Ericsson San Jose Campus Concept Plans
Concept Plan A - Proposed
Verify existing vacant space
Reconfigure workstations AN-278 & AN-277 from two workstations to four
Reconfiguring would require purchasing new product that will not match building standard
If reconfiguring is not an option workstations AN-260 & AN-259 will be needed as part of CTO space
Relocate CTO team from Building 300 2nd Floor to Building 100 – 2nd floor
Building 100 – 2nd Floor
Ericsson Site Assessment | October 16, 200917
Ericsson San Jose Campus Concept Plans
Concept Plan A – Proposed (Enlarged)
Ericsson Site Assessment | October 16, 200918
Ericsson San Jose Campus Concept Plans
Concept Plan B – Existing
Verify existing occupants & depts
Convert AS-2001 & AN-2027 to offices
Relocate (2)Legal Offices, (1) ws & files
E Llewelyn AN-2025 to AS-2002
K McElroy from AN-2026 to AS-2001
Workstation from AN-274 to AS-201
Relocate (3) HR Offices & (5) workstations within
A McCarthy from AN-2022 to AN-2025
A Lopez from from AN-2019 to AN-2026
K Constantino from AN-2018 to AN2027
Workstations AN-275, AN- 276, AN269, AN-270, & AN-268
Building 100 – 2nd Floor
Ericsson Site Assessment | October 16, 200919
Ericsson San Jose Campus Concept Plans
Concept Plan B - Proposed
Verify existing vacant space
Reconfigure workstations AN-278 & AN-277 from two workstations to four
Reconfiguring would require purchasing new product that will not match building standard
If reconfiguring is not an option workstations AN-260 & AN-259 will be needed as part of CTO space
Relocate CTO (1) Office within
J Baher from AS-2005 to AN-2019
Relocate CTO team from Building 300 2nd Floor to Building 100 – 2nd floor
Building 100 – 2nd Floor
Ericsson Site Assessment | October 16, 200920
Ericsson San Jose Campus Concept Plans
Concept Plan B – Proposed (Enlarged)
Ericsson Site Assessment | October 16, 200921
Concept Plan A & B
PL Metro & PL IP & IC
Building 300 – 2nd Floor
Ericsson Site Assessment | October 16, 200922
Ericsson San Jose Campus Site Assessment & Management
Building 300 – 2nd floor
PL Metro HeadcountConference Rooms
Department Name Title Offices WorkstationsSmall
4-6 PersonMedium
8-10 PersonLarge
12-20 PersonX-Large Conf 20 & above
CTO Simon Williams Chief Tech Officer 1
CTO Alexis Berthiller 1
CTO Dalena 1
CTO Julissa Rodriguez 1
CTO Intern 1
CTO Mahmood Hossain 1
CTO Ramu Ganesan 1
CTO Carl 1
CTO TBD 1
CTO TBD BD Director 1
CTO Peter Vinsel 1
CTO Jeff Bahen 1
CTO Kumar Thalanayar 1
Existing Capacity Sub Total 5 8 0 0 0 0
Ericsson Site Assessment | October 16, 200923
Ericsson San Jose Campus Phase One – Site Assessment
PL Metro and PL IP & PC Space Requirements & Requests:
Office Space
Work closely with each other & need to adjacent
Adjacency requirement with Engineering, request to be in bldg 300
Re-Organizing and Growing
Consolidation required, currently not in continuous space
Request for open work space, lower panel heights and brighter colors. Note: systems furniture is a tile system, can replace fabric tiles with glass tiles for visual purposes only, will not allow for conversation.
Conference Space
Frequent interaction with Global Teams requires more 4-6 person conference rooms with polycom capability
Agreed to be consistent with office standards, willing to place direct reports in workstations to create much needed dedicated conference space. Note: this would required moving (3) people out of offices into workstations
Ericsson Site Assessment | October 16, 200924
Ericsson San Jose Campus Concept Plans
Concept Plan A – Existing
Verify existing occupants & depts
Relocate CTO group to bldg
Consolidate (4) IT HC within bldg
Relocate (1) Supply HC within bldg
Convert (4) offices 2500, 2516, 2517, 2519 to Conference Rooms
Optional – Relocate (1) HR office
C Krehilk from 2518 to 2515
Building 300 – 2nd Floor
Ericsson Site Assessment | October 16, 200925
Ericsson San Jose Campus Concept Plans
Concept Plan A – Existing
Relocate (2) PL Metro HC within bldg
Relocate (3) PL Metro and IP&PC within bldg
T Smedman from 2520 to workstation
S Murray from 2519 to workstation
J Ericsson from 2516 to workstation
Relocate (2) Controllers from bldg 100
Relocate (4) Product Marketing HC from bldg 100
(14) PL and IP & PC to be located on first floor.
Building 300 – 2nd Floor