EDFacts and Common Education Data Standards (CEDS)
Updates for Forum Committees
Ross Santy, U.S. Department of Education
Beth Young, Quality Information Partners
Washington, DC - February 2013 2
EDFacts Updates◦ OMB Clearance Status◦ ESEA Flex data◦ Publicly Available Assessment Data
CEDS Updates◦ V 3.0◦ Online usage stats◦ Align and Connect tools – New Features
Next steps and consolidated efforts◦ State Outreach and TA◦ EDFacts Data Groups as CEDS Connections
Focus data groups Work with pilot SEAs
Overview
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Currently seeking 3-year clearance from Office of Management and Budget for collection covering school years 2013-14 through 2015-16◦ Awaiting final word◦ Areas of discussion with OMB
Additional data on charter schools SIG elements for all schools (not being pursued) Military-connected students (not being pursued) IDEA Annual Performance Report Governance and review of EDFacts data use
EDFacts – OMB Clearance
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Key principle for EDFacts reporting◦ Where ESEA Flex has affected a particular data item, ED has made changes,
and where it has not, ED has kept the data ask the same (from 1/31 webinar)◦ SEAs should continue to report all data unless specifically instructed
otherwise
Reporting elements that have not changed◦ Requirement to report components of AYP◦ Assessment performance by subgroups defined in ESEA statute◦ School status determinations (permitted values within the data group HAVE
changed)◦ HQT and Title III AMAO data
Timeline for new elements required from Flex states◦ 3/31/2013: SY 11-12 data on ‘combined subgroups’◦ 3/31/2013: SY 11-12 data on Title I allocations to priority and focus schools◦ 9/30/2013: SY 12-13 data on interventions used in priority and focus schools
ESEA Flex Data
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January 31, 2013: School-level data files published on explore.data.gov◦ Mathematics proficiency (Data Group 583◦ Reading/Language Arts proficiency (Data Group 584)◦ Files for 2008-09, 2009-10 and 2010-11
ESS will soon close collection of 2008-09 data
Files are ‘blurred and suppressed’ to protect the privacy of individuals within the data
Planned upcoming data file publications◦ LEA-levels for same years◦ 2010-11 Adjusted Cohort Graduation Rates (School and LEA
levels)◦ 2011-12 R/LA and Math Assessment Results
Publicly Available EDFacts data
Winter Forum Meeting 7Common Education Data Standardshttp://ceds.ed.gov
• Unduplicated elements = 1,122– New = 504– Updated = 103– Removed = 20
• Domain Entity Schema = 2,414 element references• Domains = 9
– Early Learning – Elementary and Secondary Education – Postsecondary Education – Adult Education – Career and Technical Education – Workforce – Assessments– Learning Standards– Learning Resources
V3 Release - Numbers
Winter Forum Meeting 8Common Education Data Standardshttp://ceds.ed.gov
• Expansions– Early Learning– K12– Postsecondary
• Additional Areas– Workforce– Adult Education– Career and Technical Education– RTT Assessment Support– Formative Assessment & Learning Process– Learning Resources Metadata– Identity Management and Student Record Exchange
V3 Release - Content
Winter Forum Meeting 9Common Education Data Standardshttp://ceds.ed.gov
• Total Users (those with log-in accounts) = 806– K12 = 254– Postsecondary = 177– Vendors = 162
• Align Maps Being Worked On = 233• Public Align Maps = 37• Public Connections = 31
CEDS Users
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Common Education Data Standardshttp://ceds.ed.gov
CEDS Align
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Common Education Data Standardshttp://ceds.ed.gov
Aligning to CEDS
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Common Education Data Standardshttp://ceds.ed.gov
Aligning to Others
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Common Education Data Standardshttp://ceds.ed.gov
CEDS Connect
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Common Education Data Standardshttp://ceds.ed.gov
Available Connections
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Common Education Data Standardshttp://ceds.ed.gov
myConnect
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Conference Consolidation◦ No separate EDFacts Coordinators meeting in 2013◦ SLDS Best Practice Conference within MIS Conference
Technical Assistance Coordination◦ EDTAP (SLDS) and SEISS (EDFacts) resources both
providing assistance with CEDS◦ Regular conversations among ED program staff
Tool Consolidation◦ How can ED programs use CEDS online tools?◦ What’s the best use of CEDS online tools to help SEAs
and LEAs?
Consolidating EDFacts, CEDS and outreach on other initiatives
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Goal: Use the online CEDS tools to clarify:◦ ED’s expectations for what would be used in
reporting specific data groups◦ The process individual SEAs are using to create data
groups from student-level systems◦ The data groups for which SEAs are predominantly
using aggregate collections from LEAs (rather than aggregating student level data)
Strategy: Use CEDS Align to map source systems to CEDS, and use CEDS Connect to publish program office expectations currently expressed in guidance
EDFacts Data Groups as Connections
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• CCD Data Groups• Membership (C052)• Staff FTE (C059)• Free and Reduced Price Lunch (C033)• CCD School (C129)
• ESEA Assessment Data Groups• Academic Performance (C175 & C178)• Participation (C185 & C188)
• Adjusted Cohort Graduation Rate Data Groups• 4-year cohorts (C150 & C151)
NOTE: Parenthetical references are to File Spec numbers
EDFacts Data Groups as Connections
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Work with pilot SEAs◦ Source system/source table Alignments with 7 states
One-day site visit to gather information Assistance in finalizing mappings within Align Plans for SEAs to publish Align maps when finished
◦ Metric Connections with 2 states Additional information gathering to understand how
systems are used to create target data groups Assistance in creating use cases within Connect Plans for SEAs to publish Connections when finished
◦ Highlighting of ‘myConnect’ functionality
EDFacts Data Groups as Connections