Resources
Lily Wang, Director, Financial Services / Mgmt. & Acctg. Practices
Chancellor’s Office
April 22, 2015
Learning Objectives
• To share sites that complement today’s sessions: • Chart of Accounts (COA)• Legal & GAAP Edit Rules• Derivation• Financial Reporting
• Summary of Resource Websites by CO Departments• Quiz
April 2015 Year-End New Employee Training 2
Chart of Accounts CMS
• PeopleSoft Chart of Accounts Definition and Usage• COA Position Paper• Used in COA presentation on chartfields, slides 5-
14
April 2015 Year-End New Employee Training 3
Chart of Accounts (cont.) SFSR
• FIRMS Chart of Accounts• FIRMS Data Element
Dictionary• Standards and Rules
April 2015 Year-End New Employee Training 4
Chart of Accounts (cont.) FS
• State Chart of Accounts• Uniform Codes Manual• Being revamped as part
of the Financial Information System for California (FI$Cal) project.• FI$CaL Resources
April 2015 Year-End New Employee Training 5
Chart of Accounts (cont.) MAPO
• Recorded Training Library• Chart of Accounts Ov
erview
April 2015 Year-End New Employee Training 6
Chart of Accounts (cont.) CFS
• Helpful query that lines up the accounts
CO_JG_MAP_PS_FIRMS_STATE_ACCT
April 2015 Year-End New Employee Training 7
PS Account
FIRMS Object Code
State GL Account
Bonus
April 2015 Year-End New Employee Training 8
Adobe Acrobat Document
FIRMS Legal and GAAP Edit Rules SFSR
• Legal and GAAP Edit Tables• Standards and Rules
April 2015 Year-End New Employee Training 9
FIRMS Legal Edit Matrix CFS
• Common Financial System (CFS)• CFS Production Log-I
n• Navigation
• COA slide 38
April 2015 Year-End New Employee Training 10
FIRMS GAAP Edits CFS
• CFS Navigation
• COA slide 44
April 2015 Year-End New Employee Training 11
Derivation Rules CFS
• CFS Navigation• Derivation steps
covered in the Derivation presentation, slides 7-12
April 2015 Year-End New Employee Training 12
Derivation Rules (cont.) CFS
• CFS• Navigate to
Corporate Data Integrity Package (CDIP) Queries• Includes queries
mentioned in the Derivation presentation, slide 25
April 2015 Year-End New Employee Training 13
Legal & GAAP Edits and Derivation Process CMS
• CMS• CFS 9.2 GL User G
uides
April 2015 Year-End New Employee Training 14
Legal Edits & Derivation (cont.) MAPO
• Recorded Training Library• Legal Edits• FIRMS Derivation Ov
erview
April 2015 Year-End New Employee Training 15
Reporting SFSR
• Manuals• Legal Accounting & R
eporting Manual• Chapters 1-5• Appendices
• GAAP Manual
April 2015 Year-End New Employee Training 16
Reporting (cont.) CMS
• CMS• CFS 9.2 GL User G
uides
April 2015 Year-End New Employee Training 17
Reporting (cont.) MAPO
• Recorded Training Library• Reports & Reporting
Tools
April 2015 Year-End New Employee Training 18
CO Department Home Page*
• CMS 9.2 • COA Position Paper• CFS User Guides
• Systemwide Financial Standards & Reporting (SFSR)• FIRMS COA• Legal & GAAP Edit Rules• Legal & GAAP Manuals• Year-End Workshop Presentations
* Add to Favorites
April 2015 Year-End New Employee Training 19
CO Department Home Page (cont.)*
• Financial Services• State COA• CA Codes and Statues• Legislative Bills
• Management & Accounting Practices Office (MAPO)• Recorded Trainings• Link to Year-End Workshops • Link to CFS Production Log-in• Link to TM1 Log-in
* Add to Favorites
April 2015 Year-End New Employee Training 20
Quiz – Matching Game
April 2015 Year-End New Employee Training 21
Resource Site Find
A CMS
B SFSR
C Financial Services
D MAPOffice
E CFS
F Legal Manual
1. NACUBO program code definition
3. CSU fund & object code definitions
2. Recorded trainings
4. Today’s presentations
5. COA position paper
6. CFS user guides
7. Year-end instruction and forms
Questions?
April 2015 Year-End New Employee Training 22