Migration to Microsoft Online Services from Exchange and Non-Microsoft Platforms
Erik AshbySr. Program ManagerMicrosoft, Microsoft OnlineUNC310
Keith RidingsProduct Mgr, Messaging MigrationQuest Software
Migration ScenariosService Source Platform
Hosted
Premium (Hosted Exchange)
Hotmail
ISP (POP/IMAP)
Gmail/GAPEWebmail
On-Premise
Exchange 200x
Domino
GroupWise
Generic (POP/IMAP)
Migration OptionsGreen Field *Big-Bang* migration
End-User *Big-Bang* migration
Classic migration with long-term
coexistence
Admin ‘Quick’ migration with
min Coexistence
Minimal *Big-Bang* migration
• Just provision users and GO !
• Everyone moved at once
• No retention of legacy mailbox data
• Pro: Easy to deploy for large groups
• Con: Loss of old content.
• Provision users, and provide end users with migration tools.
• Everyone moved at once
• Users are given tools/options to access and migrate legacy mail themselves
• Pro: Easy to scale to large groups.
• Con: Difficult to manage end user tools.
• Con: End user sat with extra work.
• Provision users and just migrate core content (Calendar, contacts, etc.)
• Can be combined with end-user migration.
• Everyone moved at once
• Pro: Can scale to large groups and preserves some data
• Con: End-user sat with missing data.
• Admin provisions and migrates groups of users to new service as fast as possible
• All mailbox content is preserved
• Only minimal coexistence is offered
• Pro: Full data fidelity• Con: May not be
possible for large orgs
• Admin provisions and migrates groups of users to new service.
• All mailbox content is preserved.
• Long-term coexistence is offered
• Pro: Support for large scale migrations
• Pro: Includes coexistence
• Con: Not all coexistence features may be available
• Con: Admin work to coordinate group/moves.
What to Ask During PlanningIs the customer aware of the differences between on-premise and online Exchange?
No Public FoldersDistribution List ManagementManaging Resource MailboxesManaging Shared MailboxesMail Forwarding
What mobile devices does the customer have?BES, Windows Mobile, iPhone
Does the customer need an archive solution?Or, is there already a mail archive solution?
Does the customer require mailbox Offboarding?Is the customer already using an existing filtering solution?
Already using EHS?Using another filtering Provider
What to Ask During Planning
Are there existing mail-enabled applications?Outlook applications, generic SMTP applications, fax gateways, Unified Messaging, Seibel, CRM, other LOB Applications
What bandwidth does the customer have?Plan for what is needed during migration and after migration
Plan for End-User ImpactEnd User Sign-In client DownloadUpgrade to Outlook 2007Password Management
How to distribute the initial passwordsManaging expectations around local and cloud passwordsPasswords policies
Does the customer have OWA or Deskless users
Tools for Planning
Microsoft Assessment and Planning Toolkit (MAP)
http://www.microsoft.com/MAP Feedback: [email protected]
Customer Acceptance Testing (CAT)
Exchange Online Highlights
Business Messaging Capabilities
• Email, shared calendar and contacts
• Flexible mailbox sizes• Anywhere Access• Mobility with Active Sync devices
Security and Availability
• Built in anti-virus and anti-spam• Multi-layer data protection• Compliance archiving• Email encryption
Flexible Deployment
• Online & on-premises co-existence
• Active Directory synchronization• Data migration • Information & desk-less worker
Simplified Management
• Unified administration center• 24x7 support• 99.9% service level agreement• Always up to date software
Default Mailbox Size 500MB 5GB 1GB* Larger Size Mailbox
Available
Shared Contacts Message Attachment Deleted Item Retention Conference Rooms Distribution Lists 99.9% Uptime SLA 24x7 Web/Phone IT Pro
Support Geo Redundancy Data
Protection
Public Folder
Offering Details Current Feature
Future Release
Gen
era
l
Anti Virus/Anti SPAM Rights Management Service
2
Mail Encryption (Optional) E-Discovery Archive
(Optional)
Personal Archive (Optional) Messaging Records
Management
Secu
rity
&
Com
plian
ce
Outlook Web Access OWA Light Outlook Anywhere Outlook 2007 Support Outlook 2003 Support Entourage Support 3 Firefox /Safari Web Browser
4
Windows Mobile 6 Devices Active Sync 12 Devices BlackBerry Devices
Outbound Fax Voicemail Integration Outlook Voice Access U
M &
Fax
Exchange 2000, 2003, 2007 Exchange 5.5 Notes/Domino GroupWise POP3/IMAP M
igra
tion
AD Credential Synchronization
AD/GAL Synchronization On-Premise Exchange
Free/Busy
On-Premise Notes Free/Busy Coexis
ten
ce
MAPI Exchange WebDAV SMTP Relay Exchange Web Services POP3/IMAP4 E
xte
nsib
ilit
y
Clien
t &
Mob
ilit
y
Customer Portal Administration Center Company Portal Sign On Client O
nlin
e
Port
al
1 Deskless available in both standard and dedicated versions2 Can integrate with on site deployment of Rights Management Service* Dedicated offering planning to move to 5GB in Q2/3 2009
3 Free/Busy and GAL is not supported on Entourage4 Only OWA Light is supported on Firefox and Safari browser
Features Deskless1 Standard Dedicated Features Deskless1 Standard Dedicated
Business Messaging CapabilitiesFlexible Mailbox Sizes and Policies
5GB allocation per standard user license (25GB Maximum)Pooled storage at company levelAssign different mailbox size limits per userAdditional storage available for purchaseFlexible send warning policy
Migration ScenariosService Source Platform
Hosted
Premium (Hosted Exchange)
Hotmail
ISP (POP/IMAP)
Gmail/GAPEWebmail
On-Premise
Exchange 200x
Domino
GroupWise
Generic (POP/IMAP)
Exchange Migration ProcessEnvision
Plan / Prepare
Build
Pilot / Coexistence
Migrate
Post Migration
Design Considerations
Business Development
Sign Up for Trial
Set up Mail Coexist.
Bulk Account Creation
Exchange Mailbox Cleanup MX Record Switch Over
AD Clean upAccount Management
Plan
Setup SMTP Domains
Establish Dir Sync Pilot Verification
Mailbox Migration End User Access !
Tech Start
AD Cleanup and Account Management
AD Cleanup: Most likely AD is already OK considerExtra accounts, groups, etc.Know your email addressesInvalid characters ( ‘ )
Plan for Account Management: considerWhen will accounts be activated
Mailboxes become active when the account is activatedHow will passwords be distributed to end users
Passwords are created ONLY when account is activatedAdministrator can capture passwords during activation or have sent via emailLarge organizations may need automated scripts to distribute passwords
Exchange Migration ProcessEnvision
Plan / Prepare
Build
Pilot / Coexistence
Migrate
Post Migration
Design Considerations
Business Development
Sign Up for Trial
Set up Mail Coexist.
Bulk Account Creation
Exchange Mailbox Cleanup MX Record Switch Over
AD Clean upAccount Management
Plan
Setup SMTP Domains
Establish Dir Sync Pilot Verification
Mailbox Migration End User Access !
Work Start
Exchange Migration ProcessEnvision
Plan / Prepare
Build
Pilot / Coexistence
Migrate
Post Migration
Design Considerations
Business Development
Sign Up for Trial
Set up Mail Coexist.
Bulk Account Creation
Exchange Mailbox Cleanup MX Record Switch Over
AD Clean upAccount Management
Plan
Setup SMTP Domains
Establish Dir Sync Pilot Verification
Mailbox Migration End User Access !
Usage Start
Setup Mail Flow CoexistenceMail routing will be determined by forwarders set in both topologies
Accounts that have mailboxes in Microsoft Online:Mail forwarded to the MODRD (@Companyx.MicrosoftOnline.com)
Accounts with local mailboxesMail forwarded to the company domain (@Companyx.com)MX records for company still resolve to local Exchange servers so any mail directed to @company.com will be routed back to the local servers
Local Exchange Deployment Microsoft Online
Mail FWDAccount w/ Local MailboxSMTP: [email protected]
Disabled Account w/o Mailbox:SMTP: [email protected] Address: [email protected]*
Active Directory Ex Servers Active
Directory Ex Servers
Account w/ Mailbox on MSOL:SMTP: [email protected] Address: [email protected]*
Active Account w/ Mailbox in MSOL:SMTP: [email protected]:[email protected] FWD
* Forwarders are set automatically by directory sync and migration tools.
SMTP Mailflow [email protected]
SMTP Mailflow [email protected]
Establish Directory Sync During Coexistence Directory Sync initially creates ‘Disabled Accounts’ in Microsoft Online for all accounts with mailboxes in local topology.
Enables a full GAL experience in Microsoft OnlineEnables mail routing using ‘Target Addresses’ back to local topologyPre-Populates user list for easy account activation
Local Deployment Microsoft Online
Active Directory
AWS
Admin Portal
Ex Servers
Directory Sync
Active Directory
Ex Servers
Mail FWDLocal Account w/ Mailbox:SMTP: [email protected]
Disabled Account w/o Mailbox:SMTP: [email protected]:[email protected]: [email protected]
DirSync
Directory Sync Considerations
Generally manage objects from the local AD not from MSOL
User propertiesDL Group MembershipCannot manage DL groups from Outlook if you are using directory sync
Manage mail settings for ‘active accounts’ from MSOLProxy (email) Address SettingsMailbox settings
The Experience During Coexistence
Core Coexistence Features SupportedFull Shared GALRich messaging (Full format)Meeting requests
Top Limitations During CoexistenceNo Free/Busy between on-premise Exchange and Exchange OnlineNo Cross DelegatesManaging of conference roomsMail from on-premise Exchange appear as ‘external’ and are un-resolved
Exchange Migration ProcessEnvision
Plan / Prepare
Build
Pilot / Coexistence
Migrate
Post Migration
Design Considerations
Business Development
Sign Up for Trial
Set up Mail Coexist.
Bulk Account Creation
Exchange Mailbox Cleanup MX Record Switch Over
AD Clean upAccount Management
Plan
Setup SMTP Domains
Establish Dir Sync Pilot Verification
Mailbox Migration End User Access !
High Volume
Bulk Activating AccountsAdmin uses Admin Portal to bulk activate accounts
Accounts are activated and provisioned with mailboxesMail forwarding is removed at this stage*
Duplicate mailboxesAll external mail and local mail will be delivered to local mailboxAll mail from MSOL will be delivered to new MSOL mailbox
Local Deployment Microsoft Online
Active Directory
Admin Portal
Ex Servers
Directory Sync
Active Directory
Ex Servers
Local Account w/ local Mailbox:SMTP: [email protected]
Admin
Active Account w/ MSOL Mailbox:SMTP: [email protected]:[email protected]: [email protected]
Consider During ActivationCan only activate 250 at a time
How users can access Microsoft OnlineCan access with Microsoft Online Services Sign-In Client
Users can access all services without after a single sign-in promptThis is a DIFFERENT ACCOUNT from their current Active Directory Account
Or use https://home.microsoftonline.comWill need to sign-in multiple times when accessing different services
Password ManagementWill need a process to capture and distribute initial passwordsEnd users must change password before they can access services
Use Microsoft Online Services Sign-In clientUse https://home.microsoftonline.com to change password
Must reset password before using Outlook Web Access
Duplicate mailboxesAll external mail and local mail will be delivered to local mailboxAll mail from MSOL will be delivered to new MSOL mailbox
Exchange Mailbox Migration Wizard(1) Migration Wizard automatically creates mail forwarding
Creates an Alternate Recipient in local AD to forward all mail to Microsoft online and leave a local copy
(2) Migrates all mailbox contentMulti-threaded content copyRe-writes addresses during migration to ensure that mail replies will work
Local Deployment Microsoft Online
Migration Tool
Active Directory
PWS
Admin Portal
CASEx Servers
Active Directory
Ex Servers
Local Account w/ Mailbox:SMTP: [email protected] Recipient: (Contact for User) Active Account w/ Mailbox:
SMTP: [email protected]:[email protected]: [email protected]
Admin
Contact for User:Target Addr: [email protected]
Mail FWD1
2
Using PowerShell for Mailbox MigrationAll migration functionality can be automated with PowerShell
The Core PowerShell Commands
Get-XSActiveDirectoryUser : Get a list of users from Microsoft Online
Search-XSMicrosoftOnlineUser : Match a user with Microsoft Online
Add-XSExchangeForwardingAddress : Adds a mailbox forwarder
Move-XSExchangeMailboxToExchangeOnline : Migrates a mailbox to Exchange Online
All tasks are fully documented in the help with examples
Consider When MigratingMigration Bandwidth and Migration Options
Expect 2gig / Hour per instanceWith high-bandwidth: Increase migration threads and migration instances to increase performanceWith low-bandwidth: Use filters to decrease content that is migrated
PermissionsMust have full-mailbox access to source mailboxAll admin’s have full-mailbox access to MSOL for migration.
Re-Migration and DuplicatesCan remigrate and previously migrated mail will not duplicate
What is not included in mailbox migrationsPermissionsDelegatesRulesOutlook Settings
End-User ConfigurationPrior to mailbox migration
Export rules and list delegates
After mailbox migrationUser must download/install Sign-in tool
User will be prompted to reset password and configure Outlook
Outlook will automatically re-download the OST
After Outlook starts user must manually Import and edit mailbox rulesUpdate delegates and ACLsAdd local domains to ‘Safe Sender’ list
Migrating Conference RoomsProblem: Conference rooms can not be activated directly from Microsoft Online Admin ConsoleProcess for Migrating Conference Rooms
Manually delete any conference rooms that were created automatically through directory sync.Manually create conference room with same email address and set conference room owner.
Use migration tools to migrate conference room content.
Exchange Migration ProcessEnvision
Plan / Prepare
Build
Pilot / Coexistence
Migrate
Post Migration
Design Considerations
Business Development
Sign Up for Trial
Set up Mail Coexist.
Bulk Account Creation
Exchange Mailbox Cleanup MX Record Switch Over
AD Clean upAccount Management
Plan
Setup SMTP Domains
Establish Dir Sync Pilot Verification
Mailbox Migration End User Access !After
Migration: Remove Source MailboxMigration Wizard will Remove Local Mailbox1.Delete local alternate recipient2.Disconnect mailbox (remove mailbox properties from AD)3.Add Target Address as forwarder on local NT accountThis process is separate from mailbox content migration
Allows for fall-back from MSOL
Local Deployment Microsoft Online
Migration Tool
Active Directory
Admin Portal
CAS
Ex Servers
Active Directory
Ex Servers
Local Account w/ Mailbox on MSOL:SMTP: [email protected] Addr: [email protected] Active Account w/ Mailbox:
SMTP: [email protected]:[email protected]: [email protected]
Admin
Mail FWD
Set Target Address
Final Steps
Changing MX RecordSwitch all domains to ‘Authoritative’ in Microsoft Online Admin ConsoleChange MX Record to ‘Mail.Global.FrontBridge.Com’
Consider Ongoing Exchange ManagementLocal Exchange servers might be needed for local application not moved to Exchange Online
Exchange Migration Partners
Cemaphore (www.cemaphore.com)MailShadow for Exchange Online: Provides two-way sync from on-premise Exchange mailboxes with Exchange Online
Take’s care of the ‘dual-mailbox’ issueProvides better coexistence Eliminates a hard cut-over
Migration ScenariosService Source Platform
Hosted
Premium (Hosted Exchange)
Hotmail
ISP (POP/IMAP)
Gmail/GAPEWebmail
On-Premise
Exchange 200x
Domino
GroupWise
Generic (POP/IMAP)
Domino/GroupWise Migration Process
Envision
Plan / Prepare
Build
Pilot / Coexistence
Migrate
Post Migration
Design Considerations
Business Development
Sign Up for Trial
Set up Mail Coexist.
Bulk Account Creation
Exchange Mailbox Cleanup MX Record Switch Over
Directory Plan *
Account Management Plan
Setup SMTP Domains
Establish Dir Sync
Pilot Verification
Mailbox Migration * End User Access !
Migration Plan *
Migrate Directory to
AD *
Start
Functional Verification
Basic Migration RequirementsMigrate GroupWise(NDS) or Domino Directory Content
User names, GAL properties, SMTP mail addresses, and GroupWise NicknamesGroupsShared Contacts
Migrate Mailbox ContentMailbox Content: Mail, appointments, tasks, shared calendar, personal address books, and frequent contactsLocal Archives: GroupWise and Domino Archives to PST.
Migrate Shared Mail ContentRooms and ResourcesDomino Shared MailboxesGroupWise Shared Folders
Provide Basic CoexistenceMail forwarding for basic mail / calendar coexistence
Things to Consider During PlanningDirectory Strategy: What will drive account management in the future?
Recommend: Move to local AD to drive Microsoft OnlineConsider state of current AD topology. Will AD structure need to change?
Migration Strategy: What is best approach for migration?Recommend: Minimal coexistence period due to limitations in coexistence
Pre Migration Messaging AssessmentDiscover/Analyze on premises mailbox environmentBuild migration plan based on assessment and reports
Client ImpactPlan for deployment / training for Outlook 2007 and OWA and any OS requirements
Messaging ApplicationsMail-Enabled Domino ApplicationsSPAM Filters, Archives, Fax Gateways, LOB Applications,
Domino ApplicationsPlan for mitigation of Domino applications over time
Migrate to SharePoint, CRM Online, other OOB solutions, or sundown
Domino/GroupWise Migration Process
Envision
Plan / Prepare
Build
Pilot / Coexistence
Migrate
Post Migration
Design Considerations
Business Development
Sign Up for Trial
Set up Mail Coexist.
Bulk Account Creation
Exchange Mailbox Cleanup MX Record Switch Over
Directory Plan *
Account Management Plan
Setup SMTP Domains
Establish Dir Sync
Pilot Verification
Mailbox Migration * End User Access !
Migration Plan *
Migrate Directory to
AD *
Functional Verification
Initial Usage
Setup Mail CoexistenceMail routing will be determined by forwarders set in both topologies
Accounts that have mailboxes in Microsoft Online:Create mail forwarders to the MODRD (@Companyx.MicrosoftOnline.com)GroupWise/Domino needs to have forwarders set manually or by migration tools *
Accounts with mailboxes in Domino / GroupWiseMail any mail to company domain (@Companyx.com) will be directed to the local messaging serversMail forwarders are created automatically in Microsoft Online through directory sync*
Local Messaging Deployment Microsoft Online
Mail FWDNormal Account w/ Local MailboxSMTP: [email protected]
Disabled Account w/o Mailbox:SMTP: [email protected] Address: [email protected] *
Directory Mail Servers
Active Directory Ex Servers
Account with Mailbox on MSOL:SMTP: [email protected] Forwarder: [email protected] *
Active Account w/ Mailbox in MSOL:SMTP: [email protected]:[email protected] FWD
Directory Coexistence and MigrationStep 1: Migrate to a local Active Directory
Consider AD as master for Microsoft OnlineUse existing on-premise migration tools to migrate to local Active Directory or export/import lists (Note: Tools may require Exchange admin installed)
Step 2: Cleanup Active DirectoryEnsure account information and SMTP addresses are accurate
Step 3: Directory Sync with Microsoft Online using MSOL Directory Sync ToolDisabled User accounts are created in Microsoft Online
Local Messaging Topology Microsoft Online
Disabled Account w/o Mailbox:SMTP: [email protected] Address: [email protected] *
Step 2 Cleanup AD (Consider as
Master)
Active Directory
Ex Servers
Step 3 Dirsync with
MSOLActive Directory
Domino/GroupWise
Step 1Migrate users
to AD
Known Limitations during Coexistence
No Free/Busy or Delegates (like Exchange)Local Forwarding is ManualNo / Limited GAL CoexistenceCalendar interop depends on foreign system support for ICAL
Domino issues with recurring meetingsUnknown quality of GroupWise
Note: Domino mail/calendar coexistence experience can be improved through third party tools.
Domino/GroupWise Migration Process
Envision
Plan / Prepare
Build
Pilot / Coexistence
Migrate
Post Migration
Design Considerations
Business Development
Sign Up for Trial
Set up Mail Coexist.
Bulk Account Creation
Exchange Mailbox Cleanup MX Record Switch Over
Directory Plan *
Account Management Plan
Setup SMTP Domains
Establish Dir Sync
Pilot Verification
Mailbox Migration * End User Access !
Migration Plan *
Migrate Directory to
AD *
Functional Verification
Migrate !
Mailbox Migration ConsiderationsArchive Before You Migrate
Will users participate in the migration of their mailbox
Available BandwidthMay need to migrate over nights and/or weekendsMultiple migration machines as an option
Front Load Data Migration ApproachData is migrated over a period of timeOne more pass for the delta’s, then the user is switched
Back Load Data Migration ApproachData is migrated with filter options configuredUser works in the BPOS mailbox with limited dataData is backfilled until BPOS mailbox is in sync
Foreign Migration (2 Hop Method)2 Hop Migration Process
1st Hop: Mailboxes are first migrated to a ‘Staging’ mailbox in ExchangeUse existing On-Premise tools to migrate to a mailbox on an Exchange serverMailbox is only used as a ‘staging’ mailbox and not by user
2nd Hop: Use MSOL Exchange migration tools to migrate content to MSOL
Manually set mail forwarding in Foreign SystemAs part of migration process manually add a mail forward to account in GroupWise or Domino
Local Topology Microsoft Online
Local Exchange
2007 Server
(Staging Malibox )
GroupWise / Domino Server
Active Directory Ex Servers
On-Prem Mailbox
Migration Tools
MSOL Exchange Migration Tools
Active Account w/ Mailbox in MSOL:SMTP: [email protected]:[email protected]
User Mailbox on MSOL:SMTP: [email protected] Forwarder: [email protected] *
Direct Mailbox Migration with Partner Tools ToolsExisting Tools Partners have mailbox migration tools that will
migrate directly to Microsoft OnlineMailboxes are directly to Microsoft OnlineQuest has recently released an updated migration tool that will migrate mailbox content directly to MSOL
Set mail forwarding in Foreign SystemAs part of migration process add a mail forward to account in foreign system
Local Domino/GroupWise Topology Microsoft Online
GroupWise / Domino Server
Active Directory
Ex Servers
Partner Mailbox Migration Tools
Active Account w/ Mailbox in MSOL:SMTP: [email protected]:[email protected]
Account with Mailbox on MSOL:SMTP: [email protected] Forward: [email protected] *
Domino / GroupWise Migration PartnersQuest Software (www.quest.com)
Offers set of Domino/GroupWise migration tools for both on-premise Exchange and Exchange OnlineKey Features
Tools for both Domino and GroupWiseManagement tools for batching / scheduling and performing pre-migrationsTools migrate mailbox content to Exchange Online and directory content to Active DirectoryNew coexistence feature released
Binary Tree (www.binarytree.com)Domino migration tools for both on-premise Exchange and Exchange OnlineKey Features
Company focused on Domino migrations (Both on-premise and Exchange Online)Management tools for batching / scheduling and performing pre-migrationsTools migrate mailbox to Exchange Online and leverages MS tools for directory content migration to Active DirectoryProvides coexistence featuresNew migration service announced recently
Domino/GroupWise Migration Process
Envision
Plan / Prepare
Build
Pilot / Coexistence
Migrate
Post Migration
Design Considerations
Business Development
Sign Up for Trial
Set up Mail Coexist.
Bulk Account Creation
Exchange Mailbox Cleanup MX Record Switch Over
Directory Plan *
Account Management Plan
Setup SMTP Domains
Establish Dir Sync
Pilot Verification
Mailbox Migration * End User Access !
Migration Plan *
Migrate Directory to
AD *
Migration ScenariosService Source Platform
Hosted
Premium (Hosted Exchange)
Hotmail
ISP (POP/IMAP)
Gmail/GAPEWebmail
On-Premise
Exchange 200x
Domino
GroupWise
Generic (POP/IMAP)
POP/IMAP Migration Process
Envision
Plan / Prepare
Build
Pilot / Coexistence
Migrate
Post Migration
Design Considerations
Business Development
Sign Up for Trial
Optional Mail Coexist. *
Bulk Account Creation / Migration *
Exchange Mailbox Cleanup MX Record Switch Over
Directory PlanAccount Management
Plan
Setup SMTP Domains
Pilot Verification
Mailbox Migration * End User Access !
Optional Directory Sync *
POP/IMAP Directory StrategyOption 1: Use Active Directory and Directory Sync
Benefit: Can continue to use Active Directory after migration to manage accountsProcess:
Step 1: Provision accounts in local Active DirectoryCan use AD import tools (LDIFDE, or import/export in ADUC) for bulk operations
Step 2: Directory sync with Microsoft Online
Option 2: Use Microsoft Online Directly (Do not use Active Directory)Benefit: Does not require a local Active DirectoryCreate users directly in Microsoft Online
Use admin console to create a single userUse bulk import to create multiple users
Local AD Microsoft Online
Disabled Account w/o Mailbox:SMTP: [email protected] Address: [email protected] *
(Consider as Master)
Active Directory
Ex Servers
Step 1Import users
to AD
Step 2 Dirsync with
MSOLActive Directory
POP/IMAP Migration ProcessActivate Users in Microsoft Online
Manually create users in Microsoft Online or manually activate users from an AD dir-sync
Use Microsoft Online Migration Tools Manually import user list into migration toolMigrates Mailbox Content via IMAP or POP to MSOL
Optional manually set mail forwarding after migration
POP/IMAP Deployment Microsoft Online
Migration Tool
Admin Portal
CASPOP/IMAP
Servers
Active Directory
Ex Servers
Active Account w/ Mailbox:SMTP: [email protected]:[email protected]: [email protected]
AdminPOP/IMAP
Manually create forwarder
Forwarder:Target Addr: [email protected]
Mail FWD
Think About for POP/IMAP Migrations
Make sure you know the source POP/IMAP serverSource server names, source ports, supported security options, admin access to source mailboxes, and any connection limitations
Have a strategy for accessing source mailboxesUse admin userID/password IF your source server supports itReset userID/password just prior to migrating mailboxesCollect individual userID/passwords prior to migrating mailboxes
Have a strategy for forwarding mail after the migration
Internet Mail Migration PartnersMigrationWiz.Com (www.migrationwiz.com)
First internet-based migration service (no need to download or run any software)Key features
Runs completely from the internet (no software download)You can automate and schedule bulk migrations from any POP/IMAP SourceWill automatically work with end-users to collect credentials to access source mailboxesEmail notifications during migration
Cemaphore.Com (www.cemaphore.com)Mailshadow for Google Apps: Synchronize Google apps with Exchange OnlineKey features
End-user tool to migrate content from Gmail, Google Contacts and Google calendar to Exchange Online.
Real-World MigrationsDomino Migration
Two Hop Migration1200 user migration in 1 weekendMinimal (Calendar Only) migrationLots of ‘Learning’ issues across the boardHad a good process for managing end-users
One Hop Migration1400 user migration in 1 weekendPre-migrated mailboxes then sync over weekendIssue: Permissions were migrated !
GroupWise Migration800 Users migration in a single weekendPre-migrated mailboxes than ran a re-syncIssue: Calendar options during migration
IMAP Migration3700 users migrated in a single weekendMigrated 90 days of mailbox contentUsed PowerShell to automate/script migration processUsed Active Directory to pre-stage accountsIssues: Managing users/passwords after migration
Exchange Migration800 users migrated in a single weekendMigrated all content + 80 resourcesUsed PowerShell to automate/script processCreated post-migration reports from logsIssues: RSS Feeds caused confusion since content is filtered during migration
Related ContentBreakout Sessions•UNC202 Microsoft Office Live Meeting Implementations from an IT and Business Perspective Mon 5/11 | 1:00 PM-2:15 PM | Room 511
•WSV204 Tackle Compliance and Discovery Needs in the Cloud Using Microsoft Exchange Hosted Archive Wed 5/13 | 8:30 AM-9:45 AM | Room 408A
•OFC314 SharePoint Online Features, Functionality, and Customization Wed 5/13 | 4:30 PM-5:45 PM | Room 502A
•UNC310 Migration to Microsoft Online Services from Exchange and Non-Microsoft Platforms Thu 5/14 | 4:30 PM-5:45 PM | Room 403B
•SIA317 Protect IM with Microsoft Forefront Security for Office Communications Server Fri 5/15 | 9:00 AM-10:15 AM | Room 408A
•UNC203 Realizing the Promise of Software-Plus-Services by Customizing Microsoft Online Services Fri 5/15 | 9:00 AM-10:15 AM | Room 408B
Interactive Theater Sessions•UNC01-INT Managing Messaging and Collaboration in the Cloud with Microsoft Online Services Tue 5/12 | 2:45 PM-4:00 PM | Yellow Thr 1
•OFC04-INT SharePoint: To Online or Not To Online? Wed 5/13 | 1:00 PM-2:15 PM | Yellow Thr 1
•SIA01-INT Next Generation Messaging and Collaboration Protection Drilldown Thu 5/14 | 1:00 PM-2:15 PM | Orange Thr 1
Call to ActionLearn More!
Related Content at TechEd on “Related Content” SlideAttend in-person or consume post-event at TechEd Online
Check out online learning/training resourceshttp://technet.microsoft.com/exchange/2010 http://technet.microsoft.com/office/ocs
Try It Out!Download the Exchange Server 2010 Beta Evaluation
http://www.microsoft.com/exchange/2010/try-it
Get a 5-Day Trial of Office Communications Server 2007 R2https://r2.uctrial.com/
www.microsoft.com/teched
Sessions On-Demand & Community
http://microsoft.com/technet
Resources for IT Professionals
http://microsoft.com/msdn
Resources for Developers
www.microsoft.com/learningMicrosoft Certification and Training Resources
www.microsoft.com/learning
Microsoft Certification & Training Resources
Resources
© 2009 Microsoft Corporation. All rights reserved. Microsoft, Windows, Windows Vista and other product names are or may be registered trademarks and/or trademarks in the U.S. and/or other countries.The information herein is for informational purposes only and represents the current view of Microsoft Corporation as of the date of this presentation. Because Microsoft must respond to changing market conditions, it should not be interpreted to be a commitment on the part of Microsoft, and Microsoft cannot guarantee the accuracy of any information provided after the date of this presentation. MICROSOFT MAKES NO WARRANTIES, EXPRESS,
IMPLIED OR STATUTORY, AS TO THE INFORMATION IN THIS PRESENTATION.