Microsoft Excel 2003 Microsoft Excel 2003 Illustrated CompleteIllustrated Complete
with Excel 2003with Excel 2003Getting StartedGetting Started
Define spreadsheet softwareDefine spreadsheet software Start Excel 2003Start Excel 2003 View the Excel windowView the Excel window Open and save a workbookOpen and save a workbook Enter labels and valuesEnter labels and values
ObjectivesObjectives
ObjectivesObjectives
Name and move a sheetName and move a sheet Preview and print a worksheetPreview and print a worksheet Get HelpGet Help Close a workbook and exit ExcelClose a workbook and exit Excel
Defining Spreadsheet SoftwareDefining Spreadsheet Software
Microsoft Excel is an electronic Microsoft Excel is an electronic spreadsheet programspreadsheet program– An An electronic spreadsheetelectronic spreadsheet program program
allows you to perform numeric allows you to perform numeric calculationscalculations
– The spreadsheet is called a The spreadsheet is called a worksheetworksheet• Individual worksheets are stored in a Individual worksheets are stored in a
workbookworkbook which is the Excel file which is the Excel file
– By default, a new workbook contains By default, a new workbook contains three worksheetsthree worksheets
Defining Spreadsheet Software Defining Spreadsheet Software (cont.)(cont.) Advantages of using ExcelAdvantages of using Excel
– Enter data quicklyEnter data quickly– Recalculate data easilyRecalculate data easily– Perform what-if analysisPerform what-if analysis– Change the appearance of dataChange the appearance of data– Create chartsCreate charts– Create new worksheets from existing Create new worksheets from existing
onesones
Common Business Uses of Common Business Uses of Spreadsheet Software Spreadsheet Software
Advantages of using ExcelAdvantages of using Excel– Maintain values – Calculate numbersMaintain values – Calculate numbers– Create Charts Create Charts – Create Reports to Summarize DataCreate Reports to Summarize Data– Organize Data – Sort in Organize Data – Sort in
Ascending/Descending OrderAscending/Descending Order– Analyze Data – Pivot Tables & AutoFiltersAnalyze Data – Pivot Tables & AutoFilters– Create What-If scenariosCreate What-If scenarios
Defining Spreadsheet Software Defining Spreadsheet Software (cont.)(cont.)
Sample worksheet with chart
Starting Excel 2003Starting Excel 2003 Use the Start button on the taskbar to Use the Start button on the taskbar to
open Excelopen Excel
Excel program icon
Start button
Viewing the Excel WindowViewing the Excel Window
The worksheet windowThe worksheet window– The The worksheet windowworksheet window contains the columns contains the columns
and rows of the worksheetand rows of the worksheet• A worksheet has 256 columns and 65,535 rowsA worksheet has 256 columns and 65,535 rows• The intersection of a row and a column is called a The intersection of a row and a column is called a
cellcell• Cells contain data (text, numbers, formulas, or a Cells contain data (text, numbers, formulas, or a
combination of the three)combination of the three)• Each cell has its own unique location called a Each cell has its own unique location called a cell cell
addressaddress– A cell address is identified by its coordinates (A1)A cell address is identified by its coordinates (A1)
Viewing the Excel Window Viewing the Excel Window
Toolbars
Active cell
Formula bar
Sheet tabs
Excel windowTask pane
Task pane list
arrow
Cell pointer
Opening and Saving Opening and Saving a Workbooka Workbook Create a new Create a new
worksheet from an worksheet from an existing oneexisting one
– Use the Save As Use the Save As command to create a command to create a copy of a file with a copy of a file with a new namenew name
New filename
Current drive or folder
Opening and Saving Opening and Saving a Workbook (cont.)a Workbook (cont.) Creating a new workbookCreating a new workbook
– Click the New button on the Standard toolbar Click the New button on the Standard toolbar to create a new workbookto create a new workbook
Opening a workbook using a templateOpening a workbook using a template– A template is a predesigned workbookA template is a predesigned workbook– Workbook templates include balance sheets, Workbook templates include balance sheets,
expense statements, loan amortizations, sales expense statements, loan amortizations, sales invoices, and timecardsinvoices, and timecards
– Templates contain labels, values, formulas Templates contain labels, values, formulas and formattingand formatting
Entering Labels and ValuesEntering Labels and Values
A A labellabel helps you identify data in a row or helps you identify data in a row or columncolumn– Enter labels in a worksheet before dataEnter labels in a worksheet before data– A label can be text, dates, times, or addressesA label can be text, dates, times, or addresses
A A valuevalue which includes numbers, formulas, which includes numbers, formulas, and functions are used in calculationsand functions are used in calculations– A value is a number or any entry that begins A value is a number or any entry that begins
with a special symbol: +,-,=,@,#, or $with a special symbol: +,-,=,@,#, or $
Labels and values are treated differently Labels and values are treated differently and don’t affect one anotherand don’t affect one another
Entering Labels and Values Entering Labels and Values (cont.)(cont.) Type a label or value in the active Type a label or value in the active
cellcell– Confirm an entry by clicking the Enter Confirm an entry by clicking the Enter
button on the formula bar or by button on the formula bar or by pressing [Enter], [Tab], or an arrow keypressing [Enter], [Tab], or an arrow key
• Active cell moves to an adjacent cellActive cell moves to an adjacent cell
– A A rangerange is more than one selected cell is more than one selected cell• Working with ranges makes data entry Working with ranges makes data entry
easyeasy
Entering Labels and Values Entering Labels and Values (cont.)(cont.) Worksheet with Worksheet with
labels and valueslabels and values
Label
Value
Range
Naming and Moving a SheetNaming and Moving a Sheet
By default, each workbook contains three By default, each workbook contains three worksheets (named Sheet1, Sheet2, and worksheets (named Sheet1, Sheet2, and Sheet3)Sheet3)
You canYou can– Rename, color, and organize sheet tabsRename, color, and organize sheet tabs– Move between worksheets by clicking one of Move between worksheets by clicking one of
the sheet tabsthe sheet tabs– Use the sheet tab scrolling buttons to display Use the sheet tab scrolling buttons to display
hidden sheet tabshidden sheet tabs
Naming and Moving a Sheet Naming and Moving a Sheet (cont.)(cont.) Use the Sheet relocation pointer to drag a Use the Sheet relocation pointer to drag a
sheet tab to a different locationsheet tab to a different location
Sheet relocation
pointer
Renamed sheet
Sheet tab scrolling buttons
Previewing and Printing Previewing and Printing a Worksheeta Worksheet Before printing, it’s a good idea to preview your Before printing, it’s a good idea to preview your
worksheetworksheet– When you When you previewpreview a worksheet, you see a copy of the a worksheet, you see a copy of the
worksheet exactly as it will appear on paperworksheet exactly as it will appear on paper
Print preview of a
worksheet
Getting HelpGetting Help
Excel has an extensive help systemExcel has an extensive help system– Access to definitions, instructions, and Access to definitions, instructions, and
useful tips using the Help task paneuseful tips using the Help task pane– The Ask a Question box on the menu The Ask a Question box on the menu
bar gives you immediate access to help bar gives you immediate access to help topicstopics
– The animated Office Assistant provides The animated Office Assistant provides help in two wayshelp in two ways
• Type a keywordType a keyword• Ask a questionAsk a question
Getting HelpGetting Help
Ways to get helpWays to get help
Type a word or question
Ask a Question
box
Closing a Workbook Closing a Workbook and Exiting Exceland Exiting Excel When you are finished with a When you are finished with a
workbook, you can close itworkbook, you can close it– Use the Close command on the File Use the Close command on the File
menu or the Close Window button on menu or the Close Window button on the menu barthe menu bar
Exit ExcelExit Excel– Click the Exit command on the File Click the Exit command on the File
menu or the Close button on the Title menu or the Close button on the Title barbar
Closing a Workbook Closing a Workbook and Exiting Exceland Exiting Excel
Click to close a file
Click to exit Excel
SummarySummary
Use Excel to create electronic Use Excel to create electronic spreadsheetsspreadsheets
Use buttons in toolbarsUse buttons in toolbars Create multiple sheets within a Create multiple sheets within a
workbookworkbook Preview worksheet before printingPreview worksheet before printing Use Excel help and online supportUse Excel help and online support