IBS Pune
HR Management and Jobs
Work Effort directed towards
producing or accomplishing results.
Job A grouping of tasks,
duties, and responsibilities that constitutes the total work assignment for an employee.
Approaches to Understanding Jobs
Workflow analysis Re-engineering Job design Job analysis Job descriptions and
job specifications
Job Analysis I Prof. Abhipsa Mishra
Workflow Analysis
A study of the way, work (inputs, activities and outputs) moves through an organization
InputsInputsPeople
MaterialsEquipment
InputsInputsPeople
MaterialsEquipment
ActivitiesActivitiesTasks and
Jobs
ActivitiesActivitiesTasks and
Jobs
OutputsOutputsGoods and
Services
OutputsOutputsGoods and
Services
EvaluationEvaluation
Job Analysis I Prof. Abhipsa Mishra
Business Process Re-engineering
• Business Process Re-engineering (BPR)– Measures for improving such activities as product
development, customer service, and service delivery.
• Phases of Reengineering– Rethink– Redesign– Retool
Job Analysis I Prof. Abhipsa Mishra
Job Design• Job Design
– Organizing tasks, duties, and responsibilities into a productive unit of work
• Person/job Fit– Matching characteristics of people with characteristics of
jobs
Job DesignJob DesignJob DesignJob Design
Job Job SatisfactionSatisfaction
Job Job SatisfactionSatisfaction
Job Job PerformancePerformance
Job Job PerformancePerformance
Physical andPhysical andMental HealthMental Health
Physical andPhysical andMental HealthMental Health
Job Analysis I Prof. Abhipsa Mishra
Job Characteristics Model
Job Analysis I Prof. Abhipsa Mishra
Nature of Job Design
Job Analysis I Prof. Abhipsa Mishra
Using Teams in Jobs - Types of Teams
Job Analysis I Prof. Abhipsa Mishra
Work Schedules
Job Analysis I Prof. Abhipsa Mishra
Work Schedules
Job Analysis I Prof. Abhipsa Mishra
Job Analysis
Job Analysis I Prof. Abhipsa Mishra
A systematic way of gathering and analyzing information about the content, context, and the human requirements of jobs.
The Job Analysis process include the following tasks
Job Analysis I Prof. Abhipsa Mishra
Job Analysis I Prof. Abhipsa Mishra
Types of Job Analysis
TASK BASED COMPETENCY BASED
• CompetenciesIndividual capabilities that can be linked to enhanced performance by individuals or teams.
• Technical competencies • Behavioral competencies
Job Analysis I Prof. Abhipsa Mishra
Typical Areas Covered in a Job Analysis Questionnaire
Job Analysis I Prof. Abhipsa Mishra
Behavioral Aspects of Job Analysis
Employee Fears and AnxietiesEmployee Fears and AnxietiesEmployee Fears and AnxietiesEmployee Fears and Anxieties
““Inflation” of Jobs and TitlesInflation” of Jobs and Titles““Inflation” of Jobs and TitlesInflation” of Jobs and Titles
Managerial Anxieties (Straitjacket)Managerial Anxieties (Straitjacket) Managerial Anxieties (Straitjacket)Managerial Anxieties (Straitjacket)
Current Incumbent EmphasisCurrent Incumbent EmphasisCurrent Incumbent EmphasisCurrent Incumbent Emphasis
BehavioralBehavioralAspects of Aspects of
JobJobAnalysisAnalysis
BehavioralBehavioralAspects of Aspects of
JobJobAnalysisAnalysis
Job Analysis I Prof. Abhipsa Mishra
Job Analysis includes
Job Analysis I Prof. Abhipsa Mishra
Job Descriptions and Job Specifications
Job Analysis I Prof. Abhipsa Mishra
Job Description Components
Identification Job title Reporting relationships Department Location Date of analysis
Describes the job’s distinguishing responsibilities and components
Essential Functions and Duties Lists major tasks, duties and
responsibilities
Job Specifications Knowledge, skills, and abilities Education and experience Physical requirements
Disclaimer Of implied contract
Signature of approvals
General Summary
Job Analysis I Prof. Abhipsa Mishra
Job Title: Accounts Payable and Payroll Accountant
Job Description:
• Business Partner with Accounts Payable and Payroll Departments to develop expense forecasts and commentary; prepare accounts payable and payroll shared services; ensure inputs are posted weekly, perform account analysis/reconciliations of cash, liability and employee loan accounts, submit routine reports to Corporate; identify and implement process improvements relative to all responsibilities listed above
Job Specification:
• BS degree in accounting or finance, 2+ years of accounting or finance experience, sound knowledge of integral accounts payable and general ledger systems, working knowledge of Hyperion Software, good communication skills, able to work independently at off-site location
Job Analysis I Prof. Abhipsa Mishra
Sample Job Description
Job Analysis I Prof. Abhipsa Mishra