STARK COUNTY DISTRICT LIBRARY CANTON, OH
BOARD OF TRUSTEES MEETING JANUARY 31, 2012
Inspiring Ideas, Enriching Lives, Creating Community
Stark County District Library Board of TrusteesAgenda
Annual MeetingJanuary 31, 2012
Main Library - James M. Conley Board RoomCanton, Ohio 5:15 p.m.
I. Public Comments Page
II. Board President Comments
III. Main Library Friends Comments
IV. Staff ReportsA. Executive Director Kent Oliver B. Fiscal Officer Russ Humerickhouse
V. Consent CalendarA. Minutes of December 20, 2011 Regular Meeting 6B. December Financial Report 18C. December Gift Report 27D. Monthly Training Report 28E. Monthly Human Resources Report 29F. Election of Fiscal Officer 31G. Bond and Oath of Office for Fiscal Officer 31H. Appointment of Deputy Fiscal Officer 31I. Bond and Oath of Office for the Deputy Fiscal Officer 31J. Disposal of Library Furniture, Equipment, and Materials 35 Resolution K. State Term Contract PricingL. Transfers for 2011 Resolution 37
VI. Building and Grounds Committee ReportA. Facilities Update 38B. Jackson Renovation Update
VII. Human Resources Committee Report
VIII. Finance and Audit Committee ReportA. Executive Director Transportation Allowance Resolution 40B. Executive Director Bond Resolution 42
IX. By-Laws and Nominating Committee ReportA. Election of Board Officers Resolution 44B. Oath of Office of Board Members 46C. Stark County District Library Board Committees 2012 47
X. New BusinessA. Main FOL "Evening With Friends" Resolution 49
XI. Executive Session for Contract Negotiation Discussion
XII. Adjournment
Next Meeting February 21, 2012 at Main Library
2012 Board Meeting ScheduleFebruary 21, 2012 - MainMarch 20, 2012 - DeHoffApril 17, 2012 - PlainMay 15, 2012 - MainJune 19, 2012 – Sandy ValleyJuly 17, 2012 - NorthSeptember 18, 2012 - LakeOctober 16, 2012 – Perry SippoNovember 20, 2012 - MainDecember 18, 2012 - Main
Statistical Overview ‐ December 2011Stark County District Library, Ohio
200000
250000
300000
350000
400000
Jan Feb Mar Apr May Jun Jul Aug Sep Oct Nov Dec
Circulation
Year to Date3,633,499 20103,479,343 2011
December268,698 2010263,493 2011
‐1.94 %
Library Visits
20000
25000
30000
35000
Jan Feb Mar Apr May Jun Jul Aug Sep Oct Nov Dec
Computer Use
Year to Date369,356 2010325,157 2011
December28,678 201022,677 2011
‐20.93 %
80000
100000
120000
140000
Jan Feb Mar Apr May Jun Jul Aug Sep Oct Nov Dec
Year to Date1,359,290 20101,301,691 2011
December90,314 201095,460 2011
5.70 %
24 Month Trend Graph January 2010 ‐ December 2010 January 2011 ‐ December 2011
600
900
1200
1500
1800
Jan Feb Mar Apr May Jun Jul Aug Sep Oct Nov Dec
New Cardholders
Year to Date11,346 201013,040 2011
December723 2010865 2011
19.64 %
1
Statistical Overview ‐ December 2011Stark County District Library, Ohio
Website Visits ‐ Total
100
600
1100
Jan Feb Mar Apr May Jun Jul Aug Sep Oct Nov Dec
Programs
Year to Date8,821 20108,230 2011
December577 2010616 2011
6.76 %
2000
12000
22000
32000
Jan Feb Mar Apr May Jun Jul Aug Sep Oct Nov Dec
Program Attendance
Year to Date202,243 2010211,095 2011
December12,430 201014,749 2011
18.66 %
25000
30000
35000
40000
45000
Jan Feb Mar Apr May Jun Jul Aug Sep Oct Nov Dec
Year to Date436,093 2010489,880 2011
December34,434 201041,155 2011
19.52 %
24 Month Trend Graph January 2010 ‐ December 2010 January 2011 ‐ December 2011
2
Statistical Summary ‐ December 2011Stark County District Library, Ohio
Dec 2011Circulation
Dec 2011% of Total
Dec 2010Circulation
% Change2011‐2010
Dec 2011Year to Date
Dec 2010Year to Date
% Change2011‐2010
Main Library 52,717 20.01% 52,483 0.45% 695,766 740,362 ‐6.02%Mobile Services 52,673 19.99% 54,808 ‐3.90% 622,623 626,026 ‐0.54%DeHoff Memorial 5,442 2.07% 5,807 ‐6.29% 69,892 63,700 9.72%East Canton 6,804 2.58% 6,816 ‐0.18% 87,802 95,939 ‐8.48%Jackson Township 19,728 7.49% 20,787 ‐5.09% 300,372 330,325 ‐9.07%Lake Community 22,300 8.46% 23,746 ‐6.09% 314,009 357,918 ‐12.27%Madge Youtz 7,572 2.87% 7,462 1.47% 91,171 86,734 5.12%North 25,717 9.76% 25,332 1.52% 339,385 364,009 ‐6.76%Perry Sippo 18,311 6.95% 18,749 ‐2.34% 278,363 295,974 ‐5.95%Plain Community 10,445 3.96% 12,310 ‐15.15% 162,747 181,780 ‐10.47%Sandy Valley 11,925 4.53% 12,222 ‐2.43% 150,841 168,937 ‐10.71%ECRC 316 0.12% 473 ‐33.19% 10,698 10,575 1.16%Online Renewals 25,660 9.74% 26,636 ‐3.66% 331,606 299,894 10.57%Downloads 3,883 1.47% 1,067 263.92% 24,068 11,326 112.50%SCDL Total 263,493 100.00% 268,698 ‐1.94% 3,479,343 3,633,499 ‐4.24%
Library VisitsDec 2011Visits
Dec 2010Visits
% Change2011‐2010
Dec 2011Circ per visit
Dec 2010Circ per visit
% Change2011‐2010
Main Library 31,525 30,686 2.73% 1.67 1.71 ‐2.23%DeHoff Memorial 3,743 3,975 ‐5.84% 1.45 1.46 ‐0.48%East Canton 4,252 3,127 35.98% 1.60 2.18 ‐26.59%Jackson Township 9,200 8,766 4.95% 2.14 2.37 ‐9.57%Lake Community 8,305 8,720 ‐4.76% 2.69 2.72 ‐1.39%Madge Youtz 4,598 5,064 ‐9.20% 1.65 1.47 11.76%North 10,325 8,359 23.51% 2.49 3.03 ‐17.81%Perry Sippo 8,988 8,879 1.22% 2.04 2.11 ‐3.52%Plain Community 9,822 8,607 14.12% 1.06 1.43 ‐25.65%Sandy Valley 4,704 4,131 13.87% 2.54 2.96 ‐14.32%SCDL Total 95,460 90,314 5.70% 2.76 2.98 ‐7.22%
Self Check UseAssisted
CirculationSelf‐checkCirculation
%Self‐check
Main Library 46,918 1,444 2.99% 156,224Jackson Township 13,235 5,002 27.43% 865 Lake Community 18,836 817 4.16%Perry Sippo 13,257 3,651 21.59%Plain Community 6,683 2,254 25.22%
Added this month
CirculationMonth Year to Date
Cardholders
Total Cardholders
3
Statistical Summary ‐ December 2011Stark County District Library, Ohio
Hours Open2011
Hours Open2010
Hours Open2011
Circ per hour2010
Circ per hour% Change2011‐2010
Main Library 257.0 237 205 221 ‐7.37%Mobile Services 504.0 504 105 109 ‐3.90%DeHoff Memorial 189.0 189 29 31 ‐6.29%East Canton 189.0 181 36 38 ‐4.40%Jackson Township 245.0 225 81 92 ‐12.84%Lake Community 245.0 225 91 106 ‐13.76%Madge Youtz 189.0 189 40 39 1.47%North 245.0 225 105 113 ‐6.77%Perry Sippo 257.0 237 71 79 ‐9.94%Plain Community 288.5 277.5 36 44 ‐18.39%Sandy Valley 203.0 205 59 60 ‐1.47%ECRC 192.0 162.5 2 3 ‐43.46%SCDL Total 3,003.5 2,857.0 88 94 ‐6.72%
2011 2010 % of Change 2011 2010 % of ChangeAdult Programs 60 46 30.43% 869 819 6.11%Teen Programs 78 89 ‐12.36% 1,060 1,136 ‐6.69%Children's Programs 478 442 8.14% 6,301 6,866 ‐8.23%Total Programs 616 577 6.76% 8,230 8,821 ‐6.70%
Adult Attendance 992 898 10.47% 29,521 23,569 25.25%Teen Attendance 2,174 2,346 ‐7.33% 31,913 29,901 6.73%Children's Attendance 11,583 9,186 26.09% 149,661 148,773 0.60%Total Attendance 14,749 12,430 18.66% 211,095 202,243 4.38%
2011 2010 % of Change 2011 2010 % of ChangeTotal Computer Use 22,677 28,678 ‐20.93% 325,157 369,356 ‐11.97%
SearchOhio Borrowed 1,731 1,746 ‐0.86% 24,203 21,704 11.51%SearchOhio Loaned 2,960 3,530 ‐16.15% 46,377 44,747 3.64%
ILL Borrowed 196 206 ‐4.85% 2,635 2,447 7.68%ILL Loaned 713 787 ‐9.40% 8,978 9,989 ‐10.12%
Volunteer hours 104 250 ‐58.40% 1,771 4,446 ‐60.16%
ProgrammingMonth Year‐to‐Date
Misc.Month Year‐to‐Date
4
Stark County District Library2011 Year End Summary
13%
10%
Library Programs
65%9%
15%
11%
Circulation
Circulation Desk
Self Check Circulations
Renewals
WebPAC Renewals
8%
40%52%
Borrowers
New* BorrowersActive* BorrowersOccasional* Borrowers
15%
14%
Program Attendance
77%
Children's ProgramsTeen ProgramsAdult Programs
71%
Children's ProgramsTeen ProgramsAdult Programs
*New Borrowers have been added to the system within the last 12 months. Active Borrowers have used trackable Library resources within the last 12 months. Occasional Borrowers are classified as neither new borrowers nor active borrowers.
Statistical Period 1/1/2011 ‐ 12/31/2011
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Board Minutes – December 20, 2011
Page 1 of 12
Stark County District Library
Board of Trustees Minutes
December 20, 2011
The Board of Trustees of the Stark County District Library met in regular session on Tuesday,
December 20, 2011 at the Main Library. In attendance were board members, Shawn O’Brien,
Steven Pittman, Susan Rodgers, John Mroczkowski, Bert Nero, Beth Borda and Ray Griffiths.
Also in attendance were Executive Director Kent Oliver and Fiscal Officer Russ Humerickhouse.
The meeting was called to order at 5:00 p.m. by Board President Shawn O’Brien.
Guests included seven library employees.
PUBLIC COMMENTS
Regina Perrine addressed the Board.
BOARD PRESIDENT COMMENTS
Mr. O’Brien suggested that the Bylaws and Nominating Committee consider all options
when nominating a President for next year.
He also extended his wish for Happy Holidays to all.
MAIN FRIENDS OF THE LIBRARY COMMENTS
No comments at this meeting.
EXECUTIVE DIRECTOR’S REPORT
Executive Director Kent Oliver pointed out the closed dates for the Library over the
holidays.
FISCAL OFFICER’S REPORT
Fiscal Officer Russell Humerickhouse reminded the Board that the Records Commission
meeting will be held on January 31, 2012 at 5:00 p.m.
Payment of the tangible personal property tax reimbursement came in and was higher
than expected.
PLF revenues were very close to the revised estimates from July 2011.
LIBRARY JOURNAL DIRECTORS’ SUMMIT
Kent Oliver reported on the Library Directors’ Summit that he attended in Columbus
sponsored by Library Journal.
Speakers focused on changing from “outputs” to “outcomes.” Discussion focused on
how the Library could measure not only what programs and services are provided but
also the impact these services have in the community.
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Board Minutes – December 20, 2011
Page 2 of 12
The conference tried to look at the future of libraries and to understand the role of
libraries in the community.
Those attending the conference were also looking at how to get programs and services
into the community where they are needed; not just waiting for the public to come to the
library.
There was a discussion of telling the Library’s story by asking the question, “How has the
Library changed you life forever?”
Mr. Oliver pointed out that libraries across the country are facing many of the same
questions and issues that the Stark County District Library is facing.
CONSENT CALENDAR
The minutes of the November 10, 2011 special meeting were presented to the Board.
The minutes of the November 15, 2011 meeting were presented to the Board.
The November financial report was presented to the Board.
Resolution 2011-48
November Gift Report
BE IT HEREBY RESOLVED by the Stark County District Library Board of Trustees to accept
the gifts and honorariums to be used as designated by the donors.
DONOR AMOUNT DESIGNATION
Genealogy Customers $111.00 Restricted: Genealogy Department
Edlyn Theiss 40.00 Restricted: Honorarium for Program by
Vicki Muzzy and Deb Cooper
MONTHLY TOTAL $151.00
YEAR TO DATE TOTAL $48,693.03
MONTHLY TRAINING REPORT
Name: Jean Duncan McFarren 11/15/11
Conference:
Paul Schervish: the money, meaning and motives of donors in
the 21st century Canton, OH
Total $0.00 Stark Community Foundation
Name: Kimberly Alberts, Linda Dahl, Jen Welsh & Lisa Barcich 11/17/11
Conference: 2011 OLC Leadership Conference Columbus, OH
Total $374.75
OLC
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Board Minutes – December 20, 2011
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Name: Kent Oliver 12/5-6/11
Conference: Library Journal Directors Summit Columbus, OH
Total $128.41 Library Journal
Name: Dorothea Richards 12/7/11
Conference: Get to Know Your Users with Google Analytics! Online Webinar
Total $0.00 OhioNet
Name: Mike Barni 12/8/11
Conference: Safety Council Luncheon topic: Year End Wrap Up Canton, OH
Total Season Pass Stark County Safety Council
Name: Russ Humerickhouse 12/8/11
Conference:
GASB 54 Fund Balance Reported, Governmental Fund Type
Statement Prep Training New Philadelphia, OH
Total $108.05 AOS Training
Name:
Dorothea Richards, Suzette Burlingame & Kathy
Lamantia 12/9/11
Conference: NOTSL Fall Meeting re Genre/Form Access Kent, OH
Total $84.17 NOTSL
December $695.38
Total
MONTHLY HUMAN RESOURCES REPORT
APPOINTMENTS
11/21/11 Shawn Huckels, Skilled Maintenance – Main, full time, 80 hours biweekly.
DEPARTMENT/AGENCY/STATUS CHANGES
11/07/11 Marsha Lioi, Library Associate - 1st Assistant to Temporary Manager, Circulation
Services - Main, full time, 80 hours biweekly.
11/11/11 Jean McFarren, from Administrative Projects Manager to Development Manager,
Administration, full time, 80 hours biweekly.
12/05/11 Kenneth Nelson, from Skilled Maintenance-Main, to Driver- Mobile Services, full
time, 80 hours biweekly.
12/05/11 Amy Baltzly, Library Assistant, from DeHoff Memorial Branch to Circulation
Services – Main, full time, 80 hours biweekly, temporary transfer.
RESIGNATIONS/RETIREMENTS/TERMINATIONS
12/17/11 Linda Shaull, Shelver, Perry Sippo Branch
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Board Minutes – December 20, 2011
Page 4 of 12
Resolution 2011-49
Account Transfers Resolution
BE IT HEREBY RESOLVED by the Stark County District Library Board of Trustees to approve
and ratify the following account transfers for the year 2011:
$ AMOUNT
FROM
ACCOUNT DESCRIPTION TO ACCOUNT DESCRIPTION
$4,000.00 101.9950.54395 Audio Books Standing Orders 101.9950.54111 Juvenile Books
4,000.00 101.9950.54395 Audio Books Standing Orders 101.9950.54112 Young Adult Books
6,000.00 101.9950.54510 Databases 101.9950.54120 Books Standing Orders
25.00 101.9950.54510 Databases 101.9950.54115 Adult Fiction
600.00 101.9950.54610 Interlibrary Loan 101.9950.54370 Adult Music
205.73 101.9950.54710 Book Binding Services 101.9950.54370 Adult Music
1,000.00 101.0000.52500 Supplies for Resale 101.0000.52300 Motor Vehicle-Fuel, Supplies & Parts
4,000.00 101.0000.53800 Library Materials Control Svs. 101.0000.53600 Utilities
7,000.00 101.0000.53800 Library Materials Control Svs. 101.0000.53100 Mileage/Conference
Motion by Steven Pittman to approve the consent calendar, John Mroczkowski seconded the
motion; all voting yes.
BY-LAWS AND NOMINATING COMMITTEE
Mr. Oliver reminded the committee that officers will be elected next month
BUILDING AND GROUNDS COMMITTEE REPORT
Patty Marsh reported on updates to the facilities
There was discussion on the Mahoning Road Corridor Improvements. Several
organizations have received funding to make improvements to the streetscape in the area
where the Madge Youtz Branch Library is located. The Library Board is asked to grant
an easement so that some landscaping can be added in front of the Branch Library. The
improvements are covered by the grant money, but the Library will have to maintain
them.
Motion by Beth Borda to approve granting the easement, Bert Nero seconded the motion; all
voting yes.
HUMAN RESOURCES COMMITTEE REPORT
Human Resources sub-committee met last week
Administration has sent a letter to the SEIU District 1199 to open the contract negotiation
Mr. Barni introduced the 2012 State of Ohio Minimum Wage Resolution
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Board Minutes – December 20, 2011
Page 5 of 12
Resolution 2011-50
2012 State of Ohio Minimum Wage
WHEREAS, the Stark County District Library operates and provides hourly work in the State of
Ohio, and
WHEREAS, the Stark County District Library has on its payroll employees who are paid at an
hourly rate that is the minimum wage allowed by law, and
WHEREAS, the State of Ohio will be increasing the minimum hourly wage from $7.40 to $7.70
(an increase of $0.30 per hour) effective January 1, 2012:
NOW, THEREFORE BE IT RESOLVED by the Stark County District Library Board of
Trustees that the minimum hourly rate to be paid to any employee of the Stark County District
Library beginning on the effective date increased of January 1, 2012, is $7.70 (Seven and 70/100
Dollars) per hour.
Motion by John Mroczkowski to approve the minimum hourly wage for 2012 to be paid to
employees, Susan Rodgers seconded the motion; all voting yes.
FINANCE AND AUDIT COMMITTEE REPORT
Finance and Audit committee met on Friday, December 9.
Fiscal Officer Russ Humerickhouse presented the 2012 Temporary Budget to the Board
for approval.
Resolution 2011-51
Temporary Budget for the Year 2012
BE IT HEREBY RESOLVED by the Stark County District Library Board of Trustees that the
Temporary Budget for January 1, 2012 through March 31, 2012 be approved.
GENERAL FUND 101
2012 Temporary
Budget
1000- Salaries and Benefits
1100 Salaries and Leave Benefits
$1,645,000
1400 Retirement Benefits
200,000
1600 Insurance Benefits
345,000
1900 Other Employee Benefits
4,000
Total Salaries and
Benefits
$2,194,000
2000- Supplies
2100 General Administrative Supplies
35,000
2200 Property Maintenance/Repairs,Supplies &
Parts
16,000
2300 Motor Vehicle Fuels,Supplies &
11,000
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Board Minutes – December 20, 2011
Page 6 of 12
Parts
2500 Supplies Purchased for Resale
3,500
2900 Other Supplies
0
Total Supplies
65,500
3000- Purchased and Contracted Services
3100 Travel and Meeting Expenses
10,000
3200 Communications, Printing and Publicity
60,000
3300 Property Maintenance, Repair & Security
Services
155,000
3400 Insurance
1,000
3500 Rents/Leases
35,000
3600 Utilities
95,000
3700 Professional
Services
40,000
3800 Library Materials Control
Services
15,000
3900 Other Contracts and Purchased Services
3,000
Total Purchased and Contracted
Services
414,000
4000- Library Materials and Information
4100 Books and
Pamphlets
127,861
4200 Periodicals
3,250
4300 Audiovisual
Materials
64,339
4500 Computer Services and
Information
1,000
4600 Inter-Library Loan Fees/Charges
100
4700 Library Materials Repair and Restoration
0
4900 Library Materials-All Other
200
Total Library Materials and
Information
196,750
5000- Capital Outlay
5200 Land Improvements
0
5300 Buildings-New
0
5400 Building
Improvements
0
5500 Furniture and Equipment
110,000
5700 Motor Vehicles
0
Total Capital Outlay
110,000
7000- Other Objects
7100 Dues and Memberships
12,000
7200 Taxes and Assessments
1,000
7300 Judgements and Findings
0
7500 Refunds and Reimbursements
2,500
7900 Other Miscellaneous Expenses
150
Total Other Objects
15,650
8000- Contingency
8900 Contingency
0
Total Contingency
0
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Board Minutes – December 20, 2011
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TOTAL GENERAL FUND 101
$2,995,900
SPECIAL REVENUE FUNDS 209, 212, 217, 219, 222, 223,
224, 228 & 229
2011 Temporary
Budget
2000- Supplies
2100 General Administrative Supplies (Fund 209)
2000
Total Supplies
2,000
3000- Purchased and Contracted Services
3300 Property Maintenance, Repair & Security
Services(Fund 212)
500
Total Purchased and Contracted
Services
500
4000- Library Materials and Information
4100 Books and Pamphlets(Fund 217)
212
4100 Books and Pamphlets(Fund 222)
4,000
4100 Books and Pamphlets(Fund 223)
1,690
4100 Books and Pamphlets(Fund 224)
20,000
4100 Books and Pamphlets(Fund 228)
211
4300 Audiovisual Materials(Fund 219)
0
4900 Toys, Games, Puppets(Fund 228)
0
Total Library Materials and
Information
26,113
5000- Capital Outlay
5500 Furniture and Equipment (Fund
224)
5,000
5500 Furniture and Equipment (Fund
229)
2,206
Total Capital Outlay
7,206
TOTAL SPECIAL REVENUE FUNDS 209, 212, 217, 219, 222,
223, 224, 228 & 229
$35,819
CAPITAL PROJECTS FUND 401
5000- Capital Fund
5500 Furniture and Equipment
50,000
5700 Motor Vehicles
0
Total Capital Outlay
50,000
TOTAL CAPITAL PROJECTS
FUND 401
$50,000
PERMANENT IMPROVEMENT
FUND 450
3000- Purchased and Contracted Services
3900 Other Contracts and Purchased Services
5,000
Total Purchased and Contracted
Services
5,000
TOTAL PERMANENT IMPROVEMENT
$5,000
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Board Minutes – December 20, 2011
Page 8 of 12
FUND 450
MADGE YOUTZ TRUST FUND
801
4000- Library Materials and Information
4100 Books and
Pamphlets
3,000
4300 Audiovisual
Materials
800
Total Library Materials and
Information
3,800
TOTAL MADGE YOUTZ TRUST FUND 801
$3,800
McDONALD TRUST FUND 802
4000- Library Materials and Information
4300 Audiovisual
Materials
1,475
Total Library Materials and
Information
1,475
TOTAL McDONALD TRUST
FUND 802
$1,475
WISE TRUST FUND
803
4000- Library Materials and Information
4100 Books and
Pamphlets
800
Total Library Materials and
Information
800
TOTAL WISE TRUST FUND 803
$800
GRAND TOTAL TEMPORARY BUDGET 2012
$3,092,794
Motion by Steven Pittman to approve the 2012 Temporary Budget as presented, John
Mroczkowski seconded the motion; roll call vote: Shawn O’Brien - yes, Steven Pittman - yes,
Susan Rodgers - yes, John Mroczkowski - yes, Bert Nero - yes, Beth Borda - yes and Ray
Griffiths – yes.
Mr. Humerickhouse introduced the General Fund 101 Transfer to Capital Projects
Resolution
Mr. Mroczkowski and Mr. Pittman spoke of the importance of increasing the Capital
Projects/Reserve balance
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Board Minutes – December 20, 2011
Page 9 of 12
Resolution 2011-52
General Fund 101 Transfer to Capital Projects Fund 401
WHEREAS, the Stark County District Library Board of Trustees has in the past approved
transfers of funds from the General Fund 101to the Capital Projects Fund 401, and
WHEREAS, at the Finance and Audit Committee meeting on December 9, 2011 the committee
recommended the Fiscal Officer prepare a resolution for the Library Board of Trustees meeting
on December 20, 2011to transfer $500,000.00 from the General Fund 101 to the Capital Projects
Fund 401 for fiscal year 2011:
NOW, THEREFORE, BE IT HEREBY RESOLVED by the Stark County District Library
Board of Trustees that the resolution to transfer $ 500,000.00 from the General Fund 101 to the
Capital Projects Fund 401be approved for the fiscal year 2011.
Motion by John Mroczkowski to approve the transfer from the General Fund to the Capital Fund
for the amount of $500,000.00, Beth Borda seconded the motion; roll call vote: Shawn O’Brien
- yes, Steven Pittman - yes, Susan Rodgers - yes, John Mroczkowski - yes, Bert Nero - yes, Beth
Borda – yes, and Ray Griffiths – yes
NEW BUSINESS
Amended 2012 Library Service Hours Resolution
There was discussion of what hours are the busiest and what statistics could be used to
determine which hours are most cost effective
Resolution 2011-53
Amended 2012 Library Service Hours
NOW, THEREFORE, BE IT HEREBY RESOLVED by the Stark County District Library
Board of Trustees that effective March 5, 2012 the weekday service hours of the Sandy Valley
Branch Library, DeHoff Memorial Branch Library, Madge Youtz Branch Library, and East
Canton Branch Library will be as follows:
Monday and Tuesday 10:00 a.m. until 8:00 p.m.
Wednesday, Thursday and Friday 10:00 a.m. until 6:00 p.m.
AND, BE IT FURTHER RESOLVED, that the Jackson Township Branch Library will resume
service on Sunday afternoons from 1:00 p.m. until 5:00 p.m. during the designated Sunday
service months beginning March 4, 2012.
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Board Minutes – December 20, 2011
Page 10 of 12
Motion by Steven Pittman to approve the change in service hours beginning March 4, 2012, John
Mroczkowski seconded the motion; all voting yes.
2011 Resolution-54
SLIC Contract Resolution
WHEREAS, the Stark County District Library Board of Trustees resolution 2004-41 has
authorized the Library Director to sign the Stark Libraries Information Consortium (SLIC)
Contract with the Louisville Public Library and the Massillon Public Library effective through
May 1, 2005, and
WHEREAS, the members of the SLIC consortium proposed an extension of the contract
through December 31, 2005 which was authorized by the Stark County District Library Board of
Trustees with resolution 2005-22, and
WHEREAS, the members of the SLIC consortium proposed an extension of the contract
through December 31, 2006 which was authorized by the Stark County District Library Board of
Trustees with resolution 2005-72, and
WHEREAS, the members of the SLIC consortium proposed an extension of the contract
through December 31, 2007 which was authorized by the Stark County District Library Board of
Trustees with resolution 2006-81, and
WHEREAS, the members of the SLIC consortium proposed an extension of the contract
through December 31, 2009 which was authorized by the Stark County District Library Board of
Trustees with resolution 2007-64, and
WHEREAS, the members of the SLIC consortium proposed an extension of the contract
through December 31, 2011 which was authorized by the Stark County District Library Board of
Trustees with resolution 2010-11, and
WHEREAS, the members of the SLIC Consortium mutually wish to sign a new contract
effective through December 31, 2013.
NOW, THEREFORE, BE IT HEREBY RESOLVED by the Stark County District Library
Board of Trustees that the Executive Director is authorized to sign the SLIC Contract with the
Louisville Public Library and the Massillon Public Library for the period January 1, 2012
through December 31, 2013.
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Board Minutes – December 20, 2011
Page 11 of 12
Motion by Bert Nero to authorize the Executive Director to sign the SLIC Contract for the period
from January 1, 2012 through December 31, 2012, Steven Pittman seconded the motion; all
voting yes.
2011 Resolution-55
Jackson Branch Renovation Naming Rights Schedule Revision
WHEREAS, the Stark County District Library Board of Trustees is seeking to renovate and
expand the Jackson Township Branch Library, and
WHEREAS, the library is seeking alternative funding for the project since the Public Library
Fund has been in decline since 2002, and
WHEREAS, the Trustees have considered it appropriate that large donations be accepted by the
Library to assist in the branch renovation,
NOW, THEREFORE, BE IT HEREBY RESOLVED by the Stark County District Library
Board of Trustees that the attached Naming Rights Schedule be approved as revised now
including the naming opportunities for the multi-purpose room, quiet reading room, conference
room, 24/7 vestibule, gallery, café, staff lounge, and outdoor amphitheatre.
Jackson Township Branch Library
Renovation Capital Campaign
Naming Rights Schedule
2011
Library Area Size of Area in Dedication Investment
Square Footage
Naming Rights to Building 20,900 $ 1,750,000
Children’s Area 4,096 $ 750,000
Multi-Purpose Room 1,500 $ 300,000
Technology Area 1,024 $ 250,000
Teen Area 512 $ 125,000
Quiet Reading Room 468 $ 75,000
Conference Room 242 $ 50,000
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Board Minutes – December 20, 2011
Page 12 of 12
Study Room 112 $ 30,000Reserved/Rotary
24/7 Vestibule $ 25,000
Gallery $ 20,000
Café $ 20,000 Reserved/FOL
Staff Lounge $ 15,000
Outdoor Amphitheatre $ TBD
Motion by Steven Pitman to approve the Naming Rights Schedule as revised, Beth Borda
seconded the motion; all voting yes.
ADJOURNMENT
Motion by Steven Pittman to adjourn the meeting at 6:12 p.m., John Mroczkowski seconded the
motion; all voting yes.
NEXT BOARD MEETING
The next board meeting is scheduled for Tuesday, January 31, 2012 at 5:15 p.m. at the
Main Library.
17
STARK COUNTY DISTRICT LIBRARY PAGE 1REVENUES, EXPENSES AND ENCUMBRANCES BY FUND FOR DECEMBER 2011
DECEMBER REVENUES
DESCRIPTION FUND 101 FUND 209 FUND 217 FUND 219 FUND 228 FUND 229 FUND 401 FUND 450 FUND 801 FUND 803 TOTALGENERAL PNC EARLY CHILD. IRELAND, SISTERS OF SCDL CAPITAL PERMANENT YOUTZ WISE
FOUNDATION RESOUCE CTN. MY IRELAND CHARITY FDN. FOUNDATION PROJECTS IMPROVEMENT TRUST TRUST
TAXES (PLF) $460,422.40 $460,422.40TAXES PROP. (LEVY) 795.37 795.37TAXES (REIMB. P.P.) 316,148.46 316,148.46GRANTS 4,752.00 4,752.00PATRON FINES & FEES 17,693.79 17,693.79INVESTMENT INCOME 101.22 25.99 419.91 259.33 806.45SERVICE FEES 3,348.00 3,348.00DONATIONS 3,723.00 18,278.00 1,000.00 23,001.00MISC. REV. & REIMB. 1,211.99 1,211.99OTHER 3,956.54 3,956.54SUB-TOTAL 812,152.77 0.00 0.00 0.00 0.00 18,278.00 25.99 1,000.00 419.91 259.33 832,136.00TRANSFERS 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00TOTAL $812,152.77 $0.00 $0.00 $0.00 $0.00 $18,278.00 $25.99 $1,000.00 $419.91 $259.33 $832,136.00
DECEMBER EXPENSES
DESCRIPTION FUND 101 FUND 224 FUND 228 FUND 229 FUND 401 FUND 450 FUND 460 FUND 801 FUND 802 FUND 803 TOTALGENERAL PERRY BRANCH SISTERS OF SCDL CAPITAL PERMANENT CAPITAL FUND- YOUTZ MCDONALD WISE
RECOVERY CHARITY FDN. FOUNDATION PROJECTS IMPROVEMENT PERRY SIPPO TRUST TRUST TRUST
PAYROLL/BENEFITS $650,559.28 $650,559.28SUPPLIES 33,599.17 355.49 33,954.66PURCH. SERVICES 101,531.64 950.00 102,481.64LIBRARY MATERIALS 284,930.15 3,893.72 520.31 289,344.18CAPITAL OUTLAY 42,614.14 3,501.00 46,115.14OTHER EXPENSES 5,429.00 5,429.00TOTAL $1,118,663.38 $3,893.72 $0.00 $355.49 $3,501.00 $950.00 $0.00 $520.31 $0.00 $0.00 $1,127,883.90
ENCUMBRANCES $568,185.99 $2,506.33 $0.00 $1,981.00 $0.00 $950.00 $0.00 $74.98 $0.00 $679.60 $574,377.90
DISTRIBUTED TO BOARD OF TRUSTEES ON 1/31/12
REVEXPM11.XLS
18
STARK COUNTY DISTRICT LIBRARY Page 2MONTHLY AND YEAR TO DATE REVENUES AND EXPENSES (ALL FUNDS) 01/01/11 THRU 12/31/11 2011 REVENUE PER
AMENDED OFFICIAL YTD % OF REVENUE DESCRIPTION JANUARY FEBRUARY MARCH APRIL MAY JUNE JULY AUGUST SEPTEMBER OCTOBER NOVEMBER DECEMBER YTD TOTAL CERTIFICATE ESTIMATED
1000 Taxes (PLF) $576,215.48 $672,511.85 $392,483.22 $515,540.12 $838,938.80 $589,070.17 $704,018.28 $435,358.04 $453,067.04 $541,200.78 $499,728.19 $460,422.40 $6,678,554.37 $6,678,554.46 100.00%1200 Taxes Property (Levy) 0.00 0.00 1,360,168.01 750,659.70 291,651.14 2,617.75 471.23 418.01 1,974,704.59 3.74 295,693.57 795.37 4,677,183.11 4,730,932.00 98.86%1200 Taxes (Reimb. Per. Prop.) 0.00 0.00 0.00 0.00 0.00 71,113.93 0.00 0.00 0.00 0.00 0.00 316,148.46 387,262.39 427,439.00 90.60%2000 Grants 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 4,320.00 106,997.34 4,752.00 116,069.34 142,000.00 81.74%3000 Patron Fines & Fees 18,280.64 19,234.89 23,940.86 20,976.73 19,424.18 19,737.02 17,161.81 21,468.18 19,178.26 20,776.28 18,725.89 17,693.79 236,598.53 226,000.00 104.69%4000 Investment Income 259.52 181.70 922.60 272.41 272.25 926.20 222.37 194.19 842.84 185.54 113.19 806.45 5,199.26 5,776.00 90.01%5000 Service Fees 8.50 3,984.33 2,550.66 40.64 81.29 40.84 127.74 40.96 48.74 48,261.47 13.50 3,348.00 58,546.67 47,500.00 123.26%6000 Donations 111.50 250.00 20,258.00 905.10 6,033.76 886.15 2,643.00 547.00 850.70 16,056.82 151.00 23,001.00 71,694.03 38,000.00 188.67%
8100-8700 Misc. Rev. & Reimb. 1,805.77 2,364.72 1,525.79 2,225.28 0.00 626.02 790.26 10,000.00 1,404.96 451.22 1,471.63 1,211.99 23,877.64 25,000.00 95.51%8900 Other 3,326.95 3,310.11 3,704.55 5,443.18 3,583.27 6,099.59 9,200.83 4,397.04 3,591.59 5,134.84 4,898.69 3,956.54 56,647.18 25,000.00 226.59%
TOTAL $600,008.36 $701,837.60 $1,805,553.69 $1,296,063.16 $1,159,984.69 $691,117.67 $734,635.52 $472,423.42 $2,453,688.72 $636,390.69 $927,793.00 $832,136.00 $12,311,632.52 $12,346,201.46 99.72%
EXPENSES DESCRIPTION JANUARY FEBRUARY MARCH APRIL MAY JUNE JULY AUGUST SEPTEMBER OCTOBER NOVEMBER DECEMBER YTD TOTAL1000 Payroll/Benefits $636,898.47 $671,481.07 $869,423.48 $669,222.64 $646,888.43 $623,649.53 $638,592.23 $673,059.54 $871,960.29 $649,209.82 $652,783.87 $650,559.28 $8,253,728.652000 Supplies 12,133.59 22,643.50 30,832.49 10,457.86 20,410.49 16,542.44 9,644.81 18,669.19 17,748.07 22,394.03 21,951.17 33,954.66 237,382.303000 Purch.Services 90,478.77 87,985.43 153,166.13 97,092.35 96,225.62 171,361.31 152,821.51 140,507.01 284,842.91 123,203.91 190,750.44 102,481.64 1,690,917.034000 Library Materials 60,088.41 56,809.63 99,428.56 51,718.58 153,691.14 113,622.61 88,516.88 136,034.98 26,712.59 181,425.07 56,735.72 289,344.18 1,314,128.355000 Capital Outlay 20,397.02 0.00 0.00 0.00 753.10 5,918.10 66,058.68 4,668.89 18,483.06 25,214.78 46,263.11 46,115.14 233,871.88
7-8000 Other Expenses 1,580.25 267.36 4,344.91 204.37 2,567.87 12,215.58 3,084.35 607.24 328.93 839.68 9,165.69 5,429.00 40,635.23TOTAL $821,576.51 $839,186.99 $1,157,195.57 $828,695.80 $920,536.65 $943,309.57 $958,718.46 $973,546.85 $1,220,075.85 $1,002,287.29 $977,650.00 $1,127,883.90 11,770,663.44
PRIOR YEAR ENCUMBRANCES PAID IN 2011 (450,953.46)TOTAL CURRENT Y-T-D EXPENSES FOR 2011 $11,319,709.98
DISTRIBUTED TO THE BOARD OF TRUSTEES 1/31/12
REVEXP2011.XLS
19
STARK COUNTY DISTRICT LIBRARY PAGE 3CURRENT YEAR EXPENSES AND BUDGET COMPARISON FOR GENERAL FUND ONLYAT 12/31/11
2011 YTD 2011 YTD 2011 YTD % OF EXPENSE ACCOUNT 2011 YTD YEAR 2010 YEAR 2010 CAPITAL, CURRENT YEAR GENERAL FUND 2011 GENERAL
ACCOUNT # DESCRIPTION EXPENSES ENCUMBRANCES ENCUMBRANCES TRUSTS & OTHER EXPENSES APPROPRIATIONS FUND BUDGETALL FUNDS PAID IN 2011 AT 12/31/2011 FUND EXPENSES GENERAL FUND AND TRANSFERS USED IN 2011
1000 Payroll/Benefits $8,253,728.65 $203,270.94 $19.75 $0.00 $8,050,457.71 $8,575,140.00 93.88%2000 Supplies 237,382.30 15,741.82 6,149.94 2,384.74 219,255.74 249,000.00 88.05%3000 Purch.Services 1,690,917.03 84,065.61 5,317.45 6,900.00 1,599,951.42 1,866,000.00 85.74%4000 Library Materials 1,314,128.35 121,597.41 15,563.18 12,841.47 1,179,689.47 1,291,500.00 91.34%5000 Capital Outlay 233,871.88 26,127.68 950.03 15,601.62 192,142.58 587,403.00 32.71%
7-8000 Other Expenses 40,635.23 150.00 0.00 0.00 40,485.23 345,000.00 11.73%
TOTAL $11,770,663.44 $450,953.46 $28,000.35 $37,727.83 $11,281,982.15 $12,914,043.00 87.36%
011BDGTG.XLS DISTRIBUTED TO BOARD OF TRUSTEES 1/31/12
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STARK COUNTY DISTRICT LIBRARY Page 4CAPITAL, SPECIAL REVENUE, BOND RETIREMENT, DEBT SERVICE & PERMANENT FUNDSFINANCIAL STATEMENT AT 12/31/11
401 450 460 209 212 217 219 222 223 224 228 229 801 802 803CAPITAL PERMANENT PERRY PNC BLDG. & EARLY CHILD IRELAND, LONGABERGER NAN PERRY SISTERS SCDL YOUTZ MCDONALD WISE Y-T-D
PROJECTS IMPROV. CAPITAL FOUNDATION RENOV. RES. CENTER MY IRELAND FOUNDATION JOHNSTON RECOVERY OF CHTY. FDN. TRUST TRUST TRUST TOTAL
BAL. AT JAN.1, 2011 $948,288.31 $1,000.00 $2,301.04 $0.00 $500.00 $211.82 $358.09 $4,000.00 $2,190.36 $76,513.37 $5,130.77 $20,108.22 $11,311.23 $5,920.75 $1,525.09 $1,079,359.05
2011 REVENUE: 477.16 21,060.00 0.00 13,789.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 18,278.00 1,679.64 0.00 1,037.32 56,321.12
TRANSFERS FROM GEN. FUND:
BOARD OF TRUSTEES
RESOLUTION 11-52 500,000.00
2011 EXPENDITURES:
(3,501.00) (6,900.00) (2,301.04) 0.00 0.00 0.00 (74.95) 0.00 0.00 (6,825.41) (4,920.00) (17,986.36) (876.14) 0.00 (395.36) (43,780.26)
2011 BOARD OF TRUSTEES
APPROPRIATION 11-39 13,789.00
BAL. AT DEC. 31, 2011 $1,445,264.47 $15,160.00 $0.00 $13,789.00 $500.00 $211.82 $283.14 $4,000.00 $2,190.36 $69,687.96 $210.77 $20,399.86 $12,114.73 $5,920.75 $2,167.05 $1,091,899.91
ENCUMBR. AT 12/31/11 $0.00 $950.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $2,506.33 $0.00 $1,981.00 $74.98 $0.00 $679.60 $6,191.91
CAPTRST11.XLS DISTRIBUTED TO BOARD OF TRUSTEES ON 1/31/12
21
STARK COUNTY DISTRICT LIBRARY Page 5CASH STATEMENT AT DECEMBER 31, 2011
BALANCE @ 11/30/11 BALANCE @ 12/31/11 INCREASE/(DECREASE)OPERATING ACCOUNTSHUNTINGTON BANK-CHECKING ACCOUNT $600,313.19 $461,803.54 ($138,509.65)KEYBANK-KEY PUBLIC MONEY MARKET CHECKING ACCOUNT 60,950.37 63,974.26 3,023.89
INVESTMENT ACCOUNTSSTAR OHIO-INVESTMENT ACCOUNT ( .03% @ 12/31/11 ) 849,851.04 849,877.03 25.99HUNTINGTON BANK-MONEY MARKET ACCOUNT ( .10% @ 12/31/11 ) 2,106,490.07 1,983,231.02 (123,259.05)
PETTY CASH FUNDS 75.00 75.00 0.00CASH DRAWER/CHANGE FUNDS 620.00 620.00 0.00SUB-TOTAL 3,618,299.67 3,359,580.85 (258,718.82)OUTSTANDING CHECKS (260,780.89) (297,809.97) (37,029.08)CASH BALANCE $3,357,518.78 $3,061,770.88 ($295,747.90)
CSHALL11.XLS DISTRIBUTED TO BOARD OF TRUSTEES 1/31/12
22
STARK COUNTY DISTRICT LIBRARY Page 6REAL ESTATE TAXES/LEVY FOR 2011
DATE REAL ESTATE REAL ESTATE ROLLBACK/ PAYMENT PER. PROP. GENERAL AUDITOR & ORC 5722 ELECTION ADVERTISING AMOUNT OFTAXES TAXES STATE OF IN LIEU/TIF TAX/ UTILITY/ PERSONAL/ TREASURER & 5723 EXPENSE & DELINQUENCY DEPOSIT
MANF. HOME OHIO ABATEMENT OTHER HB 66 REIMB. FEES HB 66 FEESPortage 3/18/11 $411.32 $6.69 ($6.14) $411.87
5/4/11 45.70 45.708/10/11 411.32 6.69 (6.22) 411.799/26/11 45.70 45.70
0.00Stark 3/11/11 1,359,750.00 1,359,750.00
4/7/11 742,191.79 (35,139.86) (1,908.00) (68.92) 705,075.015/25/11 2,511.28 2,511.285/20/11 289,090.42 (1,779.35) 287,311.076/15/11 71,113.93 71,113.936/30/11 2,617.75 (317.75) 2,300.007/5/11 471.23 (103.90) 367.33
9/28/11 1,966,077.74 1,895.46 (30,085.91) (443.14) (1,908.00) (68.92) 1,935,467.2311/1/11 1,406.16 (447.20) 958.96
11/23/11 2,511.16 2,511.1611/25/11 291,749.28 (2,094.97) 289,654.3112/2/11 316,148.46 316,148.4612/2/11 86.76 (12.58) 74.1812/7/11 708.61 708.61
0.000.000.000.000.00
Carroll/Brown Twp. 4/15/11 58.22 50.73 (2.95) (1.28) 104.725/13/11 3.63 3.639/15/11 32.68 50.72 (2.65) 80.759/30/11 3.63 3.63
0.00Summit 4/8/11 0.98 8,357.98 (143.37) (3.85) (1.48) 8,210.26
5/18/11 0.11 0.119/9/11 0.98 6,601.31 (123.08) 6,479.21
10/7/11 0.11 0.1111/10/11 26.97 (1.32) 25.65
0.00Y-T-D at 12/31/11 $4,068,935.03 $4,023.91 $581,647.19 $6,917.90 $15,632.11 $387,289.36 ($70,267.25) ($448.27) ($3,816.00) ($139.32) $4,989,774.66
Levy Taxes Received 2011 $5,064,445.50Collection and Election Expenses 2011 ($74,670.84)
Levy Taxes Received 2009 $5,403,147.00 Collected (Net) 1/1/11 thru 12/31/11 $4,989,774.66Collection and Election Expenses 2009 ($106,986.56)Collected (Net) 3/5/09 thru 12/31/09 $5,296,160.44
Levy Taxes Received 2010 $5,204,591.18 Collection and Election Expenses 2010 ($71,136.73)
Collected (Net) 1/1/10 thru 12/31/10 $5,133,454.45
RETAXBO11.XLS Distributed to Board of Trustees 1/31/12
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STARK COUNTY DISTRICT LIBRARY Page 7SUMMARY FINANCIAL STATEMENT OF FISCAL OFFICERTO BOARD OF LIBRARY TRUSTEES AT 12/31/11
SPECIAL PERRY 2010GENERAL REVENUE CAPITAL PERMANENT CAPITAL PERMANENT YEAR-TO-DATE YEAR-TO-DATE
FUND FUNDS PROJECTS IMPROVEMENT FUND FUNDS TOTAL TOTALBALANCE AT JANUARY 1, 2011 $1,441,442.75 $109,012.63 $948,288.31 $1,000.00 $2,301.04 $18,757.07 $2,520,801.80 $2,207,335.62REVENUE
1000 Taxes (PLF) 6,678,554.37 6,678,554.37 6,344,334.171200 Taxes Property (Levy) 4,677,183.11 4,677,183.11 4,713,323.601200 Taxes (Reimb. P. P.) 387,262.39 387,262.39 491,267.582000 Grants 116,069.34 116,069.34 120,630.243000 Patron Fines & Fees 236,598.53 236,598.53 237,609.464000 Investment Income 2,005.14 477.16 2,716.96 5,199.26 6,241.235000 Service Fees 58,546.67 58,546.67 51,575.036000 Donations 18,567.03 32,067.00 21,060.00 71,694.03 99,021.50
8100-8700 Misc. Rev. & Reimb. 23,877.64 23,877.64 39,868.448900 Other 56,647.18 56,647.18 52,495.68
TOTAL REVENUE Y-T-D 12,255,311.40 32,067.00 477.16 21,060.00 0.00 2,716.96 12,311,632.52 12,156,366.93
EXPENDITURES1000 Payroll/Benefits 8,253,728.65 8,253,728.65 8,350,058.202000 Supplies 234,997.56 2,384.74 237,382.30 220,803.203000 Purch.Services 1,684,017.03 6,900.00 1,690,917.03 1,607,686.744000 Library Materials 1,301,036.49 11,820.36 1,271.50 1,314,128.35 1,215,277.575000 Capital Outlay 212,468.22 15,601.62 3,501.00 2,301.04 233,871.88 402,297.27
7-8000 Other Expenses 40,635.23 40,635.23 46,777.77TOTAL EXPENDITURES Y-T-D 11,726,883.18 29,806.72 3,501.00 6,900.00 2,301.04 1,271.50 11,770,663.44 11,842,900.75
TRANSFERS (NET) (500,000.00) 0.00 500,000.00 0.00 0.00 0.00 0.00
FISCAL OFFICER BALANCE AT DECEMBER 31, 2011 $1,469,870.97 $111,272.91 $1,445,264.47 $15,160.00 $0.00 $20,202.53 $3,061,770.88 $2,520,801.80OUTSTANDING CHECKS 297,809.97 297,809.97TOTAL ACCOUNTED FOR AT 12/31/11 $1,767,680.94 $111,272.91 $1,445,264.47 $15,160.00 $0.00 $20,202.53 $3,359,580.85
PETTY CASH AND CHANGE FUNDS $695.00HUNTINGTON BANK-CHECKING ACCOUNT 461,803.54KEYBANK-KEY PUBLIC MONEY MARKET CHECKING ACCOUNT 63,974.26STAR OHIO-INVESTMENT ACCOUNT 849,877.03HUNTINGTON BANK-MONEY MARKET ACCOUNT 1,983,231.02TOTAL ACCOUNTED FOR AT 12/31/11 $3,359,580.85
BOTCTRE11.XLS DISTRIBUTED TO BOARD OF TRUSTEES 1/31/12
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2011 Revenue and Expenditures
55% 38%
Revenue Taxes (PLF)
Taxes Property (Levy)
Taxes (Reimb. P. P.)
Grants
Patron Fines & Fees
Investment Income
Service Fees
Donations
Misc. Rev. & Reimb.
Other
71%
14%
11%
Expenditures
Payroll/Benefits Supplies Purch.Services Library Materials Capital Outlay Other Expenses
25
COUNTY CERTIFIED REVISED ESTIMATED FOR 2009 $6,785,305.85MONTH AMT. RECEIVED PERCENTAGE YEAR-TO-DATE Y-T-D %09 January $652,111.85 10.37% $652,111.85 10.37%09 February $777,269.11 12.36% $1,429,380.96 22.73%09 March $437,272.53 6.95% $1,866,653.49 29.68%09 April $504,374.97 8.02% $2,371,028.46 37.70%09 May $799,628.46 12.71% $3,170,656.92 50.41%09 June $609,982.54 9.70% $3,780,639.46 60.11%09 July $620,253.77 9.86% $4,400,893.23 69.97%09 August $444,369.34 7.07% $4,845,262.57 77.04%09 September $456,639.01 7.26% $5,301,901.58 84.30%09 October $537,874.01 8.55% $5,839,775.59 92.85%09 November $510,249.35 8.11% $6,350,024.94 100.97%09 December $446,299.40 7.10% $6,796,324.34 108.06%
COUNTY CERTIFIED ESTIMATED FOR 2010 $6,289,251.30MONTH AMT. RECEIVED PERCENTAGE YEAR-TO-DATE Y-T-D %10 January $545,451.13 8.17% $545,451.13 8.17%10 February $594,054.37 8.89% $1,139,505.50 17.06%10 March $369,543.05 5.53% $1,509,048.55 22.60%10 April $450,514.20 6.75% $1,959,562.75 29.34%10 May $727,260.47 10.89% $2,686,823.22 40.23%10 June $527,301.95 7.90% $3,214,125.17 48.13%10 July $585,107.11 8.76% $3,799,232.28 56.89%10 August $464,426.35 6.95% $4,263,658.63 63.84%10 September $482,965.48 7.23% $4,746,624.11 71.07%10 October $575,230.54 8.61% $5,321,854.65 79.69%10 November $531,813.90 7.96% $5,853,668.55 87.65%10 December $490,665.62 7.35% $6,344,334.17 95.00%
REVISED COUNTY CERTIFIED ESTIMATED FOR 2011 $6,678,554.46MONTH AMT. RECEIVED PERCENTAGE YEAR-TO-DATE Y-T-D %11 January $576,215.48 8.63% $576,215.48 8.63%11 February $672,511.85 10.07% $1,248,727.33 18.70%11 March $392,483.22 5.88% $1,641,210.55 24.57%11 April $515,540.12 7.72% $2,156,750.67 32.29%11 May $838,938.80 12.56% $2,995,689.47 44.86%11 June $589,070.17 8.82% $3,584,759.64 53.68%11 July $704,018.28 10.54% $4,288,777.92 64.22%11 August $435,358.04 6.52% $4,724,135.96 70.74%11 September $453,067.04 6.78% $5,177,203.00 77.52%11 October $541,200.78 8.10% $5,718,403.78 85.62%11 November $499,728.19 7.48% $6,218,131.97 93.11%11 December $460,422.40 6.89% $6,678,554.37 100.00%
PLF2011.XLS
26
RESOLUTION 2012-
December Gift Report
BE IT HEREBY RESOLVED by the Stark County District Library Board of Trustees to
accept the gifts and honorariums to be used as designated by the donors.
DONOR AMOUNT DESIGNATION Ohio Library Council $1,500.00 Restricted: Sponsor Kimberly Alberts for
2012 Emerging Leaders
Stephen Hunter 100.00 Restricted: Memorial Gift for Ronald Hamilton
Corrine Bell & Cheryl Ober 25.00 Restricted: Memorial Gift for Ronald Hamilton
Stark Library Foundation 18,278.00 Restricted: 3 Literacy Projects: Literacy Cards,
iPads for Story Time, 2 Early Literacy Stations
Cindy L. Murari 25.00 Restricted: Memorial Gift for Ronald Hamilton
North Canton Ladies 25.00 Restricted: Main Library – Honorarium for Program
Literacy Club with Brian Harris
Linda Bartlett 20.00 Restricted: Memorial Gift for Ronald Hamilton
Joseph Sommer 50.00 Restricted: Memorial Gift for Ronald Hamilton
Anne M. Bretean 100.00 Restricted: Memorial Gift for Ronald Hamilton
Deborah & Daryl Myers 50.00 Restricted: Memorial Gift for Ronald Hamilton
Marcia Flick 100.00 Restricted: Memorial Gift for Jim Billingsley
State Library Board 1,500.00 Restricted: 2012 OPLIN Filtering Grant
Genealogy Customers 78.00 Restricted: Genealogy Department
John and Sue Hunter 25.00 Restricted: Memorial Gift for Ronald Hamilton
EA Mahoney Family Foundation 1,000.00 Restricted: Jackson Capital Campaign
Penny Gembarosky 25.00 Restricted: DeHoff Memorial Branch
Gail and Brian Leaver 100.00 Restricted: Memorial Gift Patricia Anderson
MONTHLY TOTAL $23,001.00
YEAR TO DATE TOTAL $71,694.03
27
Stark County District Library Staff Training Report January 31, 2012
Name:
Karen Miller, Ann Wetmore, Marianna DiGiacomo, Vicki Muzzy, Russ Humerickhouse, Jen Ehret, Linda Bennett &
Sheila Heard 1/12/2012
Conference:Greater Canton Martin Luther King Jr. Mayor's Commission
Breakfast Canton, OHTotal $280.00 MLK Commission
Name: Mike Barni 1/12/12Conference: Safety Council Luncheon topic: Who's Got Your Back? Canton, OHTotal Season Pass Stark County Safety Council
Name: Marianna DiGiacomo 1/18/12Conference: Event Planning - One Day Workshop Canton, OHTotal $155.66 Career Track
Name:Conference:Total
Name:Conference:Total
Name:Conference:Total
Name:Conference:Total
Name:Conference:Total
Name:Conference:Total
Name:Conference:Total
Name:Conference:Total
Name:Conference:Total
Name:Conference:Total
January $435.66
28
Stark County District Library Monthly H R Report Distributed to the Board of Trustees
January 31, 2012
APPOINTMENTS
01/09/12 David Schumacher, Skilled Maintenance, Maintenance – Main, full time, 80 hours
biweekly. 01/30/12 James Hilton, Circulation Services Manager – Main, full time, 80 hours biweekly.
DEPARTMENT/AGENCY/STATUS CHANGES
12/19/11 Amy Baltzly, Library Assistant, Circulation Services – Main, full time, 80 hours
biweekly, from temporary to permanent status. 01/16/12 Cheryl Pandrea, Library Associate, Plain Community Branch, temporary reduction in
hours from 80 hours to 64 hours biweekly until 04/29/2012. 01/16/12 Paula Schillig, Library Associate, from Circulation Services – Main to North Branch,
full time, 80 hours biweekly. 01/16/12 Amy Baltzly, Library Assistant, Circulation Services – Main, temporary reduction in
hours from 80 hours to 56 hours biweekly until 04/27/2012.
RESIGNATIONS/RETIREMENTS/TERMINATIONS
01/06/12 Kimberly Alberts, Youth Services – Main, Children’s Librarian, full time. 01/17/12 Patricia Meiser, North Branch, Senior Librarian, full time, retirement. 02/03/12 Kendel Croston, Plain Community Branch Manager, full time.
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Stark County District Library
Board of Trustees
January 31, 2012
Resolution Titles: Election of Fiscal Officer
Bond and Oath of Office for Fiscal Officer
Appointment of Deputy Fiscal Officer
Bond and Oath of Office for Deputy Fiscal Officer
Statutory Reference: O.R.C. 3375.32 and 3375.36
Discussion: The Ohio Revised Code requires that the board of library trustees hold an
annual meeting in January at which a fiscal officer is elected and the fiscal officer’s bond
is set. These resolutions meet those requirements of the statute.
The code also provides for the appointment of a deputy fiscal officer.
Recommendation: The Executive Director and staff recommend the Board of Trustees
approves the resolutions.
Draftor: Fiscal Officer Russ Humerickhouse
Person(s) Responsible for Implementation: SCDL Board of Trustees
Fiscal Officer Russ Humerickhouse
Deputy Fiscal Officer Michele Monnette
30
RESOLUTION 2012-
Election of Fiscal Officer
Bond and Oath of Office for Fiscal Officer
Appointment of Fiscal Officer
Bond and Oath of Office for Deputy Fiscal Officer
Resolution 2012-
Election of Fiscal Officer
BE IT HEREBY RESOLVED by the Board of Trustees of the Stark County District
Library that Russell E. Humerickhouse be elected Fiscal Officer for a term not to exceed
one year beginning with this, the annual meeting of January 31, 2012 and ending with the
annual meeting of 2013.
Resolution 2012-
Bond and Oath of Office for the Fiscal Officer
BE IT HEREBY RESOLVED by the Board of Trustees of the Stark County District
Library that the bond for the Fiscal Officer is fixed at $100,000 which is surety payable
to the Board of Trustees, and that the Fiscal Officer be authorized and directed to provide
bond satisfactory to the Board for the term of office to expire on the date of the annual
meeting, January 2013.
Resolution 2012-
Appointment of Deputy Fiscal Officer
BE IT HEREBY RESOLVED by the Board of Trustees of the Stark County District
Library that Michele Monnette be appointed Deputy Fiscal Officer for a term not to
exceed one year beginning with this, the annual meeting of January 31, 2012 and ending
with the annual meeting of 2013.
Resolution 2012-
Bond and Oath of Office for the Deputy Fiscal Officer
BE IT HEREBY RESOLVED by the Board of Trustees of the Stark County District
Library that the bond for the Deputy Fiscal Officer is fixed at $100,000 which is surety
payable to the Board of Trustees, and that the Deputy Fiscal Officer be authorized and
directed to provide bond satisfactory to the Board for the term of office to expire on the
date of the annual meeting, January 2013.
31
OATH OF OFFICE OF FISCAL OFFICER
The State of Ohio, Stark County, ss:
I, Russell E. Humerickhouse, do solemnly swear that I will support the Constitution of
the United States and the Constitution of the State of Ohio and will perform faithfully the
duties of Fiscal Officer of the Board of Library Trustees and ex officio Treasurer of the
Library Funds of the Stark County District Library and State of Ohio during my
continuance in office.
Signature
Date
32
OATH OF OFFICE OF DEPUTY FISCAL OFFICER
The State of Ohio, Stark County, ss:
I, Michele Monnette, do solemnly swear that I will support the Constitution of the United
States and the Constitution of the State of Ohio and will perform faithfully the duties of
Deputy Fiscal Officer of the Board of Library Trustees and ex officio Deputy Treasurer
of the Library Funds of the Stark County District Library and State of Ohio during my
continuance in office.
Signature
Date
33
Stark County District Library
Board of Trustees
January 31, 2012
Resolution: Disposal of Library Furniture, Equipment and Materials
History/Background/Discussion:
The Stark County District Library annually approves a resolution to authorize the
Executive Director to dispose of library furniture, equipment and materials by either sale
or disposal at various times during the year. This resolution provides that authorization
for the year 2012.
Recommendation: The library staff recommends the Board of Trustees approves the
resolution authorizing the Executive Director to dispose of library furniture, equipment
and materials.
Draftor: Associate Director Patty Marsh
Person Responsible for Implementation: Associate Director Patty Marsh
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RESOLUTION 2012-
Disposal of Library Furniture, Equipment and Materials
WHEREAS, the Stark County District Library Board of Trustees seeks to provide for the
disposal of equipment, furniture and materials no longer usable by the library:
NOW, THEREFORE, BE IT HEREBY RESOLVED by the Board of Trustees of the
Stark County District Library that the Executive Director be authorized to dispose of
library furniture, equipment and materials by either sale or disposal at various times
during the year 2012.
35
Stark County District Library
Board of Trustees
January 31, 2012
Resolution Title: Transfers for 2011
Statutory Reference: Ohio Administrative Code
History/Background/Discussion: Transfers are necessary as needs and expenses of the Library change over the course of
its budgetary year.
Both transfers within the same funds but different category of object account number and
transfers among different funds require Library Board approval.
During the 2011 budget year the Library has had the need to make transfers that require
Board approval.
Recommendation: The Board of Trustees of the Stark County District Library approve
this transfer for the year 2011 that is necessary as the needs and expenses of the Library
have changed over the course of budgetary year 2011.
Draftor: Fiscal Officer Russ Humerickhouse
Person(s) Responsible For Implementation: Fiscal Officer Russ Humerickhouse
36
RESOLUTION 2012-_______
Account Transfers For 2011
BE IT HEREBY RESOLVED by the Board of Trustees of the Stark County District Library to approve and ratify the following account transfers for the year 2011:
$ AMOUNT FROM ACCOUNT DESCRIPTION TO ACCOUNT DESCRIPTION$8,164.51 101.9950.54210 Magazines 101.9950.54380 Ebooks2,000.00 101.9950.54210 Magazines 101.9950.54120 Standing Orders
759.34 101.9950.54210 Magazines 101.9950.54110 Adult Non-Fiction2,130.00 101.9950.54220 Newspapers 101.9950.54380 Ebooks4,407.92 101.9950.54230 Services 101.9950.54115 Adult Fiction
400.00 101.9950.54280 Microfilm 101.9950.54115 Adult Fiction
transfDecember2011
37
STARK COUNTY DISTRICT LIBRARY
FACILITIES UPDATE
January 31, 2012
MAIN LIBRARY
Innovation Center
Status:
We should have the last of the furniture and technology for this area by the time of this meeting. We
are really looking forward to opening this room to more customers and more collaborative meetings
beginning in February.
JACKSON BRANCH
Status:
Unchanged
The building project is progressing. Subcommittees continue to work. Working with Bob DeHoff
the library continues to explore the option for the establishment of a Special Community
Improvement Taxing District with the Jackson Y and the Jackson Township government. This would
mean putting a levy on the ballot to create a capital fund for the branch renovation project.
38
Stark County District Library
Board of Trustees
January 31, 2012
Resolution Title: Executive Director Transportation Allowance
History/Background/Discussion: The Executive Director of the Stark County District
Library uses his personal vehicle to conduct Library business and represents the Library
during his personal hours and travel and it is difficult and cumbersome for the Executive
Director to continuously record and submit for reimbursement all the miles he is traveling
while conducting Library business.
At the January 31, 2006 Board of Trustees meeting the Board decided that a monthly car
allowance would be a more efficient way to reimburse the Executive Director for his
Library mileage. A resolution was presented and approved for the Executive Director to
receive a monthly car allowance to be paid thru payroll and included on his W-2.
A resolution was approved by the Board on January 30, 2007, on January 29, 2008, on
February 17, 2009, on January 26, 2010, and on January 25, 2011 to continue the car
allowance for each of those years.
Recommendation: That the Library Board of Trustees approves the following resolution
to continue the transportation allowance for the Executive Director at the same rate for
the calendar year 2012.
Draftor(s): Deputy Fiscal Officer Michele Monnette
Person(s) Responsible for Implementation: Business Office
39
RESOLUTION 2012-
Executive Director Transportation Allowance
BE IT HEREBY RESOLVED by the Stark County District Library Board of Trustees
that the Executive Director’s transportation allowance be set at $ 3,900.00 for calendar
year 2012.
40
Stark County District Library
Board of Trustees
January 31, 2012
Resolution Title: Executive Director Bond
Statutory Reference:
History/Background/Discussion: The Stark County District Library Board of Trustees
has requested the Executive Director to execute a bond in the amount of $100,000.00
with a Board of Trustees approved resolution.
Recommendation: The Finance and Audit Committee recommends the Stark County
District Library Board of Trustees approve the resolution.
Draftor(s): Fiscal Officer Russ Humerickhouse
Person(s) Responsible for Implementation: Board of Trustees
Executive Director Kent Oliver
41
RESOLUTION 2012-
Executive Director Bond Resolution
BE IT HEREBY RESOLVED by the Board of Trustees of the Stark County District
Library that the bond for the Executive Director is fixed at $100,000.00 which is surety
payable to the Board of Trustees, and that the Executive Director be authorized and
directed to provide bond satisfaction to the Board of Trustees on the date of the annual
meeting, January 2012 to expire on the date of the annual meeting, January 2013.
42
Stark County District Library
Board of Trustees
January 25, 2011
Resolution Title: Election of Board Officers
Statutory Reference: O.R.C. 3375.32
Discussion: The Ohio Revised Code requires that the Board of Library Trustees holds an annual
meeting in January at which a president, a vice-president, and a secretary are selected. This
resolution meets this requirement of the statute.
Recommendation: The By-laws and Nominating Committee recommends the Board of Trustees
approves the resolution.
Draftor(s): Deputy Fiscal Officer Michele Monnette
Person(s) Responsible for Implementation: Board of Trustees
43
Resolution 2012-
Election of Officers
BE IT HEREBY RESOLVED by the Board of Trustees of the Stark County District Library
that the following slate of officers is elected to serve from this annual meeting of January 31,
2012 to the next election at the annual meeting of 2013.
2012
SLATE OF OFFICERS
BOARD OF TRUSTEES
STARK COUNTY DISTRICT LIBRARY
PRESIDENT: Steven Pittman
VICE PRESIDENT: Susan Rodgers
SECRETARY: Bert Nero
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Stark County District Library
Board of Trustees
January 31, 2012
We request that Library Board members of the Stark County District Library sign the Oath of
Office of Board Members on January 31, 2012.
Title: Oath of Office of Board Members
History/Background/Discussion: At the annual meeting of the Board of Trustees of the Stark
County District Library, each Board member is asked to renew the oath of office for Board
members.
Draftor: Deputy Fiscal Officer Michele Monnette
Recommendation: That each member of the board of trustees renew, sign, and date the Oath of
Office of Board Members.
45
OATH OF OFFICE OF BOARD MEMBERS
I do solemnly affirm that I will support the Constitution of the United States and the
Constitution of the State of Ohio and that I will faithfully and impartially discharge my
duties as a member of the Board of Trustees of the Stark County District Library to the
best of my knowledge and in accordance with the laws now in effect and hereinafter to be
enacted during the continuance in said office and until my successor is elected and
qualified.
Trustee Signature
_____
Date
46
BOARD COMMITTEES – 2012
BUILDING COMMITTEE
Shawn O’Brien, Chair
John Mroczkowski
Beth Borda
HUMAN RESOURCES COMMITTEE
Susan Rodgers, Chair
Shawn O’Brien
Ray Griffiths
FINANCE & AUDIT COMMITTEE
Steven Pittman, Chair
Bert Nero
John Mroczkowski
BYLAWS & NOMINATING COMMITTEE
John Mroczkowski
Steven Pittman
47
Stark County District Library
Board of Trustees
January 31, 2012
Resolution Title: Main FOL “Evening with Friends” Resolution
History/Background/Discussion: The Main FOL is seeking to hold their “Evening with Friends” at the Main Library on
Saturday, February 25, 2012. They are requesting use of the Main Library after hours
and to be allowed to serve beer and wine at the event as part of the dinner function. The
library has previously allowed such activities at the library.
Recommendation: The library Executive Director recommends that the Board of
Trustees approve the resolution.
DRAFTOR(S): Executive Director Kent Oliver
PERSON(S) RESPONSIBLE FOR IMPLEMENTATION: Associate Director Main
Library Karen Miller
48
RESOLUTION 2012-
Main FOL “Evening with Friends” Resolution
BE IT HEREBY RESOLVED by the Board of Trustees of the Stark County District
Library Board of Trustees to allow the Main Library FOL to use the Main Library for its
“Evening with Friends” and to provide beer and wine to guests.
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