FredoniaEmployee Orientation
2014-2015
Full-Time Academic and Professional UUP-Represented Employees
August 19, 2014
Program Overview• SUNY System• Fredonia• Human Resources• Payroll/Time &
Attendance• Benefits• EAP• Diversity, Equity, &
Inclusion
• Facilities Services• Environmental Health &
Safety• Internal Control• Faculty Student Association• University Senate• UUP
SUNY SystemCore Values
• Student Centeredness
• Community Engagement
• Diversity
• Integrity
• Collaboration
SUNY System“A great state of mind”
• 7500 degree and certificate programs• 463,000 students• $930.2 million Research activity• $16 billion NYS economic impact• 90,000+ employees• 3+ million alums
Fredonia
• Skilled
• Connected
• Creative
• Responsible
Fredonia
• National Recognition• US News & World Report• Money Magazine• Princeton Review• Kiplinger’s• The Chronicle
SUNY Fredonia• “Fredonia Facts”
• $106.6 million budget• $370+ million economic impact• 5,405 students• 48,350+ alumni• I. M. Pei & Partners designed campus• 111 academic programs (80 undergraduate, 31
graduate)
Human Resources• Michael Daley – Director• Jodi Rzepka – Associate Director • Laurie Ensign - Assistant Director• Workplace Policies• Employment
– H.A.R.P.
– UUP Agreement
– SUNY Policies of the Board of Trustees
• Criteria for Evaluation
• Term/Continuing/Permanent Appointment
Workplace PoliciesEmployee obligation to know and follow ALL policies http://www.fredonia.edu/humanresources/policies.asp•Workplace Violence & Domestic Violence Prevention•Mandatory Reporting & Prevention of Child Sexual Abuse•Tobacco-Free Workplace•Equal Opportunity Employment•Ethics & Internal Control•Sexual Harassment•Consensual Relations•Drug & Alcohol Free Workplace
• FREDTraining
Employment• Term Appointment (FT Academic & Professional)
• Continuing Appointment (FT Academic)
• Permanent Appointment (FT Professional)
• Prior Service Credit (FT academic & professional)
• Academics – 3 year max.• Professionals – 3 year max.
(limited to SUNY service)• 6-month application window
Employment• Renewal & Non-renewal
• Appointment & Reappointment Letters• Notice Dates• Article XI, Title D, Section 5-Policies• See Academic Affairs Calendar
Criteria for Evaluation – Academic
• Mastery of subject matter
• Effectiveness in teaching
• Scholarly ability
• Effectiveness of university service
• Continuing growth
• Consult with Chair
Criteria for Evaluation – Professional
• Performance Program Objectives
• Effectiveness in performance
• Mastery of specialization
• Professional ability
• Effectiveness in university service
• Continuing growth
• Consult with immediate Supervisor
The Journey to Term/Cntg/Perm
HR NewsFor up-to-date HR News, subscribe to the HRNEWS
listserv by addressing an e-mail to [email protected].
The command to send is:
Subscribe HRNEWS yourfirstname yourlastname
Follow Us @FredoniaHRVisit us at www.fredonia.edu/humanresources
Payroll/Time & Attendance• Susan Cortes, Director
http://www.fredonia.edu/admin/payroll/index.asp
• Payroll cycle• Biweekly pay, every other Wednesday
• Two week lag
• Faculty first paycheck for semester - September 24 , 2014*
• Biweekly check calculation
* FT faculty first full paycheck – October 8, 2014
Payroll/Time & Attendance• Self Service Portal
https://www.suny.edu/hrportal•Time and Attendance (TAS)
•View Paycheck
•Update Address
-Submit change of address by year-end for W-2 receipt
• Direct Deposit•Easy, Safe, and Convenient!
Payroll/Time & Attendance• Attendance and Sick Leave Record completed monthly
in TAS
• Faculty - Earn sick accruals monthly - September through May at 1.25 days/month for 1st year
• Professional – Earn sick and vacation accruals monthly at 1.25 days/month for 1st year
• Report 1 day for each whole workday absent (.75, .50, or .25 for partial day)
• Training materials on home page of Payroll website
Employee Benefits
• Benefits - Laurie Ensign, Assistant Director www.fredonia.edu/humanresources/benefits.htm• Health Insurance• Dental/Vision• Retirement Plans (ERS, TRS, ORP)• Tax Deferred Savings Plans
• Supplemental Retirement Savings Programs• NYS Deferred Compensation Plan
Employee Benefits• Additional Benefits
• $6,000 life insurance policy
• Long-term total disability
• Tuition waiver/reimbursement
• Fitness Center
• Credit Union
• Child Care Center
• SUNY PERKS
• NYS Flex Spending Account
• Child/Elder care
• Health care
Employee Assistance Program
• EAP Coordinator – Sue Murphy – Free, Confidential Assessments & Referrals
– EAP Programming
– EAP Committee
– Health & Wellness Events
– Contact – 673-3586 (Admin Office Complex)
Diversity, Equity, & Inclusion
• Dr. Bill Boerner – Director, Chief Diversity Officer
• http://www.fredonia.edu/aaoffice/
• Campus non-discrimination policies
• Discrimination claim process overview
• Inclusive environment
• Affirmative Action, ADA, Title IX
Facilities Services• Kevin Cloos, Director Facilities Services http://www.fredonia.edu/facilities
• Department Overview• Custodial Services
• Electrical Services & Energy Management
• Grounds & Landscaping
• HVAC & Refrigeration
• Structural Trades/Lock shop
• Maintenance Areas & Work Orders• Keys & Access
Environmental Health & Safety
•Anne Podolak, Director EH&S
http://www.fredonia.edu/admin/envhealth•Workplace Safety & Training
•Emergency Planning
•Environmental Compliance
•Fire Safety & Your Role on Campus
•Sustainability
Internal Control
• Amy Beers – Director www.fredonia.edu/internalcontrol
• TouchNet
• Significant Policies• Cash Handling and Control
• ISEC
• Copier/Tele Pin codes
Faculty Student Association• Terry Helwig – Human Resources Manager
• FREDCard (www.myfredcard.com)
• FREDFunds
• Bookstore
• Dining Facilities • Cranston Marche
• Centre Pointe
• Cafes & C-Store
• Starbucks & Tim Hortons
• College Lodge
University Senate
• Rob Deemer, Associate Professor, Music & Chair Fredonia Senatehttp://www.fredonia.edu/senate/
UUP
• Ziya Arnavut- President, UUP- Fredonia chapter
• Idalia Torres – Vice President for Professionals
• Fredonia Chapter Leadershiphttp://www.fredonia.edu/uup/
SUNY Fredonia
Closing Remarks & Questions
WELCOME!