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Welcome to UOL
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Introduction
Attendance policy
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What is heading in a letter?
What do we know about writing date on a
letter?
What is inside address?
What is outsiders address?
What should addresser do at the end of the
letter after mentioning his/her name?
What is the first thing to remember before
starting the message or body of a business
letter?
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Activity 1.docx
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The Correct Order of the list in activity 1
Learning pyramidD:\Basic English Lesson
Plans\Lecture 1
Handout_TheLearningPyramid.pdf
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Competent Degree Holders in
Reading skills
Writing skills
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..\..\Course outlines By Hasan\Course outline
Intermediate Eng For MBA nd sem By
Hasan.docx
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Grading and evaluation
Quizzes 0%
Midterm 0%
Class Participation 0%
Presentation 0%
Final Term 0%
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Group work
Please rearrange the given letter.
Suggest a title for the letter given.
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What is a letter
How old is the history of writing letters
Kinds of letter
What is important about writing a letter even
before writing a letter
Quality of paper ( x 11)
Quality of printing (colored printing)
Modern technology and letter writing
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a written message addressed to a person or
organization
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At the end of this session we will be able to
learn
What is a letter
What is an application What is a cover letter
Important parts of a letter
Letter formats
Some types of letters Some examples
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What are the five facts to be known before
writing a letter?
Sender
Receiver
Medium
Message
Setting/Register
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Letter writing is a vast field
Be aware of the fact that our session will be
a brief introduction to the business letter
writing.Some types of business letters.docx
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1. Person who is writing (Return address)
. Date (1 January, 011, December 1, 011)
. Complete name, title and address of the
recipient who is receiving
. Salutation
. Body of the letter
.
Closing. Enclosure
. Initials of the typist
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Writing for a business audience is usually
quite different than writing in the
humanities, social sciences, or other
academic disciplines. Succinct
Accurate
Unique purpose
Considerations
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Expected audience of a letter
Busy
Shortage of time
Bottom Line, Please!!! Situation
Problem
Expected/suggested response
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Return address/Inside address
Date
Recipient address/outside address
Salutation Body Introduction
Subsequent paragraph/Pursuation
Closing/Action/Guidance Valediction/fairwell
Signature
Enclosure
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Look at the letters given to you and mark
every part with the help of your group.
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1) Letter for the approval of arranging amusical concert
) Letter for asking permission of arranging
seminar on SMS-Communication by DrAlfred
) Letter for seeking approval for wearingcasual dress in the classrooms
) Letter for authorizing free use of photo-
stat machines on lecture days
) Letter for approval of grant for yourresearch project just approved by Qualitycontrol
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Your first impression
Be careful about the content
Read it twice before mailing it
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Simple sentences
Avoid passive voice
Average vocabulary
Be careful about pronouns
I represents you
We represents you and your company
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1- Correctness
- Completeness
- Conciseness
- Clarity- Creativeness
- Courtesy
- Consideration
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Where to begin when it comes to writing a
business letter
Reread the task
Advertisement Instruction
Proposal
Inquiry
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Requirements/inquiries/approvals/
Qualifications
Attributes
Objectives
Conditions
Answers
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You market
Your skills
Abilities
Qualification Experience
Availability
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Above all an application is for Competition
Your audience
A selector
A professional who screens and hires job-applicants
Your prime objective; draw his/her attention
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What is the successful out come of an
application?
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Your application fulfills three tasks
Catches the attention of the audience
Convince the reader
Request for an interview
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Informal
Formal language
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1) Block
) Modified Block Format
) Semi Block format
) ---------- Format
) Full block format
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Activity
A group activity
Look at the letters given to you and try to
understand the differences
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Unindented paragraphs
All letter elements are flushed with the left
cornerBlock sample letter 1.docx
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Unindented paragraphs.
The return address, reference line, date,
complimentary closing, and signature block
are right of center. Remaining elements are flush with the left
margin. modified block format sample 1.pdf
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Indented paragraphs (usually an equivalent
of five spaces).
The return address, reference line, date,
complimentary closing, and signature blockare right of center.
Remaining elements are flush with the left
margin. Semiblock sample letter 1.docx
semi block sample letter .docxNot very formal letter
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Unindented paragraphs.
The salutation and complimentary closing are
omitted.
All elements are flush with the left margin.
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All elements of the letter are flush left
Full Block sample letter 1.docx
Please write a letter to your HOD requesting
for arranging a session for Speaking skills foryour class.
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Find the fifth business letter writing format,
Take any business letter and write a critical
note on it.
Write a letter on any topic. Note: All students should write different letters
for both the questions.
All assignments should be hand written.
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