8/12/2019 FIN101.04_ER_AP Workflow - End User Doc
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SAP Phase One Training Docum ent
Title:
AP workf low Overv iew
Serial Number:
SAPP1.FIN101.AP.004
Learner Objectives
Vendor payment block/unblock
Workflow triggering event.
Approval process.
Version: 1Date: 30-Jul-2012
Authorized by: Roger PietersenAuthor: Gaurav Kumar
8/12/2019 FIN101.04_ER_AP Workflow - End User Doc
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Etihad RailEnd User Training Material
Title SAP FI
Organizational Area AP WorkflowRelease ECC6.0/EHP 5
Procedure: Invoice Workflow
This document describes how to remove payment block in the invoice.
Once invoice has been booked in the system, payment block is initiated for that documentand no payment can be done before its approval.
We can see blocking of invoice through screen shot below:
Double click on vendor line item. It will show you the Payment block on this invoice
8/12/2019 FIN101.04_ER_AP Workflow - End User Doc
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Etihad RailEnd User Training Material
Title SAP FI
Organizational Area AP WorkflowRelease ECC6.0/EHP 5
For making payment, payment block must be released.
According to Approval Matrix mail will be sent to below persons in their outlook in thesequence.
1.) Fitest32.) Fitest23.) Fitest4
4.) Fitest5
8/12/2019 FIN101.04_ER_AP Workflow - End User Doc
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Etihad RailEnd User Training Material
Title SAP FI
Organizational Area AP WorkflowRelease ECC6.0/EHP 5
On clocking the icon attached in the mail enter user id and password then below SAP screenwill open
In SAP Easy Access Screen , Press for Inbox
Now Invoice 5100000116 is in the Inbox. Double click on the invoice then system will show
the screen where person can approve or reject the invoice.
8/12/2019 FIN101.04_ER_AP Workflow - End User Doc
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Etihad RailEnd User Training Material
Title SAP FI
Organizational Area AP WorkflowRelease ECC6.0/EHP 5
Below are the functions which user can perform
Display Invoice : Posted invoice can be displayed here.
Hold Invoice : If required, Invoice can be hold by clicking on icon
Refer Back : Invoice can be referred back to the previous person by clicking this icon.
Name of the previous person and final person will be displayed on the screen.
8/12/2019 FIN101.04_ER_AP Workflow - End User Doc
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Etihad RailEnd User Training Material
Title SAP FI
Organizational Area AP WorkflowRelease ECC6.0/EHP 5
If required comment can be given in Review comments column.
Provide comment and Save.
Now Save
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Etihad RailEnd User Training Material
Title SAP FI
Organizational Area AP WorkflowRelease ECC6.0/EHP 5
Now workflow is not in the inbox of Fitest3 user.
As per approval matrix, it will be in the inbox of 2ndapproval authority i.e Fitest2
8/12/2019 FIN101.04_ER_AP Workflow - End User Doc
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Etihad RailEnd User Training Material
Title SAP FI
Organizational Area AP WorkflowRelease ECC6.0/EHP 5
Same process: Double click on your invoiceSame function can be performed as described earlier and can see the review remark ofprevious approval authority.
Enter the comment : Approved
Now Save
Now it will move to another user for approval.
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Etihad RailEnd User Training Material
Title SAP FI
Organizational Area AP WorkflowRelease ECC6.0/EHP 5
Double click and approve the same
8/12/2019 FIN101.04_ER_AP Workflow - End User Doc
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Etihad RailEnd User Training Material
Title SAP FI
Organizational Area AP WorkflowRelease ECC6.0/EHP 5
Now save.
Now next approving authority will get the mail in the Outlook and after final approval blockwill be removed for the payment.
8/12/2019 FIN101.04_ER_AP Workflow - End User Doc
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Etihad RailEnd User Training Material
Title SAP FI
Organizational Area AP WorkflowRelease ECC6.0/EHP 5
Double click and approve
8/12/2019 FIN101.04_ER_AP Workflow - End User Doc
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Etihad RailEnd User Training Material
Title SAP FI
Organizational Area AP WorkflowRelease ECC6.0/EHP 5
Press Approve button to approve. Now payment block should be removed fromthe invoice.
See the Invoice through FB03
8/12/2019 FIN101.04_ER_AP Workflow - End User Doc
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Etihad RailEnd User Training Material
Title SAP FI
Organizational Area AP WorkflowRelease ECC6.0/EHP 5
Enter
Double click on Vendor line item.
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Etihad RailEnd User Training Material
Title SAP FI
Organizational Area AP WorkflowRelease ECC6.0/EHP 5
Now payment can be done.
System task completed.
Now we can see the history of all the approval by T-code ZFI004
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Etihad RailEnd User Training Material
Title SAP FI
Organizational Area AP WorkflowRelease ECC6.0/EHP 5
System task completed.