Payment claimadministration in Lithuania
Conference and Open Discussion about Effective management of EU structural funds
1-2 of February, 2012
A. Stalerunaite, The Ministry of Finance of Lithuania (Managing Authority)
The processes of:
Payment claim (PC) preparation and submission →
Supporting documents →
Verification
Payment Claim 1: the content
information on physical and monitoring indicators achieved
Payment claim 2:the content
information on the PCs planned to be submitted; financial information (expenditure incurred and list of
supporting documents);
Payment claim 3:submission
PC shall be submitted every quarter even if no expenditure was incurred
!!! Money for the results achieved but not money for money
Payment claim 4:from paper to electronic
Filling in Pre-filled template (B):• On-line filling• Filling in excel
Submission (B):• Electronic (via DMS) and paper version
Registering (IB):• Importing all PC data into SFMIS
Supporting documents 1:the extent
All expenditure supporting doc.
!!! But:Exceptions in ESF (wages, business trips,
scholarships, benefits, etc.) - summary statements Indirect expenditure – no doc.Unit costs (in global grant means - wages of
scientists) and Lump sums (publicity) - doc. about quantity achieved or activity done
Supporting documents 2:submission
Categories of supporting documents:Easier to fill in PC;Move towards the e-form of PC;
Submission:List of supporting documents in the PC;Physical submission in paper;
Information System(s)
IS for Beneficiaries (B) and Implementing bodies (IB):• DMS – (subsystem of SFMIS) for B to prepare and
submit PCs • SFMIS – IS for IB to receive and verify PCs
DMS Public Data
Exchange Website
SFMIS Structural Funds
Monitoring System
IS 1 - DMS
IS 2 - SFMIS
The link of all IS
SubmissionDMS
(Beneficiary)
SFMIS(Implementing
and Intermediate bodies)
GBAPS(Treasury)
Payment request
Message
MONEYMONEY
Payment claim submission control:
!!! Reminders in DMS about next PC (date and sum) according submission schedule
Automatic controls for filling and verification
Automatic Checking:
• DMS – if there is no filling or data mistakes
• SFMIS – critical mistakes while saving any data (+ button “To check doc.”)
Verification process
Checking (IB)
• according its checklist questions
• Sample Checks of PC/supporting documents according IB procedures
Future goalTo simplify the system so:
1. The B would submit only a part of supporting documents
2. The electronic submission of documents with e-signature would be used
3. The IB would have :– its procedures of Sample Checks– unified Payment claim checklist
and could fill it in online
After all the processthe Beneficiary
gets the money and does many good
things for Lithuania!
Congratulations!!!
