Competitive selection in the civil service of Lithuania Lina Daujotaitė-Prūsaitienė Civil Service Department under the Ministry of Interior Lithuania Head.

Competitive selection in the civil service of Lithuania

Lina Daujotaitė-Prūsaitienė

Civil Service Department under the Ministry of Interior

Lithuania

Head of the Division of Civil Service Terms and Conditions

Civil Service Seminar in Chisinau, Moldova, March 28-29, 2008

CIVIL SERVICE DEPARTMENT UNDER THE MINISTRY OF THE INTERIOR 2008

ABOUT LITHUANIA Lithuania (Lithuanian: Lietuva) – is a country in eastern, often considered also northern Europe.

Lithuania is a member of NATO and of the European Union.

Capital – Vilnius (the largest city).

Area – 65,300 km².

Population – 3,4 million (2008).

Official language – the Lithuanian language (one of the two surviving members of the Baltic language group).

Ethnic composition:

Lithuanians – 84,6 % Poles – 6,3% Russians – 5,1% Belarussians – 1,1 %

Three-tier administrative division: 10 counties and 60 municipalities which consist of over 500 elderates.

GDP – 8300 euros (2007).


http://ru.wikipedia.org/wiki/%D0%98%D0%B7%D0%BE%D0%B1%D1%80%D0%B0%D0%B6%D0%B5%D0%BD%D0%B8%D0%B5:Lietuvos_apskritys.png

Political system


Independence restored – March 11, 1990

The constitution adopted – October 25, 1992. EU accession – 1 May, 2004.

Government type – Parliamentary republic

President – chief of state and of executive branch

Seimas (parliament) – legislative branch

Government – cabinet: Council of Ministers, Prime Minister - executive branch Constitutional Court; Supreme Court; Court of Appeal, Supreme; the Supreme Administrative Court of Lithuania; regional administrative courts; courts – judicial branch

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LITLITHUAHUANIANIA


http://www.vilnius.lt/foto/foto/index.htm

Human resources in LithuaniaHuman resources in Lithuania

Labour force (thousands) 1623,7

Public sector 385,3

Private sector 1174,9

Unemployed 63,5


Unemployed4% Public sector

24%

Private sector72%

• Public administration institutions (state and municipal institutions and agencies) – 949

• Civil servants – 26,776

• Recruited to civil servant position – 4,834

Some figures concerning civil service (2007)


About Civil service• Civil service means a sum total of legal relations arising after the

acquisition of the status of a civil servant, the change or loss thereof, as well as those resulting from the public administrative activities of a civil servant in a state or municipal institution or agency.

• Civil servant means a natural person, who performs duties in the civil service and carries out the public administrative activities as specified in the Law on Civil Service.

• Civil servants are understood in narrow sence – only those who implement the functions of public administration are considered as a civil servants.

• Civil service of Lithuania is attributed to career system in the studies of EUPAN HRWG*, but it can be stated that it has the features of career systems as well as post system (mixed system).

* European public administration network Human resources working group


Human Resources of Human Resources of State and State and MMunicipal institutions and agenciesunicipal institutions and agencies


PoliticiansPoliticians

Heads of institutionsHeads of institutions

Civil servants of political (personal) confidence

Civil servants of political (personal) confidence

Career civil servantsCareer civil servants

Employees working under labour contracts

Employees working under labour contracts

Labour Code of the Republic of Lithuania

Law on Civil Service



Statutory civil servantsStatutory civil servants

StatuesPartly Law on Civil

Service

Number of Civil ServantsNumber of Civil Servants


career civil servants 25459 95%

heads of institutions

479 2%

civil servants of

political (personal) confidence

838 3%

Statistical civil servant Statistical civil servant (average)(average)


Age: 42,6 years of oldThe length of service: 8 yearsEducation: 65% have higher university educationKnowledge of foreign languages: out of 100 civil servants, are fluent at speaking 67 – Russian 38 – English 20 – German

Civil Service DepartmentCivil Service DepartmentCIVIL SERVICE DEPARTMENT UNDER THE MINISTRY OF THE INTERIOR 2008

Civil service departmentCivil service department under the Ministry of the Interior under the Ministry of the Interior (CSD) is the (CSD) is the Agency of the Agency of the Civil Civil Service ManagementService Management, which:, which:• controls the implementation of the Law on Civil Service and related legal acts;• manages the register of civil servants;• draft legal acts related to the civil service;• approve training programmes for civil servants;• co-ordinate the implementation of the strategy for the training of public servants;• investigate disputes related to the status of civil servants;• prepare information about the civil service and submit it to state and municipal institutions and agencies;• etc.

Development of legal regulation of civil service

Up to the year 1991 – The Labour Code.

1991 – 1995 The Law on Employment Contract.

1995 – 1999 The Law on Officials.

1999 – 2002 The Law on Civil Service (first wording).

From July 1, 2002 – The Law on Civil Service (second wording).


Regulation of Recruitment

to the position of civil servant

• The Law on Civil Service;

• Procedure for the organizing competition to a civil servant’s position, approved by The Government.

• Other laws.


Requirements for Recruitment to

Positions of Civil ServantsA person shall meet the following requirements:

• general requirements set forth in The Law on Civil Service:- to hold the citizenship of the Republic of Lithuania; - to have proficiency in the Lithuanian language;- to be not less than 18 years of age and not more than 65 of age - except civil servants of political (personal) confidence and acting civil servants;- to have education necessary to hold the position of a civil servant of an appropriate level;

• special requirements set forth in a particular job description.


Ways of recruiting to the position of a civil servant

Recruitment to the position of a civil servant is made:

• by competition;• without a competition.

It depends on what group of civil servants’ positions a person is recruited for: career civil servant’s, head’s of institution or civil servant’s of political (personal) confidence position.


Recruitment to the position of civil servant is made (1):

Acting civil servants

Former career civil servants,

heads of institutions

whose positions were cancelledPersons who re-

establish the status of a civil

servant

Civil servants of political

(personal) confidence

WITHOUT A COMPETITION


Recruitment to the position of civil servant is made (2):

BY COMPETITION

To the position of career civil servant

To the position of head of institution


Stages of competition

The procedure for the admission to the position on competition basis includes:

• announcement of the competition;• acceptance of documents to be submitted in order to

take part in the competition;• formation of a competition commission;• competition;• adoption of a decision on the admission by a person

or a collective state or municipal institution admitting to a position of civil servant


Head of institution makes a decision to apply to Civil Service Department (CSD) for announcement of competition

The decision of a recruiting person on recruitment to position of civil servant

Competition

A notice of the dateof the competition is sent to the applicants complying with the said requirements

The personnel department of that institution having received the documents, checks whether the applicants meet the requirements

Within 14 days following this announcement, applicants submit the necessary documents to the institution organising the competition

If there are no persons who can be recruited to a civil servant position without competition, CSDannounces about this Competition in The Supplement to the Official Gazette and web page of CSD.

The scheme of recruitment by competition


COMPETITION

COMMISSION OF COMPETITION

I PARTWRITTEN

EXAMINATION

The part of tests are submitted centralized.

The other part – prepared by the

institution organising the competition

The answers of the tests are evaluated by giving marks from 1 to

10

The marks of written and oral examination are summed up

It is acknowledged that applicant passed examination if he or she gets more than 12 points

The applicant who gets the most amount of marks wins the competition

II PARTORAL

EXAMINATION

Base – job description

Each member of the commission gives

marks from 1 to 10 individually


Formation of the competition

commission • A commission for the holding of the competition for

a civil servant’s position must be formed.

• It is constituted from 5 to 7 members not later than 3 working days prior to the date of the competition.

• The list of the commission members must include:- the head of the personnel department of the recruiting authority or other civil servant of that department; - the immediate superior of the civil servant to be recruited;- a representative of the trade union if such an organisation exists within the institution.


Written examination• A written examination consists of a test:

part I (questions related to the laws and other legal acts specified in Procedure for the organizing competition) is submitted centralized in the computer program of the Civil Servants Register and on the website of the Ministry of Interior as a separate notice;part II is decentralized: the institution organising the competition prepares the test questions on legal acts related to the functions of the position being the object of the competition;

• The test questions distributed to the applicants are identical.• Only those applicants who have received 6 or more points

for the written examination shall be entitled to take the oral examination.


Oral examination

During the oral examination each member of the Commission:

- gives identical questions to all the applicants in order to check the applicant’s capabilities to perform functions of a civil servant and command of foreign languages set out in the relevant job description;

- evaluates knowledge of the applicants individually using a scale of points from 1 to 10, 1 being the worst point and 10 being the best point.


The results of the competition• The applicant who receives more than 12 points is regarded as

having passed the examination. • The competition is recognised as having been held provided

that at least one applicant took part in it and received more than 12 points.

• The applicant who has received the largest number of points wins the competition.

• A person or a collective state or municipal institution admitting to a position of civil servant adopts a decision on the admission. The decision of the competition commision is obligatory to admitting person.

• The winner of competition is announced on the web page of the Civil Service Department.

• Any actions, inactivity and/or decisions that violate the provisions of the Procedure may be appealed against, not later than within 3 working days, to the head of the institution organising the competition as well as to the court.


The conclusions

• The acting procedure of recruitment is unanimous (uniform?).

• The use of IT allows to manage the system of centralised tests professionally as well as assist Personnel departments with examination in writing.

• The procedure of recruitment is related to social guarantee - reestablishment the status of a civil servant or recruitment of a former civil servant, dismissed from office as a result of the cancellation of their position


Future plans

Some improvements of the procedure currently in force:

• increasing the diversity and quality of tests, introducing different levels of them;

• training of the members of commissions, etc.


Thank You for Your attention!


Competitive selection in the civil service of Lithuania Lina Daujotaitė-Prūsaitienė Civil Service Department under the Ministry of Interior Lithuania Head.

Documents

civil service civil

group civil service

civil servant position

interior2008 slide

lithuania lithuania

interior2008 independence

municipal institutions

public sector385