CAPITAL IMPROVEMENTS
May 3, 2011 Income Tax Levy
CURRENT INCOME TAX RATE• 1.25% - $3,597,652– 0.80% General Fund - $2,302,497• Public Safety (Police, Fire & EMS), Parks, Engineering,
Economic Development, Finance & Administration
– 0.20% Capital Improvements - $575,624• Maintenance and reconstruction of roads, replacement of
vehicles and equipment, police cruisers, ambulances, fire equipment, facilities, and debt
– 0.25% Parks Capital Improvements - $719,530• Approved in 2002 for a 10-year period• Construction of Tippecanoe Family Aquatic Center, ball
fields at Kyle Park and other parks improvements
CITIZENS CAPITAL IMPROVEMENT COMMITTEE
• 21 volunteers appointed to serve on CIP Committee to evaluate the long-term capital needs of the City and to make a recommendation on how best to fund those needs
• Eliminated $2,340,322 in proposed projects• Recommended $20,087,762 in items/projects
over the next ten years
CITIZENS CAPITAL IMPROVEMENT COMMITTEE
• Recommended Items/Projects– New Ladder Truck– Renovation/Expansion of Fire/EMS Station– Comprehensive Street Resurfacing Program– Franklin Street Reconstruction– Dow Street Reconstruction– S. Third Street Reconstruction
INCOME TAX PROPOSAL• Recommended by Citizens Capital Improvement
Committee and approved by City Council• 0.25% income tax increase effective July 1, 2011– Dedicated to CAPITAL IMPROVEMENTS– 10-year duration
• Continuation of current 0.25% Parks CIP income tax effective January 1, 2013– Dedicated to CAPITAL IMPROVEMENTS– 10-year duration
INCOME TAX PROPOSALGeneral Fund Capital Improvement
FundParks Capital Improvement
FundTOTAL
January 1, 2011 0.80% 0.20% 0.25% 1.25%
July 1, 2011 0.80% 0.45% 0.25% 1.50%
January 1, 2012 0.80% 0.45% 0.25% 1.50%
January 1, 2013 0.80% 0.70% 0.00% 1.50%
January 1, 2014 0.80% 0.70% 0.00% 1.50%
January 1, 2015 0.80% 0.70% 0.00% 1.50%
January 1, 2016 0.80% 0.70% 0.00% 1.50%
January 1, 2017 0.80% 0.70% 0.00% 1.50%
January 1, 2018 0.80% 0.70% 0.00% 1.50%
January 1, 2019 0.80% 0.70% 0.00% 1.50%
January 1, 2020 0.80% 0.70% 0.00% 1.50%
January 1, 2021 0.80% 0.70% 0.00% 1.50%
July 1, 2021 0.80% 0.45% 0.00% 1.25%
January 1, 2022 0.80% 0.45% 0.00% 1.25%
January 1, 2023 0.80% 0.20% 0.00% 1.00%
CITY FINANCES“NOT LIKE YOUR HOME FINANCES”
TYPES OF FUNDS• 26 Separate Funds
– General Fund– Special Revenue Funds – 8
• Swimming Pool Fund• Street Repair Fund• State Highway Fund
– Debt Service Funds - 2• Bond Retirement Fund• Special Assessment Bond Retirement Fund
– Capital Outlay Funds – 5• Capital Improvement Reserve Fund• Parks Capital Improvement Fund
– Enterprise Funds – 7• Electric Fund• Water Fund• Sewer Fund
– Trust and Agency Funds – 3• Medical Reimbursement Fund• Contractor’s Maintenance Deposit Fund
CITY BUDGET
2010 Expenditures - $28,784,788
$5,693,472
$381,514 $683,653 $15,128
$3,911,168
$1,032,596
$778,863
$701,966
$10,646,760
$476,239
$2,398,265
$1,092,586 $762,469 $210,109 General FundPool FundStreet/HighwayMiscBond RetirementCap ImprParks Cap ImprOther Cap ImprElectricWater TowerWaterSewerRefuseTrust/Agency
GENERAL FUND - $5,693,472 $74,906 $48,579 $209,389
$209,918$212,093
$232,717
$277,184
$79,954
$2,181,517$137,106
$825,314
$252,300
$165,210
$367,374
$505,131Council/Clerk
Commissions
Administration
Buildings & Grounds
Finance - Administration
Utility Billing
Income Tax
Law
Police
Fire
EMS
Community & E D
Engineering
Parks
Recreation
Non-Departmental
GENERAL FUND REVENUE2010 2009 2008 2007
TOTAL REVENUE $5,795,980 $5,763,708 $6,105,724 $6,088,957
Property Tax $368,553 $363,330 $367,023 $349,127
Income Tax (0.8%) $2,302,497 $2,222,049 $2,399,691 $2,355,435
Local Government Fund $510,858 $504,684 $544,854 $540,519
Electric Excise Tax $542,490 $519,803 $549,934 $564,077
Fire Runs – Twp Contract $73,357 $75,879 $74,848 $73,320
Ambulance Runs $426,767 $484,438 $449,261 $483,409
Interest $114,971 $257,115 $479,532 $591,200
Administrative Reimbursement $600,780 $532,996 $504,936 $482,400
Utility Billing Reimbursement $232,627 $238,240 $238,266 $224,620
PROPERTY TAXES - Mils
City receives less than $0.03 of every property tax dollar paid
0.65%
14.40%2.13%
76.31%
4.22%
2.29%
Health - 0.4 milsCounty - 8.81 milsTownship - 1.3 milsSchool - 46.67 milsJVS - 2.58 milsCity - 1.4 mils
GF TRANSFERS TO CAPITAL IMPROVEMENT RESERVE FUND (CIRF)
1998
1999
2000
2001
2002
2003
2004
2005
2006
2007
2008
2009
2010
$0.00
$100,000.00
$200,000.00
$300,000.00
$400,000.00
$500,000.00
$600,000.00
$700,000.00
$800,000.00
$900,000.00
$1,000,000.00
CAPITAL IMPROVEMENT RESERVE FUND (CIRF) – 2010 REVENUE
• 0.20% Inc Tax $ 575,624
• Transfers– General Fund $ 137,000 (Hartman Ave.)
• Grants– State $218,760 (Main St. -
Streetscape)
CIRF - EXPENDITURES
• 2010 Debt Payments = $263,054– Police Station– Service Center– Fire Engine Pumper– CR 25-A Widening– Kinna Drive Extension
CIRF - EXPENDITURES
• ≈$300,000 remaining for– Police cruisers– Fire equipment– Medics– Information technology– Vehicles & equipment– Streets Maintenance and Reconstruction– Facilities Maintenance
STREETS
• 56 Miles of Street– 117 Lane Miles
• Currently resurfaced an average of every 30+ years– 12-Year Program
• 4.67 Miles Annually• $650,368
– 15-Year Program• 3.73 Miles Annually• $519,458
– 20-Year Program• 2.8 Miles Annually• $389,942
STREET RESURFACING COSTS
2002 $74,241 per mile2003 $95,038 per mile2004 $84,796 per mile2006 $99,820 per mile2007 $101,017 per mile2008 $166,667 per mile (N. Hyatt St)2009 $139,265 per mile (Evanston Rd)
MAXIMIZING GRANT FUNDING
• City has received over $15,000,000 in grants since 2001 for:– Street Improvements– Streetscape– Parks– Prairies/Wellhead Protection– Bikeways– Utilities
STREETSCAPE, PHASE 2 – 2007/2008
• OPWC Grant $350,000 (33.0%)• ODOT (TE) Grant $302,236 (28.5%)• ODOT – Paving Grant $109,111 (10.2%)• City – Water Fund $137,536 (13.0%)• City – Electric Fund $ 77,651 ( 7.3%)• City – Sewer Fund $ 84,317 ( 8.0%)
TOTAL $1,060,851
N. HYATT STREET, PHASE 2 - 2008
• OPWC Grant $400,000 (42%)• Miami Co Engineer $135,000 (14%)• City – Capital Reserve $304,930 (32%)• City – Water $ 17,130 ( 2%)• City – Sewer $ 86,142 ( 9%)
TOTAL $943,202
TRAFFIC SIGNAL INTERCONNECT PROJECT – 2010/11
• OPWC Grant $214,800 (23%)• CMAQ Grant $423,700 (46%)• Electric $214,250 (23%)• Street $ 77,500 ( 8%)
TOTAL $930,250
CITY OPERATIONS
FT EMPLOYEES BY FUND
41.25
4.75
13.50
5.10
2.403.00
General Fund
Street Fund
Electric Fund
Water Fund
Sewer Fund
NAWA
TOTAL General Fund
Street Fund
Electric Fund
Water Fund
Sewer Fund
NAWA
2009 71.00 41.75 5.25 13.50 5.10 2.40 3.00
2010 71.00 41.25 4.75 13.50 5.10 2.40 4.00
2011 69.00 40.25 4.75 12.50 5.10 2.40 4.00
FT GENERAL FUND EMPLOYEES
• 40.25 Total FT GF Employees• 19.00 Sworn Police Officers• 3.00 Records Clerks – Police Department• 1.00 EMS Chief• 2.00 Utility Billing Personnel Directly
Reimbursed By Utility Funds• 15.25 Non-Safety Personnel Paid Out of
General Fund
FT GENERAL FUND EMPLOYEES BY DEPARTMENT
0.33
2.001.00
2.00
2.00
2.00
22.00
1.00
2.33
1.83
3.75Boards & Commissions
Administration
Bldg & Fac Services
Finance - Admin
Finance - Utility Billing
Finance - Income Tax
Police
Ems
Comm & ED
Engineering
Parks
FIRE DEPARTMENT
• Fire Chief – Part-time• Volunteers/Paid On-Call• Many firefighters are City employees that are
permitted to leave their jobs to answer fire calls, which allows the Fire Department to respond with adequate personnel.
• Respond to over 430 calls per year• ISO Rating = 4, top 11% of fire departments
FIRE COSTS
• $137,106 Fire – 2010 Expenditures• - $73,357 Monroe Twp Fire Contract• $63,749
* $6.91 annual cost per resident
Fire Department - Vehicles
Age Expected Life• 2004 Pumper (twp) 6 30• 2002 Pumper 7 30• 1997 Pumper 13 30• 1994 Grass Truck (twp) 16 * 15• 1994 Light Rescue 16* 15• 1992 Tanker (twp) 18 30• 1983 Pumper/Tanker (twp) 27 * 25• 1982 Pumper 28 * 25• 1975 Aerial (ladder) 35 * 30
EMERGENCY MEDICAL SERVICES
• 1 Full-Time Chief• 15 Part-Time Paramedics/EMT’s• 13 Volunteer Paramedics/EMT’s• Respond to 1,400 call per year
EMS COSTS
• $731,243 EMS – 2010Expenditures• $426,767 EMS Billing – City/Twp• $304,476
* $33.02 annual cost per resident
FIRE/EMS COMPARISONS - 2009
Municipality Population2009
Actual2009 Cost Per Person ISO Rating
Troy 21,999 $4,690,203 $213 4
Sidney 20,211 $4,236,522 $210 4
Piqua 20,738 $3,720,976 $158 5
Vandalia 14,603 $1,736,082 $119 5Tipp City 9,221 $940,831 $102 4
PUBLIC SAFETY COMPARISONS - 2009
Tipp City Piqua Vandalia Troy Sidney$0
$100
$200
$300
$400
$500
$600
Municipality Fire/EMS Police Total Cost Per Capita
Sidney $4,236,522 $5,660,436 $9,896,958 $490
Troy $9,459,012 $430
Vandalia $1,736,082 $4,172,994 $5,909,076 $405
Piqua $3,720,976 $4,249,014 $7,969,990 $384
Tipp City $730,086 $2,143,021 $2,873,107 $312
POLICE COMPARISONS
Municipality Sworn OfficersCalls For Service
Calls Per Officers
Officers Per 1,000
PopulationVandalia 31 13,335 430 2.12 Tipp City 19 16,805 884 2.06 Sidney 40 27,454 686 1.98 Troy 43 1.95 Piqua 33 37,176 1,127 1.59
Lane Miles Added to City
Street Lane % FullMiles Miles Inc Time
• 1970 – Prior 31.7 78.8 -- 3• 1971 – 1990 38.3 95.1 21% 4• 1991-2010 59.0 154.2 59% 4
Cost Cutting Measures Enacted by City
• 2008 Combined Clerk of Council/CM Secretary Positions - $20,000 annually
• 2010 Combined Street Supt/Parks Supt Positions - $32,000 (GF) $20,000 (Street Fund)
• 2010 PT Engineer Position Eliminated$27,000
• 2010/11 FT Utility Billing Clerk replaced with PT$24,600
Cost Cutting Measures Enacted by City
• 2010/11 Electric Lineman Position Eliminated - $46,000
QUESTIONS?