Time management

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To begin managing your time you first need a clear idea of how you are using your time daily.

To get a more accurate estimate, you might keep a track of how you spend your time for a week.

This will help you get a better idea of how much time you need to prepare for each subject.

It will help you identify your time wasters.

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Sr No Activity Hours/ Week Total hrs/wk

1 No. of hours of sleep each night 8 X 7 56

2 No. of grooming hours per day 2 X 7 14

3 No. of hours of meal/snack per day 3 X 7 21

4 Total travel time per day 0.5 X 7 3.5

5 No. of hours for T.V/playing per day 2 X 7 14

6 No. of hours per week for functions 3 3

7 No. of hours per week for shopping 2 2

8 No. of hours per day for tuition 1 X 7 7

9 No. of hours per week for school 6 X 6 36

Total 156.5

Subtract Total from 168 168 - 156.5 11.5

Total Hours for self study 11.5

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Level of difficulty

No. of subjects(A)

No. of hours(B)

Total(A X B)

Easy

Average

Difficult

Total

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This formula is a general guideline. Try it for a week, and make adjustments as per your requirement.

Covey’s 4 Quadrants: Time Management Matrix

ABC list Method

Pickle Jar Theory

Multitasking

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Covey’s quadrants will help you organize your life activities into 4 different quadrants, that differ in importance and urgency.

1st Quadrant: QUADRANT OF NECCESSITY

The first one represent the things that are both important and urgent for us to do (you need to do them now)

eg: preparing for a test for tomorrow, assignment submission

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2nd Quadrant: QUADRANT OF CHOICE

The second represent the things that are important, but not urgent (you can decide when to do them).

Eg: exercising, preparing for a test/exam to be held after a 15 days.

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3rd Quadrant: QUADRANT OF DELEGATION

It represents the things that are not important, but urgent (you should try to delegate it to others if possible)

Eg: Purchasing of stationary or gift etc

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4th Quadrant: QUADRANT OF WASTE

The last quadrant represents the things that are neither important or urgent (you should dump them!)

Identify your time wasters

Eg: If you have a time crunch that day & you decide to watch a movie, unnecessary phone calls etc

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◦ Quadrant 1: Learn to manage

◦ Quadrant 2: Learn to maintain focus

◦ Quadrant 3: Learn to get it done

◦ Quadrant 4: Learn to ignore/avoid

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A "to do list" places items in order of importance.

One method is the ABC list.

This list is divided into three sections; A, B, or C. The items placed in the A section are those needed to be done that day.

The items placed in the B section need completion within the week.

The C section items are those things that need to be done within the month.

As the B, C items become more pertinent they are bumped up to the A or B list.

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Time is like a jar of pickle i.e. LIMITED/FINITE

Imagine you have an empty jar

Now, fill it with ROCKS

ROCKS here stand for roles, goals, commitments. These are of highest importance

There still is some empty space left between the jar once its filled with rocks

Now fill this space with pebbles

Pebbles are jobs of average importance

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Now, There is still some space left so fill it with Sand.

Sand refers to the less important activities Now, if there is still some space left then pour

in some water. Water stands for the least important tasks. These should be done only if there is some

room left.

THE IMPORTANCE OF THE ACTIVITY DECREASES IF IT IS SMALLER & EASIER TO POUR.

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Combine several activities together at one time

Eg: While commuting to school, review your notes.

Eg: While showering make a mental list of the things that need to be done.

These are just suggestions of what you can do to combine your time, but there are many others, above all be creative, and let it work for you.

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It is easier to find something to do with extra time then to find extra time to do something.

Learn to identify time wasters & stick to your schedule.

Keep room for uncertainty

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Calculate Study Time

Allot Study Time using Study Hour Formula

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