Time management

Time ManagementTime Management

By Tanya,VrindaBy Tanya,Vrinda

Hemanshi, Rhea, Kareena.Hemanshi, Rhea, Kareena.

The answer to this Question won’t be The answer to this Question won’t be there in our notebooks & text books. there in our notebooks & text books. It should come from within us.It should come from within us.

The process which should The process which should come out of your heart: come out of your heart: Time managementTime management is the is the

act or process of act or process of exercising conscious exercising conscious control over the amount control over the amount of time spent on specific of time spent on specific activities, especially to activities, especially to increase efficiency or increase efficiency or productivity.productivity.

Benefits - Time managementBenefits - Time management

EfficientEfficient

SuccessfulSuccessful

Healthy Healthy

Obstacles to effective time Obstacles to effective time managementmanagement

Unclear objectives

Disorganization

Inability to say “no”


Interruptions

More interruption

Periods of inactivity


Too many things at once

Stress and fatigue

All work and no play

What can we do?What can we do?

Recognize that obstacles exist

Identify them

Employ strategies to overcome

Set goalsSet goals

SpecificSpecific

MeasurableMeasurable

Achievable Achievable

RealisticRealistic

Time-basedTime-based

Time-basedTime-based

SpecificSpecific

Achievable Achievable

PrioritizePrioritize

DoDo DelegateDelegate DelayDelay DeleteDelete

PrioritizePrioritize

1.1. Address the urgentAddress the urgent

2.2. Accomplish what you Accomplish what you can earlycan early

3.3. Attach deadlines to Attach deadlines to things you delaythings you delay

OrganizeOrganize

Learn when to say “NO”Learn when to say “NO”

You can’t do You can’t do everythingeverything

Don’t undertake Don’t undertake things you can’t things you can’t completecomplete

Remain Remain consistent to consistent to your goalsyour goals

Lean how to say no. Don't let your mouth overload back !!!

Use your waiting timeUse your waiting time

On public On public transportationtransportation

At the doctor’s officeAt the doctor’s office Waiting for your Waiting for your

plane plane On holdOn hold When you are earlyWhen you are early

Use your waiting timeUse your waiting time

Correspondence

Letters or memos

Books or tapes

Never begin the day until it is finished on paper.

Concentrate on the task at handConcentrate on the task at hand

Focus on your goalFocus on your goal Tune out Tune out

interruptionsinterruptions

The greatest definition for concentration I ever hear is, "Wherever you are, be there!"

Consider your personal prime timeConsider your personal prime time

Morning?Morning? Evening?Evening? Late night?Late night?

Celebrate your successCelebrate your success

ReviewReview

• Set goalsSet goals• PrioritizePrioritize• OrganizeOrganize• Learn when to say Learn when to say

“NO”“NO”• Use your waiting timeUse your waiting time• Concentrate on the Concentrate on the

task at handtask at hand• Consider your Consider your

personal prime timepersonal prime time• Celebrate successCelebrate success

The Big Rocks of LifeThe Big Rocks of Life

Read this:Read this: One day an expert in time management was speaking to a group of One day an expert in time management was speaking to a group of

business students and, to make a point, he used this illustration. As business students and, to make a point, he used this illustration. As he stood in front of the group he pulled out a large wide-mouthed he stood in front of the group he pulled out a large wide-mouthed Mason jar and set it on the table in front of him. Then he produced Mason jar and set it on the table in front of him. Then he produced about a dozen rocks and placed them, one at a time, into the jar. about a dozen rocks and placed them, one at a time, into the jar. When the jar was filled to the top and no more rocks would fit inside, When the jar was filled to the top and no more rocks would fit inside, he asked, "Is this jar full?" Everyone in the class said, "Yes." Then he asked, "Is this jar full?" Everyone in the class said, "Yes." Then he said, "Really?" he said, "Really?"

He reached under the table and pulled out a bucket of gravel. He He reached under the table and pulled out a bucket of gravel. He dumped some gravel in and shook the jar causing pieces of gravel to dumped some gravel in and shook the jar causing pieces of gravel to work themselves down into the space between the rocks. Then he work themselves down into the space between the rocks. Then he asked the group once more, "Is the jar full?" By this time the class asked the group once more, "Is the jar full?" By this time the class began to understand. "Probably not," one of them answered. began to understand. "Probably not," one of them answered. "Good!" he replied."Good!" he replied.

He reached under the table and brought out a bucket of sand. He He reached under the table and brought out a bucket of sand. He started dumping the sand in the jar and it went into all of the spaces started dumping the sand in the jar and it went into all of the spaces left between the rocks and the gravel. Once more he asked the left between the rocks and the gravel. Once more he asked the question, "Is this jar full?" No!" the class shouted. Once again he question, "Is this jar full?" No!" the class shouted. Once again he said, "Good." Then he grabbed a pitcher of water and began to pour said, "Good." Then he grabbed a pitcher of water and began to pour it in until the jar was filled to the brim. Then he looked at the class it in until the jar was filled to the brim. Then he looked at the class and asked, "What is the point of this illustration?“ One student and asked, "What is the point of this illustration?“ One student raised his hand and said, “No matter how full your schedule is, if you raised his hand and said, “No matter how full your schedule is, if you try really hard you can always fit some more things in it!" "No," the try really hard you can always fit some more things in it!" "No," the speaker replied, "that's not the point. The truth this illustration speaker replied, "that's not the point. The truth this illustration teaches us is: If you don't put the big rocks in first, you'll never get teaches us is: If you don't put the big rocks in first, you'll never get them in at all." What are the 'big rocks' in your life? Your children; them in at all." What are the 'big rocks' in your life? Your children; Your loved ones; Your education; Your dreams; A worthy cause; Your loved ones; Your education; Your dreams; A worthy cause; Teaching or mentoring others; Doing things that you love; Time for Teaching or mentoring others; Doing things that you love; Time for yourself; Your health; Your mate (or significant other). Remember to yourself; Your health; Your mate (or significant other). Remember to put these BIG ROCKS in first or you'll never get them in at all. If you put these BIG ROCKS in first or you'll never get them in at all. If you sweat about the little stuff (the gravel, sand, and water) then you'll fill sweat about the little stuff (the gravel, sand, and water) then you'll fill your life with little things you worry about that don't really matter, your life with little things you worry about that don't really matter, and you'll never have the time you need to spend on the big, and you'll never have the time you need to spend on the big, important stuff (the big rocks).important stuff (the big rocks).

More useful:More useful: This set encompasses a wide scope of This set encompasses a wide scope of

activities, activities, planningplanning allocatingallocating setting goalssetting goals delegationdelegation analysis of time spentanalysis of time spent monitoringmonitoring organizing, schedulingorganizing, scheduling prioritizingprioritizing Time management may be aided by a Time management may be aided by a

range of skills, tools, and techniques used range of skills, tools, and techniques used to to managemanage time when accomplishing specific time when accomplishing specific tasks, projects and goals. tasks, projects and goals.

As we know time As we know time doesn’t wait for any doesn’t wait for any one We only one We only should look after should look after it…..it…..

We can no more afford to spend major time on minor

things than we can to spend minor time on major things!

From this From this presentation we presentation we understand the understand the importance of time importance of time management.management.

If these are followed, If these are followed, then you will secure then you will secure A+ in your studies & A+ in your studies & not only in studies but not only in studies but A++ in your life……… A++ in your life………