Time management

time

timemanagement

time

the clock and the compassthe clock

commitments

appointments

schedules

goals

activities

What we do and how we manage our time.

the compass

vision

values

principles

conscience

direction

What we feel is important and how we

lead our lives.

understanding time

“Why have a

time log?

memory

energy

time

traditional time management

first generation—notes and checklists

second generation—planning and preparation

third generation—planning, prioritizing and controlling

time

fourth generation

life leadership

puts people ahead of schedules, compasses ahead of clocks

uses the best of generations 1, 2, and 3

you want to lead a life of meaning and contribution, with balance

time

fourth generationelements

effectivenessprinciples leadership relationshipsputs first things first

Why is there a need for the fourth generation of

time management?

Well, one definition of insanity is to “keep

doing the same things and expecting different

results.”

time

understanding time“A no uttered from the deepest conviction is

better than a yes merely uttered to please, or what is worse, to avoid trouble.”

Mahatma Gandhi

time

What is most important?

What gives your life meaning?

What do you want to be and do in your life?

Consider the big picture. The key

to this connection lies in the clarity

of your vision around such questions as:

step 1: connect with vision & mission

time

step 2: identify your roles

we have important roles at work, in the family, in the community, or other areas of our lives

Roles represent responsibilities, relationships, and areas of contribution

time

step 3: select quad II goals for each role

what is the most important thing I could do for each role this week that would have the greatest positive impact?

consider the relationships for each role

review a “perhaps” list for ideas

identify the steps that need to be taken to achieve long-term goals

time

step 4: organize weekly translating high leverage quad II goals

requires a framework

most people are always trying to find time in their overflowing quad I/III schedules

They move, delegate, cancel, and postpone—all in hopes of “putting first things first”

the key is in scheduling your priorities, not prioritizing your schedule

time

step 4: organize weeklyDistinctive Elements of Effective Weekly

Goals

they can be either an area of focus or a specific activity

they are usually quad II goals rather than typical “to-do’s” or daily action items

they are driven by conscience

time

step 5: exercise integrity in the moment

Should I carry out my plan or make conscience directed changes?

time

What goals did I achieve?

What challenges did I encounter?

What decisions did I make?

Did I keep “first things first?”

To be successful, you must make

successes of one week the foundation for the next. At the

end of the week, ask yourself some

questions:

step 6: evaluate

time

step 6: evaluatedifferent ways to evaluate

mark accomplished goals on weekly compass

keep a journal or daily log and review

review past weekly compasses

ask specific questions about your performance and actions

time

step 6: evaluateweekly evaluation

What did I learn from the week as a whole?

Am I setting goals that are realistic but challenging?

Have I been effective in work related communications?

Have I been successful in maintaining a Quad II perspective?

time

closing thought

A journey of a thousand miles must begin with a single step.

Lao-Tzu