Time Management

The only commodity that The only commodity that mattersmatters

TimeTime

““TIME isTIME is

....A continuum in which A continuum in which events events succeed one another from past succeed one another from past

through present to future.”through present to future.”

Noah Webster,Webster’s Dictionary

TimeTime Stress Stress ProcrastinationProcrastination Time=moneyTime=money What is time worth?What is time worth? What do you cost your organization What do you cost your organization

per hour?per hour? Manage your time like your moneyManage your time like your money You will never get your time backYou will never get your time back

The Time FamineThe Time Famine Bad time management= STRESSBad time management= STRESS

A typical worker wastes two hours Per Day

Being successful doesn't make you Being successful doesn't make you manage your time wellmanage your time well

Managing your time well makes you successful

Time Time MANAGEMENTMANAGEMENT

We explore the We explore the relationships between relationships between our human needs and our human needs and time management, our time management, our “internal compass”, “internal compass”, and organizing the and organizing the things that really things that really matter to us most. matter to us most.

The clock represents our The clock represents our commitment, appointments, commitment, appointments,

schedules, goals, activities-what we schedules, goals, activities-what we do with, and how we manage our do with, and how we manage our time. The compass represents our time. The compass represents our vision, values, principles, mission, vision, values, principles, mission, conscience, direction- what we feel conscience, direction- what we feel is important and how we lead our is important and how we lead our

lives.lives.

20% of employees produce 80% of the 20% of employees produce 80% of the real resultsreal results20% of the input creates 80% of the 20% of the input creates 80% of the resultresult

Are yo

u in th

e top

20 perc

ent?

If you can dream it you can do it

Walt Disney

#1 Urgent And #1 Urgent And ImportantImportant

CrisesCrises Pressing ProblemsPressing Problems Deadline Driven projects, Deadline Driven projects,

meetings, and preparationsmeetings, and preparations

#2#2 Important but Not UrgentImportant but Not Urgent

PreparationPreparation PreventionPrevention Values ClarificationValues Clarification PlanningPlanning Relationship Relationship

buildingbuilding True re-creationTrue re-creation EmpowermentEmpowerment

#3 Urgent but Not important#3 Urgent but Not important

Interruptions, some Interruptions, some phone callsphone calls

Some E-mail, phone Some E-mail, phone callscalls

Some meetingsSome meetings Many proximate, Many proximate,

pressing matterspressing matters Many popular Many popular

activitiesactivities

#4 Not Important and Not Urgent#4 Not Important and Not Urgent

Some phone callsSome phone callsTime WastersTime WastersEscape activitiesEscape activitiesIrrelevant mailIrrelevant mailExcessive TVExcessive TV

Trivia, Trivia, busyworkbusywork

Time ManagementTime Management

TimeTime is a difficult concept is a difficult concept to defineto define

Time management is Time management is event controlevent control

PlanningPlanning is the key to control is the key to control

The only time you can exercise any The only time you can exercise any

control over control over is is right nowright now!!

High Performance OrganizationsHigh Performance Organizations

#1=#1= 20-25% of time on urgent and important 20-25% of time on urgent and important #2 = 65-80% of time on Important #2 = 65-80% of time on Important

but not urgentbut not urgent #3 =#3 = 15% of time on urgent but not 15% of time on urgent but not

importantimportant #4#4 = less than 1% of time on not urgent and = less than 1% of time on not urgent and

not important not important

Typical OrganizationsTypical Organizations

#1=#1= 25-30% of time on urgent and important 25-30% of time on urgent and important #2 =#2 = 15% of time on Important but not 15% of time on Important but not

urgenturgent #3 = 50-60% of time on urgent but #3 = 50-60% of time on urgent but

not importantnot important #4#4 = 2 to 3% of time on not urgent and not = 2 to 3% of time on not urgent and not

importantimportant

Alignment: Goals, Priorities, and Alignment: Goals, Priorities, and PlanningPlanning

Doing things right Doing things right verses doing the right verses doing the right thingthing

What happens if I What happens if I chose not to do itchose not to do it

Does it align with my Does it align with my core principles?core principles?

Does it create value for Does it create value for my company ?my company ?

Failing to Plan is Planning to FailFailing to Plan is Planning to Fail

Plan each day, each Plan each day, each week, each quarterweek, each quarter

You can change your You can change your plan….only after you plan….only after you have one. have one.

To Do ListsTo Do Lists

The simplest form of time The simplest form of time management is simple management is simple checks and balances. checks and balances. These consist of sticky These consist of sticky notes reminder notes, and notes reminder notes, and lists. This is a good way to lists. This is a good way to track “to-do’s” with little track “to-do’s” with little stress and allows us to stress and allows us to have the go-with-the-flow have the go-with-the-flow flexibility flexibility

Good judgment comes from experience and experience comes from bad judgment:

You cant fake experience

To Do ListsTo Do Lists

The flip side of this idea is The flip side of this idea is that it offers us no real that it offers us no real structure and things structure and things tend to fall through the tend to fall through the cracks. Sometimes cracks. Sometimes important commitments important commitments can be forgotten or can be forgotten or ignored. We may feel ignored. We may feel stress free but we will stress free but we will probably get very little probably get very little accomplished.accomplished.

Planning and Preparation Time Planning and Preparation Time ManagementManagement

This type of management is This type of management is successful in the area of successful in the area of tracking commitments and tracking commitments and appointmentsappointments. We can get . We can get much more accomplished much more accomplished through our goals and planning. through our goals and planning.

We refer to this as a “plan We refer to this as a “plan your work - work your your work - work your plan” concept. plan” concept.

Planning, Preparing, and Planning, Preparing, and ControllingControlling

Many professionals can

Many professionals can

assume the responsibility

assume the responsibility

for results and connect

for results and connect

with their values. They

with their values. They

can also assess their

can also assess their

values and turn them into

values and turn them into

goals and actions.

goals and actions.

Because they manage and

Because they manage and

control their planning,

control their planning,

people feel it and it g

ives

people feel it and it g

ives

structure to their lives.

structure to their lives.

The Urgency AddictionThe Urgency Addiction

We try to work harder, faster and We try to work harder, faster and smarter and think we can manage smarter and think we can manage our lives. The truth is we are not in our lives. The truth is we are not in control; there are always control; there are always consequences to our actions.consequences to our actions.

You can choose to be addicted to the You can choose to be addicted to the urgency addiction and suffer the urgency addiction and suffer the consequences, or you can choose to be consequences, or you can choose to be free of the chains. Whatever the free of the chains. Whatever the situation, you always have a choicesituation, you always have a choice..

You have a You have a choice.choice.

Describe their failure to planDescribe their failure to plan

Effective verses EfficientEffective verses Efficient

When you're effective, When you're effective, you are able to you are able to accomplish the accomplish the worthwhile goal you've worthwhile goal you've chosen. When you're chosen. When you're efficient, you quickly efficient, you quickly carry out actions. You carry out actions. You won't be effective, won't be effective, however, unless those however, unless those actions result in your actions result in your achieving a meaningful achieving a meaningful goalgoal. .

Efficient verses EffectiveEfficient verses Effective

Is it more important to get Is it more important to get a job done efficiently…. a job done efficiently…. Or to take the time to Or to take the time to empower and employee empower and employee to do it, both now and in to do it, both now and in the future?the future?

Which will have an impact Which will have an impact on the quality of your on the quality of your time, the time of others, time, the time of others, the time of the the time of the organization? organization?

Are You Efficient?

Or Effective?

Ending ThoughtEnding Thought

The passion created by a The passion created by a shared vision creates shared vision creates

synergistic empowerment. synergistic empowerment. It combines energy, talent, It combines energy, talent,

and capabilities of all and capabilities of all involved. involved.